HomeMy WebLinkAbout112468 FELSBURG HOLT & ULLEVIG INC - CONTRACT - RFP - 7272 ENHANCED TRAVEL CORRIDOR MASTER PLAN FOR HARMPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and Felsburg Holt & Ullevig, hereinafter referred to as "Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ten (10) pages, and
incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of one (1) page, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence upon signing, and shall
continue in full force and effect until December 4, 2012, unless sooner terminated as herein
provided. Time is of the essence. Any extensions of the time limit set forth above must be
agreed upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional Services Agreement — Felsburg Holt & Ullevig /
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 1 of 8
Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
meeting the vision, goals and objectives, and for the development and evaluation of project alternatives that
reflect this vision.
History —As one of the first steps of the project, FHU and City staff will collaborate to assemble the City and
the Colorado Department of Transportation resources to summarize a historical development and improvement
timeline of the known progression of roadway and access improvements along Harmony Road.
Regional and Citywide Context- Harmony Road serves as a regional corridor that connects the City of
Fort Collins with outlying areas. FHU will collaborate with City staff to document the regional context and the
nature of the users of the corridor both today and for the future. Likewise, Harmony Road is one of a series of
Enhanced Travel Corridors identified by the City; it will be important to convey to stakeholders the importance
of the Harmony corridor in the City's overall system of ETCs.
Existing Plans —To become better versed in upcoming development and capital improvement plans, FHU
will work with City staff to obtain and understand what the known future holds. This will include determining
what the immediate development scenarios are, i.e., those improvements that may occur during the progress of
this project such as new commercial or residential developments. But we will also conduct a thorough review of
the planning documents that were identified in the project RFP. Understanding the plans that already exist for
the corridor is critical to formulating a base understanding of the opportunities and constraints that can and will
exist along Harmony Road.
Existing Conditions —To set ourselves up for success during the visioning and master -planning phases, it
will be important to understanding both the existing operational conditions that the traveling public must face
as well as their projected future demands on the transportation system. This process must begin with a
thorough understanding of existing travel conditions for motorists, transit patrons, pedestrians, and cyclists.
We will work alongside City staff to formulate a data collection program that will be the basis for predicting
future travel demands. Travel movements, when combined with the physical and operational corridor
attributes, will provide a vehicle, pedestrian and bicycle level of service understanding of insights into current
operating conditions. We propose gathering data and conducting analyses as described by travel mode below.
Roadway
■ Roadway cross-section in various segments of corridor (number and width of travel lanes and auxiliary
lanes, median type and width, etc.)
■ Daily traffic volumes at critical links (provided by the City)
■ PM peak hour turning movements (provided by the City) and intersection levels of service at critical
intersections (approximately % mile spacing):
o Starflower Drive (Front Range C.C. access) (stop -controlled today)
o College Avenue (US 287)
o Boardwalk Drive
o Lemay Avenue
o McMurray Avenue
o Timberline Road
o Corbett Drive
o
Zeigler Road
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
o Lady Moon Drive
o Strauss Cabin Road (stop -controlled today)
o Transfer Center Access
■ Crash history (provided by the City) and identification of notable crash patterns
Transit
■ Identification of Transfort routes utilizing Harmony Road
■ Current ridership
■ Bus headways
■ Service hours
■ Stop locations
Bicycle and Pedestrian
■ Bike lane widths
■ Sidewalk widths and buffer widths
■ Roadway and traffic characteristics that affect cyclists' and pedestrians' level of comfort (lane widths,
traffic volumes, travel speeds, etc.)
■ Bicycle and pedestrian levels of service using the City's established methodologies and the
methodologies presented in the 2010 Highway Capacity Manual (HCM)
Additionally, we will obtain a clear understanding of the existing physical opportunities and constraints of the
corridor that will help determine which potential corridor alternatives may have physical limitations that could
either eliminate an alternative or have an impact on an alternative's cost and/or public acceptance. Physical
issues such as the number and location of historical properties or other environmental resources, right-of-way
availability, floodplain boundaries, and the location and use of existing roadway irrigation ditches to name a few,
can have an impact on what alternatives will be considered. It is anticipated that the City can provide a current
aerial photo of the corridor with geo-referenced right-of-way and floodplain data. FHU will research the
environmental resources and irrigation ditch locations along the corridor.
