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HomeMy WebLinkAbout477840 SYMBIOTIC ENGINEERING LLC - PURCHASE ORDER - 9116331Fort Collins PURCHASE ORDER PO Number Page 9116331 1of2 This number must appear on all invoices, packing slips and labels. Date: 10/25/2011 Vendor: 477870 Ship To: ELECTRIC UTILITIES SYMBIOTIC ENGINEERING LLC CITY OF FORT COLLINS 4845 PEARL EAST CIR SUITE 101 700 WOOD ST BOULDER Colorado 80301 FORT COLLINS Colorado 80521 Delivery Date: 10/24/2011 Buyer: OPAL DICK Note: Line Description Quantity Ordered UOM Unit Price Extended Price Carbon City SIMS Project 1 LOT LS 73,500.00 Energy Services 2 Carbon City SIMS Project 1 LOT LS 12,500.00 Water Conservation Terms and Conditions of contract dated 10/5/10 apply. 3 Carbon City SIMS Project 1 LOT EA 50,100.00 Water Conservation Total $136,100.00 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Task 3: Outdoor Water Use Weather Normalization The weather normalization methodology is based upon GIS analysis that links land cover type data (e.g., square foot of turf, impervious, trees, shrubs, bare soil) with utility billing data to remove the impacts of seasonal weather variability from outdoor water use. The weather normalization procedure is based upon the California Irrigation Management Information System (CIMIS) water budget methodology, where historic evapotranspiration (ET) and precipitation data, water utility billing data, and land cover type data are tied together to remove the variation in the current year's outdoor water use relative to a historic average. Further, with this methodology, parcel -level outdoor use intensities needs for various turf types can be compared with actual usage, providing an estimate of how much over- or under -watering has occurred for each parcel. Proposed Project Timeline The project as proposed is on a streamlined timeline to ensure results can be made available within six months of project inception (currently late April 2012) to be most useful for the upcoming summer outdoor water program focus. The proposed six month timeline will begin with three months to acquire and process the land cover type data into the SIMS database, and continuing with an additional three months to complete the indoor and outdoor water use and normalization evaluation: If there are delays in receiving the land cover type data, the final water weather normalization and savings potential assessments will be delayed accordingly. To meet this shortened timeline, SE recommends to limit indoor and outdoor water use and weather normalization deliverables as follows: 1. Aggregate city-wide sector totals — Residential and commercial sector totals (indoor and outdoor), highlighting major trends across sectors and the implications towards supply/demand planning 2. Analysis of single family individual parcels - Unlike electricity meters, water meters are commonly shared'across units, including commercial spaces as well as multi -family units. Single family represents the exception to this rule, where nearly all single family homes have only one meter on that parcel. Consequently, single family homes represent the highest data quality for outdoor water normalization and consequently are the primary deliverable focus for this study. All report deliverables will summarize results using single family parcel analysis and sector aggregate (i.e., residential and commercial) analysis. In addition, weather normalized total monthly water use data will be quantified for all program participants to ensure program evaluation reports in the SIMS software tool are evaluated based on weather normalized water data, as detailed further below (Deliverable 5). Expected Objectives and Outcomes This task would focus on both a city-wide sector total aggregation (e.g., total residential and commercial) and all single family homes with the following objectives: • To assign land cover type data square footage to individual parcels and to link parcel -level square footages with utility billing accounts. Deliverable 1: City-wide land cover type data to be potentially used for other city programs/initiatives. 