HomeMy WebLinkAboutRFP - 7272 ENHANCED TRAVEL CORRIDOR MASTER PLAN FOR HARMONY ROADF6rtCity of Financial Services
Cottins
Purchasing Division
215 N. Mason 852 Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
P u rch as i n g fcgov corn/purchasing
ADDENDUM No. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7273: N College Improvements Project - Vine to Conifer
OPENING DATE: 3:00 PM (Our Clock) September 21, 2011
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed as follows:
1. Clarifications Not Resulting in Changes to the Bid Documents:
A. The intent of the Revision to Section 403 — Hot Mix Asphalt Warranty is
to determine remedial repairs for workmanship and defective
materials. It will be the responsibility of the Contractor to perform
remedial repairs as outlined in section (d) in the revision at their cost.
This revision does not require elective or preventative maintenance of
the hot mix asphalt to be the responsibility of the Contractor unless
volunteered, subject to the approval of the City (see paragraph (e) on
page 108 of the project specifications).
The City is requesting a warranty performance bond of $275,000.00 to
guarantee the full performance of asphalt warranty work as described in
the Revision of Section 403 - Hot Mix Asphalt (Warranty). An additional
$275,000.00 as an allowance for asphalt repairs shall not be added to
the proposal.
B. It is anticipated that all water services to be lowered are'/< inch.
Please contact John Stephen, CPPO, LEED AP, Senior Buyer, Buyer at (970) 221-6777
with any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Addendum 2 — N College Improvements Project — Vine to Conifer Page 1 of 1
July — Sept. 2012 Final Master Plan Drafted
Sept. — Dec. 2012 Adoption Process
December 4`h, 2012 City Council Hearing
SCOPE OF WORK
The following tasks are provided as a guide for the development of the proposal request. The
intent is to provide a basic structure to achieve the purpose of the study. Innovative and original
ideas are encouraged that build from and strengthen the tasks provided below.
Task 1: Work Plan
The first task will be to develop a work plan to guide the study effort. This will include (at a
minimum) the following elements:
• Refined scope of work with detailed study tasks, goals, and objectives
• Detailed schedule identifying key milestones and deliverables
• Staffing plan which identifies consultant and City staff roles
• Define strategy to coordinate with relevant ongoing and recently completed studies
• Establish the Technical Advisory Committee
• Public involvement plan for the study
• The development of an initial purpose and need statement for the study with connections
to FHWA and FTA corridor planning requirements
Task 2: Corridor Understanding
The second task will provide a comprehensive understanding of the past, present and future
conditions of the Harmony Road corridor. This task will provide the basis for the development of
a vision and alternatives. Elements of this task include the following:
a. History of the Harmony Road Corridor
b. Regional context
c. Review of existing plans
d. Existing Conditions
i. Existing physical overview (cross section, intersections, bike facilities,
pedestrian facilities, pavement, drainage, environmental, cultural, etc...)
ii. Existing operational overview (traffic volumes, LOS, bike and pedestrian
LOS, accident history, transit service, etc...)
iii. Existing influence conditions (land use, demographics, regional, city, corridor,
etc.)
e. Future Conditions
i. Future planned improvements
ii. Future traffic conditions, LOS
iii. Planned transit service
iv. Future land use, socioeconomic projections (regionally, city, corridor)
f. Summary of Travel Needs
i. Existing
ii. Future
Task 3: Corridor Vision
This task will establish a vision for the corridor with supporting goals and objectives. The vision
will be based on findings from Task 2, initial public involvement, feedback from stakeholders
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 6 of 21
and guidance from City Council. It is anticipated that the development of a corridor vision will be
integral to the public involvement plan. Innovative approaches are encouraged to solicit input,
such as community round tables, a corridor visioning charrette, or interactive web based tools.