Future Baseline Conditions —The next step in understanding the Harmony Road corridor will be to
document the future demands on the corridor. The regional travel demand model (which has been recently
modified by the City for City Plan and the Transportation Master Plan) will be used as the primary tool to
establish the baseline future conditions in 2035. City staff will lead the modeling effort; we will work
collaboratively with City staff to review the coding of the model to make sure that land use, laneage, speed
limits, and centroid connector loadings are reasonable within the Harmony Road study area. Spending sufficient
time during this phase of the project will provide you with more reliable results that will result in a higher level
of confidence in project outcomes and alternatives analysis.
FHU will collaborate with City staff to identify useful outputs from the model, and we will document the baseline
future conditions in 2035 for all modes in the corridor as follows:
■ Future users and uses of the corridor (origins and destinations, trip purposes, trip lengths, etc.)
■ Future intersection levels of service assuming only those improvements that are currently planned for
the corridor
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
■ Transit operating statistics including ridership, service hours, and frequency/headways as well as fleet
requirements and other planned capital investments based on recommendations identified in
Transfort's Strategic Operating Plan
■ Bicycle and pedestrian levels of service based on future traffic volumes and on planned roadway
modifications
The summary of future baseline conditions will be used to determine deficiencies in the ability of the
transportation system to accommodate future travel demands. It will also be used to establish the project
Purpose and Need Statement, the corridor vision, and the alternatives for consideration.
Task 2 Deliverables
The issues that are investigated, evaluated and analyzed in Task 2 will set the groundwork for the project tasks
that come after. We will summarize the collected data, projections, and subsequent analyses into the Corridor
Understanding Summary Paper; we will provide the summary paper to the project TAC for review and we will
modify the paper accordingly.
■ Existing Conditions Technical Paper
■ Future Conditions Technical Paper
■ Corridor Understanding Summary Paper
Task 3: Corridor Vision
Develop Purpose and Need Statement
Establishing a tangible and well -vetted Purpose and Need Statement for the Harmony Corridor is an essential
step in moving toward implementation of the LPA. An effective Purpose and Need Statement lays the
groundwork for alternatives development and analysis, and will facilitate moving components of the LPA
through subsequent FTA Project Development and NEPA processes.
A thorough understanding of the corridor today and in the future (as established in Task 2) by the project
stakeholders will facilitate the development of a sound Purpose and Need Statement. Issues and concerns
should be solicited from the public and agencies early in the planning process. Obtaining this information early
allows the Purpose and Need Statement to be as comprehensive and specific as possible, which allows for
pinpointing and refining alternatives that pass screening. Ultimately, the result of this approach leads to fewer
issues arising as the project moves through subsequent planning and design phases.
Establish Enhanced Travel Corridor Vision
While the Purpose and Need Statement will essentially act as a problem statement (with respect to existing and
projected future conditions), the corridor vision will define the community's desires for the Harmony Corridor in
the future. The FHU team will identify the opportunities and challenges that exist along the corridor, which will
inform development of a realistic vision.
The corridor vision will build upon previous work in the corridor, including the Harmony Corridor Plan and the
Harmony Access Control Plan. It should be contextually -sensitive to the identified opportunities and challenges
and should provide:
■ An understanding of the desired modal components of the corridor,
■ A vision for the interaction between land uses and the transportation system, and
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
■ A basis for setting goals and objectives that reflect the values of the community and that will translate
into evaluation criteria for use in the analysis of alternatives.
As described in Task 1, input from the TAC and corridor stakeholders will be essential to developing the Corridor
Vision. Goals and objectives to support the corridor vision will be drafted; we will rely heavily upon previously
established Citywide goals and objectives in City Plan and the Transportation Master Plan.
Task 3 Deliverables
■ Purpose and Need Statement
■ Corridor Vision and supporting Goals and Objectives
Task 4: Master Plan Development
In order to ensure that this Master Plan moves the City toward its ultimate vision for Harmony Road, we
propose developing and evaluating alternatives in a manner consistent with the processes outlined in FTA's AA
and FHWA's PEL programs. Following these processes will require regular coordination with FTA and
comprehensive documentation of the alternatives development and screening process. Following these
processes now will require less backtracking and costly reevaluation in the future.
Our approach to developing and evaluating alternatives for the corridor is outlined in the three -step process
below.
Step 1: Define the TSM Alternative —The Transportation System Management (TSM) alternative
typically does not fully address the vision or the Purpose and Need for the corridor. However, it is an important
first step because rating of other alternatives will be based on a comparison to the TSM alternative (as well as to
the Baseline). The TSM alternative reflects the best that can be done to improve transit in the corridor without a
major capital investment. It can include route restructuring, increased frequency, expanded park-n-rides,
express/limited stop service and/or traffic signal operating improvements.