2 • Raw indoor and outdoor water use and intensity characterization -detailed indoor/outdoor water usage intensities across sectors and the single family sub - sector, including mean/median statistics as well as histograms by housing size and consumption ranges for single family homes Deliverable 2: Indoor and outdoor water use and intensity characterization draft report (weather normalized outdoor water use intensities will be added to this report in the following deliverable) • To use historical Fort Collins evapotranspiration (ET) weather data to compare weather normalized sector aggregate and single family parcel -level outdoor water use Deliverable 3: Outdoor weather normalization water use report detailing: ➢ Statistical comparison (mean, median, standard deviation, etc.) of the weather normalized outdoor water use intensities across sectors as well as histograms by single family housing size and consumption ranges Provide outdoor weather normalized water use by sector aggregate and for single family homes to discern trends independent of the weather. Data will be summarized by total annual change in the percent normalized across sector aggregates as well as within single family homes, to best understand seasonal variability and to assess trends in outdoor water use independent of the weather. Some sample properties will be highlighted to explain the procedure and to better understand the variations seen in how much outdoor water use was adjusted in normalized output. Discern how much a participant is over- or under -watering for common turf types (e.g., Kentucky blue grass, Bermuda grass, etc.). The CIMIS methodology readily enables comparison of actual outdoor water usage versus the actual needs for various turf types (CIMIS, 2010). A comparison of the savings potential that could occur simply by adjusting water use to reflect turf needs will be performed. • To create an initial total water savings potential, focusing on single family in this initial task, to provide a guiding document that will be refined in future iterations of program planning. Deliverable 4: Draft report detailing initial findings for a total (i.e., indoor and outdoor) water savings potential for the City of Fort Collins with particular focus on outdoor water use. The most promising water -related measures for programs already loaded into the SIMS will be included in this analysis. Fort Collins Utilities should be aware that this analysis will be strongest when financial expenditure and deemed savings estimates are provided to SE on a per measure basis along with the standard required program participant data. This report will detail the costibenefit relationships seen for any existing programs loaded into the SIMS, as well as any additional savings realized for various other approaches not already used in existing programs, such as educational campaigns to water five minutes less, turf type conversions, etc. 3 i This total savings potential report is intended to be a place -holder for future refinements that can be incorporated into future scopes of work to better guide future program development and program targeting efforts. • To update existing program'savings evaluation reports in the SIMS software tool to use weather normalized results for all program participants and control groups, thus ensuring all water program savings are evaluated independent of the impacts of weather. Deliverable 5: This deliverable ensures that all future water programs included within the SIMS software tool's Program Evaluation report will be evaluated using total monthly weather normalized water use data. Estimated Costs Task Description Estimated Cost I One-time set up cost (includes purchase of turf study) for $32,000 citywide land cover study, integration into SIMS and Deliverable 1. Landcover analysis will treat trees and shrubs separately. i 2 Indoor and Outdoor' Water Characterization Report $5,800 (Deliverable 2 3 Fort Collins specific weather normalization of water $7,700 parameters (Deliverable 3 and adding weather nonmalized data to Deliverable 2) 4 Final City-wide Outdoor Water Savings Potential $4,600 Report —an initial assessment of total water savings potential within Fort Collins using the program output and conclusions reached from this study. This report will be refined through time as a living document to guide FortCollins water program direction (Deliverable 4) 5 SIMS's Program Effectiveness reports will quantify $0 program savings using updated, total weather normalized water use data. (Deliverable 5) Total $50,100 4 EXHIBIT A Scope of Work (2012 contract Extension, Rev 6) - 9/1/2011 1. BACKGROUND AND OBJECTIVIES Fort Collins Utilities (Utilities) has purchased an enabling technology platform to target, track, quantify and report resource usage for carbon reduction trends, consumption trends and demand -side management program effectiveness. The SIMS (Sustainabillty Information Mgmt. System) platform provides an interface between the Utilities' account records, geographic information system (GIS) data, tax assessor information and current/historic weather data. Pilot testing of the SIMS query and reporting capabilities suggests that Utilities energy efficiency programs can benefit from improved outreach targeting and program tracking and evaluation. These enhanced efficiency program results would further the City's carbon reduction goals and would improve program efficiency, accountability and data quallly. In response to aggressive goals