HomeMy WebLinkAboutCHANGE ORDER - RFP - 7181 STRATEGIC FINANCIAL SERVICES3
CHANGE
ORDER
NO.%
PROJECT
TITLE:
Strategic
Financial
Services
—
Task
Authorization
No.
5
CONTRACTOR:
City
of
Fort
Collins
PROJECT
NUMBER:
9340200031
PURCHASE
ORDER
NO.:
9106445
DESCRIPTION:
Provide
5
additional
strategic
and
financial
planning
assistance
to
support
Utilities
with
responding
to
specific
requests
from
Utilities
Staff,
City
Council
and/or
Advisory
Boards
with
regard
to
development
of
the specific
retail
electric
rate
WORK
ORDER
FORM
PURSUANT
TO
AN
AGREEMENT
BETWEEN
THE
CITY
OF
FORT
COLLINS
AND
R.
W.
Beck,
Inc.
DATED:
September
12,
2011
Work
Order
Number:
5
Purchase
Order
Number:
9106445
Project
Title:
Strategic
Financial
Services
—
Task
Authorization
Number
5
Commencement
Date:
July
1,
2011
Completion
Date:
November
28, 2011
Maximum
Fee:
(time
and
reimbursable
direct
costs): $28,000
Project
Description:
Provide additional
strategic
Specific
Customer Classes
•
Development
of
two
Retail
Electric
Commercial
/
General
Service
(GS)
customer
class
Rate
Design
Options
•
Comparison
of
Bill
Impacts
for Rate
Structures
by
Customer
Class
•
Review
of
Regional
/
Peer
Utilities
Retail
Electric
Rate
Structures
•
Review
Retail
Electric
Rate
Alternatives Alignment
with
Philosophy
document
•
Development
of
draft
presentations
for
comment
by’
Executive
Management
Team
•
E
Professional
agrees
to
perform
the
services
identified
above
and
on
the
attached
forms
in
accordance
with
the
terms
and
conditions
contained
herein
and
in
the
Professional
Services
Agreement between
the parties.
In
the
event
of
a
conflict
between
or
ambiguity
in
the
terms
of
the
Professional
Services
Agreement
and
this
work
order
(including
the
attached
forms)
the
Professional
Services Agreement
shall
control.
The
attached
forms
consisting
of
Exhibits
—, —, —,
consisting
of
(_)
pages
are
hereby
accepted
and
incorporated
herein,
by
this
reference,
and
Notice
to
Proceed
is
hereby
given.
cc:
Purchasing
Professional:
B
y:
Joseph
A.
Mancinelli,
Vice
President
Date: 9/12/11
City
of
Fort
Collins:
Submitted
by:
Project
Manager
)
3.
Senior
Utility
Engineer
Utilities
General
Manager
Date:
Reviewed
by:
Date:
Approved
by:
Date:
Approved
by:
Date:
Director
of
Purchasing
&
Risk
Management
(if
over
$30,000)
4
Development
of
presentations
for
Electric
Board,
City
Council
Finance
Committee
and
City
Council
To
the
extent
practical, these
additional strategy
sessions
will be
coordinated
with
the
Executive
Management
Team
to
optimize
the
time spent
at
Fort
Collins
Utilities.
For
example, Executive
Management
Team
meetings
may
be
coordinated
for
the
same day
as
presentations
to
the
Electric
Board
and/or
Finance
Corn
rn
ittee.
Deliverables
Our scope
and
cost estimate,
as
detailed
above,
is
based
on
the
following deliverables:
•
Three
meetings, includes
agenda
and
materials preparation. facilitation
and
documentation:
attended
by
two
members
of
the
R. W.
Beck
team,
as
vell
as
Lynn
Adams
of
Lev
idy
Consulting.
as
appropriate.
•
Preparation
and
delivery
of
three
(3)
presentations
to
Staff
•
Preparation
and
delivery
of
one
(I)
presentation
to
Electric
Board
•
Preparation
and
delivery
of
one
(I)
presentation
to
Finance
Committee
•
Preparation
and
delivery
of
one
(I)
presentation
to
City
Council
In
order
to
minimize
costs,
all
data
provided
by
the
City
and
Fort
Collins
Utilities
will
be
relied
on
and
utilized
in
the
preparation
of
studies;
such
data
and
information
will
not
be
independently
verified
by
the
firm
for
accuracy
and/or
completeness.
Schedule
for
Completion
The
project
is
expected
to
begin
work
in
July
1.
2011
and
be
completed
by
November
28.
2011.
Cost
Estimate
R.
W.
