HomeMy WebLinkAbout159569 PS INSTALLATION INC - CONTRACT - AGREEMENT MISC - PS INSTALLATION INCi
SERVICES AGREEMENT
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THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City", as agent, on behalf of the Poudre River Public Library District (District), and
PS Installations, hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of six (6) pages and
incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall
be performed in accordance with the Work Schedule included as pages 4 and 5 in Exhibit "A",
consisting of six (6) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated on November 1, 2011 following execution of this
Agreement. Services shall be completed no later than June 14, 2012. Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Delay. If either parry is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
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notice to the City of such condition within fifteen (15) days from the onset of such condition.
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City or District may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
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The first move, at the beginning of Phase 1A, is primarily disassembly, removal
and storage of materials offsite during the duration of this phase (approximately
December 5, 2011 through January 9, 2012.) Phase 1A is the period of
complete closure to staff and public.
Numerous materials collections, as detailed on the attached spreadsheet, need
to be removed and stored off site during this phase.
At the end of Phase 1A, shelving stored during the closure need to be
reassembled in new locations, reused furniture relocated, and materials returned
to the appropriate shelves, in their original and proper shelf order. Approximately
7 days at the end of Phase 1A will be available to complete the work at this
phase.
PHASE 2
Phase 2A
The beginning of Phase 2A involves removal of shelving and associated
materials in preparation for construction and removal offsite of numerous
paperback spinners to be discarded. At the end of 2A shelving needs to be
assembled in new areas and materials reshelved. A number of temporary
shelving units need to be taken down at this stage.
Phase 2B
Phase 2B involves setting up' stored shelves for the new holds area.
Unneeded shelving and associated shelving components remaining at the
conclusion of Phase 2B needs to be removed offsite to designated storage or
disposal areas.
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PHASE lA
PHASE 1A
PHASE 18
Main Library Remodel and Expansion Project - Phased Collection Relocation Work Plan and Schedule
Type of Shelving IStacks jBases lFiat Mag/News Slants 180ok Slants End panels/tops
12-1 through 12-5
Tear down/ store materials
Adult NF/ Biography
90" DS
98
98
1176
30
Periodicals/ espanol
90" DS
18
18
121
96
4
6
Newspaper
12
12
Espanol
42" DS j
7
7
6
4
30
6
New Books
90" Wall Mount
5
25
5
4
66" Wall Mount
5
15
5
6
Adult Media
42" DS
22
132
9
Reference
90" DS 1
28
28
223
3
6
42" DS
4
4
16
3
Ready Reference -discard fixture
�
Readup/Oversize
90" DS
121
12
961
1
6
Large Print
90" DS
31
31
111
1
2
Tues 1-3 through Mon 1-9
Install shelving/reshelve materials
Adult NF/ Oversize/Ref/biag
90" DS
95
95
1108
50
Temp biog/LP shelving
90" DS
10
10
120
4
Periodicals/ GenRef temp shelving
90" DS
18
18
120
96
4
Newspaper shelving
12
12
New Books/Media temp shelving
90" DS
20
20
240
90
6
World and Readup temp shelving
90" DS
20
20
240
10
6
Large Print
90" Wall Mount
12
12
36
36
6
Ready Ref
90" Wall Mount
1 31
31
181
1
1 2
Type of Shelving
IStacks
Bases
IFlat
jMag/News Slants
jBook Slants
lEnd panels/tops
12-1 through 12-5
Move holiday collection to Olive
48 shelves of materials
Tear down Juv NF (Shelving only)
90" DS
51
51
510
16
66" wall
61
61
30
Store Juv Espanol materials
35 shelves of material
PHASE 18 2/20-3/5 shelving tear dawn and install; 3/5-3/22 bookmove
Install Shelving
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Adult Fic/pbks/classics
90" Wall Mount
25
25
150
9
78" DS
60
60
600
30
Move Adult Fic/pbks /classics
appr. 30,000 items
Set up juv temp shelving
66" IDS
15
60
75
6
Set up juv shelving
66" DS
77
601
30
66" Wall mount
20
20
57
9
6
45" wall mount
4
4
2
45" DS
17
17
68
6
Move juvenile collections 166000
items
PHASE 2A 3/23-3/28
Install Teen temp shelving
90" DS
10
10
120
4
18
4
Tear down:
Fiction/teen/classics
90" Wall Mount
15
61
24
8
90" DS
90
90
1040
80
36
Teen/Business
42" DS
19
3
6
9
96
6
52" DS
5
5
18
3
14
2
Discard lick spinners/frames
109
Juvenile shelving
42" DS 1
18
18
2
4
72
12
6 drawers
66" DS
52
52
158
4
1021
14
66" Wall mount 1
281
1
74
62
24
54" Wall mount 1
41
41
12
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Type of Shelving Istacks jBaSeS IFlat Mag/News Slants lBook5lants JEnd panels/tops
PHASE2A 5/9-5/18 Shelving install;5/18-5/24 book unpack
Install shelving and move in materials
Reference
66" DS
44
44
131
4
12
Wall Mount
14
14
42
6
Periodicals
66" DS
10
10
30
45
4
Newspaper
15
12
Teen
66" DS
20
20
126
6
66" Wall mount
3
3
4
15
2nd floor Oates
Wall Mount
8
40
Media
66" DS
12
12
96
6
45" DS
8
8
32
4
Juvenile NF
66" DS
4
4
24
2
66" Wall mount
6
6
18
4
1st floor optos
Wall Mount
8
40
New Books
66" DS
10
10
80
4
66" Wall mount
4
4
8
2
PHASE 2A Take down:
Periodicals/ GenRef temp shelving
90" IDS 1
18
18
120
96
4
Newspaper shelving
12
12
New Books/Media temp shelving
90" DS
20
20
240
90
6
World and Readup temp shelving
90" DS
20
20
240
10
6
Juv temp shelving
66" DS
15
60
75
Temp biog/LP shelving
90" DS
30
10
120
4
Teen temp shelving
90" DS
10
10
120
4
18
4
Install shelving and move in materials
Wor Rea up
66 DS
401
401
179
6
15
Biograp y
66 DS
20
200
Large Print
66 DS
4
4
32
8
PHASE 2B 6/11-6/14 Install
Discard all stack lighting
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EXHIBIT B
COMPENSATION
PS INSTALLATIONS, INC.
