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HomeMy WebLinkAboutRESPONSE - AGREEMENT MISC - FORD AUDIO-VIDEO SYSTEMS INCRevised August 1, 2011 Ms. Gina Cochran City of Fort Collins PO Box 580 Fort Collins. CO 80522-0580 Dear Ms. Cochran: Ford Audio -Video Systems, Inc. (Ford AV) respectfully submits for your consideration the attached proposal, which covers the details of the system requirements in the following outline: A. Introduction B. Description of Work C. Installation Schedule D. Equipment List E. Cost Summary and Terms F. Guarantees and Limitations of Warranty G. Training and Documentation H. Building Construction, Installation and Responsibilities I. Acceptance The proposed systems are based upon our understanding of your requirements as communicated to us during our meetings and conversations. If there are any changes that need to be made, please let us know. We invite you to compare our systems with any other; in quality, price, and professionalism of installation, we are second to none. This proposal contains confidential pricing, design, and installation information that is proprietary to Ford AV. It is provided for your private use, and is not to be disclosed, in part or in whole, without the express, written authorization of Ford AV. Please let me know if any questions arise. I look forward to serving you. F AUDIO- I E SYSTEMS, INC. FO DIO- E YSTEMS, INC. Donald E. Gattori� Eric aulsen Account Manager Division Manager Voice: 720-374-2345 Cell: 303-898-6884 E-mail: gattd@forday.com Website: www.forday.com Citv of Fort Collins Ford Audio -Video Systems, Inc Audio, Video and Control Systems Proposal Submitted By: Donald E. Gationt, Account Manager August 1, 2011 Page 10 of 12 d. Electrical AC Power: In the event that AC electrical power is required to be installed or conduit systems are required to support the audio/video systems, it is the responsibility of the Customer, at their expense, to provide complete and adequate electrical power. e. Providing and preparing adequate space for the location of equipment, speakers, speaker clusters, subwoofer cabinets, distributed under and over balcony speaker systems, stage monitor systems, equipment racks, control and mixing consoles, video monitors, video projectors, projection screens, and equipment racks included in system. In the event floors are sloped or not level, the Customer is responsible for making the floor level under consoles and equipment racks. f. Providing a clear area with adequate ventilation and air conditioning that maintains a room temperature not exceeding 75 degrees Fahrenheit in all rooms that are occupied by sound/audio/video/lighting equipment racks. Sound, audio, video and lighting equipment produces heat which must be dissipated by ventilation or air conditioning. Prolonged operation at room temperatures above 75 degrees Fahrenheit will shorten the life of electronic equipment leading to premature failure of components. g. Ford AV is not licensed for and does not perform any AC electrical, carpentry; painting, masonp, or carpet laying work. 3. FORD AV SHALL BE RESPONSIBLE FOR: a. Providing line drawings for systems b. Fabrication and installation of audio/video systems C. Recommendin, required AC power and conduits, to be provided and installed by the electrical contractor, for the audio/video/control systems d. Installation of low voltage audio/video wiring for systems e. Electronic testing of audio systems f. Testing and alignment of video systems a. Training h. Warranty service Providing as -built drawings (TASales'DE\9_GATTDICiry of Ft. Collins - CFCOFOR1Lincoln Center Conference Room - 1159324Proposal-Finaliscac-gaud-dg I5932-CFCOFOR-audio-side ontrol- %lstem rev 5.doc, SPJ2011 7:24 AM) Page 10 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respective companies. Citv of Fort Collins Audio, Video and Control Systems Proposal August 1, 2011 ACCEPTANCE Ford Audio -Video Systems. Inc Submitted By, Donald F. Gartoni, Account Manager Page 11 of 12 Customer personnel will be notified by Ford AV upon completion of the installation. 2. Demonstration of system performance will be during the training session. 