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HomeMy WebLinkAboutWORK ORDER - RFP - P1074 CITY ARCHITECTURAL AND ENGINEERING WORK ORDER CONTRACT (4)EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Aller-Lingle-Massey Architects Dated: 8/25/2011 Work Order Number: Purchase Order Number: Project Title: Staley Park Commencement Date: W25/2011 Completion Date: 8/25/2012 Maximum Fee: (time & reimbursable direct costs): $27,800.00 Project Description: Design Services for Park Restroom and Shelters Scope of Services: See attached scope Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. Service Provider � B: DateDate:310t' CC: Purchasing The attached forms consisting of _ U pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins Date: Director of Purchasing and Risk Management if over $60,000 ALLER • LINGLE • MASSEY ARCHITECTS RC. l August 18, 2011 Kathleen Benedict City of Fart Collins Park Planning P. 0. Box 580 Fort Collins, CO 80522-0580 RE: Proposal for Architectural/Engineering Services Staley Park Fort Collins, Colorado Dear Kathleen: Alter•Lingle•Massey Architects P.C. is pleased to provide you with this Proposal for architectural/engineering services for the proposed Registry Ridge Park development in Fort Collins. We are happy to be a part of your design team for this project. In response to our meetings to date, we propose the following scope of services and associated fees: Project Description Architectural and engineering design, construction document and construction administration services as itemized below for a proposed neighborhood park development of approximately 10 acres. Proposed park structures shall include restroom building and shelters. It is assumed that the restroom structure will be custom -designed using a similar floor plan as the restroom at Water's Way Park. Site development, including playgrounds, sidewalks, plazas, etc., and utilities excluding electrical will be provided by other members of the design team. The project will be managed for Alter -Lingle -Massey Architects P.C. by Shaun Moscrip, AIA, as a consultant to City of Fort Collins. We propose to provide full A/E services, including structural, mechanical and electrical engineering to the foundation and/or roof eave line of the building. Civil engineering, landscape architecture and irrigation design shall be provided by the City of Fort Collins or other members of your design team. The project will be competitively bid to General Contractors. Scope of Basic Services The Scope of Basic Services shall be as follows: Phase 1: 1. Programming: Program for the restroom will be the same as Waters Way Park program. 2. Schematic Design Phase: Develop up to three (3) alternative preliminary designs and submit preliminary drawings with floor plans and building elevations for review and approval by the Owner. 3. Cost Estimating: Prepare an estimate of probable construction cost at the end of Schematic Design, on a unit cost basis. 4. Meetings: Representation at the following meetings: a. Schematic Design client meetings as necessary. b. Client meetings for review of Construction Documents submittals. 5. Deliverables: Review set(s) of Phase 1 Schematic Design submittal, 24" x 36" or PDF Conceptual level cost estimate 712 WHALERS WAY • BLDG. B, SUITE 100 • FORT COLLINS • COLORADO • 80525 (970) 223-1820 phone • (970) 223-1833 fa • office®alter-lingle-maswy.com • ww ..alter-Iingle-rnmseycom Proposal for Architectural/Engineering Services - 2 Phase 2: 1. Construction Documents Phase: Prepare construction drawings and the appropriate sections of Div. 3-16 technical specifications as required for competitively bidding the project to Contractors, including architectural, structural, mechanical and electrical engineering for the building, to be incorporated into the project drawings and specification manual prepared by the City of Fort Collins. Extent of drawings is estimated as follows: Floor Plans Reflected Ceiling Plans Roof Plans and Details Building Elevations Building Sections Wall Sections and Details Room Finish Schedules Door and Window Schedules, Door Types and Details Interior Elevations Foundation Plans and Details Roof Framing Plans and Details Plumbing Plans and Details HVAC Mechanical Plans and Details Mechanical Schedules and Details Electrical Power Plans and Details Electrical Lighting Plans and Schedules Electrical One -line Diagram and Schedules 2. Coordination: Coordination with the Owner, irrigation and other Consultants as necessary. 3. Deliverables: Review set(s) of Phase 2 Construction Documents submittal, 24" x 36" or PDF Final set(s) of Construction Documents, released for bidding and construction, 24" x 36" or PDF Phase 3: 1. Bidding/Negotiation Phase: Assistance to the City of Fort Collins to acquire and review Contractor bids, including attendance at Pre -Bid Conference, responding to Contractor questions and issuing addenda, and assistance in reviewing bids. 2. Construction Administration Phase: Perform field observations of the work in progress during construction with written reports to the Owner, attendance at Pre -Construction Conference, attend regular site meetings with the Contractor and Owner's representative (Consultants on an as - needed basis), review of shop drawings and submittals, issuance of Architect's supplemental instructions (ASIs) and responses to Contractor's requests for information (RFIs), review of change orders, review of Contractor's pay requests, final "punch list" inspection and assistance with project close-out. For purposes of this Proposal, the number of field visits during the Construction Administration phase shall be limited to four (4) trips. For purposes of this Proposal, field observations by our Consultants are proposed as follows: a. Structural Engineering: 2 site visits. b. Mechanical Engineering: 2 site visits. C. Electrical Engineering: 2 site visits. 