HomeMy WebLinkAboutRFP - 7233 PHOTOVOLTAIC GENERATION SYSTEMSl
City of
F6rt Collinsurch 0'0� Pasing
Request for Proposals
Fort Collins Utilities
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
PHOTOVOLTAIC (SOLAR) GENERATION SYSTEMS
ON CITY FACILITES
RFP #7233
PROPOSAL DUE DATE: 3:00 p.m. (our clock) June 7, 2011
1
SIGNATURE PAGE
Failure to sign and return this submittal page with your proposal may be cause for
rejection.
SIGNATURE:
Lead/Prime Company Name
Print or Type Name of Authorized Officer or Partner
Signature of Authorized Officer or Partner Date
'NOTE: If Bidder is a corporation, set forth the legal name of the corporation together
with the signature of the officer or officers authorized to sign contracts on behalf of the
corporation. If Bidder is a partnership, set forth the name of the firm together with
the signature of the partner of partners authorized to sign contracts on behalf of the
partnership.
Business Address
City
Phone #
State
Fax #
10
Zip Code
E-Mail Address
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and
WITNESSETH:
, hereinafter referred to as "Professional'.
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. The services to be performed pursuant to this Agreement
shall be initiated within five (5) days following execution of this Agreement. Services shall be
completed no later than , 20 . Time is of the essence. Any extensions of the time
limit set forth above must be agreed upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
11
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins
City of Fort Collins, Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
12
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
13
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable Mylar base material using a non -fading process to provide for long storage
and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
City in an AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
14
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing; together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
15
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
16
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
18. Red Flags Rules. Professional must implement reasonable policies and
procedures to detect, prevent and mitigate the risk of identity theft in compliance with the
Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further,
Professional must take appropriate steps to mitigate identity theft if it occurs with one or more of
the City's covered accounts.
19. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality, consisting of
one (1) page, attached hereto and incorporated herein by this reference.
17
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
1w
(Corporate Seal)
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to
this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Professional has agreed to perform, the Professional hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Professional shall not disclose any such information to any person not having a
legitimate need -to -know for purposes authorized by the City. Further, the Professional shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information
described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Professional understands and agrees that the City's remedies at law for a breach of the
Professional's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
19
REQUEST FOR PROPOSAL
Photovoltaic (Solar) Generation Systems
On City Facilities
#7233
The City of Fort Collins is soliciting proposals from qualified consultants to: 1. Provide one cost
effective solar photovoltaic electric generating system at the WTF site. 2. Provide design, build,
operate and financing for a minimum of 20 years with an option to provide a buyout by the City
of Fort Collins after a preset period of time.
Written proposals, four (4) copies will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), June 7, 2011. Proposal No.7233. If delivered, they are to
nd
be sent to 215 North Mason Street, 2 Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Lisa
Voytko, (970) 221-6692 or Ivovtko .fcgov.com
Questions regarding bid submittal or process should be directed to Opal Dick, CPPO, Senior
Buyer, (970)221-6778 or odick(a)fcgov.com.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
nd
2. Come by Purchasing at 215 North Mason St., 2 floor, Fort Collins, and request a
copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked `Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
2
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
3
PROPOSED SCHEDULE OF EVENTS
RFP Submission Deadline ................................... June 7, 2011
Interviews........................................................ Week of June 20, 2011
Tentative Contract Effective Date ...................... July 1, 2011
Project Deadline to Xcel Energy ................... September 21, 2011
Project completion and operational no later then September 21, 2011
Section I: Background Information
The City of Fort Collins joined more than 200 cities in the United States in making a
commitment to address global change at the local level. The City's interest in pursuing
photovoltaic (solar) generation system at the Water Treatment Facility reflects:
1) A commitment to achieving the goals of reducing greenhouse gas emissions.
2) A desire to reflect regionally the effective use of renewable energy practices.
3) The efficient use of taxpayer dollars by utilizing rebates and other Xcel funding
and Federal Tax incentives to help finance renewable energy.
Section II: City of Fort Collins Goals and Objectives
The City of Fort Collins' Water Treatment Facility (WTF) is located at 4316 LaPorte
Avenue, in Larimer County. As such, Fort Collins Light and Power utility cannot at this
time serve the plant, since the WTF is outside the city limits. Xcel Energy provides
electrical power to the WTF. The WTF's immediate goal is a mid -sized solar, PV system
installed before the end of 2011.