3. Participants at the performance demonstration shall include personnel representing Ford AV and personnel representing City of Fort Collins who are authorized to accept the system as complete and make final payment. This proposal shall not be deemed as accepted by Ford AV until the executed contract is returned to Ford AV's credit department for final review and acceptance. This proposal contains confidential pricing, design; engineering, and installation information that is proprietary to Ford AV. It is provided for your private use, and is not to be disclosed, in part or in whole, without the express, written authorization of Ford AV. We appreciate the opportunity to work with you on this project. If you have any questions or need additional information, please contact me at 720-374-2345. FORD A DIO- EO SYSTEMS. INC I �� Donald E. Gattohi Account Manager Cell: 303-898-6884 E-mail: gattd@forday.com Website: www.forday.com (T:1SaIes0EM GAT UCity of Ft. Collins - CFCOFORILincoln Center Conference Room - 1 15982Troposal-Finallscac-gaud-dg15982-CFCOFOR-audio-sideo-control•syslem rev 5.doc, Sr)0O 1 7:24 AM) Page I I of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respective companies. City of Fort Collins Audio, Video and Control Systems Proposal August I. 2011 SYSTEM INSTALLATION AGREEMENT Between CITY OF FORT COLLINS and FORD AUDIO -VIDEO SYSTEMS, INC. Ford Audio -Video Systems. Inc Submitted By: Donald E. Gattoni, Account Manager Page 12 of 12 This is to signify that City of Fort Collins and Ford Audio -Video Systems, Inc. have entered into a contract. in the amount of $25,287.00, for the purchase and installation of equipment and services described in the attached proposal. City of Fort Collins and Ford Audio -Video Systems, Inc.; by and through their respective signatories to the agreement, each represent to the other that they are authorized to enter into this agreement. We do both agree to abide by the terms and conditions of this agreement. FORD AUDIO -VIDEO SYSTEMS, INC. CITY OF FORT COLLINS Donald E. Gattoni Account Manager Eric Paulsen Division Manaeer Date Authorized Signature Printed dame and Title Date j:1SaleslDEN1_GATTD!City of Ft. Collins - CFCOFORILincoln Center Conference Room - 115982\Prolms l-Finailscac-gaud-dg15982-CFCOFOR-audio-Nideo-control-system rev 5.doc, S22011 7:24 AM) Page 12 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respectivc companies. City of Fort Collins Audio, Video and Control Systems Proposal August 1. 2011 Proposal For City of Fort Collins, Fort Collins, CO A. INTRODUCTION Ford Audio -Video Systems, Inc Submitted By: Donald E, Gattoni, Account Manager Paue 2 of 12 This proposal provides a description of the technology incorporated into the systems, lists the major equipment and components, and states the terms, conditions, and responsibilities. Individual components and quantities may be changed; deleted, added, or designated as optional to be added to the system at a future date. B. DESCRIPTION OF WORK Ford Audio -Video Systems, Inc. (Ford AV) shall provide and install the following systems for the Lincoln Center, of Fort Collins, Colorado: AUDIO SYSTEM a. Ford AV shall install twenty-four (24) new speakers, re -using existing owner furnished equipment (OFF..) amp(s) in the Canyon West events room. b. OFE Equipment to Re -Use: I) Shure SLX4 wireless receiver (Band: L4 618-662 MHz) 2) Furman PS-8 Power Sequencer 3) QSC MX700 Professional Stereo Amp 4) One (1) OFE rack with casters 2. VIDEO SYSTEM a. Ford AV shall re -install OFE Projector (Sanyo Pro Xtrax) on a new ceiling mount lift. Please note, 120V AC will be provided by the Customer. Please refer to Section H for additional Customer Responsibilities. b. Ford AV shall install four (4) wall plates, two (2) on the west wall and one (1) each on the north and east walls. Each wall plate shall have VGA and audio input. C. Ford AV shall install two (2) additional wall plates for HDMI input, one (1) each on the north and east wall. d. Ford AV shall program the control of the OFE screen, located in the ceiling of the west wall. Please note, the Customer will provide the 120V AC for connecting to low voltage controller. e. Ford AV shall furnish one (1) DVD Blu-ray player in the equipment rack. (T:1SaleslDENRGATTDICity of Ft. Collins - CFCOFOWLincoln Center Conference Room - 115952\Proposal-Finallscac-gaitd-dgl5982-CFCOFOR-audio-%ideo onwol-system rev 5_doc, 802011 7:24 AM) Page 2 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or ourside their respective companies. City of Fort Collins Audio. Video and Control Systems Proposal August 1. 