3. Record Documents: Preparation of record documents upon the completion of construction of this project. All construction documents prepared for this project shall be generated with our in-house Computer -Aided Design and Drafting (CAD) systems, using AutoCAD Version 2012 and/or Revit 2012 software. Assumptions 1. All site planning, use and design approvals, and other required entitlements such as plats, right-of- way and easement dedications, are in place through the City of Fort Collins. 2. The site is ready for development, with all required off -site improvements in place, including any required street and roadway improvements adjacent the site, utility extensions and stub -outs onto or adjacent to the site, and any off -site stormwater discharge or infrastructure improvements. Alter -Lingle -Massey Architects P.C. Proposal for Archltectural/Engineering Services - 3 3. The foundation and structural systems anticipated for this project assume concrete slab -on -grade construction. Post -tensioned concrete slabs or other structural ground level floor construction can be provided as Additional Services, if required by soils conditions. 4. The project will not be designed or pursue LEED certification. 5. Document preparation and applications for building permits or other construction permit applications shall be provided by the Owner and/or Contractor. 6. Printing and copying of bid documents, and distribution to Contractors for bidding will be provided by the Owner-, we will furnish plots or PDFs of our original drawings and originals of the appropriate technical specification sections. The Owner will provide sets of construction documents for Alter •Lingle -Massey Architects P.C. and our subconsultants. Work Not Included 1. Planning and other related architectural services for taking the project through the development or other site plan approval process with the City of Fort Collins. 2. Submittal and compliance with development permitting requirements of outside agencies, including Environmental Protection Agency (EPA), Colorado Department of Transportation (CDOT), Colorado Division of Wildlife, Division of Natural Resources, etc., as may be applicable to the site. 3. Documentation, certification and notice requirements related to subsurface mineral estate rights that may exist beneath the surface rights held by the Owner. 4. Landscape architecture and civil design and engineering services. 5. Structural engineering for site structures other than buildings and shelters, such as wet wells, bridges, retaining walls or structured stormwater detention facilities. These are not anticipated at this time. 6. Design and preparation of construction documents for other park structures not identified in the Project Description above. 7. LEED Consulting during design and construction, including energy modeling, daylighting analysis, coordination with the selected Contractor, and documentation and submittal services for the LEED certification process. B. Preparation of Divisions 0, 1 and 2 specifications, including "front end" specifications. 9. Perspectives, renderings, models or other presentation documents. See Additional Services. 10. Assistance to the Owner in selecting or prequalifying Contractors or Construction Managers. 11. Document preparation and applications for building permits or other construction permit applications. This will be done by the Contractor. 12. Printing and copying of bid documents, and distribution to Contractors for bidding. This will be provided by the Owner; we will furnish plots of our original drawings and originals of the appropriate technical specification sections. 13. Site visits or field observations beyond those identified in the Scope of Basic Services. 14. Project or building inspection services as required by Chapter 17 of the International Building code (IBC), current edition. 15. Special design of mechanical/electrical systems such as heat pump systems, solar/photovoltaic systems. It is assumed the installation costs and payback period for these systems is not practical. 16. Energy Payback Analysis. Owner- or Prime Consultant -Provided Information 1. Site survey, provided by a licensed, professional surveyor, indicating topography, boundaries, easements, rights -of -way, off -site and on -site utilities, existing improvements, and trees and vegetation, provided in CAD disk format (AutoCAD Version 2008). 2. Soils Investigation Report and other appropriate information for foundation design. 3. Design standards or guidelines for the City of Fort Collins, if applicable. 4. Asbestos or other hazardous material testing and abatement. 5. Copies of all applicable standard documents, forms, specifications or other information from the City of Fort Collins to be a part of the bidding documents. 6. Copies of all standard specifications for materials, equipment and fixtures to be incorporated into the project design used by the City of Fort Collins, including material cut sheets and sources for sales and technical representatives, if available. 7. Coordination with telephone, electric, natural gas, propane or other independent utility and/or building services providers for infrastructi, a and equipment installation. Alter-Ungle•Massey Architects P.C. Proposal for Architectural/Engineering Services - 4 8. Base plan for improvements developed by the City of Fort Collins in AutoCAD Version 2008 format. 9. Coordination drawings and other information from the City of Fort Collins and other consultants during design and construction document phases. 10. Title block from the City of Fort Collins in AutoCAD Version 2008 format. 