To help insure that the immediate goal is met, the City applied to Xcel Energy Solar
Rewards Program, with the intention that the award of the Rebate and REC would be
assigned to the Developer(s) of this contract. This was accepted by Xcel Energy.
Currently the PV system size is for 100.05 kW DC, and the annual energy production
estimate is 144,994 kWh. A rebate of $200,000 and REC price of $35.00 per MWh
produced has been offered by Xcel and is reserved.
The City envisions the solar PV developer(s) owning and operating the systems.
Proposals submitted in response to this RFP should assume developer ownership. The
City may also purchase the project after a preset time period. The City will consider
alternate proposals to developer ownership/power purchase agreements, however
funding for turnkey projects is not available.
4
The City of Fort Collins desires to have the solar PV system ownership turned over to
the City on or before the 20-year contract term of the Xcel Energy Program at the lowest
cost. The City further desires that the payments towards the cost of the solar system be
in the form of payments for kWh produced by the systems. The City would like to see
the kWh rates be equal to or less than the current rates offered by the Xcel.
The City of Fort Collins' Water Treatment Facility is a secure facility. Site visits are not
allowed; however, one pre -submittal visit will be arranged for all interested parties on
June 1, 2011. at 1 pm at 4316 LaPorte Ave., Fort Collins, CO. (Please contact Lisa
Voytko at 970-221-6692 or e-mail IyoytkO cDfcgoy.com by Friday, May 27, 2011 if you
plan on attending).
During construction and operation, the plant's electrical service must not be interrupted
without minimum 2 weeks notice. Successful developer will work with the Water
Treatment Facility staff to coordinate construction, tie-in to on -site electrical grid, and
potential outages.
Section III: Scope of Services
The City of Fort Collins is seeking a developer, or a team of developers, to
1. Provide one cost effective solar photovoltaic electric generating system at the
WTF site.
2. Provide design, build, operate and financing for minimum of 20 years, with an
option to provide a buyout by the City of Fort Collins after a preset period of time.
Section IV: Minimum Requirements
The interested team shall be familiar and experienced with the following minimum
requirements:
a. All design/engineering and construction requirements and phases of solar PV
systems
b. The operation and maintenance of solar PV systems
c. The monitoring of solar PV systems
d. Solar PV finance — minimum of 3 years experience
e. Xcel Energy's Solar Rewards and REC programs for the Colorado region
f. The awarded team(s) will be required to comply with all City of Fort Collins Safety
and Security Requirements of the Water Treatment Facility.
Section V: Submittal Section/ Proposal Requirements
Please submit a minimum of the information requested below:
A. Transmittal Letter
5
Each proposal shall include a transmittal letter. If a team of firms is submitting the
proposal, then the proposal must clearly identify the contact person for future
communications and the person responsible for future negotiations with the City if
selected. The letter should discuss the developer's overall qualifications and ability to
support the City in meeting its goals and objectives, as well as a statement agreeing to
comply with all City and other governing bodies' rules and regulations if awarded the
contract. The letter must state a 60-day validity period of the proposal.
B. Qualifications
Proposals must provide information that clearly demonstrates the ability of the
developer to fully deliver the scope of services outlined in Section Ill, Scope of Services.
1) Demonstrate extensive experience in the successful financing, installation and
management of multiple, large commercial or public solar electric systems,
2) Worked with a public entity on a solar PV program.
C. Team Information
1) The following information shall be supplied for the team:
• History of past projects that the team members have worked on together
Number of systems financed
• A brief description of each team member's firm and their ability to
contribute to successful solar PV program implementation (history,
performance of similar scope of services, etc.)
D. Past -Project Experience
Proposals shall include a brief description of past solar PV projects/programs
that are similar in nature as those expected to result from this RFP. The
description for each project/program should include:
• The project name
• Location
• Project size
• Project type
• Year completed
• Name of client contact
• Brief physical description of the project (equipment manufacturer, model, etc.)
• A brief discussion of any specific challenges and how they were overcome.
E. References
Proposals shall include at least three recent (within past three years) references for
power sales solar PV projects/programs. The information noted above in the Past -
Project Experience section should be included and can be used as references. Also
provide the customer's contact name, title, address, phone numbers, and email
address.
n.
F. Proposed Costs
Proposals shall include the proposed electrical cost to the City, for the term of the
contract (20 years). In addition, the cost of purchasing the equipment at the end of the
20-year term, plus any intermediate purchase at some intermediate point in the term,
shall be presented.
