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Home My WebLink About275829 BONNIE ROERIG & ASSOCIATES - PURCHASE ORDER - 9117286PURCHASE ORDER PO Number Page City Of 9117286 t of z `t Collinsis number must appear " 1 ' on all invoices, packing slips and labels. Date: 12/09/2011 Vendor: 275829 Ship To: ENGINEERING DEPT-MASON BONNIE ROERIG & ASSOCIATES CITY OF FORT COLLINS 1873 S BELLAIRE ST #1222 ENGINEERING DEPT-MASON DENVER Colorado 80222-4359 281 N. COLLEGE AVE FORT COLLINS Colorado 80524 Delivery Date: 12/09/2011 Buyer: JAMES O'NEILL Note: Line Description Quantity UOM Unit Price Extended Ordered Price Appraisal 1 LOT LS 3,740.00 Transfort Maintenance Facility (Mason BRT Project). 9n"-� Q . OAL� .9-ZE-7 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: 740.00 City of Fort Collins Accounting Department PO Box 580 Font. Collins, CO 80522-0580 Independent Cost Estimate Prepared By: Patrick Rowe Date: 10-13-2011 Project: Mason Corridor — BRT RE: Maintenance Facility Property Appraisal Scope of Services: Provide a full appraisal report for a 5.604 acre parcel adjacent to the City's existing South Side Service Center (a portion of parcel#9612400936). The appraisal report and process shall be in accordance with the Uniform Standards of Professional Appraisal Practice (USPAP), the Uniform Act, and relevant Federal Transit Administration guidelines. I estimate the appraisal to cost approximately 3 500.00. This estimate is based on a prior stand alone parcel appraisal (the South Transit Center) and is in keeping with my experience. Gt ,[Collins Independent Cost Estimate Date of Estimate: 13-Oct-11 Contract Type: Existing Contract or PO (YIN): NO. Professional Services - Appraisal Description of Goods (A) or Services (B): Services 1 have obtained the following estimate from; Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Independent Third Party Estimate (performed by) Other (specify) Previous invoice, and past experience. Cost Estimate Details: (Estimate calculated in US Dollars) Cost of Standard Items Product Cost ($lea) Cost ($/ea) Notes/Data Source Delivered No Freight Total Cost of Services, Repairs, or Nonstandard Items Item/Task: Materials or Work Description Other Direct Casts Labor Rate S) Labor Hours Labor Class Allocated Overhead SGBA- Profit TOTAL New Appraisal Report (vacant land) $ 3.500.00 8 Total $ 3,500.00 sm�s. a..e�.m.a ra�.oeonn. e.pmwt Signature of Prepare,: _'"—"— From: Bonnie Rnehg[maiko:bonnie@ko|onadoappnalsernet] Sent: Saturday, October I9,l011l2:11PM To: Patrick Rowe Subject: RE: Proposal ' South Side Service Center Hi, Patrick -- What? You're not working today?? I did a little research on this property. Looks to be in the City, zoned some kind of commercial. ()nthat basis, this isnyestimated fee for this assignment. South Side Service.Center F.oirt.collins, co, Hours Hirly. Rate Subtotal Land sale Fesearchiconfirmation 4.0 Report preparation, 6.0 Appraisal Associates 4-0 $10�.60 �42660 OPERATIONS SERVICES REAL ESTATE SERVICES P.O. Box 580 300 Laporte Avenue, Bldg. B Fort Collins, CO 80522-0580 970.416.2276 970.416.2209 — fax @fcgov.com DATE: November 3, 2011 TO: Jim O'Neil THRU: Terry Tyrrell FROM: Patrick Rowe RE: Mason Corridor (MAX) Bus Rapid Transit Project Cost Analysis — Phase V The BRT Project requires further appraisal services for the final acquisition phase of the Project. Given the critical timing and the importance of consist valuations, it's my recommendation that the Project rely on Bonnie Roerig and Associates (BRA) to provide this service; BRA performed the appraisals on all the preceding phases, they are up to speed with the Project and can begin work immediately, and BRA's rates are very competitive. Prior to requesting a proposal for BRA's appraisal services for Phase V, I prepared an Internal Cost Estimate (ICE) for the work. The ICE resulted in an estimate of $26,200 for 9 property appraisals (leaving 5 properties in Phase V that are presumed to be Value Findings). The estimate is based on prior appraisals on earlier phases. (The ICE is attached for reference). Following the completion of the ICE, I received a proposal from BRA in the amount of $22,440.00 (the details of this proposal are attached for reference). The BRA proposal is $3,760 less than the ICE, and includes $1,575.00 for appraisal services related to the Value Findings, which is not included in the ICE. The cost difference is due to a BRA discounted cost on properties that have already been appraised, versus a small premium that was concluded in the ICE for properties that included shared parking; additionally, the BRA proposal also includes the previously mentioned $1,575.00 for value services related to the Value Finding parcels. After speaking with the City consultant responsible for preparing the Value Findings, I recommend this amount be included in the City's BRA budget for this phase, as it appears to be the most economical approach (versus having the consultant responsible for Value Findings gather this information separately). Based on my familiarity with appraisal work, including recent and similar appraisals performed on earlier phases, I believe the BRA proposal to be in -line and justified as compared to other appraisal work. As such, I recommend approval of this fee estimate with a budget of $22,440. 