`WE BUILD YOURSELF IMAGE'
3857 STEELE ST, UNIT C
DENVER, CO 80205
303-297-2030
FAX 303-298-1196
PSINSTALLA TIONSINC. COM
FAX/EMAIL BID
NAME: Ken Draves
COMPANY: Poudre River Library District
PHONE: 970-204-8208
EMAIL: kdraves h poudrelibraries.org
FAX: 970-204-8444
DATE: 10-19-2011
TOTAL PAGES: 1
FROM: Jermaine Thomas
COMMENTS: Here is the revised pricing for Ft Collins Main Library, Ft Collins
$ 39,400.00
Pricing to disassemble and move all shelving and furniture for new construction in (5)
phases during regular business hours per "10/19 Phased collection relocation work plan
and schedule".
Pricing to include delivering and storing furniture to offsite storage and back to library
after remodel.
Pricing also to include disposal of some furniture/fixtures.
Pricing to include 4000 boxes and tape. Additional boxes are $1.85 each plus delivery and
pick up.
Please note above pricing does not include any IT cabling or any work requiring a licensed electrician. If
work necessitates removing and re -running data and phone cables the above pricing does not include any of
these costs. Please call PSI at the above number with any questions.
By my signature below I accept the pricing as stated above
Pricing valid for 60 days. Please sign and return via fax of email: jthomasna psinstallationsinc.com
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PS INSTALLATIONS. INC.
`WE BUILD YOUR SELF IMAGE'
3857:STEELEST, UNITC
DENVER, CO 80205
' 303-297-2030
FAX 303-298-1196
PSINSTALLATIONSINC.COM
LABOR AND MATERIAL RATES
SUPERVISOR
INSTALLER/MOVER
TRUCK
BOOKCARTS*
FOUR WHEELER*
PANEL CART*
MACHINE CART*
STACK MOVER*
Regular Time
$30.00/Hr
$27.00/I-Ir
$ I8.00/Hr plus fuel/$125.00/day max plus fuel
Small- $ I.00/day Large- $3.00/day
$1.00/day
$3.00/day
$3.00/day
$300.00/day
Overtime/Holidays
$43.00/Hr
$38.00/tir
OFFICE/BOOK MOVING BOX* $1.85 each includes tape
OTHER SUPPLIES QUOTED PER PROJECT MIGHT INCLUDE
WALL/FLOOR ANCHORS; DRILL BITS; GROUT; MASONITE;
PLYWOOD DECKING; PARKING, PERMITS, SPECIAL LICENCES,
PREVAILING WAGE RATES, ETC.
PLEASE CALL OUR OFFICE AT THE NUMBER ABOVE WITH
QUESTIONS OR HARD BID PRICING
PeterStravlo
President
pst ravlo(a; psi asts Ilationsi ac.com
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EXHIBIT C
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
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days prior to the termination date contained in said notice unless otherwise agreed in writing by the
parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid
and sent to the following addresses:
Service Provider:
City:
PS Installations, Inc.
City of Fort Collins
Attn: Jermaine Thomas
Attn: Purchasing
3857 Steele Street, Unit C
PO Box 580
Denver, CO 80205
Fort Collins, CO 80522
Copy to:
Copy to:
Seter & Vander Wall, P.C.
Poudre River Public Library District
7400 E. Orchard Rd, Ste 3300
Attn: Ken Draves
Greenwood Village, CO 80111
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination
6. Contract Sum. The City'shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, Thirty -Nine Thousand Four Hundred
Dollars ($39,400.00) per the attached Exhibit "B", consisting of two (2) pages, and incorporated
herein by this reference.
7. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
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9. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
11. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of col petence and care in accordance with accepted standards
for work of a similar nature.