Step 2a: Development of Tier 1 Build Alternatives — Initially up to five build alternatives will be
developed for the corridor. We will develop these alternatives through our technical work, collaboration with
the TAC, and through the stakeholder input process. They will be developed with the intention of addressing the
Purpose and Need for the project and achieving the corridor vision. We will ensure that context sensitive
solutions, such as historic district sensitivity, will be incorporated into each alternative. The following elements
will be defined for each of the alternatives:
■ Road Network —The initial set of improvements may consider changes to the number of lanes, lane use,
access control and signal spacing to meet the desired mobility needs of the corridor. We will evaluate
each of the subject intersections both as traditional intersections and also as roundabout intersections.
■ Transit Network— It is anticipated that the initial set of build alternatives will be wide ranging from light
rail and streetcar, to bus rapid transit and express bus. Station spacing, frequency and headways will be
defined.
■ Bike and Pedestrian Improvements —This could include both on -street and off-street improvements to
better accommodate pedestrian and bicycle travel along the corridor. Bike/ped improvements could
extend onto parallel routes.
Cost ranges in a high/medium/low format will be prepared for the major elements of each design alternative for
comparative purposes only.
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
Step 2b: Evaluation of Tier 1 Build Alternatives — Alternatives will be evaluated based on their
ability to meet the project's Purpose and Need, environmental impacts and their comparative costs. Screening
criteria will include a combination of quantitative and qualitative measures that will be directly tied to the
Project Vision/Goals and Objectives. Performance measures derived from the refined travel demand model will
be used to compare each alternative's ability to attract ridership, improve travel time, and to enhance overall
corridor mobility.
For Fort Collins, these measures will be closely linked with Integrated Land Use and Transportation measures
presented in the City's Transportation Master Plan (TMP). In addition, we will supplement those measures with
others that are more specific to the vision, goals, and objectives of the Harmony Road corridor.
Following the development of the screening process, we will calculate and assess the associated measures for
each alternative, and combine the results in an evaluation matrix that will present the relative results for each
alternative. In collaboration with the TAC, and considering stakeholder input, we will use the results to develop a
short list of alternatives for more detailed analysis. The most promising Build Alternatives will be retained for
further consideration.
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
Phase 2
Task 1: Project Management and Public Involvement
Phase 2 includes the last two TAC meetings and the final public meeting, as described on pages 1-2.
Task 4: Master Plan Development
Step 3a: Development of Tier 2 Build Alternatives —The most promising alternatives (estimated
as two) will be developed with more detail. Road, transit and bike/ped improvements will be refined to convey
additional project features. Consideration of critical environmental resources at this stage is important in order
to identify fatally flawed alternatives that impact resources beyond mitigation.
■ Road Network— Design will include horizontal alignments and cross -sections along the corridor.
■ Transit Network —Additional details about the transit alternatives will be provided including capital bus
needs, operating and maintenance costs, and other resulting measures such as cost per rider, and riders
per hour.
■ Bike and Pedestrian Improvements —Additional information will be provided about how bike and
pedestrian improvements would connect to the transit system and to existing and future land uses
along the corridor.
Opinion of probable construction costs will be prepared that will include major items such as: removals,
pavement, structures, drainage facilities, retaining walls, traffic signals, etc. Percent allocations will be added to
account for other design elements such as environmental impact mitigation, erosion control, mobilization,
traffic control, signing & striping, engineering, utility relocations, etc. Construction costs will be developed at a
conceptual level, i.e., based on an approximate 10% design level. We will rely on City and Transfort staff to
provide information relative to the typical operations and maintenance costs associated with new transit
facilities and for new capital infrastructure.
Step 3b: Evaluation of Tier 2 Build Alternatives — We will evaluate the Tier 2 alternatives using
the same set of criteria identified in Step 2b, but at a more detailed level in a manner that will be consistent with
FTA AA guidelines. The criteria will also be sufficient to assess whether proposed improvements would be
categorically exempt from environmental review, or whether an Environmental Assessment (EA) would be
required.
During this step, we also recommend conducting a land use sensitivity analysis to better understand how
altering land uses in the corridor might impact transit ridership and the resulting transit analysis. This sensitivity
analysis will look at increasing density at key transit stations and is likely to be conducted outside of the City
travel model process.
The most favorite Build Alternative will be retained as the Locally Preferred Alternative.
