HomeMy WebLinkAboutWORK ORDER - RFP - 7086 ACCELA APPLICATION CONSULTING (3)EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
TRUEPOINT SOLUTIONS
DATED: 12/09/2011
Work Order Number: 5
Purchase Order Number:
Project Title: Accela Automation Configuration for Construction Development Permits, Post -
Development Inspections, Contractor Licensing, and Building Code Enforcement
Commencement Date: 12/19/2011
Completion Date: 9/31/2012
Maximum Fee: (time and reimbursable direct costs):$55,000
Project Description:
Assist the City of Fort Collins MIS Department with the development and configuration of
the Accela Automation application environment and ancillary systems in order to
automate the business processes related to Construction Development Permits and the
post -development site inspections generally occurring on the anniversary of occupancy
after 1, 2 and 3 years.
Project will also include assisting the City of Fort Collins MIS Department with
development and configuration of the Accela Automation application environment and
ancillary systems in order to automate the business processes related to Contractor
Licensing and Building Code Enforcement.
Scope of Services:
TruePoint will work with the City of Fort Collins MIS Department to define, prioritize, and
complete specific tasks in support of the work described above.
The following is an inclusive list of the modules and add-ons currently used by the City.
The scope of services that are most likely to be requested during the length of the
contract include configuration analysis, configuration, event scripting, analysis, user
acceptance and testing, user training, and other related technical and support services.
Application areas where services may be requested:
sWwopsa rev 07/09
Land Management
o
Building Permits
o
Code Enforcement
o
Planning
o
Contractor Licensing
Add-Ons
o
Accela Wireless
o
Accela Mobile Office
o
Accela Citizen Access
o
Accela GIS
o
Accela IVR (Hosted through Accela)
9 Miscellaneous
o
Crystal Enterprise Integration
o
APO Reference Data updated through import
Acceptance
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Professional Services
Agreement and this work order (including the
attached forms) the Professional Services
Agreement shall control.
The attached forms consisting of U
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
Professional
By:
Keith Hobday, Partner — TruePoint Solutions
Date: 12/13/2011
City of Fort Collins
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Ed Bonnette
From: Delynn Coldiron
Sent: Monday, December 12, 2011 9:52 AM
To: Angelina Sanchez -Sprague; Ed Bonnette
Cc: Michelle Carr
Subject: RE: Req 40755, True Point -,Addendum PO 9106195
Based on the info shown below, I just need one line for $12K added. V�
Thanks!
DeCynn
From: Angelina Sanchez -Sprague
Sent: Monday, December 05, 2011 10:27 AM
To: Ed Bonnette; Delynn Coldiron
Cc: Michelle Carr
Subject: RE: Req 40755, True Point - Addendum to PO 9106195
AM
�J, I think that line should read / �, eo � %�0 9 �f 9"
,Addendum for $12,000 — 803100.529999; ongoing configuration and implementation efforts for Accela
Angelina 5anchez-,5prapic
CommunittJ. Dev. & Neigeh6orhooJ Services
Phone: 970.221.6525
From: Ed Bonnette
Sent: Monday, December 05, 2011 10:26 AM
To: Delynn Coldiron; Angelina Sanchez -Sprague
Cc: Michelle Carr; Ed Bonnette
Subject: RE: Req 40755, True Point - Addendum to PO 9106195
Hello All,
Get me the signed Workorder from True Point (Kent Johnson?) for the $12,000 and let me know which account #
you want for it. Then I will add that line to PO 9106195 for $12,000 and cancel the req out. That ought to take care
of it.
FYI, I'm off 12/19-12/26, so the sooner we get the signed WO so I can get this done, the better!
Thanks,
Ed
Ed Bonnette, C.P.M., CPPB
Buyer
City of Fort Collins Purchasing
PO Box 580
Fort Collins, CO 80522
(970)221-6775
12/ 12/2011
From: Delynn Coldiron
Sent: Monday, December 05, 2011 10:17 AM
To: Ed Bonnette; Angelina Sanchez -Sprague
Cc: Michelle Carr
Subject: RE: Req 40755, True Point - Addendum to PO 9106195
Hi everyone —
We have decided to move forward and pay some maintenance charges, which is changing my earlier request
(below). Please disregard and/or cancel the addendums shown below for $40,500 and $41,000. Also, please
reduce the addendum for $25,000 to $12,000. We will get a new work order from True Point that will suffice for
this new addendum amount.
So, we should now just have one addendum for $12,000 for this PO.
Thanks for your help!!
DeCynn
From: Ed Bonnette
Sent: Friday, December 02, 2011 4:24 PM
To: Angelina Sanchez -Sprague; Delynn Coldiron
Cc: Ed Bonnette; Michelle Carr
Subject: RE: Req 40755, True Point - Addendum to PO 9106195
Hello Ladies,
I see req 40755 is approved in the system, which is good. FYI, it goes to me not John Stephen, so I corrected that
in JDE.
In reference to those two contracts attached to Angelina's email
A) The second contract for True Point signed 4/9/08 no longer applies; disregard it.
B) The Professional Services Work Order Agreement signed 11/23/09 is the current contract. Since it is a
Work Order Agreement, you need three (3) Work Orders signed & dated by the vendor (Kent Johnson)
before I can convert these addendums for you. Michelle Carr usually gets these from the vendor, since
this is actually Dan Coldiron's contract and she knows the drill with the vendors on these. Either way,
that's what I need from you in order to do the addendum to PO 9106195 for you. It doesn't matter to me
who does it, as long as you get it to me.
Let me know if any questions
Thanks,
Ed
Ed Bonnette, C.P.M., CPPB
Buyer
City of Fort Collins Purchasing
PO Box 580
Fort Collins, CO 80522
(970)221-6775
From: Angelina Sanchez -Sprague
Sent: Thursday, December 01, 2011 2:27 PM
To: Delynn Coldiron
Cc: Ed Bonnette
Subject: Req 40755, True Point - Addendum to PO 9106195
12/ 12/2011
Delynn, please approve Reg # 40755, ff)uyer is Ed bonnettee, documentation is attached.
PO 9106195 (True Point) — Please add:
a. Addendum for $25,000 — 803100.529999; ongoing configuration and implementation efforts for
Accela
b. Addendum for $40,500 — 804200.555060; ongoing configuration and implementation efforts for
Accela together with related hardware
c. Addendum for $41,000 — 804200.529999; ongoing configuration and implementation efforts for
Accela
Thank you.
Angelina Sanchez -Sprague
Community Dev. & Neighborhood Services
Phone: 970.22 I.6525
From: Delynn Coldiron
Sent: Thursday, December 01, 2011 11:05 AM
To: Angelina Sanchez -Sprague
Subject: True Point Documentation
Hi Angelina —
Try these for documentation....
Thanks!
DeCynn CoWron
Customer & Admin Services Manager
City of Fort Collins
970-221-6767
decoldi ron @fcgov. com
12/12/2011