HomeMy WebLinkAbout102606 COLORADO MACHINERY - CONTRACT - BID - 7227 EQUIPMENT RENTAL BID 2011City of Fort Collins
Equipment Rental Master Agreement
2011
TlLsase Vgreement, dated as indicated at the end of the agreement, is between
0 04, o QR (Lessor) and the City of Fort Collins, Colorado
(Lessee), a body corporate and po(ifE existing under the laws of the State of Colorado, PO Box
580, Fort Collins, Colorado, 80522, is as follows:
1.0. Agreement to Lease
Lessor agrees to lease to Lessee, and Lessee agrees to lease from Lessor, equipment, when
needed, as specified in the current City of Fort Collins annual Equipment Rental Bid. This
Agreement shall remain in effect until cancelled. Either party may cancel by providing thirty (30)
days written notice.
2.0 Application of Agreement
This agreement is required for any individual equipment rented under the Equipment Rental Bid
where the total rental costs exceed $5,000.
3.0 Entire Agreement
This writing, together with the Specifications contained in the current Equipment Rental Bid and
the associated Purchase Order Terms and Conditions, constitutes the entire agreement
between the parties, their officers, employees, agents and assigns and supersedes all prior
agreements, understandings, warranties or promises between the parties hereto, whether
written, spoken or implied from the conduct of the parties hereto. The Lessor may require a
signed receipt, verifying actual delivery of rental equipment.
4.0 Delivery
Delivery terms are FOB: Fort Collins, Fleet Services Equipment Shop at 835 Wood Street, or, if
requested, Streets Shop at 625 9th Street. Delivery to other locations will be negotiated on an
individual basis. At the end of the lease equipment will be returned to the delivery location for
pickup unless other arrangements have been agreed to by the department representative.
5.0 Commencement and Term of Lease
The obligations under this lease shall commence on the day equipment is accepted by the City
of Fort Collins. The term of the lease shall be specified in the body of the City purchase order
issued for each piece of rental equipment. Such lease term shall not exceed one calendar year.
The Lessee has the right to terminate a rental under this agreement at any time if the equipment
fails to perform as intended, or in the event of non -appropriation of funds a provided in
paragraph 13, below. Lessee may renew the initial lease up to a maximum total lease term of
one calendar year by specifying the renewal term on an addendum to the original purchase
order.
6.0 Rental Payments
Lessee may not deduct any amount or reduce any payment for any reason except for failure of
the equipment to operate as intended unless the Lessor has agreed to a reduction. Payments
are due within 30 days of receipt of invoice by the City of Fort Collins Accounting Department.
Monthly payment amounts shall be specified in the body of the City purchase order issued for
each rental covered by this agreement.
7.0 Location and Inspection of Equipment
The equipment will be used in various locations. within the City of Fort Collins and the
surrounding area. Lessor's representative may inspect rental equipment, on location, at any
reasonable time and may remove equipment from service, if required, for repair or maintenance,
provided that replacement equipment of similar or greater capability is made available to the
City at no additional charge while the original equipment is being serviced or repaired.
8.0 Maintenance and Use of Equipment
The Lessee agrees, at the Lessee's expense, to maintain and return the equipment in the same
condition as when delivered to it by the Lessor, ordinary wear and tear excepted. The Lessor
may require the replacement of certain high -wear parts, such as crusherjaws, asphalt mill teeth,
etc. Such parts shall be clearly identified in writing to the Lessee. Lessee will include the details
of such parts replacement in the body of any applicable purchase order. Accessories and
devices installed on the equipment by the Lessee become the property of the Lessor unless the
accessories or devices are removed and any damage caused by such installation and removal
is repaired at Lessee expense prior to return of equipment to Lessor. Lessee agrees not to
permit the equipment to be abused, overloaded, used beyond its capacity, or used in a
negligent manner.