Task 4 Deliverables
■ Alternative Development Technical Report
■ Evaluation Technical Report
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
Task 5: Implementation Plan
Fort Collins' Transportation Master Plan (TMP) sets forth implementation strategies that tie directly to its vision,
principles, and policies in order to ensure that short-term actions help to achieve the long-term vision of the
TMP and the City. As part of this project, we will develop an implementation plan that ensures that Harmony
Road improvements are consistent with the City's TMP. This work will include:
■ Development of necessary information to allow the City to evaluate proposed improvements with its CIP
tool.
■ Development of funding strategies, including steps required to obtain FTA Small Starts funding.
■ Description of the specific next steps that the City would need to take to implement all components of
recommended improvements, and inter -relationships between components.
■ A recommended schedule for implementation that also specifies which components are dependent
upon others.
Once the physical and operational elements of LPA are fully understood, it is important to understand how the
project can be constructed over time. It is critical to understand how the LPA can be structured into phases that
meet the operational goals of the project, while still providing significant operational improvements. Basic
phasing options could include:
■ Constructing corridor -wide elements that provide corridor -wide benefits, but constructed in such a
manner as to layer one improvement onto another until all of the LPA elements are completed.
■ Constructing all LPA elements on a segment -by -segment basis. For example, the Shields Street to
College Avenue segment could be constructed first to provide transit continuity between Front Range
Community College and the new South Transit Center.
We will work collaboratively with City and Transfort staffs to develop a phasing plan that meets the City's
objectives.
Task 5 Deliverables
■ Implementation Plan for the LPA
Task 6: Plan Adoption/Report
Much of the content for the ETC Master Plan will be developed during the planning process in the form of
technical papers, which will become chapters of the ETC Master Plan. The chapters will be combined and
adapted to create a thorough and comprehendible documentation of the planning process, technical analyses
and evaluations, stakeholder input and recommendations. City staff will be responsible for final report editing
and production.
The FHU team will work alongside City staff to present the project alternatives and final recommendations to
the City Council. We have budgeted for our involvement in one City Council work session and one City Council
meeting. City staff will be responsible for presenting the recommendations to other City boards and
commissions. The materials we prepare during the course of the project, be it concept drawings, graphical
displays, or public meeting boards, will transfer well to a presentation setting.
Task 6 Deliverables
■ Draft and Final Master Plan Reports and Executive Summary
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
In addition to the deliverables identified in the RFP, we recommend completing FHWA's Planning and
Environmental Linkage (PEL) questionnaire. The questionnaire is a summary of the planning process and is
intended to ease the transition from planning into NEPA. It was designed by FHWA to document key efforts that
take place during the PEL process to minimize the amount of work that is redone during NEPA. The
questionnaire requests information about the following:
• The decision -making process
• Agency coordination
■ Evaluated environmental resources
■ Public outreach efforts
■ Corridor visioning process
■ Range of alternatives considered
■ Evaluation/screening process
The questionnaire will be used as a guide throughout the planning process and will be provided as part of the
final documentation.
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Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
TASK
Felsburg Holt &Ullevig
BHA Design
I NelsonWygaard
Princi al I
p
Aesodate
Sr. Env.
Scientist
Tran&
Planner V
Env. Scion.
IV
Engineer
III
Engineer
II
Senior
Designer
Admin.
