HomeMy WebLinkAboutCHANGE ORDER - RFP - 7066 CITY PLAN TRANSPORTATION PLAN UPDATE (5)City
Planning
` l
of
281 North
281 NoRh College Avenue
PC Box 580
Fort Collins
Collins, 80522
9Fort
0 21.63760
970.224.6111 -fax
fcgov.com/advancep/anning
CHANGE ORDER FORM
PROJECT TITLE: City Plan/Transportatation Master Plan
PROJECT NUMBER: N/A
CONTRACTOR: Clarion & Associates (PO#9957129)
CHANGE ORDER NUMBER: 4
In preparing change orders show in order as separate numbered paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
1. & 2. See attached for reason and description of change.
3. The contract cost will increase by $39,500.
4. The contract time will be extended to July 31, 2012.
ORIGINAL CONTRACT COST
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
$833,673.00
$74,000.00
$0.00
$39,500.00
$947,173.00
(Assuming all change orders approved)
ACCEPTED BY. DATE:
(Co tr c s Represen ative)
SUBMITTED BY: DATE:
IPrnien Mannnerl
I ;ZZL-
REVIEWED BY: DATE:
APPROVED BY: DATE:
(Department Head)
APPROVED BY:
(Purchasing Agent)
cc: City Clerk
Contractor
Purchasing
Project File
DATE:
CIP Next Steps Support Scope of Work
August 19, 2011
The Transportation Master Plan and the accompanying Capital Improvement Plan were
approved with unanimous support from the City Council and Transportation Board. The TMP
and CIP indicate next steps and near term actions that are essential to the successful
implementation and execution of the plans. This scope is intended to guide the City of Fort
Collins' staff as they execute those next steps pertaining to the CIP. This scope moves the
CIP tool forward and is not intended to rework that which has been accomplished and which
is receiving such strong support.
The CIP is already proving its worth in current planning efforts and has gained acceptance by
staff due to the robust and transparent nature of its methods. The City will benefit from
completing the near term CIP actions and tool updates while fresh in the minds of staff,
Transportation Board, and City Council. The CIP Next Steps will also support continuing
efforts to develop the Transportation Utility Concept which is likely to depend on the forecast
needs of capital improvements and related operations and maintenance costs.
To facilitate the implementation of next steps as described in thl Fort Collins TMP and CIP,
Fehr & Peers will perform the following tasks. In all tasks the amount of time Fehr & Peers
will spend providing review, oversight and guidance services is limited to the time identified in
the attached fee estimate.
1. Current Projects Update
Fehr & Peers will provide guidance and review the update of the CIP to reflect
projects that are identified in corridor master plans and the results of the Intersection
Prioritization Study. City staff will update project descriptions and input new and
revised project scoring. Intersection prioritization is (nearly) done and will be included
in the CIP by City staff. Jefferson will be first example of corridor study to be
integrated into CIP by City staff. This task also includes a project kickoff meeting with
Staff in Fort Collins.
2. Refine Highest Priority Project Evaluations
Fehr & Peers will provide guidance and review City staff's work as they evaluate the
highest need, highest priority projects in greater detail. City staff will assess projects
at the more detailed principle and policy level. City staff will refine and develop
additional simple and implementable measurement criteria for Principles and Policies.
Fehr & Peers will provide guidance and review the additional measurement criteria,
scoring, and cost estimating by staff. City staff will update the CIP tool with revised
scoring and cost information. Fehr & Peers will provide guidance for City staff as they
test category weighting sensitivity and calibrate, and test mode/program weighting
sensitivity and calibrate.
Note that the prioritization of projects in some categories was achieved with a high
level of acceptance due the thoroughness of the review by a large and diverse panel
of experts. For those types of projects the amount of additional assessment may be
minimal.
Fort Collins CIP Next Steps Support Scope of Work Page 1
3. Refine Cost Estimates
Fehr & Peers will provide guidance and review City staff's work as they refine cost
estimates for the highest need, highest priority projects, including costs for capital as
well as sources of funding for ongoing maintenance and operations. City staff will
compile cost data for highest priority projects. Fehr & Peers will revise the CIP tool to
accommodate revised cost information. Fehr & Peers will provide guidance and
review City staff's work as they review costs for consistency regarding level of detail,
units costs used, and assumptions for engineering costs, contingency percent, ROW,
service life, maintenance and operations, etc. Fehr & Peers will provide guidance to
staff regarding how to update costs to achieve consistency across categories and
across projects and so that the costs match the intent of the CIP.