4atnick Rowe Real Estate Services Independent Cost Estimate Prepared By: Patrick Rowe Date: 11-02-11 Project: Mason Corridor - BRT Work Order Number: TBD RE: Phase IV Appraisals Scope of Services: Provide appraisal services in accordance with the Uniform Standards of Professional Appraisal Practice (USPAP), the Uniform Act, and relevant Federal Transit Administration guidelines for project acquisitions over the following parcels: #30 — Big D Properties #37.1 — Bank Center #38.1 — Watterson #28.1 — Bowl Fort Collins #67 — Foothills Assembly Church #68 — Carmike Cinema #35.1 — Zissu #32 — Dillon Companies #36 — Palmer 2109 S. College LLC Based on prior work performed on earlier phases and past experience, I estimate the new appraisals without shared parking to cost an average of $2,800 per appraisal report, and new appraisal with shared parking (#37.1, #28.1, #67, #68, and #32) to cost an average of $3,000. This makes for a total estimated cost of $26,200. Patrick RcJwe, Real Estate Specialist Otyof Oft COltins Independent Cost Estimate Date of Estimate: 1-Nov-11 Contract Type: Existing Contract or PO (Y/N): NO. Description of Goods (A) or Services (B): Professional Services -Appraising I have obtained the following estimate from; Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Independent Third Party Estimate (performed by) Other (specify) Previous Phase work order / proposal. Cost Estimate Details: (Estimate calculated in US Dollars) Cost of Services, Repairs, or Non -Standard Items Item/Task: Materials or Work Description Other Direct Costs Labor Rate ($) Labor Hours Labor Class Allocated Overhead SG&A' Profit I TOTAL #30-Big DProperties1 $ 2,800.00 #37.1 -Bank Center 1 $ 3.000.00 #38.1 - Watterson $ 2.800.00 #28.1 -Bowl Fort Collins $ 3,000.00 #67-Foothills AssemblyChurch $ 3,000.00 #68-Carmike Cinema $ 3.000.00 #35.1-Zissu $ 2.800.00 #32-Dillon Companies $ 3.000.00 #36 - Palmer 2109 S. College LLC $ 2.800.00 Total $ 26,200.00 •s.u1, Ge—W mE A.ni,..we E..... .. Signature of Preparec Page 1 of 1 Patrick Rowe From: Bonnie Roerig [bonnie@coloradoappraiser.net] Sent: Wednesday, November 02, 2011 3:55 PM To: Patrick Rowe Subject: Here ya go --first cut Patrick -- as you can see from below, I grouped these into three categories. First, properties we haven't appraised before that will be much the same as the other BRT assignments we've done. Second, the four properties we have done before, but now we're appraising different acquisitions. We'll still need to do reports similar to the original ones, but we have the background already done, so less time. Then, finally, an allowance of an hour and a half, maximum, on average to provide any assistance anyone needs on the five properties we think at this time might be value findings. This would only be billed if the time is needed and authorized. The total for the first two categories, nine appraisals, is $22,440, just under $2,500 per report average. PropeityLocation Fee New -properties, not value finds: Big East side McClelland Dr., 1blk west'of,College $2,925 carmike West side BRT, south.of Horsetooth $2;925 Dillon NECUrake &BNSFRR, behind K-Mart;building., $3,315 Foothills Church So: side Swallow Road, westof:BNSFRR $2;925 Palrner Pad site east of Whole Foods'on College $2,925 Total this group $15,o15 PropertiesweVe appraised --.before:. Bank Center $1;995 BowlFt.Colliris Threeaeasofshar6ciparking, $1;885 Watterson $1,550 zissu $1,995 Totalthisgroup $7,425 Mtght.be value finds Allow.1.5 hrs.:perproperty (Max. avg;) ABS 1.LLC West side Mason Street, north of Laurel :$315 King/Lippson SEC Mulberry St. &Mason _$315 Kull Real Estate West side Mason Street, north of Laurel ;$315 MOS LLC East side Mason Street, north of Olive $315 CSA 1. LLC, West side Mason Street, north of Laurel :$315 Total this group: $1,575 Grand total, all properties $22,4Ab Let me know if you need something more on this right now. Bonnie 11 /4/2011 Purchase Order Terms and Conditions Page 2 of 2 1. COMMERCIAL DETAILS. Tam exemptions. By .statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 94-6000587 is registered with the Collector of internal Revenue, Denver. Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39 26, 114 (a). Goads Rejected. GOODS REJECTED due to failure to meet spedfic.tions. either when shipped or due to defects of damage in transit. may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins. Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach, the acceptance ofor payment for goods hereunder or approval ofthe design, shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right ofthe purchaser to insist upon strict performance hmofor any ofits rights or remedies as to any such goods, regardless of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchnser operate as a waiver of any ofthe terms hereof. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations arc in fact borne by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Terms. Shipments most be F.O.B., City of Fort Collins. 700 Woad St., Fort Collins, CO 90522, unless acquired under federal or state antitrust laws for such overcharges relating to the pmticular goods or services otherwise specified on this order. If prnnission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacturers have distributing points in various pans of the country, shipment is Ifthe Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the expected from the nearest distribution point to destitution, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser shipments arc made from greater distance. may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs associated with such work. Permits. Seiler shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seiler further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorisation. All parties to this contract agree that the representatives arc, in fact, bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller arc objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option