Task 4: Enhanced Travel Corridor Master Plan Development
With guidance resulting from Task 2 and Task 3 a set of alternatives will be developed to
achieve the vision, goals and objectives. The public involvement plan, developed as part of
Task 1, will need to reflect how the alternatives will be vetted through an open, interactive and
innovative public process ultimately leading to a final preferred plan. This task includes the
following elements:
a. Context Sensitive Alternative Development
i. Baseline Alternative (Implementation of current plans and standards)
ii. Corridor continuity enhancements
iii. Enhanced regional travel
iv. Access control
v. High frequency/capacity transit
vi. Bicycle and pedestrian enhancements
b. Alternatives Evaluation
i. Sustainability
ii. Safety
iii. Traffic Congestion / Operations
iv. Transit Service
v. Corridor and system integration
vi. Non -Motorized Improvements
vii. Land Use Connection
viii. Environmental Impacts
ix. Estimated cost for construction, operations and maintenance
c. Final Preferred ETC Master Plan
I. Harmony Corridor Segments
- Cross section (s)
- Intersection improvements
- Access control
- Transit facilities
- Bicycle facilities
- Pedestrian facilities
- Urban design elements
- Transit oriented design recommendations
Task 5: Implementation Plan
This task will develop a comprehensive set of tools to implement the preferred plan for Harmony
Road. This includes phasing, funding, and tracking the performance of improvements. The City
of Fort Collins utilizes a robust set of performance measures that are outlined in the recently
adopted City Plan and Transportation Master Plan.
Task 6: Plan Adoption and Final Report
This task includes the development of final study reports and materials which will summarize the
prior tasks and include and technical papers as appendices. This task also includes the plan
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 7 of 21
adoption phase, allowing time and effort to present to all the various boards and commissions
leading up to adoption by City Council.
Summary of Products/Deliverables
Task
Product / Deliverable
1.
Work Plan
Work Plan
- Public Involvement Plan
- Schedule
2.
Corridor Understanding
Corridor Understanding Summary Paper
- History of Harmony Road
- Existing Conditions Technical Paper
- Future Conditions Technical Paper
3.
Corridor Vision
Vision Statement
Supporting Goals and Objectives
4.
Enhanced Travel Corridor Master Plan
Preferred ETC Master Plan
Development
- Alternative Development Technical Paper
- Evaluation Technical Paper
5.
Implementation Plan
Implementation Plan
- Performance Measures
6.
Plan Adoption and Final Report
Draft Final Plan, Final Report and Executive
Summary
Includes:
- Summary chapters of Tasks 2-5
- Details of Recommended Master Plan
- Public Involvement Summary
- Appendices to include the Technical
Papers
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 8 of 21
SUBMITTAL REQUIREMENTS
All respondents are required to include the following information in the submittal as a minimum.
1. Project Understanding: Provide a brief summary of your understanding of the project
and the Harmony Road Corridor.
2. Approach: Describe your recommended approach to achieve each of the tasks
outlined in the Scope of Work described above. Responses are encouraged to think
beyond the outlined Scope of Work and provide innovative and cost effective ideas to
create a successful plan.
3. Deliverables: Provide a description or examples of how you will present the
deliverables and the tools that will be used to create project products.
4. Team Profile: Provide relevant information regarding the team you propose to work on
this project including:
a. Overview of firm(s)
b.. Example of projects with location and reference contacts
c. People (availability, commitment)
d. Proposed team organization (org chart) of key personnel with titles and specific
tasks
5. Schedule: Provide a detailed project schedule showing key milestones, deliverable
dates, proposed meeting dates for the TAC, public meetings and presentations to
various boards and commissions.
6. Budget: Provide a proposed budget for the project that shows effort by task and
personnel, which include rates including all sub -consultants. The budget should clearly
show time required for meetings and project management.
It is expected that this project will be a collaborative effort with City. City staff will be working
closely with the successful respondent on all aspects of the study and in some cases leading
elements of the study. Within your response please include how you would work with City staff
to conduct the study in an effort to save costs wherever possible.
A maximum number of 12 double sided pages are allowed for this proposal. In addition (but not
instead), the proposal can be submitted in electronic format as a PDF on a CD or DVD.
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 9 of 21
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and optional interview session. At discretion of the City,
interviews of top rated firms may be held.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
Does the proposal show an understanding of the
2.0
Scope of Proposal
project objective, methodology to be used and
results that are desired from the project?
Do the persons who will be working on the project
2.0
Assigned Personnel
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
1.0
Availability
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
Do the proposed cost and work hours compare
2.0
Cost and
favorably with the project Manager's estimate? Are
Work Hours
the work hours presented reasonable for the effort
required in each project task or phase?
Does the firm have the support capabilities the
2.0
Firm Capability
assigned personnel require? Has the firm done
previous projects of this type and scope?
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 10 of 21
REFERENCE EVALUATION (TOP RATED FIRM)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did they
show the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Was the Professional responsive to client needs; did
Completeness
the Professional anticipate problems? Were
problems solved quickly and effectively?