FHU Total
Principal
BHA Total
Principal
MN Total
TOTAL
PROJECT
COSTS
$160
s1fi0
$145
S130
$120
$105
go
silo
$70
$135
$187
- Prolect Management
6
4
$1,480
- Develop Public Inwhement Plan
4
$520
$0
$0
$520
-TAC Meetings I6 meetings)
20T12
20
4
$6.920
12
$1.620
66
$2.992
$11,532
-Meeting Summary
8
$1.040
$0
$0
$1,040
- Open House Altendarwe/Prep. 13 meetings)
12
12
8
2
$6,420
12
$1.620$0Tasksl
Sub -Total
TASK 2 - Corridor Understanding
380
48
4
0
0
8
2
518,380
24
53,240
76
52,992
522,812
- Corridor History
4
$520
4
$540
$0
$1,060
- Regional Context
4
$520
$0
so
$520
- Existing Plans
2
$320
$0
$0
$320
- Existing Conditions
- Inventory Physical/Erluronmenlal Attributes
8
4
8
$2.480
s0
$0
$2,480
- Conduct LOS Calculations (All Modes)
8
$720
$0
$o
$720
- Analyze/Summadze Crash Data
8
$720
$0
so
$720
- Future Conddipls
- Obtain Dev., CIP and Transit Ptans from City
2
2
s58o
4
$540
8o
$1,120
- Coordinate Transportation Modeling w/ City
2
4
S620
2
$270
1
$0
$890
- Develop Comdor & Intersection Tral6c Projections
2
16
$1,760
$0
$0
Conduct LOS Calculations (AII Modes)
6
$720
$0
s0
t47O
-Prepare Technical Reports
4
8
4
2
16
4
2
$4.700
2
$270
$0
Task 2 Sub -Total
TASK 3 - Corridor vision
4
/4
8
16
6
8
60
4
2
$13,660
12
S1,620
0
SO
315,280
- Purpose & Need Statement
2
4
g
$1 auto
50
so
$i 800
- Develop Comda Vision, Goals & Objectives
2
8
11.360
4
$540
4
$748
$2,648
Task 3Sub-Total
TASK4 Master Plan Development
4
0
0
12
8
0
0
0
0
53,160
4
5540
4
ST48
54,448
- Develop aseline Altemative (Obtain FTA Approval)
4
2
8
s0
4
$748
$2,368
- Tier 1 Altematives Developmem
8
4
12
4
8
16
8
$540
28
s5,236,896Ter
1 Alternatives Analysis and Screening
8
2
4
20
4
/2
51.620
32
5598d
S13.844
Task 4 Sub -Total
20
6
4
34
8
8
36
8
0
LS7,1204
$2,160
64
$11,968
$29,208
Labor Sub-Tabl
68
36
12
110
26
18
ge
20
♦
$7.560
84
$15,706
$71,548
Other Direct Coats (Travel, Repcductions, etc)
$50saaaaaaal
$2,000
$3,452
S75,0111111
Professional: City: With Copy to:
Felsburg Holt & Ullevig City of Fort Collins City of Fort Collins , Purchasing
Attn: Holly Buck Attn:Aaron Iverson PO Box 580
6300 S. Syracuse Way, Suite 600 PO Box 580 Fort Collins, CO 80522
Centennial, CO 80111 Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $1,000,000 according to the
Insurance Requirements attached hereto as Exhibit "D", consisting of one (1) page.
6. Compensation. There are two phases for the agreement. Each phase will
begin by issuance of a notice to proceed signed by the City of Ft Collins Project Manager.
Phase 1. In consideration of the services to be performed pursuant to this Agreement,
the City agrees to pay Professional a fixed fee in the amount of Seventy -One Thousand Five
Hundred Forty -Eight Dollars ($71,548) plus reimbursable direct costs of $3,452 for Phase I. All
such fees and costs for Phase I shall not exceed Seventy -Five Thousand Dollars ($75,000) in
Professional Services Agreement — Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 2 of 8
Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
PHASE 2BUDGET
TASK
TASK I - PM and Public Involvement
Felsburg Holt & UIIevig
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P
Associate
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SUentlO
Trans.
PlannerV
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IV
Engineer
111
Engineer
II
Sent or
Oaslgner
Admin.
FHU Total
Principal
BHA Total
Principal
MN Total
TOTAL
PROJECT
COSTS
5760
E160
$145
$130
$120
$105
S90
$110
$70
$135
$187
-Project Management
11 6
q
$1 d80
$0
$0
$1,480
- Develop Public Involvement Plan
0
so
s0
$0
s0
-TAG Meetings (6 meetings)
10
4
10
4
S4,020
4
$540
8
$1,496
$6,056
- Meeting Summary
4
$520
s0
$0
$520
- Open House Attendance/Prep. (3 meetings)
4
4
6
4
2
$2 6440
4
$540
$0
$3,150
Tasks Sub -Total
TASK 4 - Mager Plan Development
20
a
0
24
4
0
0
4
2
Sa,sen
6
11,080
8
E7,4%
$77,236
-Ter2Altemalives Development
4
4
1 8
1 8
I 30
I
1 $7.180
it
IT5_4_0120
11 3,740
$11.460
Tier2 Alternatives Analysis and Screening
4
4
16
4
4
54,140
12
$1.620
24
S4,488
$10.248
Develop Locally Preferred Altematim
1-sk
8
2
2
4
16
$4,040
24
S3,240
B
$1.496
- S8,76
Prepare Technical Reports
2
6
4
2
$1,620
4
$$40
4
$748
$2,908
4 Sub -Total
TASK 5 - Implementation Plan
18
6
4
28
4
12
20
50
2
576,980
44
$5,940
56
570,472
533,392
- Identify Potential Funding Options
4
s640
50
8
$7,496
$2, 136
- Develop LPA Phasing Plan
8
16
8
$4.680
s0
16
$2.992
$7,672
Task 5 Sub -Total
TASK 6 - Plan AcloptionfDocumentation
12
ifi
0
0
0
8
0
0
0
55,320
0
ED
24
E4,488
E9,808
-City Council PmsentalKins (2 meetings)
8
31.280
6
$810
$0
s2.090
- Final Report Assistance
4
4
16
8
4
4
$4,740
s0
s0
54740
Task 6 Sub -Total
12
0
4
16
0
0
8
4
4
$6,020
6
$810
0
so
56.830
Labor Sub -Total
52
30
8 '
68
a
20
28
58
8
$36,990
s8
$7,830
a8
$16,456
561,266
Other Direct Costs (Travel, Reproductions. etc.)