4. Revise Programs
Fehr & Peers will provide guidance and review City staff's work as they review each
program (i.e., each group of multiple individual projects) and as they review the
suitability of the program to be considered in the CIP as a single project. Fehr &
Peers will provide guidance regarding how to revise the programs containing multiple
projects to limit the number of projects in each program group to maintain
manageable size and budgets. Fehr & Peers will provide guidance regarding how to
group closely related projects that complement each other. Facilitate scoring revision
for revised programs. Fehr & Peers will provide guidance and review City staff's work
if they conduct the following optional tasks:
o Identify and prioritize complementary projects as single program/project (e.g.,
a pedestrian combined with a trail project, or a street project combined with a
RR XING project)
o Identify and prioritize lower ranked projects but which are very low cost and
could be easily implemented. Lower ranked projects may be grouped, re -
reviewed, and re -ranked as low cost programs that can be implemented.
5. Cross Category Prioritization
Fehr & Peers will develop a method for prioritizing projects among different project
categories. After consensus on method, City staff, or their designees, will serve as
experts who will assess projects of various categories and they will re -score projects
(highest 3-5 ranking from each category) to determine priority across categories. City
staff will identify highest priority projects regardless of category.
Fehr & Peers will develop a method to calibrate the CIP scoring. Fehr & Peers will
provide guidance and review City staff's work as they cross check scores for projects
in various categories against expert panel ranking of projects. Fehr & Peers will
provide guidance and review City staff's work as they revise scoring parameters for
use in each category, and re -score projects using revised scoring parameters.
Fehr & Peers will develop the method so as to be applicable to the City-wide CIP.
Fehr & Peers will develop and document the methodlwith forethought to scoring
categories and parameters to which other city departments can relate.
Fort Collins CIP Next Steps Support Scope of Work Page 2
6. Council and Board Involvement
To gain support for the CIP updates and changes, and to gather input from important
stakeholders, Fehr & Peers will participate in presentations to City Council and
Transportation Board. City staff will conduct all preparations necessary for the
meetings. For budgeting purposes it is assumed that one Fehr & Peers staff will
attend two Council meetings and four Transportation Board meetings. Fehr & Peers
will participate in a support role to City Staff.
7. CIP Tool Refinement and Training
To facilitate greater usability of the CIP tool Fehr & Peers will continue to refine the
CIP spreadsheet tool with emphasis on sustainable use by occasional users, and
enhance the documentation of the spreadsheet tool and enhance the User's Manual.
It is anticipated that the CIP spreadsheet tool will be converted to a Microsoft Access
database tool. Fehr & Peers will provide training to staff to allow self-sufficient use of
the CIP tools. City staff will review and provide feedback on the tool revisions and
participate in training
Conducting the above tasks is anticipated to require, and the budget assumes, eleven
meetings in Fort Collins with City staff including Council and Board meetings. We
assume that only Dave Millar will attend each meeting, 'except for the tool training
workshop which will also be attended by Nick Vanderkwaak.
Fort Collins CIP Next Steps Support Scope of Work Page 3
PROJECT FEE BUDGET
CIP Next Steps Support
ATE 8/19/2011
Work Element/Task
David Millar
Nick Vanderkwaak
Heather Pearma
Direct
Expenses
Total Fee
PIC/PM/Eng
Planner
Graphics/
HRS
$ RATE20
HRS
$ RATE 5
HRIS
RATE
�p
HRS
$
ax
1
y,y{'"'•.yi`kJ"jj ,Fr. :� i •.TITS �4w l
CurrentProjectsUpdate
.11 9 +.. :'1.1
116!,
i 1'iti,i
f IjaiPif
N-taj r.1
n�;ni
'Y
m;.�r..
Project Info update
2
$440
2
$210
$0
4
$650
Scoring
2
$440
2
$210
$0
4
$650
Meetings
4
$880
0
$0
$0
$150
4
$1,030
SUBTOTAL
8
$1,760.