2011 3. CONTROL SYSTEM Ford Audio -Video Systems, Inc Submitted By: Donald E. Ganoni, Account Manager Page 3 of 12 a. One (1) control system; with OFE Wad connectivity shall be installed and programmed to control the following functions: I) Blu-ray DVD (Power On/Off. Play; Stop; FF and RVd) 2) Switcher (Power On/Off, Input Source Select) 3) Projector (Power On/Off, Input Source Select) 4) Screen (Up/Down) 5) Microphone(s) (Volume Up/Down) b. One (1) manual, push-button input pad shall be installed in the rack as a backup to the OFE iPad controller. This input shall control the following: 1) Projector (Power On/Off. Input Source Select) .2) Switcher (Power On/Off; Input Source Select) 3) Screen (Up/Down) 4) Room Volume (Up/Down) C. Control system shall be controlled by two (2) OFE Apple iPad ($599 retail, plus $99 software application and $99 Applecare). d. The Applecare TM warranty policy for the iPad is recommended. The warranty on the iPad is through Apple Inc. directly with the end user. Ford AV does not warranty or service the iPad under the standard Ford AV warranty policy. C. iPad control application, Crestron Mobile Pro 'G', will be furnished by the Customer. C. INSTALLATION SCHEDULE Ford AV estimates that the actual on -site installation of your project will take one week. In addition to the installation, Ford AV shall prepare system drawings, purchase the equipment, assemble the equipment in our shop, program control software as required and do in -shop testing. This work will take approximately six weeks prior to the beginning of actual installation at your facility. The total time required to complete the project shall be approximately seven weeks. In the event that other construction work is being performed simultaneously in your facility, this work must be completed prior to Ford AV completing its work. All electrical work and floor and Hall finishes must be complete so that Ford AV's equipment can be installed and terminated. The completion of Ford AV's work depends upon the facility being secure, dust -free, air-conditioned, and quiet. Ford AV will require two days to complete its work after any other construction work is completed. 2. Please note that Ford AV must receive the signed contract and purchase order prior to beginning any work on this project including engineering, purchasing of equipment, and the scheduling of the installation. For Ford AV to meet the above completion schedule it is important that the Customer ensure that the job site is available for Ford AV personnel and that there are no interruptions in the availability of the job site and the ability of Ford AV to do the work. Ford AV schedules its work force weeks in advance in order to meet the installation completion dates of all of its customers. As a consequence, it is vital that the Customer notify Ford AV's Project (T:1Sales1DEb9 GAT I3I01y of Ft. Collins - CFCOFORH.incoln Center Conference Room - 115982tPropusal-Finalltcae-gattd-dgl5932-CFCOFOR-audio-video-control-sstem rev 5.doc, 81212011 7:24 AM) Page 3 of 12 PROPRIEFARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respective companies. Ciry of Fort Collins Audio, Video and Control Systems Proposal August 1. 