in adopted City policies (see the Climate Action Plan, Energy Policy and Water Conservation Plan at www.fcgov.com) and those which will be updated in 2010 (City Plan, Transportation Master Plan and Green Building), the City continues to expand and enhancelthe programs it offers to customers in the areas of energy and water efficiency and other climate protection strategies. The City has a carbon emissions reduction goal oll 20% below 2005 levels by 2020 and 80% below by 2050. The Climate Wise program has a goal to increase reported carbon reductions by 10,000 tons annually and a program target of 140,000 avoided tons by 2012; the reductions include savings from energy, water, waste and transportation measures. The Energy Policy,includes an overall target for savings from energy efficiency programs of 1.5% of the community's electric use. This is equivalent to 22,000 megawatt -hours of annual savings or greenhouse gas (GHG) emissions reductions of 16.180 metric tons of carbon dioxide equivalent (mt-COA). Total efficiency program savings in 2008 and 2009 Were 11,000 and 14,000 MWh, respectively. Reaching the savings goals for 2010 and beyond will require more than a 50% increase in program savings, and thus significant increases in program participation are needed. The objective in ongoing use of the SIMS to provide a comprehensive solution that will: 1. Provide detailed utility customer characterization for enhanced targeting of program marketing to increase participation rates in residential and commercial programs; 2. Provide an outreach tool for Climate Wise program partners and efficiency program participants that will present them with their energy use trends, normative group comparlsons, and enable sharing of best practices; and 3. Track the weather normalized energy use changes of efficiency program participants to better quantify program Impacts. i 2. TASKS AND PROJECT MANAGEMENT Staff Roles Page 1 of 5 Initial setup and testing will be coordinated by Utilities with management lead taken by Norm Weaver, Energy Services. The key Individual to coordinate data exchange will be Matt Scheetz with the City IT department. The substantive work to set up and maintain the system will be performed by staff with Symbiotic (principally Tim Hillman, Mark Reiner, and Nick Nimmer). The project leads for the target City programs (Climate Wise — Kathy Collier, Business Efficiency Program — Kelley Gonzales, and Home Efficiency — Kaye Mathea) will develop implementation plans to establish targets and metrics in each program area. 2011-2012 Task List TASK Estimated Cost Annual License Including Custom Analysis Services: Includes online access to the SIMS platform for 12 months plus 100 hours of available analytical fime to consult and report on the full life cycle of residential and commercial program and marketing efforts. License period is to cover 12 months from Oct. 1, 2011 to Sept. 30, 2012. Including the following software enhancements: • Update for program impact summaries by measure • Update to aggregate meters by customer • Update for general weather normalization of energy data • Update for analyzing indoor and outdoor water use o Indoor/outdoor water use disaggregations will be available to expand program evaluations and enhance program targeting in the 2011-2012 license year. • Update to include demand data o FCU will be able to utilize a portion of SE's allotted analytical staff time to derive targeting lists of commercial customers, which Includes information about customers' demand along with other consumption and building characteristics data. • Update to searchtfilter by program participation (including but not limited to OPower Home Energy Report recipients) o FCU will be able to utilize a portion of SE's allotted analytical staff time to derive targeting lists. of commercial customers, which includes Information about customers' prior program participation along with other consumption and building characteristics data. • Update for premise list from query results o Customer/premise lists will be a part of the SIMS, as well as mapping, in 2011-2012 license year. The lists and maps will be made available as specific to the report from which it is generated, e.g. queries from the Consumption Detail Report will be within the query range of that report. j$ 40,000 Page 2 of 5 (Optional) Additional Analytical Hours: $100/hour - Additional staff hours for custom analytical service's can be provided on an as -needed basis at $100/hr. With the help of our', analytical staff the utility will be able to evaluate In greater depth their "Measure, Learn, Target, and Implement" cycle leading to more cost effective marketing based on efficiency gains toward program goals. Ongoing Billing Data Upload - Quarterly customer elec. and water data update $ 20,000 