Budget
Was the original Scope of Work completed within the
project budget?
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
Job Knowledge
contract, was the project functional upon
completion and did it operate properly? Were
problems corrected quickly and effectively?
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 11 of 21
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( )
page , and incorporated herein by this reference.
2. The Work Schedule. (Optional) The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) page, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , 200 , and shall
continue in full force and effect until , 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Professional and mailed no later than ninety
(90) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 12 of 21
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins
City of Fort Collins , Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $ Optional: according to the
Insurance Requirements attached hereto as Exhibit " ", consisting of one (1) page.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of
costs shall not exceed
($ ) plus reimbursable direct costs. All such fees and
($ ). Monthly partial payments based upon the Professional's
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 13 of 21
billings and itemized statements are permissible. The amounts of all such partial payments
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for. both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 14 of 21
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable Mylar base material using a non -fading process to provide for long storage
and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
City in an AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers" Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 15 of 21
City of
F6rt Collins
Purchasing
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
Description of BID 7272: Enhanced Travel Corridor Master Plan for Harmony Road
OPENING DATE: 3:00 PM (Our Clock) September 12, 2011
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
Exhibit 1 — Questions & Answers
Please contact John Stephen, CPPO, LEED AP, Senior Buyer, Buyer at (970) 221-6777
with any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST
STATEMENT ENCLOSED WITH THE
ADDENDUM HAS BEEN RECEIVED.
BE ACKNOWLEDGED BY A WRITTEN
BID/QUOTE STATING THAT THIS
Addendum 1 — 7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 1 of 3
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 16 of 21
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 17 of 21
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 18 of 21
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
in
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
(Corporate Seal)
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 19 of 21
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Professional shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Professional, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Professional under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Professional's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during
the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 20 of 21
[Optional]
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City') pursuant to
this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Professional has agreed to perform, the Professional hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Professional shall not disclose any such information to any person not having a
legitimate need -to -know for purposes authorized by the City. Further, the Professional shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information
described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Professional understands and agrees that the City's remedies at law for a breach of the
Professional's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 21 of 21
EXHIBIT 1 — QUESTIONS & ANSWERS
1. Which elements of the scope do you want to lead and/or do in-house? What skills
do you need from the consulting team?
- This depends on the proposals we get, and skill sets. The initial thought is for
the City to be the lead on Task 2 and Task 3 with input from the consulting
team.
2. Will you want CSS-based urban design guidelines to incorporate into your land use
policies? Or do you already have such guidelines in place, from which we can draw?
We are thinking of the structured CSS approach laid out in the ITE Walkable Urban
Thoroughfares book — context realm, roadside realm, traveleway realm, intersection
realm
- We would want to develop CSS design guidelines specific to Harmony.
Existing guidelines pertaining to Harmony will need to be reviewed and
analyzed to determine how well they apply (or not) to the future vision for
Harmony Road.
3. Are you thinking about establishing one or more types of special district policies for
the corridor — TOD zoning overlay, tax incentive for high -density, walkable
development, etc.
- This depends on the established vision for the corridor, as these would be
supportive elements to guide implementation.
4. Verify our assumption that you want this project to put you in a good position to
apply for and get transit New Starts funds for an AA.
- This is correct.
5. How much do you want to build on the 2006 plan and the 2004 access management
study? How much of the previous vision or plans needs to be re -visited or
scrapped?
- The 2006 plan and 2004 access management study provide the base from
which this study will be built. Depending on the vision for the corridor elements
may need to be revisited.
Addendum 1 — 7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 2 of 3
6. What's the status of significant development proposals & projects over the past few
years, and how will their momentum affect the vision and direction of the study?
(esp Riverwalk by Stoner and Presidio by Les Kaplan & MAVD)
- This will reviewed in detail as part of Task 2, Corridor Understanding.
7. What do you want to achieve from the community & stakeholder engagement
process? Who are the key players and interests that need to be included? Are there
specific techniques or approaches you want to use or to try for the first time?
- The City is interested in open and active engagement, some of the key players
are indentified in the RFP, there may be others to be included as part of the
Public Participation Plan. We are looking to the consultant to provide
innovative approaches that they have experience with.
8. How will this plan be like the Mason Corridor ETC and New Starts application? How
might it be different from that plan?
- The Harmony ETC is envisioned to be similar in respect that it is addressing the
needs of a corridor with high travel demand, and how this future demand can
be best accommodated given the larger goals and objectives of the community.