4
$420�
' ' 0.
.. $0
$150
12.
.. $2,330
2
Refine Highest Projects Evaluation
New/Refine measurement criteria
2
$440
0
$0
-
$0
2
$440
Facilitate Scoring
2
$440
0
$0
$0
2
$440
Facilitate Costing
2
$440
0
$0
$0
2
$440
Calibration
2
$440
4
$420
$0
6
$860
Workshops and One -on -Ones
4
$880
0
$0
$0
$150
4
$1,030
SI fBTO•TAL
12
$2,640
,. 4
$420
0
$0
'' '.; $150
16,1
3
Refine Cost Estimates
Refine costs
4
$880
16
$1,680
$0
20
$2,560
Workshops and One -on -Ones
0
$0
0
$0
1
$0
$0
0
$0
;SUBTOTAL'
4
$880
16
$1,680
- 0
' $0
$0
20
;$2,560
4
Revise Programs
Review all programs
0
$0
0
$0
$0
0
$0
Revise Programs
2
$440
0
$0
$0
2
$440
New/combined programs
2
$440
0
$0
$0
2
$440
Low fruit programs
2
$440
0
$0
$0
2
$440
Workshops and One -on -Ones
4
$880
0
$0
$0
$150
4
$1,030
SUBTOTAL
10
$2,200
0
• `:. • - $0
.. 0
$0
'. $150
10"
• `._ $2,350.
5
Cross -Category Prioritization
Cross -category scoring method
8
$1,760
8
$840
$0
16
$2,600
Cross -category (re)scoring
4
$880
4
$420
$0
8
$1,300
Other department CIP guidance
2
$440
2
$210
$0
4
$650
Workshops and One -on -Ones
4
$880
0
$0
$0
$150
4
$1,030
SUBTOTAL
18.
$3,960
- 14
$1,470.
0
$0•
,$150
32
, _$5,580
6
Council and Board Involvement
Two Council Meetings
8
$1,760
0
$0
$0
$300
8
$2,060
Four Board Meetings
16
$3,520
0
$0
$0
$600
16
$4,120
SUBTOTAL
24
$5,280
! 0
$0.
�. r0'
$0'
' $900
24,•
$6,180
7
Refinement and Training
j
Refine tool
4
$880
80
$8,400
I
$0
84
$9,280
Develop manual
4
$880
24
$2,520
$0
28
$3,400
Training Workshop
4
$880
12
$1,260
$0
$150
16
$2,290
1 'ice - f .1.- ,,.r- -
A !: i s noSUBTOTAL
-
", 12
`$2640•
_
-
��
?116
'$12;160'
10
!.a $0
-.
h �$150
128�:�
r $14,970'
8
Project Mgt & Admin
Administration
8
$1,760
$0
8
$560
16
$2,320
` SUBTOTAL
8
$1,760
0
$0
'8
$560.
$0
16
$2,320
TOTAL
96
$21,120 1
154
$16,170
8
$560 1
$1,650 1
258
$39,500
I
I
I
I
I
I
I
I I
I
fiP
Fti-jR & hEFR$
TRANSPORTATION CONSULTANTS
City of Boca Raton - Parking Tickets
Page 1 of 1
w q
O nl> filer SeiTv>ces;
parizi,wq T-, Lets...
Thank you for your payment. Please print this page as payment confirmation.
Transaction Overview
Payment Amount 35.00
Payment Date 9/14/2011
Ticket Number
I Date
I Time
I Location
I Amount
5034614
1 09/06/2011
9:26:00 PM
I PRN SPACE # 1087.
1 $35.00
Additional, Charge Amount
NO ADDITIONAL CHARGES
Payment Method
Charge To VISA ************7263
Account Holder Herman, Benjamin A
Billing Address 401 Mason Court, Suite 101
Fort Collins, CO 80524
Authorization Results
Authorization Approved
Auth Code 08392D
Ref# 153660
Return
For more information, please contact City of Boca Raton
201 West Palmetto Park Road, Boca Raton, Florida 33432
561-367-7048 or email: Parking@myboca.us
Please allow up to 24 hours for a response to your email-
https:Hc2g.ci.boca-raton.fl.us/Click2GovPT/Recciptisp 9/14/2011