2011 Ford Audio-Vidco Systems, Inc Submitted By: Donald E. Gattoni, Account Manager Page 4 of 12 Manager in the event that the Customer changes the schedule or the Customers other contractors fall behind in completing their portion of the work. D. EQUIPMENT LIST Quantity Description Price Extension 24.00 ATLA.FAP62T SPEA,70V,CEILING,(PUR IN 2'S) 82.50 1,980.00 2,000.00 BELD.1585A WIRE.CAT5E.PLF.NUM .35 700.00 6.00 BTX.YV-EZ_VGA3 ADAP,HD 1 5(M)T05 BNC(F)3 FT.ADP 26.50 159.00 1.00 CISC.SD208T-NA SWIT,8 PORT,10/100 DT 55.00 55.00 1.00 CRES.IDOCVDSWPW AV,IPOD DOCK.KIT,WALL,POE,WHIT 560.00 560.00 1.00 CRES.CP2E AV,CONTROL,SYSTEM,W/ETHERNET 1,260.00 1,260.00 1.00 CRES.PW-2420RU POWE,PK,24VDC,2.OA/REG UNIV 175.00 175.00 1.00 CRES.CENWAPABGC ACCE.WAP,CEILING 280.00 280.00 1.00 DAL1.40973 ACCE,LW VOLT,CONTRL,W/3 BUTTON 198.00 198.00 2.00 EDCO.S2M XFORMER,STEREO-TO-MONO 27.50 55.00 1.00 EXTR.60-1075-01 AV,HAE-100 AUDIO EXTRACTOR 555.00 555.00 1.00 EXTR.60-872-01 AV.HDMI,IOLCABLE,EQUILIZER 275.00 275.00 1.00 EXTR.26-614-01 CABL,HDMI,MALE,DVI-D MALE,Y 29.00 29.00 1.00 CHIE.RPAUW RPA,UNIVERSAL,WHITE 195.00 195.00 1.00 EXTR.26-650-100 CABL,HDMI M-M PRO 100' 441.00 441.00 1.00 EXTR.60-841-02 SWIT,SW4,HDMI,4INPUT 483.00 483.00 7.00 EXTR.26-650-03 CABL,3' PRO HDMI 35.00 245.00 2.00 EXTR.60-864-12 AV,HDMI,201,A,D.TRAiNSMITTER 489.00 978.00 2.00 EXTR.60-806-13 RECE,HDM1201 225.00 450.00 3.00 EXTR.60-190-01 MOUN,RACK SHELF,UN[V.IU,PRO 95.00 285.00 4.00 EXTR.60-759-22 AV,DRIVERS,LINE W/AUD,VGA-QXGA 275.00 1,100.00 1.00 EXTRON 4X1 VGA SWITCHER 833.00 833.00 1.00 EXTR.60-1054-01 DSP.DMP-64,MATRX PROC.6X4 1.113.00 1,113.00 4.00 EXTR.60-759-22 AV,DRIVERS.LINE W/AUD.VGA-QXGA •275.00 1,100.00 1.00 CEILING HARDWARE 140.00 140.00 1.00 RACK HARDWARE 140.00 140.00 1.00 CONTROL SYSTEM CABLES 140.00 140.00 500.00 LIBE.RGB6C/222P CABL.PROJ.6V.2A_.PLENUM 1.99 995.00 1.00 RACK SHELF - CUSTOM 118.00 118.00 2.00 QSC.OT-600A POWE,O/P,AUTOFORMER,60OW,70V 140.00 280.00 1.000.00 WEST.25226B WIRE,2C,14 GUAGE.PLENUM,SPEAK. .31 310.00 1.00 SONY.BDPS580 BLU-RAY, DVD PLAYER 280.00 280.00 1.00 DRAP.300198 LIFT,MICRO PROJ 2.785.00 2.785.00 1.00 DRAP.121057 ACCE,LV CONTROL.SINGLE STATION 210.00 210.00 1.00 CRES.MP-B10-B-T PANE_,MEDIA PRES 10 BUTTON_.BLK 325.00 325.00 1.00 CUSTOM RACK PLATE - CONTROLLER 100.00 100.00 LABOR 5,810.00 5.810.00 Merchandise: 19.327.00 Labor: 5,810.00 Freight: 150.00 Sales Tax*: .00 Total Amount: 25,287.00 j:\SaIcADE.NI GATTDICity of Ft. Collins - CFCOFORH.incoln Center Conference Room - 1159821Proposal-FinaNcac-gattd-dgI5982-CFCOFOR-audio-sideo-contmi-system rev 5.doc, MAIl 1 7:24 AM) Page 4 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution xithin or outside their respective companies. Citv of Fort Collins Audio, Video and Control Systems Proposal August 1, 2011 E. COST SUMMARY AND TERMS Ford Audio -Video Systems, Inc Submitted By: Donald E. Gartooi, Account Manager Page 5 of 12 PROPOSED TOTAL: $25,287.00 LABOR: Includes project management; project engineering, assembly, travel; installation, system testing; training, and warranty. TERMS: Customer shall issue a purchase order in accordance with the terms and conditions of this proposal. Payment shall be within 30 days of invoice. CC: Unless otherwise prohibited by law, a 3% convenience fee will be charged for using a credit card. PRICE: The price stated above for this project is based upon the complete system being purchased and installed at one time. In the event the Customer selects to purchase less than the total project, delays purchase of any portion of the system, requires that the system be installed in phases, or delays the installation, Ford AV reserves the right to charge for additional labor, travel; and overhead. The price is valid for 30 days from the date of this proposal. COMMENCEMENT OF WORK: Ford AV must receive the signed contract and purchase order prior to the contract being initiated by Ford AV. Without the signed contract and purchase order being received by Ford AV, no work on the contract will be taken,- including engineering the system, purchasing the equipment and scheduling the work crews for installation In the event the Customer fails to pay Ford AV within the terms above, Ford AV reserves the right to stop work on the project until all payments are received by Ford AV in accordance with the terms. *TAXES: All taxes are the responsibility of the Customer. If a tax is charged to Ford AV, the Customer will be responsible for reimbursing Ford AV for this cost. CREDIT: This proposal shall not be deemed as accepted by Ford AV until the executed contract is returned to Ford AV's credit center for final review and acceptance. CHANGES: Any Customer Change Orders (CCO) must be approved in writing by the customer prior to execution by Ford AV and are subject to