Beck
proposes
to
conduct
this
scope
on a
time
and
materials
basis with
a
budget
hot
to
exceed
$28,000
including
expenses.
To
the
extent
that
the
scope
varies
fi’om
our
estimate
as
identified
and
highlighted
in
our
above
scope
of
work
we
will
promptly
notify
the
client
with
respect
the
add
itional
services
requii’ed
and
the
associated
costs.
Services
under this proposal
will
be
provided
oii
a
time
and
materials
basis.
Non-labor
expenses
ai’e
billed
at-cost
with
no
markup,
and
may
include
costs
for
items
such
as
travel, printing,
and
telecommunications.
Sub-consultants
will
be
billed
at
a
cost
plus
10
percent mark-up
to
cover
R.
W.
Beck’s
administrative
costs. En-route travel time
incurred
for
the
benefit
of
the
project
shall
be
considered
as
billable labor
hours.
2
and
financial
planning
assistance
to
support
Utilities
with
responding
to
specific
requests
from
Utilities
Staff,
City
Council
and/or
Advisory
Boards
with
regard
to
development
of
the
specific
retail
electric
rate
structures.
City
of
Fort
Collins
and
R.
W.
Beck
agree
that this
Task Authorization
will
be
governed
by
the
terms
and
conditions
of
the
Proèssional
Services
Agreement effective November
29.
2010.
Additionally.
this
Task
Authorization
will
be
conducted
in
consideration
of
the
terms
and
conditions
of
the
Work
Order
Form,
pursuant
to
an
agreement
between
the
City
of
Fort
Collins
and
R.
W.
Beck,
Inc.
dated
December
28,
2010.
Scope
of
Work
The principal
objective
of
this
project
is
to
assist
the
Utility
with
responding
to
direction
and
additional analysis
given
by
the
Utilities
Staft
City
Council
and
Electric
Board
with
respect
to
development
and
refinement
of
specific
Retail
Electric
Rate
Design
Structures
and
Alternatives.
This
Task
Authorization
is
for
specific
services
that
are
beyond
the
scope
of
services envisioned
and
outlined
in
the Work
Order
Form
authorized
on
December
28.
2010.
as
referenced
above.
The
following
is
a
listing
of
the
specific
tasks
to
be
performed
for
this
Task
Authorization.
Task
1:
Additional
Strategy
Sessions
R.
W.
Beck
will
develop
and
facilitate
an
additional
three
(3)
strategy sessions
with
the
Fort
Collins
Utilities Executive
Management
Team
for
the
purposes
of
reviewing analysis
completed
and
soliciting
input
from
Utilities.
These strategy
sessions
will
include
the
development
of
agemidas,
power
point
presentations
and
associated
hand-outs
as
necessary
to
facilitate
discussions. Additionally.
R.
W.
Beck
will
develop
amid
present
findings
at
one
meeting
each
for
the
Electric
Board. the
Finance
Committee
oftlie
City
Council.
and
City
Council.
Topics
to be
addressed
include:
•
Development
of
Tiered
and
Seasonal
Retail
Electric
Rate
Structures
/
Options
for
1
structures.
1.
Reason
for
Change:
Additional
funding
for
specific
services
that
are
beyond
original
scope
of
work
2.
Description
of
Change:
Provide
additional
strategic
and
financial
planning
assistance
to
support
Utilities
with
responding
to
specific
requests
from
Utilities
Staff,
City
Council
and/or
Advisory
Boards
with
regard
to
development
of
the specific
retail
electric
rate
structures.
3.
Change
in
Contract
Cost:
$28,000
(
OS
I
S.
ç,2jo-1
4.
Change
in
Contract
Time:
N/A
ORIGINAL
CONTRACT
COST
$135,000
TOTAL
APPROVED
CHANGE
ORDERS
$45,000
TOTAL
PENDING CHANGE
ORDERS
$0
TOTAL
THIS
CHANGE
ORDER
$28,000
TOTAL
%
OF
ORIGINAL
CONTRACT,
THIS
CO.:
21%
TOTAL
%
OF
ORIGINAL
CONTRACT,
ALL
C.O.’S:
54%
ADJUSTED
CONTRACT
COST
$208,000
(Assuming
all
change
orders
approved)
ACCEPTEDBY:_______________________________
DATE:
10/20/1
Contractor’s
Representative
ACCEPTEDBY:
DATE
Ii
-
1/
Project
Manager
REVIEWED
BY:
DATE:
Title:
APPROVED
BY:
Title:
APPROVED
BY:
DATE:
Purchasing
Agent
over
$60,000
cc:
Purchasing