ofplacing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which am beyond its reasonable control and without its fault of negligence, such acts of God, ac6 ofcivil or military authorities, governmental priorities, firs, strikes, Rood, epidemics, wars or hots provided that notice ofthe conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by mason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Scllcrs liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal term, including additions to or deletions from the quantities originally ordered in the specifications or drawings. by verbal or written change order. If any such change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the goods then not shipped, subject to any equitable adjustment between the panics as to any work or materials then in pmgress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the gads and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of the Set let with respect to any goods which are the Sellers standard stock. No such termination shall ml ievc the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must'be asserted within thirty (30) days from the date the change or termination is ordered. S. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods arc subject. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character am hereby incorporated herein by this reference The Seiler agrees to indemnify, and hold the Purchaser harmless form all costs and damages suffered by the Purchaser as a result ofthe Scllcrs failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior written consent ofthe other parry. 10. TITLE. The Sellm emnants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items famished in performance of this agreement, free and clear of any and all liens, restrictions, reservatin w, security interest encumbrances and claims of others. The Seller shall release the Purchase and its contractors of any tier form all liability and claims of any nature resulting from the performance of such work. This release shall apply even in the event of fault of negligence of the parry released and shall extend to the directors, officers and employees of such party. The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to he performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason ofsuch infringement at any time during the prosecution or after the completion of the work. In case said equipment or any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of slid equipment or part is enjoined, the Seller shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or pans, replace the same with substantially equal but noninfringing equipment or modify it m it becomes aoninfringing. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business. this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions oftcmts used or the interpretation ofthe agreement and the rights ofall panics hereunder shall be construed under and governed by the laws of the State ofColomdo, USA. The following Additional Conditions apply only in cores wham the Seller is to perform work hereunder. including the services of Scllcrs Rcpwscntativc(s), on the premises ofothcrs. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Seller's own risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Sellers final completion and acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchaser. When materials and equipment arc furnished by others for installation or erection by the Seller, the Seller shall receive, unload. store and handle same at the site and become responsible therefor as though such materials and/or equipment were being furnished by the Seller under the order. IS. INSURANCE. The Scllcr shell, at his own expense, provide for the payment oRvorkers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the slate in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insumnec with bodily injury and death limits of at least S300,006 for any one person. S5W." For any one accident and property damage limit per accident of S400,000. The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Scllcrs or his contractors employees shall do any work upon the premises ofothcrs, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have bmn provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until aficr the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assnmcs the entire responsibility and liability for any and all damage, loss or injury of any kind or nature whatsoever to persons or property caused by or resulting from the execution ofthc work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold hamdess the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the pan of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser. or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers man expense, to pay any and all costs, charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their ffwen. agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property ofthe Purchaser, or said panics in or as a result ofsuch suits or other proceedings. the S<Ilm will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Scllcr and his contractors shall take all safety precautions, fumish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to se.@ty including, but without limitation, the Occupational Safety and Health Act of 1970 and all rates and regulations issued pursuant thereto. Revised 03/2010 gg�Po t 1 72�y � cG b 17 zg3C2 Title: Appraisal Services — Bonnie Roerig Date: 12/6/11 CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE) Checklist Item Contract File Comments Location 7) Independent Cost Estimate The City made and documented an W PO Two one dated 11/1/11 and one independent cost estimate before receipt of 11 /3/11 Terry Terrel proposals. 