Loading...
HomeMy WebLinkAboutRFP - 7257 APP PIANOS ABOUT TOWNCit /O fFinancial Services `r Purchasing Division 215 N. Mason St 2n° Floor F6rt Collins PO Box 580 Fort Collins, 80522 970.221.6775 5 P u rch a s i n 9 970.221.6707 k9ov.com/purchasing REQUEST FOR PROPOSAL 7257 APP PIANOS ABOUT TOWN The City of Fort Collins Art in Public Places Program, in cooperation with Bohemian Foundation, and Downtown Development Authority, seeks to involve local artists/teams by commissioning them to work with the Pianos About Town Project team to paint murals on working pianos to be located in various locations in Fort Collins. Written proposals, one (1) copy, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 5:00 p.m. (our clock), July 28, 2011 and referenced as Proposal No. 7257. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Ellen Martin at (970)416-2789. Questions regarding submittal or process should be directed to James B. O'Neill II, CPPO, FNIGP (970) 221-6775. A copy of the Proposal may be obtained as follows: 1. Download the RFP from the City of Fort Collins' Purchasing Page, www.fcqov.com/purchasing 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the RFP. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to RFP 7257 APP Pianos About Town Page 1 of 7 subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill ll, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7257 APP Pianos About Town Page 2 of 7 REQUEST FOR PROPOSALS City of Fort Collins, Colorado Art in Public Places Program Pianos About Town Project (#7257) Honorarium - $650. The City of Fort Collins Art in Public Places Program, in cooperation xvith Bohemian Foundation, and Downtown Development Authority, seeks to involve local artists/teams by commissioning them to work with the Pianos About Tomu Project team to paint murals on working pianos to be located in various locations in Fort Collins. The artists will be required to paint the piano in Old Town Square. The intent of this project is to create a Downtown attraction of an artist working on site in Old Town Square, Fort Collins, CO and to place resulting painted pianos around the Fort Collins area. The artists are required to develop and submit a preliminary visual concept for the mural to be painted on a functioning piano. The Selection Committee will select multiple artists for this project. SUBMISSION INFORMATION Qualifications will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Art in Public Places Program Pianos About Town Project (#7257) Proposals must be received before 5:00 p.m. (our clock), July 28, 2011 Final Selection: August 2011 Applications should be mailed to: Pianos About Town Project City of Fort Collins Purchasing Division P.O. Box 580 Fort Collins, CO 80522 Applications should be hand -delivered to: Pianos About Town Project City of Fort Collins Purchasing Division 215 N. Mason Fort Collins, CO 80524 CONTACT INFORMATION Questions concerning the scope of the project should be directed to Ellen Martin at (970) 416-2789. Questions regarding submittal or process should be directed to James B. O'Neill II, CPPO, FNIGP (970)221-6775. RFP 7257 APP Pianos About Town Page 3 of 7 PROJECT DESCRIPTION The Art in Public Places Program of Fort Collins, Colorado is requesting proposals in an open competition for artists or artist teams to create two-dimensional murals on working upright pianos. The goal of this project is to create an interactive event where an artist/artist team paints on site in Old Town Square. The project is looking for artists who can interact with the community while they are painting the piano in Old Town Square and are able create an exciting mural to inspire the community. The resulting artful piano will be placed around Fort Collins, making art and music accessible for the community to enjoy. The project is looking for diversity in styles and themes for the murals. Please visit our website at www.fcgov.com/artspublic to see our existing piano mural collection. Please create a preliminary concept drawing for the mural. Submit your concept image using the form at the end of this proposal request. We are looking for murals that are visually active/busy, so as not to leave large open spaces and to minimize the opportunity for graffiti. We are looking for a range of mural themes. Make the design picture -based, not word -based. If you choose to include text in your design, it should be incidental to the design. Do not use text over 3" in height, and do not make it the focal point of the design. Designs that include logos, copyrighted or trademarked images, advertisements, or political, commercial, religious, or sexual symbols, themes or messages will not be accepted. Designs should be appropriate for a diverse, broad -based audience of all ages. The pianos need to function as musical instruments. Selected individuals/teams will receive an honorarium. The artist will be required to paint the piano mural in Old Town Square. The project will last from May into early October and have approximately two artists painting in Old Town Square per month. It is estimated that the artist will need 4 to 7 consecutive days to complete