$2, 59f
laaaaaaaa$50
$1,1100
$3,fi48
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2011 Rate Sheet
The following hourly billing rates apply to all "Time and Materials" contracts.
Staff Rates Other Direct Costs
Principal III .........................................
$210.00
Principal 11 ..........................................
$180.00
Principal I ...........................................
$160.00
Associate ............................................
$160.00
Sr. Engineer ................... .....................
$145.00
Engineer V..........................................
$130.00
Engineer IV ........................................
$120.00
Engineer Ill.........................................$105.00
Engineer 11............................................$90.00
Engineer ................................................
$80.00
Sr. Environmental Scientist ................$145.00
Environmental Scientist V..................$130.00
Environmental Scientist IV................$120.00
Environmental Scientist III ................$105.00
Environmental Scientist 11....................$90.00
Environmental Scientist I.....................$80.00
Sr. Transportation Planner ..................$145.00
Transportation Planner V....................$130.00
Transportation Planner IV ..................
$120.00
Transportation Planner III ..................
$105.00
Transportation Planner 11......................$90.00
Transportation Planner I.......................$80.00
Sr. Bridge Designer............................$120.00
Sr. Designer........................................$110.00
Dcsigncr V..........................................$100.00
Dcsigncr IV..........................................$95.00
Designer III...........................................$85.00
Dcsigncr ll............................................$75.00
Designer I .............................................
$60.00
Sr. Construction Inspector ..................$100.00
Construction Inspector V......................$95.00
Construction Inspector IV ....................$85.00
Construction Inspector III ...............
I .... $80.00
Construction Inspector II......................$70.00
Construction Inspector I.......................$60.00
Sr. Environmental Tech ......................
$ 110.00
Environmental Tech V ........................$100.00
Environmental Tech IV ........................$95.00
Environmental Tech III .........................$85.00
Environmental Tech 11..........................$75.00
Environmental Tech 1...........................$60.00
Administrative ......................................
$70.00
Plots
Bond .............................................. $0?4/sq ft
Glossy ............................................ $0.71/sq ft
Mylar............................................. $0.55/sq ft
Vellum ........................................... $0.39/sq ft
Prints
Black and White ............................ $0.08;print
Color .............................................. $0.19/print
Presentation Boards
Bond Foam Core Mounted............ $1.22/sq ft
Glossy Foam Core Mounted.......... $1.69/sq ft
Computer Projector .............. $100.00/meeting
Travel
Mileage........................................$0.555/Mile
(or current allowable Federal rate)
Truck (Construction) ..................... $40.00/day
Other Miscellaneous Costs
Courier ...........................
Actual Vendor Costs
Postage...........................Actual
Vendor Costs
Deliveries .......................Actual
Vendor Costs
Per Diem ........................Actual
Vendor Costs
Subconsultants....
Actual Subconsultant Costs
Field Equipment
Trimble GPS.................................. $45.00/day
Blue Tooth Camera for GPS.......... $35.00/day
Other direct costs are reimbursed at a rate of
1.1 times the rates above and / or actual costs.