10) Unnecessary Experience and Excessive Bonding Unnecessary experience and excessive no bonding requirements were not included in this solicitation or contract documents. 11) Organizational Conflict of Interest (OCI) No. Since this project has been If there is an apparent or potential OCI the delayed and the expertise learned solicitation contains provisions to eliminate or from the earlier work would have mitigate the conflict (e.g. by inserting a clause to be repeated, this is the only that prohibits the contractor from competing for the follow-on contract to the current design contractor who can cost or research contact) and OCI Certification is effectively complete this work. submitted by the contractor. 12) Arbitrary Action There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to No other than the contractor who most satisfied all the City requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that No offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with s ecific Ian ua e. 14) Geographic Preferences The solicitation contains no in -State or local No geographic preference except where Federal statutes mandate or encourage them. 15) Contract Term Limitation The contract period of performance for rolling stock and replacement parts does not exceed five (5) years inclusive of options without prior No written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 18) Award to Responsible Contractor The City made a determination that it was awarding to a responsible contractor considering such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. 1. Appropriate Financial, equipment, facility Yes on all 5 criteria. Contractor and personnel. (Y/N) has performed excellent work. 2. Ability to meet delivery schedule. (Y/N) 3. Satisfactory period of performance. (Y/N) 4. Satisfactory record of integrity, not on declined or suspended listings. (Y/N) 5. Receipt of all necessary data from vendor. (Y/N) 19) Sound and Complete Agreement This contract is a sound and complete agreement. In addition, it includes remedies Yes PO for breach of contract and provisions covering termination for cause and convenience. 24) Clear, Accurate, and Complete Specification A complete, adequate, and realistic specification or purchased description was Yes work defined available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to property respond. 38) Sole Source if other Award is Infeasible The contract file contains documentation that award of a contract was infeasible under small purchase procedures, sealed bids, or Yes. Cost estimates Show that competitive proposals and at least one this contractor is lower cost. The of the following circumstances applies: contractor Is needed to complete (1) The item was available only from a single work that they have intimate source. (Verify prices are no higher than price for such item by likely customers.) knowledge of and would have to (2) Public exigency for the requirement did be repeated by any other not permit a delay resulting from a contractor. Project delay due to competitive solicitation. Rail Road agreement has slipped (3) An emergency for the requirement did not the schedule that would have permit a delay resulting from a competitive solicitation. otherwise been completed prior (4) The FT A authorized noncompetitive to now. ' negotiations. f (5) Competition was determined inadequate after solicitation of a number of sources. U I 39) Cost Analysis Required Cost analysis and profit negations were performed (initial award and modifications) And documented for price reasonableness Yes attached to PO was established on the basis of a catalog or market price of a commercial product sold in substantial quantities to the general public or on the basis of prices set by law or regulation. 40) Evaluation of Options The option quantities or periods contained in the contractor's bid or offer were evaluated in order to determine contract award. (To be N/A eligible for Federal funding, options must be evaluated as part of the price evaluation of offers, or must be treated as sole source awards. 42) Written Record of Procurement History The file contains records detailing the history of this procurement. At a minimum, these records include: (1) the rationale for the method of Use of PO fixed price for work. procurement, (2) Selection of contract type, (3) reasons for contractor selection or rejection, and 4 the basis for the contract price. 43) Exercise of Options The grantee exercised an option on this contract adhering to the terms and conditions of the option stated in the contract and determined that the option price was better N/A than prices available in the market or that the option was a more advantageous offer at the time the option was exercised. If an option was not exercised under this contract, check NA. 44) Out of Scope Changes The grantee amended this contract outside the scope of the original contract. The amendment was treated as a sole source No procurement (complying with the FTA requirements for a justification, cost analysis and profit negotiation). 45) Advance Payment Provisions The contractor did not receive an advance payment utilizing FTA funds and the contract No does not contain advance payment provisions or, if it did, prior written concurrence was obtained from FTA. 46) Progress Payment Provisions The contract contains progress payments based on costs incurred (as opposed to percent of completion) and the contract contains a provision giving the grantee title to Yes work can be billed. property (materials, work in progress, and finished goods) for which progress payments are made. The contract may contain other security in lieu of obtaining title. 