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b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider, warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (12) months from and after final acceptance
under the Agreement, regardless whether the same were furnished or performed by Service
Provider or by any of its subcontractorslof any tier. Upon receipt of written notice from City of any
such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Service Provider in a manner and at a time acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
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13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because
of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City and District,
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their officers, agents and employees against and from any and all actions, suits, claims, demands
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or liability of any character whatsoever brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with the
performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City and District as an
additional insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service
Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing
and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate
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evidencing the insurance coverage required from an insurance company acceptable to the City.
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16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created
in
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Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland Security
(the "e-Verify Program') or the Department Program (the "Department Program"), an
employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in
order to confirm the employment eligibility of all newly hired employees to perform work under
this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
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Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien;
and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor provides
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information to establish that the subcontractor has not knowingly employed or contracted with
an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
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Department of Labor and Employment I(the "Department') made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential
damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider
violates this provision of this Agreement and the City terminates the Agreement for such breach.
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Date:
POUDRE RIVER PUBLIC LIBRARY DISTRICT
ACTING THROUGH ITS AGENT
CITY OF FORT COLLINS, COLORADO
a munigiRal corporation
By:
iJ- es B. O'Neill II, CPPO, FNIGP
DirectdCkf Purchasing & Risk Management
Date: I l
PS Installations
By:
P INT NAME
Ea
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: <</ 5/�
AT�jFCT: C, (Corporate Seal)
CORPORATE SECRETARY
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EXHIBIT A
SCOPE OF WORK
Poudre River Public Library District
Disassembly, Moving, Storage, and Relocation Services for
Main Library Remodel and Expansion Project
Contract between Poudre River Public Library District andPS Installations for
disassembly, moving, storage, and relocation services during construction and
remodeling of Main Library, 201 Peterson Street, Fort Collins, Colorado.
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The scope and timeframe for the work related to shelving and library materials are
described in detail in the attached "Main Library Remodel and Expansion Project -
Phased Collection Relocation Work Plan and Schedule" dated October 19, 2011. The
Work Plan and Schedule detail the phases, dates, areas of work, numbers and types
and numbers of shelving and shelving components. The Work Plan is determined by
the overall project Phasing Schedule discussed below.
The major phases, dates, areas to be cleared in preparation for construction, and dates
and locations detailing relocation of materials in competed areas, are included in the
attached spreadsheet "Phasing Schedule" dated September 6, 2011, and included in
the 100% Construction Documents dated September 28, 2011 prepared by OZ
Architecture.
The attached Phasing Plan prepared by OZ Architecture and included in the 100%
Construction Documents, graphically illustrates the project phasing for the first and
second floors of Main Library.
In addition to shelving and associated library materials (books, DVDs, CDs, and other
media) the scope of work encompasses the removal storage, and relocation of all other
library furniture in each area required to be cleared in preparation for construction
according to the Phasing Schedule.
The scope of the project includes a pre -move coordination meeting and walk through.
General Project Overview
The Poudre River Public Library District's Main Library, a building of approximately
34,000 square feet, is undergoing a complete remodel and an expansion of
approximately 6,000 square feet. OZ Architecture of Denver, CO. is the project's
architectural firm.
Project goals include expanded and improved public spaces and building system
upgrades. A primary goal during construction is to remain open and accessible to the
public as much as is feasible, rather than closing for the entire project duration.
In order to allow for public and staff access during as much of the construction and
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remodel as possible, the remodel and expansion project is designed in phases, with
certain areas under active construction separated from open and accessible public and
staff spaces. Once areas under construction are completed, furnishings and materials
will be relocated in those spaces and areas previously open will be closed and
constructed or remodeled. While remaining open as much as feasible is a goal, plans
necessitate a period of full closure to staff and public of five to six weeks early in the
project.
The project has two primary phases, both divided into two smaller sub phases. The
construction project is currently scheduled to commence Decemberl, 2011 and
conclude in June 2012. However, dates are subject to change as construction work
proceeds.
summarized below is detailed in the attached
and Expansion Project - Phased Collection Relocation Work Plan and Schedule" dated
October 19, 2011.
NOTE: All dates provided are intended to provide general schedule and timeframes for
phasing, but are subject to change during the project.
Services consist of preparing areas for construction by removing, disassembling as
needed, and storing library materials, shelves, and furnishings; assembling and
disassembling temporary shelves as required; reassembling shelves, including new and
resused shelves and shelving components, in new locations; relocating reused
furnishings in new locations; replacing materials on shelves, in correct and original shelf
order, in new locations. The work also consists of removing unneeded items from the
Main Library and relocating them to designated, nearby storage facilities (to be
determined by owner) prior to proper disposal or sale.
The Service Provider acknowledges and understands the existing conditions at the Main
Library and agrees to perform the work identified in this agreement within those
conditions.
PHASE 1
The first phase of the project, Phase 1, is divided into two sub -phases.
Phase 1 B
Phase 18 is actually the first phase of the project to begin. Currently 1 B is
scheduled to begin on or about November 15, 2011. From November 15 through
December 1, this Phase involves building site work (exterior) only.
Phase 1A
Phase IA is scheduled to begin on December 1, 2011.
This phase involves two major moves.
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