HomeMy WebLinkAboutCHANGE ORDER - RFP - 7181 STRATEGIC FINANCIAL SERVICES (2)4 4� gO56o
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CHANGE ORDER NO. )2
PROJECT TITLE: Strategic Financial Services — Task Authorization No. 3
CONTRACTOR: City of Fort Collins.
PROJECT NUMBER: _� 9--340 31
PURCHASE ORDER NO.: 9106445
DESCRIPTION: a ditional strategic and financial planning assistance to support
the Utility with responding to specific requests from Utility Staff, City Council and/or Advisory Boards with
regard to development of the rate design philosophy strategy document
1. Reason for Change: Additional funding for specific services that are beyond
original scope of work
2. Description of Change: Additional strategy sessions (5) which include
presentations to Staff and Advisory Board
3. Change in Contract Cost: $30,000
4. Change in Contract Time: N/A
ORIGINAL CONTRACT COST $135,0409
TOTAL APPROVED CHANGE ORDERS $15,000
TOTAL PENDING CHANGE ORDERS $0
TOTAL THIS CHANGE ORDER $30,000
TOTAL % OF ORIGINAL CONTRACT, THIS C.O.: 22%
TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S: 20%
ADJUSTED CONTRACT COST $180,043-
Assumin all Chan a orders a roved 000
ACCEPTED BY: DATE:
Co s Representative
ACCEPTED BY: a n 1AQ DATE j-01 1
Project Manager
REVIEWED BY: DATE:
Title:
APPROVED BY: DATE:
Title:
APPROVED BY: DATE:
Purchasing Agent over $60,000
cc: Purchasing
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PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
R. W. Beck, Inc.
Gn0. xt�c OYde r 2 DATED: July 19, 2011
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Purchase Order Number: 9106445
Project Title: Strategic Financial Services — Task Authorization Number 3
Commencement Date: February 1, 2011
Completion Date: November 28, 2011
Maximum Fee: (time and reimbursable direct costs): $30,000
Project Description: Provide additional strategic and financial planning assistance to support the Utility
with responding to specific requests from Utility Staff, City Council and/or Advisory Boards with regard to
development of the rate design philosophy strategy document.
City of Fort Collins and R. W. Beck agree that this Task Authorization will be governed by the
terms and conditions of the Professional Services Agreement effective November 29, 2010.
Additionally, this Task Authorization will be conducted in consideration of the terms and
conditions of the Work Order Form, pursuant to an agreement between the City of Fort Collins
and R. W. Beck, Inc, dated December 28. 2010.
Scope of Work
The principal objective of this project is to assist the Utility with responding to direction and
additional analysis given by the Utilities Staff, City Council and Advisory Boards (both Electric
Board and Water Board) with respect to refinement of the Financial Strategy and Rate Design
Philosophy document. This Task Authorization is for specific services that are beyond the scope
of services envisioned and outlined in the Work Order Form authorized on December 28, 2010,
as referenced above.
The following is a listing of the specific tasks to be performed for this Task Authorization.
Task 1: Additional Strategy Sessions
R. W. Beck will develop and facilitate an additional five (5) strategy sessions with the Fort
Collins Utilities Executive Management Team for the purposes of reviewing analysis completed
and soliciting input from Utilities. These strategy sessions will include the development of
agendas, power point presentations and associated hand-outs as necessary to facilitate
discussions. Additionally, R. W. Beck will develop and present findings to the Advisory Boards
as necessary. Topics to be addressed include:
• Alignment of Strategy and Policies
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• Refinement of Philosophy with Principles / Key Performance Indicators
• Review and development of Rate Objectives
• Creation of dralt Rate Options / Alignment with Philosophy document
• Ranking Core Principles / Discussion of Risks Management & Rate Design
• Specific Rate Design Phase -in Options for Residential and Commercial Customers
To the extent practical, these additional strategy sessions will be coordinated with the Executive
Management Team to optimize the time spent at Fort Collins Utilities. For example, two
strategy sessions may be scheduled on one -day, with the expectation that staff and R. W. Beck
will work through the lunch-hour period to accomplish the specific objectives of each strategy
session. Additionally, Executive Management Team meetings will be coordinated for the same
day as presentations to Advisory Boards.
Deliverables
Our initial scope and cost estimate, as detailed above, is based on the following deliverables:
■ Five meetings, includes agenda and materials preparation, facilitation and documentation; attended by two
members of the R. W. Beck team, as well as Lynn Adams of Levidy Consulting, as appropriate.
■ Preparation and delivery of presentations to Staff
m Preparation and delivery of presentations to Advisory Board
In order to minimize costs, all data'provided by the City and Fort Collins Utilities will be relied
on and utilized in the preparation of studies; such data and information will not be independently
verified by the firm for accuracy and/or completeness.
Schedule for Completion
The project is expected to begin work in February 1, 2011 and be completed by November 28,
2011.
Cost Estimate
R. W. Beck proposes to conduct this scope on a time and materials basis with a budget not to
exceed $30,000 including expenses. To the extent that the scope varies from our estimate as
identified and highlighted in our above scope of work we will promptly notify the client with
respect the additional services required and the associated costs.
Services under this proposal will be provided on a time and materials basis. Non -labor expenses
are billed at -cost with no markup, and may include costs for items such as travel, printing, and
telecommunications. Sub -consultants will be billed at a cost plus 10 percent mark-up to cover
R. W. Beck's administrative costs. En -route travel time incurred for the benefit of the project
shall be considered as billable labor hours.
PJ
Professional agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Professional Services
Agreement between the parties. In the event of a conflict between or ambiguity in the terms of
the Professional Services Agreement and this work order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of Exhibits _, _ _, consisting of _ (_) pages are
hereby accepted and incorporated herein, by this reference, and Notice to Proceed is
hereby given.
cc: Purchasing
Professional:
By: <7ZZ14e'�
Joseph A. Mancinelli, Vice President
Date: July 19, 2011
City of Fort Collins _
Submitted by:�p�
I
Project
' Manager
Date: �i --0 I
Reviewed by:
Senior Utility Engineer
Date:
Approved by:
Utilities General Manager
Date:
Approved by:
Director of Purchasing & Risk Management
(if over $30,000)
Date:
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