11. Owner shall provide, or contract separately for, project or building inspections required by Chapter 17 of the IBC. These services are expressly excluded from this Proposal. Consultants Alter -Lingle -Massey Architects P.C. proposes the following consultants for this project: Structural Engineering Weeks and Associates, Inc. Gary Weeks, P.E. 4700 S. College Avenue, Suite 1 Fort Collins, CO 80525 (970)225-2422 Mechanical Engineering Abrahamson Engineering Roger Abrahamson, P.E. 3101 Kintzley Court, Unit D LaPorte, CO 80535 (970)221-2569 Electrical Engineering ESC engineering, Inc. Kate Hodgson 3540 JFK Parkway Fort Collins, CO 80525 (970)224-9100 The City of Fort Collins will assemble all other consultants or designers required for this project, including civil engineering, landscape architecture and site irrigation. Fees Ailer•Lingle•Massey Architects P.C. and our team of Consultants propose to complete the Scope of Basic Services through the Construction Administration phase for an hourly not -to -exceed design fee of $27,200.00, excluding reimbursable expenses. A breakdown of this fee by design discipline is as follows: Architectural: $15,500.00 Structural Engineering: $ 4,800.00 Mechanical Engineering: $ 4,700.00 Electrical Engineering: $ 2,200.00 Reimbursable Expenses: 5 600.00 TOTAL: $27,800.00 Reimbursable Expenses In addition to Basic Services, the following expenses in connection with this project shall be reimbursable at 1.1 x direct cost: 1. Printing/scanning 2. Copying 3. Long distance telephone/FAX 4. Mileage and travel expenses 5. Postage 6. Federal Express/Express Mail and other delivery services 7. Photography or other miscellaneous expenses 8. Plotting of CAD -generated drawings For purposes of this Proposal, Reimbursable Expenses are estimated not to exceed $600.00, which does not include printing and copying for bid/construction sets. Additional Services If the Owner requests additional services beyond those set forth in this Proposal, or for additional services as described elsewhere in this Proposal, such services shalt be agreed to in writing between the City of Fort Alter -Lingle -Massey Architects P.C. Proposal for Architectural/Engineering Services - 5 Collins and the Architect and the fees adjusted accordingly per the following, current hourly rates, subject to annual adjustment: Aller•Lingle•Massey Architects P.C. Consulting: $135/hour Principal: $130/hour Associate Architect: $100/hour Sr. Project Manager/Architect: $95/hour Project Architect: $88/hour LEED AP Consulting: $85/hour Interior Designer: $75/hour Architecturallntern/CAD Technician 2: $70/hour Architectural Intern/CAD Technician 1: $60/hour Clerical/Administrative: $50/hour Weeks and Associates Inc. Principal Engineer: $100/hour Staff Engineer: $70-80/hour Administrative Staff: $35/hour Abrahamson Engineering Inc. Principal: $100/hour Professional Engineer: $85/hour Engineer/Senior Designer: $75/hour Draftsperson: $48/hour Clerical: $48/hour ESC engineering Inc. Principal Engineer: $94/hour Project Manager: $92/hour Project Engineer: $88/hour Senior Electrical Designer: $72/hour Designer 1: $64/hour CAD Technician 1: $60/hour Secretarial: $36/hour For purposes of this Proposal the following will be considered Additional Services: 1. Development of multiple bid packages, or otherwise staggering the release of documents to Contractors. 2. Fast -tracked construction schedules, or other acceleration of the construction schedule requiring the release of construction documents to Contractors prior to the completion of all documents. 3. For purposes of this Proposal, it is assumed that construction of all site structures will occur simultaneously, so that Construction Administration phase services including field observations will be performed concurrently. Additional field observations or other services required by staggering of construction sequencing or other delays beyond the control of the Architect shall be considered Additional Services. Schedule Scope of Basic Services for this project will be performed as negotiated with the City of Fort Collins. 1. Schematic Design Phase: 4 weeks. 2. Construction Documents Phase: 8 weeks, proposed completion as negotiated with City of Fort Collins schedule. 3. Bidding/Negotiation Phase: As required by the proposed bidding/construction schedule. 4. Construction Administration Phase: As required by the proposed bidding/construction schedule. For purposes of this Proposal, these phases of the Basic Services will allow for Owner review and approval periods of one (1) week between each design phase of work. Alter -Lingle -Massey Archltects P.C. Proposal for Architectural/Engineering Services - 6 Budget Alter. Lingle -Massey Architects P.C. understands that no firm budget has been established for this project, however construction costs of $250/sq. ft. are anticipated, with approximately 1,200 sq. ft. and a building budget of $300,000, exclusive of land, design and engineering fees, City of Fort Collins building permit and development fees and other soft development costs. The Owner and/or preselected Contractor shall maintain an adequate contingency in the project budget to cover unforeseen site conditions, changes in the work, etc. Refer to Standard Contractual Terms and Conditions. Standard Contract Terms and Conditions All terms of this Proposal shall be in accordance with our 2007 master contract with the City of Fort Collins. Alter•Lingle•Massey Architects P.C. is dedicated to providing quality professional service and creative design solutions. We look forward to the opportunity of working with you on Staley Park. Give us a call if you have any questions concerning this Proposal. If acceptable to you, please draft the appropriate work order for signatures. We will schedule our work to begin upon receipt of the signed work order. This Proposal is valid for a period of 60 days. Thank you for your interest and consideration Sincerely, ALLER•LINGLE•MASSEY ARCHITECTS P.C. �' Shaun J. Moscrip, AIA SJM:IIs Alter -Lingle -Massey Architects P.C.