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Home My WebLink AboutWORK ORDER - BID - 7002 IRRIGATION DESIGN AND DRAFTING SERVICES (3)EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITE' OF FORT COLLINS AND Hines Irrigation Consultants Dated: 10117l2011 Work Order Number: Purchase Order Number Project Title: Radiant Park Commencement Date: 8/251201t Completion Date: 8/25=2 Maximum Fee: (time Sr reimbursable direct costs): $7,550.00 Project Description: Design Services for Irrigation Scope of Services: See attached scope Service Provider agrees to perfornt the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. Servic rovYr B: n Date: Ib-1� -ZCH CC: Purchasing 0///&KS-7 The attached forms consisting of_ U pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins By: Date: Director of Purchasing and Risk Management if over S60,000 NINESConsultmits October 13, 2011 Corporate Headgwa.ra 323 West Drake Rood, Suite 204 Fart C016ns, CO 90526 Phone: 970.28Z-1800 Far: 970-226-4662 Ms. Kathleen Bendict CITY OF FORT COLLINS- PARK PLANNING AND DEVELOPMENT 215 North Mason Street Fort Collins, CO 80522 RE: IRRIGATION DESIGN PROPOSAL, RADIANT NEIGHBORHOOD PARK- FORT COLLINS, CO Kathleen, I am pleased to present the following proposal for irrigation design services for the above referenced project. The preliminary site plan and information gathered during our October 12th meeting was used in developing this proposal. It is assumed that the 12-acre site will contain approximately 10 acres of irrigated landscape material. The proposed landscape and irrigation concept for the park calls for sprinkler irrigated turf; native grass areas shall be irrigated by sprinklers for establishment only; and shrub beds shall be drip irrigated. SCOPE -OF -WORK Task 1 - Irrigation Plan Design $4,100 ❑ The irrigation controller location, electrical power source location and water tap information (available pressure, meter requirements, etc.) will be documented as part of this scope. ❑ Design will comply with City of Fort Collins equipment specification and design standards. ❑ Detailed irrigation design will include; sprinkler layout, mainline and lateral pipe routing and sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote control valve locations. ❑ A total of two (2) design/coordination meetings are included in this task, to discuss the special irrigation requirements of the dryland slopes and control system communication requirements. a Deliverables: two (2) 24 x 36 drawing sheets at 30 scale. • Notes: I. Major base changes made after 90% Construction Document submittal, resulting in major irrigation design revisions, will require additional fees. 2. This proposal assumes a total of three (3) drawing submittals. If additional submittals with major revisions are requested, an additional fee of $250 per submittal will be required. 3. If a booster pump is required, an additional fee will be necessary for the design and specification of pump equipment. Task 2 - Construction Specifications and Detail Development $350 Corporate HeadquarterslCoIcnedo Office: 323 West Drake Rd, Ste nap, Fort Collins, CO 3oS261 Phone: 970 282,18001 Fax: 970.226,4662 IRRIGATION DESIGN PROPOSAL, RADIANT NEIGHBORHOOD PARK- FORT COLLINS, CO October 13, 2011 Page 2 ❑ Preparation of Irrigation details in the required format. ❑ Preparation of Irrigation specifications in CSl format. ❑ Deliverables: one (1) detail sheet, and specifications in 8.5" X I I" document format. All final construction documentation, including specifications shall be approved by the project Owner's Representative prior to issuance for bidding. Task 3 - Construction Services This task will include the following services: 1. Construction Observation ($2,200) $2,850 ❑ Participation in a pre -construction telephone conference to answer Contractor questions and to provide clarification to bid documents as required. ❑ Review of shop drawings, and material submittals, comment, re -review and approval for construction. ❑ Four (4) visits to the site during irrigation installation to observe construction and to become generally familiar with the progress and quality of the contractors work. We shall provide a written report after each site visit. ❑ Schedule of and participation in preliminary walk-through with Contractor for review of irrigation construction and system operation. Preparation of "punch list" of all items which need adjustment or correction to be performed by Contractor prior to Final Acceptance. ❑ Conduct final walk-through with Contractor to observe completeness of installation and compliance with "punch list" items. 2. As Built Drawings ($650) ❑ Preparation of as -built drawings of irrigation installation from information gathered from Contractor's red -lined field drawing set. As -built shall contain all items indicated in as -built submittal section of irrigation specifications, and shall reflect measurements from permanent points of reference. Additional Services If requested by the Owner's Representative, we will make additional visits to the site during construction to observe progress by the Contractor. A field report will be developed after each visit documenting verbal communication with the Contractor and listing deviations from the contract documents. These services will be charged at our hourly billing rate of $75. Estimate of Reimbursable Expenses $250 ❑ Drawing plots produced either by our office or outside plotting service C3 Overnight mail/Local Courier Service ❑ Travel to and from site ❑ Project Management/Administrative tasks We request written approval to proceed with this project. Our fees and reimbursable expenses for these services will not exceed S7,550 without written approval. Refer to Attachment A for a detailed Corporate Headquarters / Colorado Office: 323 West Drake Road, Suite 204, Fort Collins, Colorado 8oS26 / Phone: 970.202.1800 1 Fax: 970a26 4661 IRRIGATION DESIGN PROPOSAL, RADIANT NEIGHBORHOOD PARK- FORT COLLINS, CO October 13, 2011 Page 3 list of our General Conditions. If you are in agreement with the fee and services proposed, please promptly sign and return a duplicate original (please sign below and on the bottom of Attachment A). Please call with any questions or comments. I look forward to working with you on this project! Kind Regards, Hines Irrigation Consultants, Inc. Ed Price Project Engineer AGREED TO BY: City of Fort Collins Representative Kathleen Benedict Date Corporate Headquarters / Coloado Office: 323 west Drake Road, Suite aoy, Fort Collins, Colorado Pops / Phone: 83o.28e.a800/ Fax: 9N.226;66e