their murals, which must include weekend days. We are looking for artist(s) who can interact with the community while they are working on site. A few of the selected artists will not paint in Old Town Square during the month of October & November, but will be selected to paint their murals indoors for piano placement during the winter season. The pianos will be in a variety of sizes. The back of the piano will be covered with masonite, giving it a good surface on which to paint. The pianos will be sanded & washed in preparation for the artists' murals. The artist will need to prime the surface. All sides of the pianos will need to be painted. The pianos and murals will become the property of the City of Fort Collins. Pianos will continue to be reused/ recycled and repainted. In the event that some pianos become permanently damaged by weather or other circumstance, the piano will be removed from the project. The pianos will be repainted at a future date. Safety & Durability - Design must consider that the work will be situated in a public location and subject to the elements and potential vandalism. Site — Artists will paint the pianos in Old Town Square. The pianos will then rotate to other areas of Fort Collins, Colorado. RFP 7257 APP Pianos About Town Page 4 of 7 ELIGIBILITY This project is open to artists or artist teams who live or have a current studio space within the growth management area of Fort Collins, Colorado. The artist or artist team leader must be at least 18 years of age. Artists who have painted a piano for this program in 2011 are ineligible. The artists must be willing to work with the design team selected by the City of Fort Collins and able to paint their mural on a piano in Old Town Square within an agreed upon time line. MEDIA The team is looking for murals to be painted on working pianos. The surface treatment must allow the piano to be tuned and played. The pianos will be sanded & the surface washed for painting. The artist will need to prime the surface before painting the mural. APP staff will be available for consultation on the materials needed for the project. BUDGET The City will provide a total honorarium in the amount of $650 to cover all applicable expenses, including all fees for consulting with the design team, the design, supplies and execution of all artwork selected. SELECTION PROCESS A selection committee may consist of members of the APP Board, Downtown Development Authority, Bohemian Foundation, and a City Purchasing Department representative. The committee will review application materials and make a final recommendation. The APP Board gives final approval. The selection committee reserves the right to reject any or all entries at any time in the review and selection process. If an artist's preliminary concept is selected, the City will assign a piano to paint. Designs will be chosen during an initial review process. If an artist's design is selected, the artist will work with the project team to develop a detailed final design and timeline. Upon final approval from the APP Board the artist will be awarded a contract and honorarium for this project. SELECTION CRITERIA 1. Qualification of the artist to the project and goals as demonstrated in letter of intent 2. Quality and suitability of submitted concept image. CONTRACT Upon selection and final design approval, the artist must complete a contract with the City of Fort Collins. The artist will be responsible for the appropriate supervision of the persons participating in the project on their behalf. All finished work shall be faithful to the drawings, design, and concept RFP 7257 APP Pianos About Town Page 5 of 7 as approved by the APP Board. Progress reports and honorarium will be made as contracted. All designs selected become the property of the City of Fort Collins. APPLICATION MATERIALS TO BE SUBMITTED Please submit one (1) copy of the following materials: 1. A one -page letter of intent describing your general concept and how you will interact with Old Town Square visitors. 2. One full color concept image drawn, painted or printed on the form at the end of this proposal request. Artists can submit only one concept. 3. Current resume outlining your professional accomplishments as an artist. 4. A self-addressed stamped envelope for return of notification. Submissions must be complete or will not be reviewed. The Art in Public Places Program is not responsible for lost or damaged artist materials. Materials will not be returned. NOTICE All proposals submitted must meet all applicable city codes and charter requirements. The City of Fort Collins reserves the right to reject all proposals and to waive irregularities or informalities. Individuals/teams are not to contact the project community/neighborhoods for an APP project unless arranged through Ellen Martin, APP Coordinator for the City. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7257 APP Pianos About Town Page 6 of 7 CITY OF FORT COLLINS ART IN PUBLIC PLACES PROGRAM PIANOS ABOUT TOWN PRELIMINARY CONCEPT IMAGE Back NAME: IMAGE:DE SCRIPTION/NARRA ❑Residence ❑Studio Side RFP 7257 APP Pianos About Town Page 7 of 7