47) Time and Materials Contracts This is a time and materials contract; the grantee determined that no other type of No contract is suitable; and the contract specifies a ceiling rice. 48) Cost Plus Percentage of Cost This is not a cost plus a percentage of cost No type contract. 49) Liquidated Damages Provisions This contract contains liquidated damages provisions and the assessment for damages No is specified in the contract at a specific rate per day for each day of overrun in contract time. 50) Piggybacking 1) The file contains: Assignability provisions. No 2) The procurement file contains: Price reasonableness determination. 56) Clauses This contract contains the appropriate FTA No required clauses. Excluded Parties Search EPS run and include in the file. Yes Excluded Parties List System Page 1 of 1 Search - Current Exclusions > Advanced Search > Multiple Names > Exact Name and SSNrilN > MyEPLS > Recent Updates > Browse All Records View Cause and Treatment Code Descriptions > Reciprocal Codes > Procurement Codes > Nonprocurement Codes Agency & Acronym Information > Agency Contacts > Agency Descriptions > State/Country Code Descriptions OFFICIAL GOVERNMENT USE ONLY > Debar Maintenance > Administration > Upload Login EPLS Search Results Search Results for Parties Excluded by Firm, Entity, or Vessel : bonnie roerig As of 09-Dec-2011 12:26 PM EST Save to MyEPLS Your search returned no results. Back New Search Printer -Friendly Resources > Search Help >Advanced Search Tips > Public User's Manual >FAO > Acronyms > Privacy Act Provisions > News System for Award Management >(SAM) Reports > Advanced Reports > Recent Updates > Dashboard Archive Search - Past Exclusions > Advanced Archive Search > Multiple Names > Recent Updates > Browse All Records Contact Information > For Help: Federal Service Desk https://www.epls.gov/epls/search.do 12/09/2011 City of Fort Collins Planning, Development & Transportation Engineering 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6605 970.221.6378 - fax fcgov. com/engineering To: Jim O'Neill, Director of Purchasing & Risk Management From: Helen Migchelbrink, City Engineer Date: 12/08/201 l Re: Phase V Appraisals — MAX BRT Over the course of the last two years the City has been acquiring all of the necessary rights of way needed to construct and operate the Mason Corridor Bus Rapid Transit facility known as MAX. This appraisal and procurement process has been rigorous and our strict adherence to the Uniform Act has been an essential ingredient to the success of the overall effort. Recently, it has come to my attention that Real Estate Services continues to sole -source appraisal services to Bonnie Roerig and Associates and Foster Valuation Company LLC, although the original work order contract is no longer current. The uninterrupted use of Bonnie Roerig and Associates and Foster Valuation is vital to the success of this project. This is necessary due to their familiarity with the project and extensive history and research on all the properties on the project up to this point. To suspend these services and procure additional appraisal services at this time would significantly delay the project, as construction is expected to begin in early 2012. The FTA's Follow-up Procurement System Review (PSR), conducted from April 18-21, 2011, was performed in accordance with FTA procedures and included a Procurement Assessment Phase and a Contract Review Phase. The findings from this review did not indicate a concern regarding these contracts. Therefore, I would respectfully request that we continue with the final phase of property evaluation and acquisition as we have over the course of the project. Cc Karen Cumbo, PDT Director Erika Keeton, Special projects Engineer Terry Tyrell, MAX Consultant project Manager City of F6rt Collins DATE: November 1. 2011 TO: Jim O'Neil THRU: Terry Tyrrell FROM: Patrick Rowe RE: Mason Corridor (MAX) Bus Rapid Transit Project Cost Analysis — South Side Service Center Appraisal OPERATIONS SERVICES REAL ESTATE SERVICES P.O. Box 580 300 Laporte Avenue, Bldg. B Fort Collins, CO 80522-0580 970.416.2276 970,416,2209 — fax @fcgov.com The BRT Project requires the appraisal of a portion of the South Side Service Center site. Given the critical timing of this need, it's my recommendation that the Project rely on Bonnie Roerig and Associates (BRA) to provide this service, given the firm's familiarity with the Project parameters, its competitive rates, and its ability to move quickly. Prior to requesting a proposal for BRA's appraisal services, I prepared an Internal Cost Estimate (ICE) for the work. The ICE resulted in an estimate of $3,500, and was based on a previous appraisal with similar attributes (vacant commercial of similar size). The ICE is attached for reference. Following the completion of the ICE, I received a proposal from BRA in the amount of $3,740.00 (the details of this proposal are attached for reference). The difference between my ICE and the BRA proposal is $240.00. The small difference between the ICE and proposal further validates the ICE, and because of the small difference, doesn't merit further cost analysis. Based on my familiarity with appraisal work, including a recent and similar appraisal performed on the South Transit Center Site, I believe the BRA proposal to be in -line and justified as compared to other appraisal work. As such, I recommend approval of this fee estimate with a budget of $$3,740. +atrickRowe Real Estate Services