Program Evaluation Package License o Residential Programs (HEP) $4000 With energy and water measure summaries provided for items listed in Table 1 and as implemented by agreement in the residential program tracking spreadsheet.'" Table 1 Current Residential "Programs" with Tracked Measures HEP Measure Type Measure Sub -Type Savings Rebates Air Sealing and Insulation ...lots... E HEP Audit Residential AC Tune-up Residential Clothes Washer and Dishwasher Rebates Residential Refrigerator and Freezer Recycling Rebates Residential Sprinkler Rebates Residential HVAC ...lots... E Windows ...lots... E Measure Type Measure Sub -Type Savings Audi Audit F Measure Type Measure Sub -Tyne Savinos AC Tune-up AC Tune-up E Measure Type Measure Sub -Type Savings Clothes Washer and Clothes Washer and Dishwasher Dishwasher E Measure Type Measure Sub -Type Savings Refrigerator & Freezer I Refrigerator & Freezer Recycling Recycling E Measure Type Measure Sub -Type Savings Rain Sensor Rain Sensor W Weather -based Controller Weather -based Controller W High-eMUancy Nozzles Hlgh-emdency nozzles W Measure Type Measure Sub -Type Savings Page 3 of 5 Toilet Rebates , Toilets Toilets W Residential Meaeura Type i Measure Sub -Type Savings Sprinkler Audit Audit Audit i W o Commercial Programs (BEP) $4000 With energy and water measure summaries provided for items listed in Table 2 and as implemented by agreement in the commercial program tracking spreadsheet. I Table 2 Current Commercial "Programs" with Tracked Measures BEP Rebates Measure Type Measure Sub -Type Savings UghWtg Ughling E Electric EIIIclency Electric Efficiency E BTU BTU E SBTU SBTU E BEP Assessment Measure Type Measure Sub -Type Savings Assessment Assessment E Small Commercial Measure Type Measure Sub -Type Savings AC Tune-up AC Tune-up AC Tune-up E Commercial Custom Water Measure Type Measure Sub -Type Savings Eff Custom Custom W Commercial Restroom Measure Type Measure Sub -Type Savings Rebates Toilets Toilets W Urinals Urinals W Flushometer Toilets Flushometer Toilets W Commercial Sprinkler Measure Type Measure Sub -Type Savings Rebates High -efficiency Nozzles High -efficiency nozzles W Rain Sensor Rain Sensor W Weather -based Controller 1 Weather -based Controller W Pressure regulators Pressure regulators W Assessment Assessment W Page 4 of 5 Commercial i Measure Type Measure Sub -Type Savings Clothes Washer and Dishwasher Clothes Washer CIDlhes Washer W Rebates Dishwasher Dishwasher W Residential Style Measure Type Measure Sub -Type Savings Refrigerator I Freezer Refrigerator & Freezer Refrigerator & Freezer E Recycling Recycling Recycling Residential Style Measure Type Measure Sub -Type Savings Clothes Washer and Dishwasher Clothes Washer and Clothes Washer and E Rebates Dishwasher Dishwasher o ClimateWise $4000 o Ft ZED Tracking and Reporting $4000 $ 16,000 New Program Setup For new program setup, If the program participant data is not sent in the prearranged program tracker file format, SE analytical hours may be applied to fulfill custom formatting and program loading as necessary. o HEP Appliance Rebates (J-Codes; Elec $ Water) $2500 o Residential SprinklerlAudits $2500 o Ft ZED Tracking and Reporting $2500 o OPower Home Energy Report Tracking $2500 I $ 10,000 Total $ 86,000 Custom Support (Project Addendum, subject to further discussions) - ClimateWise RU reports - ClimateWise auto upload to MyClimateWise database - Water efficiency program weather normalization protocol including land uselturf fraction characterization Measure reporting to be handled by update to the tracker file transmitted quarterly (including appliance and water transactions) Page 5 of 5 Purchase Order Terms and Conditions Page 2 of 2 I. COMMERCIAL DETAILS. Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 11. NONWAIVER. 98-04502. Federal Excise Tax Exemption Cenifieate of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to Internal Revenue, Dcover, Colorado (Rcf. Colorado Revised Statutes 1973. Chapter 39-26. 114 (a). exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach. the acceptance ofor payment for goods hereunder or approval ofthe design, shall not release the Sellcrof Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped crduc to defects of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the damage in transit, may be rctumed to you for credit and are not to be replaced except upon receipt of written purchaser to insist upon strict performance hemofor any of its rights or remedies as to any such goods, regardless instructions from the City of Fort Collins. of when shipped, received or accepted. as to any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms Inspection. GOODS arc subject to the City of Fort Collins inspection on arrival. hereof. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS, authorized payment on the pan of the City of For Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations are in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 80522. unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services otherwise specified on this order. If pmnisdon is given to prepay freight and charge separately, the original freight purchased or acquired by the Pumhawr pursuant to this purchase order. bill must accompany invoice. Additional charges for packing will not he accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS, Shipment Distance. Where manufacturers have distributing points in various paw of the country, shipment is Ifthe Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser shipments are made from greater distance. may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs amcetmcd with such work. Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws. regulations, ordinances, rates and requirements. Authorization. All parties to this contract agree that the representatives arc, in fact, bona fide and possess full and complete authority to bind said panics. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terns and conditions proposed by seller arc objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your premised delivery date as noted. Time is ofthe essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver ofthis provision. In the event of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damages. However. the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which arc beyond its reasonable control and without its fault ofnegligence, such acts of God, acts fcivil or military authamics, governmental priorities, fires, strikes, Bond, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, anictes, materials and work covered by this order will confnrm with applicable drawings, specifications samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of cam and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal more; by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the trans, other than legal temt,s, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such change atTmis the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or ell portions of the goods then not shipped, subject to any equitable adjustment between the panics as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted ponion ofthe goods and/or work, fm incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which arc the Sellers standard stork. No such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be aver cd within thirty (30) days from the date the change or termination is ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all grads sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and deliver such documents as may be required to effect orevidence compliance. All laws and regulations required to be incorporated in agreements of this character arc hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser hamdess from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior writen consent of the other party. 10. TITLE. The Seller warrants full, clear and unreshicted title to the Purchaser for all equipment, materials, and items furnished in pMomranee of this agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature resulting from the performance ofsuch work. This release shall apply even in the event of fault of negligence of the parry released and shall extend to the directors, officers and employees of such party. The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by mason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, expense at damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment, or any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or pans, replace the same with substantially equal but noninffinging equipment, or modify it so it becomes nonini inging. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions oftemrs used or the interpretation ofthe agreement and the rights ofall panics hereunder shall be construed under and governed by the laws ofthe State of Colomdo, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Scllcrs Representative(s), on the premises ofothers. 