9. What's the budget? It affects the level and scope of community outreach &
engagement.
- The expected budget range is $120,000 to $140,000
Addendum 1 — 7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 3 of 3
City o�
Financial Services
Fort
Purchasing Division
215 N. Mason St. 2n0 Floor
Collins
PO Box 580
Fort Collins, CO 80522
970.221.6775
P u rch a; i n 9
970.221.6707
fcgov.com/purchasing
REQUEST FOR PROPOSAL
7272 Enhanced Travel Corridor Master Plan for Harmony Road
The City of Fort Collins is requesting proposals from qualified firms to submit a proposal
on the City's preparation of an Enhanced Travel Corridor Master Plan for Harmony
Road.
Proposals may be submitted by E-mail. E-mail submittal shall be e-mailed to:
6stephen@fcciov.com. Please send a separate e-mail to confirm that your proposal was
received. Written proposals, five (5) copies, will be received at the City of Fort Collins'
Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524.
Proposals will be received before 3:00 p.m. (our clock), September 12, 2011 and
referenced as Proposal No. 7272. If delivered, they are to be sent to 215 North
Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
A maximum number of 12 double sided pages are allowed for this proposal.
Questions concerning the scope of the project should be directed to Project Manager,
Aaron Iverson, Transportation Planning at (970) 416-2643 or aiversonPfcgov.com.
Questions regarding bid submittal or process should be directed to John Stephen,
LEED AP, Senior Buyer, at (970) 221-6777 or istephen@fcciov.com.
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
www.fcqov.com/eprocurement
The City of Fort Collins is subject to public information laws, which permit access to
most records and documents. Proprietary information in your response must be clearly
identified and will be protected to the extent legally permissible. Proposals may not be
marked 'Proprietary' in their entirety. Information considered proprietary is limited to
material treated as confidential in the normal conduct of business, trade secrets,
discount information, and individual product or service pricing. Summary price
information may not be designated as proprietary as such information may be carried
forward into other public documents. All provisions of any contract resulting from this
request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision -making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 1 of 21
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
James B. O'Neill Il, CPPO, FNIGP
Director of Purchasing & Risk Management
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 2 of 21
REQUEST FOR PROPOSAL
7272 ENHANCED TRAVEL CORRIDOR MASTER PLAN FOR HARMONY ROAD
OVERVIEW/BACKGROUND
The Harmony Road Corridor Enhanced Travel Corridor (ETC) Master Plan will augment and
update transportation plans for the Harmony Corridor. ETC master plans are intended to
understand the transportation, land use, environmental, economic, and social needs of key
corridors and determine the most appropriate corridor configuration.
The limits of this corridor master plan will be Harmony Road from Interstate 25 to Shields Street
as shown in Figure 1. An influence area one mile around the corridor will be used for
understanding land use, socioeconomic and other factors that may influence Harmony Road.
Figure 1: Study Corridor and Influence Area
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The Harmony Road corridor provides regional access to and from 1-25 for much of southern Fort
Collins. In addition, employers such as AMD, Intel, Hewlett-Packard, Poudre Health Systems
and other large commercial and office users are located along Harmony Road. This future
divided six -lane street, with larger building and sidewalk setbacks, presents a number of design
opportunities and challenges to create a vibrant and functional ETC. The City of Fort Collins
proposes to develop innovative solutions through a proactive context sensitive design to
develop a master plan for Harmony Road, addressing the following (in no particular order):
• Provide mobility and improved safety to/from Fort Collins via this important regional
gateway
• Create a master plan that supports multiple modes of safe, affordable, easy, and
convenient travel to ensure mobility for people of all ages and abilities
• Recommend improvements to support local goals of integrating land -use and
transportation planning, with economic development and environmental stewardship
• Address regional connectivity between the City of Fort Collins and the Town of Timnath
• Link major employment, education, medical campus/offices, commercial, entertainment,
and residential areas within southeast Fort Collins
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 3 of 21
• Provide connectivity to the Mason Corridor, future Timberline Corridor, and the regional
transportation system
• Conduct as a collaborative effort among City staff, private sector, and surrounding
communities
• Seek citizen input to help develop transportation design options, identify funding and
build partnerships
• Create a master plan that supports sustainability to systemically, creatively, and
thoughtfully utilize environmental, human, and economic resources to meet our present
needs and those of future generations without compromising the ecosystems upon
which we depend
The intent of the ETC is to position the City to implement infrastructure or programmatic
improvements in the near term and also set the stage to achieve a long term vision for the
corridor. Implementation will require funding; as such it will be key to conduct this project to
meet federal requirements for moving recommendations into an Alternatives Analysis process,
which requires a clear statement of need, a description of conceptual alternatives, and the
development of preliminary evaluation criteria. Additionally the intent of this study is to follow
the federal guidelines for "Linking the Transportation Planning and National Environmental
Policy Act (NEPA) Processes" as developed by the FHWA and FTA. CDOT has implemented
this in their Strategic Transportation, Environmental and Planning Process for Urbanizing Places
(STEP UP) reports. Development of the Harmony Road ETC should take advantage of the
guidance provided and be structured to follow the Federal processes as closely as possible to
streamline implementation.