the credit terms of this agreement. F. GUARANTEES AND LIMITATIONS OF WARRANTIES FORD AV GUARANTEES THE FOLLOWING: a. Equipment will be new, unless noted otherwise. b. All workmanship provided by Ford AV will be free of deficiencies and defects, and will be repaired, free of charge, for a period one year from the date of substantial completion or the first date of beneficial use of the system, whichever date occurs first. Substantial (T:1Sales\DEN T\ GATIDICiry of Ft. Collins - CFCOFOR\Lincoln Center Conference Room - 115982\Proposal-Finals ac-gatid-dg 15982-CFCOFOR-audio-video-control-sysiLm rev 5.doc, S/2R011 7:24 A,M) Page 5 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for gencml distribution within or outside their respective companies. City of Fort Collins Audio, Video and Control systems Proposal August I, 2011 Ford Audio -Video systems, Inc Submitted By: Donald E. Garrard, Account Manager Page 6 of 12 completion shall be defined as the point where the work or designated portion thereof, is sufficiently complete so that the system can be used for its intended purpose. C. All equipment and materials provided by Ford AV that were manufactured by other companies will be warranted under the standard warranty terms of the original manufacturer. d. If any questions arise now or in the future about the installation or operation of the system, a Ford AV engineer will be available to assist and answer any questions by phone. e. The warranty does not include, nor cover expendable materials used with the system installation (e.g. light bulbs, lamps, light fixture lamps, fuses, batteries, portable connection cables, etc.). f. Any adjustments made by the Customer or the Customer's agent(s), other than routine operational adjustments, shall not be covered under this warranty statement. Re - calibration of settines shall be considered by Ford AV to be billable time to the Customer at Ford AV's standard engineering rates. g. Procedures such as routine preventative maintenance functions (e.g. keeping filters clean, keeping system environment free from foreign materials, etc.) is the responsibility of the Customer and is not included within this warranty agreement. Failure on the part of the Customer to perform these routine maintenance functions shall void this warranty. h. If warranty work is necessary within the warranty period, Ford AV will, at its option, repair the defective equipment or return it to the manufacturer for repair. Repairs, modifications, or other work performed by personnel not authorized by Ford AV during the period of warranty on any equipment of the system may invalidate the warranty. Ford AV will not be responsible for damages, or cost of repairs due to modifications, adjustments, or additions to the system performed by personnel not authorized by Ford AV prior to acceptance of the system by the Customer. k. Ford AV may withhold warranty service in the event that the Customer has an unpaid balance due to be paid to Ford AV. 2. OWNER FURNISHED EQUIPMENT (OFE): a. Ford AV's intent is to provide a complete system, which includes providing all the equipment. In some cases, the Customer may own equipment that they desire to be included with the Ford AV installation. Ford AV reserves the right to accept or reject equipment provided by the Customer and to charge a service fee due to the problems encountered with using equipment that is of unknown origin, service history, software revision, etc. Ford AV will not accept OFE that is purchased by the Customer to replace equipment that is specified in this proposal. (T:1SaleslDEl`1_GATTD1City of Ft. Collins - CFCOFORU.incoln Center Conference Room - 1159821Proposal-Finalks c-Band-dg15982-CFCOFOR-audio-sidco-control-system rev 5.doe, 8212011 7:24 AM) Page 6 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respective companies. Ciry of Fort Collins Ford Audio -Video systems. Inc Audio, Video and Control Systems Proposal Submitted By: Donald E. Ganoni, Account Managcr August 1. 