17. SELLERS RESPONSIBILITY. The Seller shall carry oa said mark at Sellers own risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Seller's final completion and acceptance, complete the work at Scllcrs own expense and to the satisfaction ofthe Purchaser. When materials and equipment arc famished by others for installation or erection by the Seller, the Seller shall receive, unload, store and handle same at the site end become responsible therefor as though such materials and/or equipment were being furnished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws ofthe state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least S300,000 for any one person. S500,000 for any one accident and property damage limit per accident of S400,000. The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises ofothers, the Seller shall famish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seiler hereby assumes the entire responsibility and liability for any and all damage, loss or injury ofany kind or nature whatsoever to persons or property caused by or resulting from the execution ofthc work provided for in this purchase order or in connection herewith. The Seller will indemnify, and hold harmless the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the Purehascr may be put or subject by reason of any act, action, neglect, omission at default on the pan of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid. the Seller hereby agrees to assume the defense thereof and to defend the same at the Scllcrs own expense, to pay any and all costs charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Pumhoser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of the Purchaser, or said panics in or as a result of such suits or other proceedings, the Seiler will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, famish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rates and regulations issued pursuant thereto. Revised 03/2010 Excluded Parties List System Page 1 of 1 Search - Current Exclusions EPLS Search Resources Results >Advanced Search >Search Help > Multiple Names Search Results for Parties i > Advanced Search Tips > Exact Name and SSN/TIN Excluded by > Public Users Manual > MyEPLS Firm, Entity, or Vessel : Symbiotic > FAQ > Recent Updates As of 25-Oct-2011 12:31 PM EDT ' > Acronyms > Browse All Records Save to MyEPLS > Privacy Act Provisions i > News View Cause and Treatment Code System for Award Management Descriptions Your search returned no results. > (SAM) > Reciprocal Codes Back New Search Printer -Friendly ' Reports > Procurement Codes ---+----- - -- -- > Nonprocurement Codes > Advanced Reports > Recent Updates Agency & Acronym Information - > Dashboard > Agency Contacts Archive Search - Past Exclusions >Agency Descriptions > State/Country Code Descriptions > Advanced Archive Search > Multiple Names OFFICIAL GOVERNMENT USE ONLY > Recent Updates > Browse All Records > Debar Maintenance > Administration Contact Information > Upload Login > For Help: Federal Service Desk https://www.epls.gov/epls/search.do 1 10/25/2011 Carbon City Sustainability Management Information System 9/1/2011 Scope of Work (2012 Contract Extension, Rev 6) 1. BACKGROUND AND OBJECTIVES Fort Collins Utilities (Utilities) has purchased an enabling technology platform to target, track, quantify and report resource usage for carbon reduction trends, consumption trends and demand -side management program effectiveness. The SIMS (Sustainability Information Mgmt. System) platform provides an interface between the Utilities' account records, geographic information system (GIS) data, tax assessor information and current/historic weather data. Pilot testing of the SIMS query and reporting capabilities suggests that Utilities energy efficiency programs can benefit from improved outreach targeting- and program tracking and evaluation. These enhanced efficiency program results would further the City's carbon reduction goals and would improve program efficiency, accountability and data quality. In response to aggressive goals in adopted City policies (see the Climate Action Plan, Energy Policy and Water Conservation Plan at www.fcoov.com) and those which will be updated in 2010 (City Plan, Transportation Master Plan and Green Building), the City continues to expand and enhance the programs it offers to customers in the areas of energy and water efficiency and other climate protection strategies. The City has a carbon emissions reduction goal of 20% below 2005 levels by 2020 and 80% below by 2050. The Climate Wise program has a goal to increase reported carbon reductions by 10,000 tons annually and a program target of 140,000 avoided tons by 2012; the reductions include savings from energy, water, waste and transportation measures. The Energy Policy includes an overall target for savings from energy efficiency programs of 1.5% of the community's electric use. This is equivalent to 22,000 megawatt -hours of annual savings or greenhouse gas (GHG) emissions reductions of 16,180 metric tons of carbon dioxide equivalent (mt-CO2e). Total efficiency program savings in 2008 and 2009 were 11,000 and 14,000 MWh, respectively. Reaching the savings goals for 2010 and beyond will require more than a 50% increase in program savings, and thus significant increases in program participation are needed. The objective in ongoing use of the SIMS to provide a comprehensive solution that will: 1. Provide detailed utility customer characterization for enhanced targeting of program marketing to increase participation rates in residential and commercial programs; 2. Provide an outreach tool for Climate Wise program partners and efficiency program participants that will present them with their energy use trends, normative group comparisons, and enable sharing of best practices; and 3. Track the weather normalized energy use changes of efficiency program participants to better quantify program impacts. 