9.0 Additional Rental Charges
Lessee agrees that rental rates quoted in the Equipment Rental Bid are based on eight (8)
hours per day, forty (40) hours per week (seven consecutive days equals one week), and one -
hundred, seventy-six (176) hours per month. Lessee agrees to pay additional rental prorated at
the applicable rate for each hour the rented equipment is used in excess of such time. Where
the rental rate is based on mileage, Lessee agrees to pay the extra mileage charge specified in
Lessor's response to the applicable Rental Bid.
10.0 Liability
To the extent permitted by law, Lessee assumes all risk and liability for and agrees to hold
Lessor and its assigns harmless from all damages for injuries or death to persons or property
arising out of use, possession, or transportation of the equipment except to the extent that the
same results directly from the negligence of Lessor.
11.0 Assignment
Lessor may not assign this Rental Agreement or any right, title, or interest of Lessor in any
equipment rented under this agreement, or any sums due from Lessee for such rentals without
the written consent of the Lessee. Lessee may not assign this Rental Agreement,
12.0 Ownership
This is a rental agreement. The equipment is and shall remain the property of the Lessor during
the lease period.
13.0 Non -appropriation of Funds
Lessee reasonably believes that it will have a need for equipment rented for the duration of
lease terms negotiated under this agreement and that funds will be available and appropriated
to make all rental payments during those terms. Lessee will seek funding each year as part of
its Budget process. If funds to continue the leasing of equipment for any ensuing term are not
legally available for such purpose, Lessee may terminate rentals under this agreement with no
further liability.
14.0 Disclaimer of Warranties and Exclusion of Remedies
Lessee acknowledges that the Lessor is not the manufacturer of the equipment nor the
manufacturer's or vendor's agent. Accordingly, with the exception of express warranties made
by the Lessor to Lessee, all warranties and remedies, whether they be expressed or implied,
specifically including, but not limited to, the warranties of merchantability and fitness for a
particular purpose, and remedy of incidental and consequential damages, are excluded.
15.0 Insurance
Lessee is self -insured in accordance with the laws of the State of Colorado up to $50,000 and
provides comprehensive general all risk liability insurance for claims over that amount. Proof of
such insurance coverage will be sent to Lessor upon request.
16.0 Choice of Law
This lease shall be considered to have been made in the State of Colorado and shall be
interpreted in accordance with the laws of Colorado. Lessor agrees to jurisdiction in Colorado in
case of any action, suit, or proceeding arising out of this lease. Lessor acknowledges
transacting business in Colorado by entering into this lease, and that the jurisdiction choice of
law and venue provisions of this lease are specifically terms of this lease.
17.0 Severability
In the event any covenant, condition or provision of this Agreement is held to be invalid by final
judgment of any court of competent jurisdiction, the invalidity of such covenant, condition or
provision shall not in any way affect any of the other covenants, conditions or provisions of this
Agreement, provided that the invalidity of any such covenant, condition or provision does not
materially prejudice either Lessor or Lessee in his or its respective rights and obligations under
the valid covenants, conditions or provisions of this Agreement.
18.0 Cumulative Rights
All remedies provided in this Agreement shall be deemed cumulative and additional and not in
lieu of, or exclusive of, each other or of any other remedy available to the City, or Contractor, at
law or in equity, and the exercise of any remedy, or the existence herein of other remedies or
indemnities shall not prevent the exercise of any other remedy.
19.0 Non -Waiver
The failure by either party to exercise any right or rights accruing to it by virtue of the breach of
any covenant, condition or agreement herein by the other party shall not operate as a waiver of
the exercise of such right or rights in the event of any subsequent breach by such other party,
nor shall such other party be relieved thereby from its obligations under the terms hereof.
20.0 Benefits
This Agreement is made for the sole and exclusive benefit of the Lessee and Lessor, their
successors and assigns, and is not made for the benefit of any third party.
21.0 Construction
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
j 22.0 Successors and Assigns
All covenants, stipulations and agreements in this Agreement shall extend to and bind each
party hereto, its legal representatives, successors and assigns.