IN FELSBURG
(4HOLT &
ULLEVIG
engineering paths to transportation solutions
Hourly Rates and Reimbursables
BHA Design Incorporated
Labor fees for BHA Design are based on the following hourly rates:
PROFESSIONAL
HOURLY RATE
44r-
Principal
$ 135.00
Associate
S 95.00
Landscape Architect
S 78.00
Administrative
S 75.00
REIMBURSABLE EXPENSES
RATE
Mileage
S 0.50/Mile
Black/White Copies
5 0.12/Copy
Color Copies
S 2.00/Copy
Plots — Mylar (24" x 36")
S 13.50/Sheet
Plots — Translucent Bond (24" x 36")
$ 10.50/Sheet
Courier Service/Fort Collins
$ 7.00/Per Trip
Courier Service/Denver Area
$ 35 — 50/Per Trip
Prints/Scans
Cost Plus 10%
AT&T/Qwest Phone Calls
Cost Plus 10%
Federal Express
Cost Plus 10%
Hourly Rates and Reimbursables
NN Billing Rates
7/1/30to 6/30/11
Title
Base
Rate
Overhead
Profit
Total
Billing Rate
140%
10%
Principal X
$118.94
$166.51
$28.54
$314.00
Principa IIX
$110.98
$155.37
$26.64
$293.00
Principal VIII
$94.70
$132.57
$22.73
$250.00
Principal VII
$84.09
$117.72
$20.18
$222.00
Principal VI
$75.38
$105.53
$18.09
$199.00
Principal V
$70.84
$99.17
$17.00
$187.00
Principa IV
$64.77
$90.68
$15.55
$171.00
Principal111
$60.61
$84.85
$14.55
$160.00
Principal11
$56.06
$78.48
$13.45
$148.00
Senior Associate11
$51.89
$72.65
$12.45
$137.00
Senior Associate
$49.63
$69.48
$11.91
$131.00
Associate Project Manager
$45.46
$63.64
$10.91
$120.00
GIS
$45.46
$63.64
$10.91
$120.00
Associate II
$36.74
$51.44
$8.82
$97.00
Support (Admin ,Pubs, etc)
$36.74
$51.44
$8.82
$97.00
Associate 1
$26.52
$37.12
$6.36
$70.00
Intern
$15.91
$22.27
$3.82
$42.00
EXHIBIT D
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Professional shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Professional, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Professional under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Professional's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during
the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Professional Services Agreement — Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 8 of 8
accordance with Exhibit "C", consisting of five (5) pages, and incorporated herein by this
reference.
Phase II. The City agrees to pay Professional a fixed fee in the amount of Sixty -One
Thousand Two Hundred Sixty -Six Dollars ($61,266) plus reimbursable direct costs of $3,648 for
Phase II. All such fees and costs for Phase II shall not exceed Sixty -Four Thousand Nine
Hundred Fourteen Dollars ($64,914) in accordance with Exhibit "C", consisting of five (5) pages,
and incorporated herein by this reference. Monthly partial payments based upon the
Professional's billings and itemized statements are permissible. The amounts of all such partial
payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
actual reimbursable expenses. The parties acknowledge that the sub -contractors are not
parties to this agreement. However, the rates listed for services to be provided by these
subcontractors shall be the rate paid by the City to the Professional for these services. If the
amounts charged by these subcontractors exceed the rates listed in Exhibit "C" the excess
amount shall not be paid or owed by the City. The limitation on increases in prices set forth in
section 4 herein shall apply to all rates listed in Exhibit "C" including subcontractor rates. Final
payment shall be made following acceptance of the work by the City. Upon final payment, all
designs, plans, reports, specifications, drawings, and other services rendered by the
Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable
Professional Services Agreement — Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 3 of 8
Mylar base material using a non -fading process to provide for long storage and high quality
reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an
AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
Professional Services Agreement - Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 4 of 8
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
Professional Services Agreement— Felsburg Halt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 5 of 8
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
Professional Services Agreement — Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 6 of 8
THE CITY OF FORT COLLINS, COLORADO
By: z01
ame� B. O'Neill II, CPPO, FNIGP
Director P rchasing & Risk Management
noTE
Felsburg Holt & Ullevig
,,Z-7 By: ,w i�
Title: e-5 i A
CORPORATE PRESIDENT OR VICE PRES NIT
Date: 1 ) 1 Z- Z--/ / I
A
(Corporate Seal)
Corporate Secretary
Professional Services Agreement — Felsburg Holt & Ullevig
7272 Enhanced Travel Corridor Master Plan for Harmony Road Page 7 of 8
EXHIBIT A
SCOPE OF WORK
November 9, 2011
SCOPE OF WORK - HARMONY ROAD ETC MASTER PLAN
Prepared for the City of Fort Collins by Felsburg Holt & Ullevig
Phase 1
Task 1: Project Management and Public Involvement
Project Management
The Felsburg Holt & Ullevig (FHU) team will manage all project tasks, submit written monthly progress reports
with invoices, and schedule and participate in weekly or bi-weekly conference calls with the City's project
manager and the City's project team (as needed). The monthly progress reports will document specific
accomplishments of each task, and anticipated tasks in the upcoming month.