2. TASKS AND PROJECT MANAGEMENT Staff Roles Initial setup and testing will be coordinated by Utilities with management lead taken by Norm Weaver, Energy Services. The key individual to coordinate data exchange will be Matt Scheetz with the City IT department. The substantive work to set up and maintain the system will be performed by staff with Symbiotic (principally Tim Hillman, Mark Reiner, and Nick Nimmer). The project leads for the target City programs (Climate Wise — Kathy Collier, Business Efficiency Program — Kelley Gonzales, and Home Efficiency — Kaye Mathea) will develop implementation plans to establish targets and metrics in each program area. 2011-2012 Task List TASK Estimated Cost Annual License including Custom Analysis Services: Includes online access to the SIMS platform for 12 months plus 100 hours of available analytical time to consult and report on the full life cycle of residential and commercial program and marketing efforts. License period is to cover 12 months from Oct. 1, 2011 to Sept. 30, 2012. Including the following software enhancements: • Update for program impact summaries by measure • Update to aggregate meters by customer • Update for general weather normalization of energy data • Update for analyzing indoor and outdoor water use o Indoor/outdoor water use disaggregations will be available to expand program evaluations and enhance program targeting in the 2011-2012 license year. • Update to include demand data o FCU will be able to utilize a portion of SE's allotted analytical staff time to derive targeting lists of commercial customers, which includes information about customers' demand along with other consumption and building characteristics data. • Update to search/filter by program participation (including but not limited to OPower Home Energy Report recipients) o FCU will be able to utilize a portion of SE's allotted analytical staff time to derive targeting lists of commercial customers, which includes information about customers' prior program participation along with other consumption and building characteristics data. • Update for premise list from query results o Customer/premise lists will be apart of the SIMS, as well as mapping, in 2011-2012 license year. The lists and maps will be made available as specific to the report from which it is generated, e.g. queries from the Consumption Detail Report will be within the query range of that report. $ 40,000 (Optional) Additional Analytical Hours: $100/hour - Additional staff hours for custom analytical services can be provided on an as -needed basis at $100/hr. With the help of our analytical staff the utility will be able to evaluate in greater depth their "Measure, Learn, Target, and Implement" cycle leading to more cost effective marketing based on efficiency gains toward program goals. Ongoing Billing Data Upload - Quarterly customer elec. and water data update $ 20,000 Program Evaluation Package License o Residential Programs (HEP) $4000 With energy and water measure summaries provided for items listed in Table 1 and as implemented by agreement in the residential program tracking spreadsheet. ** Table 1 Current Residential "Programs" with Tracked Measures HEP Measurer yPe Measure Sub -Type Savings Rebates Air Sealing and Insulation ...lots... E HVAC ...lots... E Windows ...lots... E HEP Measure Type Measure Sub -Type Savings Audit Audit Audit E Residential Measure Type Measure Sub -Type Savings AC Tune-up AC Tune-up AC Tune-up E Residential Measure Type Measure Sub -Type savings Clothes Washer and Dishwasher Clothes Washer and Dishwasher Clothes Washer and Dishwasher E Rebates Residential Measure Type Measure Sub -Type Savings Refrigerator and Freezer Recycling Refrigerator & Freezer Recycling Refrigerator & Freezer Recycling E Rebates Residential Measure Type Measure Sub -Type Savings Sprinkler Rebates Rain Sensor Rain Sensor W Weather -based Controller Weather -based Controller W High -efficiency Nozzles High -efficiency nozzles W Residential Toilet Rebates Measure T YPe Measure Sub -Type Savings Toilets Toilets W Residential Measure Type Measure Sub -Type Savings Sprinkler Audit Audit Audit W o Commercial Programs (BEP) $4000 With energy and water measure summaries provided for items listed in Table 2 and as implemented by agreement in the