2011 Pa-e 7 of 12 b. Materials or equipment provided by the Customer/Owner (OFE), if any, to be included within the work, shall be done with no warranty or guarantee by Ford AV. Use of OFE is solely for the convenience and benefit of the Customer. C. Ford AV shall take reasonable care in handling OFE and shall install it according to standard industry practices; however, Ford AV takes no responsibility for the operation, performance, appearance, or effects of OFE before, during, or after its integration into the system. y d. The Customer is responsible for installation and registration of all software on OFE computers. Ford AV will provide the customer with system requirements for Ford AV - provided software, but the Customer is responsible for installing it on the OFE PCs and/or OFE Network. All software -related customer support shall be directly provided by the software manufacturer. e. The Customer agrees to reimburse Ford AV for all work related to the service and/or trouble shootingofOFE with the provision that the Customer authorizes Ford AV to proceed with malfunction evaluation and repairs. G. TRAINING AND DOCUMENTATION STANDARD TRAINING INCLUDED: a. Ford AV agrees to conduct a training session at the completion of installation. All system operators or interested persons should attend this training so that all questions can be answered during this period. b. Ford AV personnel will assist and supervise Customer personnel in a run-through to acquaint them with "hands on" operation of equipment. C. All audio/video wiring will be numbered and labeled. The system diagram will include the wire numbers. d. A binder with system diagrams and equipment manuals will be furnished at no cost. 2. CUSTOMIZED TRAINING - OPTIONAL: Ford AV is committed to training our customers. In addition to the standard training included with each job, our customer training program offers multiple, customizable options to fit the needs of any customer. The possible programs include: a. The standard program, which comes with all Ford AV jobs. 1) This includes owner's manuals, labeled as -built drawings, and an on -site training session. 2) The on -site training can be video-taped, at an additional cost. b. The advanced training program, which is at an additional cost. (raSalesWEN1_GATTDICity of Ft. Collins - CFCOFOR1Lincoln Center Conference Room - 115982%Proposal-FinaAscac-gaud-dg 15982-CFCOFOR-audio-yide ontrol-system rev 5.doc, SIM1511 7:24 AM) Page 7 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employms of the parties hereto and is not for general distribution within or outside their respective companies. City of Fort Collins Audio, Video and Control Systems Proposal August 1, 2011 Ford Audio-Videu Systems, Inc Submitted By: Donald E. Ganoni, Account Manager Pace 8 of 12 1) This program provides more in-depth training. In addition to the written materials that come standard; Ford AV shall furnish an operation guide; which includes specific how -to -use instructions and troubleshooting tips. 2) It also includes the standard on -site training, but with a video-tape of the session, with minimal editing. C. The customized training program is determined by the customer; salesperson and Ford AV Training Coordinator to best meet the needs of the customer. The cost is based on the desired program. It can include: 1) The standard written documentation, with a detailed operation guide. 2) PowerPoint presentations, either basic or detailed, providing a simple or in-depth overview of the system and its functionality. The customer shall be given a digital copy to keep. 3) The customer may choose to capture the on -site training portion on video tape. A standard camcorder on a tripod, with or without an operator, is available. Ford AV also offers a 3-camera video production system, with video switching and multiple operators. 4) Additional materials include HTML format documents or additional paper copies or CDs/DVDsNHS. The additional copies would come at an additional price. d. Please contact Ford AV to receive a customized price quote on a customized training option. 