Guiding plans and programs include the following:
- 2011 City Plan (http://www.fcgov.com/planfortcollins/pdf/cityplan.pdf)
- 2011 Transportation Master Plan (http://www.fcgov.com/planfortcollins/pdf/tmp.pdf)
- 2011 Pedestrian Plan (http://www.fcgov.com/planfortcollins/pdf/ped-plan.pdf)
- 2008 Bicycle Plan (http://www.fcgov.com/bicycling/pdf/bike_plan-2008.pdf)
- 2009 Transfort Strategic Plan (http://www.fcgov.com/transfort/plan-index.php)
- North 1-25 Environmental Impact Statement
(http://www.coloradodot.info/projects/north-i-25-eis)
- 2006 Harmony Corridor Plan
(http://www.fcgov.com/advanceplanning/pdf/harmony-corridor-doc.pdf)
- 2004 Harmony Access Management Plan
(http://www.fcgov.com/transportationplanning/harmonyroad.php)
SCOPE OF WORK CONSIDERATIONS
City staff will be responsible for the overall project management, data collection, plan
preparation and public outreach process. The consultant is expected to provide technical
assistance to staff by providing input and direction on key work program items. The draft scope
of work outlined below is for the overall project and has been prepared to help guide the
discussions. Note that this scope of work includes tasks that will be performed by staff and
consultant, and is not meant to be a document that defines only the tasks the consultant is
expected to perform. The specific "division of labor" between staff and consultant will be
determined through negotiation with the successful consultant based on how the consultant's
qualifications and experience fit into the needs of the project.
In its proposal, the consultant is encouraged to propose new approaches to complete the
Harmony Road ETC master plan and to define its role in the reparation of the plan. The
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 4 of 21
consultant should also identify and emphasize those areas where its qualifications and expertise
would most benefit this project.
STUDY ADMINISTRATION
The master plan process will be guided by a Technical Advisory Committee (TAC). The TAC
will be comprised of representatives from various City departments as well. as representation
from stakeholder agencies. Below is a preliminary list of potential TAC members:
- City of Fort Collins
o Transportation Planning / Advance Planning
o Engineering
o Traffic Operations
o Utilities (Stormwater, Light & Power, etc.)
o Community Development Neighborhood Services
o Economic Health
o Advance Planning
o Parks Planning
o Natural Resources
o Transfort
o City Managers Office
- Town of Timnath
- North Front Range Metropolitan Planning Organization
- Larimer County
- Front Range Community College
- South Fort Collins Business Association
Aaron Iverson will serve as the City of Fort Collins project manager for the Study. The
consultant will confer/meet with the project manager on a monthly basis (at a minimum) to
review Study progress, present working papers and Study findings, and solicit direction.
Regularly -scheduled meetings with the TAC will allow the consultant to build and maintain the
close working relationship essential for the project's success. Working papers developed during
the Study will circulate to the TAC for review and comment. Relevant comments and requests
will be incorporated into the working papers and final documents, based on approval by the
project manager.
SCHEDULE
The Harmony Road ETC Master Plan is scheduled to be complete and presented to City
Council for adoption in December 2012. Below are the major milestones to be met during the
study.
Sep/October 2011 Consultant Selection
October 2011 Project Startup
October 2011 Transportation Board
October 25`h, 2011 City Council Work Session — Study Overview
Oct. 2011 —Jan. 2012 Corridor Understanding / Data Collection & Analysis
Jan. — March 2012 Corridor Vision
Feb. —June 2012 Alternatives Development and Evaluation
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 5 of 21