A Technical Advisory Committee (TAC) will be established at the onset of the project to guide the development
of the ETC Master Plan and to serve as a sounding board for the technical aspects of the project. In addition to
the City departments and stakeholder agencies listed in the Request for Proposals (RFP), we highly recommend
including an FTA representative as a member of the TAC. The FHU team will facilitate six meetings with the TAC
and will provide draft meeting summaries within one week following each meeting. The anticipated primary
topic(s) of each meeting are listed below:
■ TAC Meeting #1—TAC roles and responsibilities, corridor understanding, project Purpose and Need
■ TAC Meeting #2 —Corridor visioning workshop (establish vision, goals and objectives)
■ TAC Meeting #3 —Alternatives development and evaluation criteria workshop
■ TAC Meeting #4 —Alternatives evaluation and screening
■ TAC Meeting #5 — Locally Preferred Alternative (LPA)selection and implementation (phasing and
funding)
■ TAC Meeting #6 —Draft ETC Master Plan
Public Involvement
The FHU team will work closely with City staff at the onset of the project to finalize an innovative Public
Involvement Plan that seeks to solicit meaningful input from a broad cross-section of people through the master
planning process. City staff will lead the public outreach effort, and the FHU team will serve in a support role,
providing content for the various avenues of disseminating information to the public.
In order to reach out to and receive valuable input from the varied stakeholders in the corridor, a multi -faceted
public involvement plan is essential. We propose the following elements that would work together to create a
comprehensive outreach program:
■ Project website with project information and regularly updated survey questions
■ Social media (Facebook and Twitter)
■ Traditional public meetings
■ Focus group meetings with business owners and community groups
The public involvement process should be ongoing through the duration of the planning process; a project
website will be not only a clearinghouse for project -related information and documentation, but it will also be a
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HOLT&
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ULLFVIG
NEGA PO
Scope of Work
Harmony Road ETC Master Plan
November 9, 2011
place where the public can provide comments when it is convenient for them. The FHU team will provide
content for the project website in concurrence with project milestones including TAC meeting outcomes, public
meetings, and completion of technical papers.
The City successfully used social media including Facebook and Twitter in the development of City Plan. We
recommend continued use of these tools for this effort. The FHU team will support City staff by collaborating on
Twitter and Facebook feeds at regular intervals throughout the project. Information feeds might include public
meeting announcements, alerts to new project website postings, and links to survey questions on the website.
While web -based public outreach can substantially augment the public's role in a planning process, not all
corridor stakeholders are technology -savvy— it will be important to also provide more traditional public
outreach opportunities. There are public libraries located on both ends of the Harmony Road corridor that
would serve as ideal locations for public open house forums to present project information and to solicit input.
We have identified three key phases of the planning process at which time public input will be crucial. The FHU
team will prepare displays and material for the public meetings, and we will attend and participate in the three
public meetings, as outlined below:
Public Meeting #1— Present corridor understanding; solicit input on the Purpose and Need, vision for
the corridor. and ideas for alternatives
■ Public Meeting #2 — Present and solicit input on Tier 1 Alternatives (as described in Task 4) and
preliminary evaluation and screening results
■ Public Meeting #3 — Present and solicit input on the Locally Preferred Alternative and Implementation
Plan
City staff will hold focus group meetings with business owners and other community groups including the
Transportation Board (and other boards) during the planning process. The FHU team will support these efforts
by providing displays and presentation materials.
The FHU team will be responsible for summarizing public comments received during the three public meetings.
Responding to public comments/questions through the duration of the planning process will be the primary
responsibility of City staff; the FHU team will support City staff in responding to the public as needed.
Task 1 Deliverables
■ Monthly progress reports
■ TAC meeting summaries
■ Public Involvement Plan
■ Content for public outreach (website, social media, public meetings, focus groups)
• Summary of public comments received during public meetings
Phase 1 includes the first four TAC meetings and the first two public meetings.
Task 2: Corridor Understanding
The FHU team will provide the City with information, materials and technical evaluations to formulate an
understanding of Harmony Road's past and its current physical and operational conditions, while also providing
insight into what the future holds. This information will be documented in a corridor summary paper that will
provide the basis for creating the vision of what Harmony Road can be, for developing benchmark criteria for
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