G. Schedule
Proposals shall include the schedule for design, financing and construction.
Section VI: Selection Criteria
An evaluation committee comprised of City personnel will evaluate all qualifications.
Qualified teams may be asked to present their experience and solution ideas to City
personnel on or around June 20, 2011. Presentations will be made at the Team's
expense.
Qualifications will be evaluated based on the following criteria:
Criterion Value
Qualifications and experience developing, constructing, operating, 25 points
and maintaining solar PV projects that meet power production
specifications over significant terms
Familiarity with solar PV purchase, finance and buy out
Options and Financial Capacity 25 points
Previous Experience & Projects of a similar nature 15 points
Financing Options 10 points
Familiarity with Xcel's Energy's Solar Rewards and REC
programs for the Colorado region 10 points
Project team and organizational approach 5 points
Implementation schedule 10 points
100 points
7
Section VII: Terms And Conditions
1. The Contract/Purchase Order will be awarded to that qualified team(s) whose
submittal, conforming to the solicitation for Qualifications is the highest ranked.
2. The City of Fort Collins (Office of Purchasing) reserves the right to reject any or
all qualifications and to waive informalities and minor irregularities in proposals
received, and to accept any portion of or all items proposed if deemed in the best
interest of the City of Fort Collins to do so.
3. No submittal shall be withdrawn for a period of thirty (30) days subsequent to the
opening of proposals without the consent of the City Purchasing Agent or
delegated representative.
4. The proposed price shall be exclusive of any Federal or State taxes from which
the City of Fort Collins is exempt by law.
5. Any interpretation, correction or change of the RFP Documents will be made by
Addendum. Interpretations, corrections and changes of the Documents made in
any other manner will not be binding, and proposer shall not rely upon such
interpretations, corrections and changes. The City's Representative will not be
responsible for oral clarification.
6. The City promotes the purchase/leasing of energy efficient, materials efficient
and reduced toxic level products where availability, quality and budget
constraints allow. Proposers are expected whenever possible to provide
products that earn the ENERGY STAR and meet the ENERGY STAR
specifications for energy efficiency with power management features enabled.
Proposers are encouraged to offer products and equipment with post consumer
recycled -content materials. Products should be packaged and delivered with a
minimum amount of recycled packaging that adequately protects the product, but
is not excessive.
7. Confidential/Proprietary Information: Proposals submitted in response to this
RFP and any resulting contract is subject to the provisions of the Colorado Public
(Open) Records Act, 24-72-201 et.seq., C.R.S., as amended. Any restrictions on
the use or inspection of material contained within the proposal and any resulting
contract shall be clearly stated in the proposal itself. Confidential/proprietary
information must be readily identified, marked and separated/packaged from the
rest of the proposal. Co -mingling of confidential/proprietary and other information
is NOT acceptable. Neither a proposal, in its entirety, nor proposal price
information will be considered confidential/proprietary. Any information that will
be included in any resulting contract cannot be considered confidential.
Section Vill: Qualification and Submission Deadlines
M
RFP's are due in the Purchasing office by 3:00 p.m., Tuesday, June 7, 2011. Four (4)
unbound copies of your proposal. We recommend printed double -sided, 11 point,
recycled paper for submittals clearly marked as # 7233, delivered to:
City of Fort Collins — Purchasing and Risk Management Division
215 North Mason Street
P.O. Box 580
Fort Collins, CO 80522
All Overnight, Express and Priority Mail should be directed to the above street address.
Electronic submissions are acceptable.
Americans with Disabilities Act (ADA):
If you need special services provided for under the Americans with Disabilities Act,
contact the ADA Coordinator, or the Human Resources office at (303) 441-3508 at
least 48 hours before the scheduled event.
Questions concerning RFP procedures are to be brought to the Purchasing Office
at the addresses or numbers listed above.
2. Questions concerning Technical Issues will be dealt with by contacting City's
representative, Lisa Voytko at Water Treatment Facility, P.O. Box 580, Fort Collins,
COLORADO 80525 or 970-221-6692
3. Submittal Due: Date: Tuesday, June 7, 2011
Time: 3:00 p.m. (OUR CLOCK)
At: City of Fort Collins
Purchasing and Risk Management Division
215 North Mason Street
P.O. Box 580
Fort Collins, CO 80522
9