3. TRAINING SEMINIARS: It is important that you receive the maximum value and use of your installed systems for manv years. These systems are technical in nature and, as a result, formalized training is fundamental to ensuring that your staff is capable of fully using the systems. We know the importance that training can make; therefore, each year, Ford AV provides a series of Customer Training Seminars. These seminars are held in various cities to encourage customers to enhance their knowledge and use of audio, video and lighting system equipment. The training sessions will permit your users to meet directly with Ford AV engineers and training personnel to provide theory and hands-on training. Seminars are held on the following topics: a) Sound Mixing, b) Mic'ing Techniques, c) Video Projection, d) Video Production, and e) Lighting Systems. By choosing Ford AV to provide and install your system, your organization will receive from one to ten seminar voucher(s) based upon the purchase price of the system. Each voucher entitles one person to attend one seminar. Please visit www.forday.com for the latest calendar and seminar news. If you have anv questions, or wish to register for a seminar, please call (405) 946-9966, or email seminars@forday.com. (T:ISaIesIDEN1 GArrDlCity of Ft. Collins - CFCOFORUncoln Center Conference Room - 1159821)roposal-Finalks ac-gaud-dg15982-CFCOFOR-audio-rideo-control-wstem rev 5.doc. 8P_f2(T11 7:24 AM) Page 8 of 12 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for general distribution within or outside their respective companies. City of Fort Collins Ford Audio -Video Systcros, Inc Audio, Video and Control Systems Proposal Submitted Br: Donald E. Ganoni, Account Manager Augur 1, 2011 Page 9 of 12 H. BUILDING CONSTRUCTION, SYSTEM INSTALLATION, AND RESPONSIBILITIES EXISTING CONDITIONS: a. Acoustics and Noise In facilities where Ford AV is providing a sound or audio system, the Customer is responsible for providing an environment free of ambient noise and excessive reverberation and echoes. 1) Typically, ambient noise is created by HVAC systems (Heating, Ventilation, and Air Conditioning), plumbing or other mechanical systems in the building. In general, Ford AV recommends that the ambient noise sound pressure level not exceed NC35 (Noise Criteria) or 35 dB A scale. 2) Long reverberation times and echoes are normally the result of hard wall, floor, and ceiling surfaces found in some rooms. Typically, Ford AV recommends that the reverb time does not exceed 1.5 seconds where the primary use is the communication of speech. The production of other types of music may require longer reverberation times. In the event that echoes exist, absorptive or diffusive wall and ceiling panels may be required to eliminate or minimize the detrimental effects of the echoes. 3) Ford AV is not responsible for any costs related to reducing the ambient noise or modifying the acoustics of the Customer's facilities. 2. THE CUSTOMER SHALL BE RESPONSIBLE FOR: a. The Customer shall have a representative (one person selected by the Customer) available throughout the installation to make decisions on behalf of the Customer concerning the installation. The purpose is to ensure that communication between the Customer and Ford AV is accurate and responsive in the event of questions or problems that may arise during installation. b. The Customer shall clear the facility, auditorium, or other rooms involved in the installation of all activities during the periods of installation. Ford AV will work with the Customer to schedule the installation. Hours or days of work lost by the installation crew due to the inability to work as planned will be charged to the Customer based on the extra labor and expenses required. C. The Customer shall provide a facility that is prepared for the installation of electronic equipment. This includes a clean, dust free and air conditioned environment that is secure and quiet. The customer is responsible for providing a secure job site and for the cost of loss or damage to audio, video, and lighting equipment delivered by Ford AV to the job site. (T:\SalesTEAR GATTDICity of Ft. Collins - CFCOFOR\Lincoln Center Conference Room - 115982\Proposal-Final\scat-gattd-dg15982-CFCOFOR-audio %ideo-control-synem rev 5.doo. M2 l 1 7:24 AM) Page 9 of 12 PROPRIETARY NFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is nor for general distribution within or outside their respective companies.