23.0 Notices
Notices permitted or required to be given under this Agreement shall be in writing and shall be
deemed given upon personal delivery or upon deposit in the United States Mail, certified, return
receipt requested, postage fully prepaid, addressed as follows or to such other address as the
parties may designate from time to time by notice given in accordance with this Section:
To Lessor:
To the person signing this agreement on behalf of the Lessor, at the address given below.
To Lessee:
To the attention of Jim Hume, Buyer, at the address given below.
Lessor:
Company Name:�,�,q�
City: Fi.
Street: t 25 -S c) �
Zip: `bos>2 l
Phone/Fax: 9-)O --`A'9 2---> L Sr-(
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Print Name:�C��
Title:
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Lessee:
City of Fort Collins
PO Box 580
Fort Collins, CO 80522
Phone 970-221-6775/Fax 970-221
JaesP. O'Neill, II, CPPO, FNIGP
Dir ct r of Purchasing and Risk Mgt.
BID PROPOSAL
BID # 7227
EQUIPMENT RENTAL BID
BID OPENING: April 25, 2011, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
Equipment Rental PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins is accepting bids for various items of rental equipment. Please complete
and return the attached bid form.
SPECIFICATIONS:
General:
The City of Fort Collins extends an invitation to bid for supplying equipment to the City as
rentals on an "as -needed" basis during a one year period, starting with equipment rented on or
after May 1. 2011 and ending April 30, 2012 or at the end of one year from beginning of the
rental period for any equipment covered by this bid.
Rental Terms and Conditions:
Terms and conditions of rentals shall be as set forth in the attached City of Fort Collins
Equipment Rental Master Agreement. A Rental Master Agreement must have been executed
between the equipment vendor and the City of Fort Collins prior to renting to the City any
individual equipment with a total rental cost exceeding $5000. Rental period, where needed,
will be specified in the body of the°Purchase Order issued to cover the equipment rental. No
other agreement will.be executed for rental of equipment covered under this Rental Bid. The
lessor may require a signed receipt, verifying actual delivery of rental equipment.
Ownership, Transportation, and Taxes:
I
The rental vendor should own listed equipment. All transportation fees to and from Fort Collins
must be clearly noted on the bid form. All taxes and fees, including SMM taxes, are the
responsibility of the vendor.
Pricing and Rental Information:
The attached bid forms must be completely filled out, listing rental prices less any discounts,
equipment make, model, and year, and noting any transportation charges. These prices must
remain firm until April 30, 2012 or until the end of the rental period for individual equipment,
whichever is later.
Method of Award:
This bid will NOT be awarded to one vendor. Each responding Vendor will be placed on a
priority list and ranked by the type of equipment and applicable rental bid price. The lowest
responsible Bidder in each category will be contacted first, then next lowest responsible Bidder
contacted, etc., until the required equipment is obtained.
Equipment Rental Master Agreement
The attached Equipment Rental Master Agreement must be filled out, signed, and returned
along with your bid. Firms which signed and returned such Agreements for 1999 — 2010
and who have provided Rental Bid pricing for each year since signing such Agreement,
do not need to sign a new form. Following this paragraph is a list of the firms who have
signed Agreements on file. If there are questions concerning the Master Agreement, please
contact Jim Hume, Senior Buyer at 970-221-6776.
Firms with Signed Equipment Rental Master Agreements on file:
Advantage Rent-A-Car (Fort Collins); Colorado Machinery; Ellen Equipment; Enterprise Rent -a -
Car; Hertz Equipment Rental Corporation; Macdonald Equipment Cc; Neff Rental; Power
Equipment Co; Rental Service Corp.; Stewart & Stevenson Power, Inc; Sunbelt/Nations Rents;
Sunstate Equipment; Lammco Rental, dba Volvo Rents; United Rentals; Wagner Equipment Co;
Wagner Rents; Vermeer of Colorado
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