commercial program tracking spreadsheet. ** Table 2 Current Commercial "Programs" with Tracked Measures BEP MeasureType Measure Sub -Type Savings Rebates Lighting Lighting E Electric Efficiency Electric Efficiency E BTU BTU E SBTU SBTU E BEP Assessment Measure Type Measure Sub -Type Savings Assessment Assessment E Small MeasureType Measure Sub -Type Savings Commercial AC Tune-up AC Tune-up AC Tune-up E Commercial Custom Water Measure Type Eff Measure Sub -Type Savings Custom Custom W Commercial Restroom Measure Type Measure Sub -Type Savings Rebates Toilets Toilets W Urinals Urinals W Flushometer Toilets Flushometer Toilets W Commercial Measure Type Measure Sub -Type Savings Sprinkler Rebates High -efficiency Nozzles High -efficiency nozzles W Rain Sensor Rain Sensor W Weather -based Controller Weather -based Controller W Pressure regulators Pressure regulators W Assessment Assessment W Commercial Measure Type Measure sub -Type Savings Clothes Washer and Dishwasher Clothes Washer Clothes Washer W Rebates Dishwasher Dishwasher yy Residential Style Refrigerator / Measure Type Measure Sub -Type Savings Freezer Recycling Refrigerator & Freezer Recycling Refrigerator & Freezer Recycling E Residential Style Clothes Washer Measure Type Measure Sub -Type Savings and Dishwasher Clothes Washer and Dishwasher Clothes Washer and Dishwasher E Rebates o ClimateWise o Ft ZED Tracking and Reporting $4000 $4000 $ 16,000 New Program Setup For new program setup, if the program participant data is not sent in the prearranged program tracker file format, SE analytical hours may be applied to fulfill custom formatting and program loading as necessary. o HEP Appliance Rebates (J-Codes; Elec & Water) $2500 o Residential Sprinkler Audits $2500 o Ft ZED Tracking and Reporting $2500 o OPower Home Energy Report Tracking $2500 $ 10,000 Total $ 86.000 Custom Support (Project Addendum, subject to further discussions) - ClimateWise RU reports - ClimateWise auto upload to MyClimateWise database - Water efficiency program weather normalization protocol including land use/turf fraction characterization "" Measure reporting to be handled by update to the tracker file transmitted quarterly (including appliance and water transactions) Carbon City Sustainability Information Management System 10/17/2011 Addendum to 2012 Scope of Work Objective Enhance Indoor and Outdoor Water Use Assessment and Weather Normalization Background Separating water utility bills into indoor and'outdoor use and better understanding associated intensities, while removing the variations of weather from outdoor water use, is critical to better understand program effectiveness and to use this information to guide future program direction. The following proposed scope of work begins with the required land cover type data input, then indoor and outdoor water use and intensities, followed by outdoor water normalization. All of these aspects will be summarized in the various deliverables proposed in this scope of work. Staff Roles The project lead for this Scope of Work is Laurie D'Audney, with support from Lucas Moutlet. Task 1: Land Cover Analysis A city-wide land cover type analysis is required for weather normalization and acquisition of this data for Fort Collins will take three months to complete. As part of the final steps to the land cover type analysis, the land cover data will be intersected with parcel polygons to derive land cover areas per parcel (i.e., square footage of turf, impervious, bare soil, trees/shrubs). Next, parcel data is linked to water utility billing accounts and loaded into the SIMS database. The resultant land cover type data output can be used for a multitude of other uses within the city, including stormwater planning, flood modeling, tree canopy studies, tree planting projects, city master plans, growth projections, etc. Symbiotic Engineering (SE) will provide the relevant GIS layers and associated database tables that provide the tax assessor's parcel ID number with the square footage of turf, trees/shrubs, impervious, and bare soil which can then be used for other City needs. Task 2: Indoor and Outdoor Water Use and Intensities Weather normalization first requires quantification of indoor and outdoor water use and associated intensities (gal indoor/ building square foot, gal outdoor/square foot of turf area) at the parcel level and totaled for city-wide comparisons. The indoor and outdoor water use output provides insights to how outdoor water use composes approximately half of total water use with a spike in peak summer demand that is often three to four times higher than winter (i.e., indoor only) use. When compared against the mean/median within these groups, a very clear program targeting list can be output. The weather normalization procedure is discussed further below.