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HomeMy WebLinkAboutRFP - 7249 INTEGRATED RECYCLING FACILITY ANALYSISCity Financial services of Purchasing Division 215 N. Mason St. 2 nd Floor Fort Collins Box 80 FPC s, CO 80522 ort Colli5 970.221.6775 Purchasing 970.221.6707 fcgovcom/purchasing REQUEST FOR PROPOSAL 7249 Integrated Recycling Facility Analysis The City of Fort Collins (City) is seeking proposals from qualified individuals or firms (Consultant) to develop an analysis for an integrated recycling facility (IRF) to manage a variety of discarded materials, possibly including but not limited to: electronic waste; household hazardous waste; compostable organics, including yard waste and food scraps; construction and demolition debris; and, other types of recyclable commodities. Written proposals, five (5), will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), July 8, 2011 and identified as Proposal No. 7249. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, CO 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Susan Gordon, Natural Resources, (970) 221-6265 or sgordon(cilfcgov.com . Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB, C.P.M., Buyer (970) 416-2247 or ebonnette(a)fcgov.com . A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked `Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. RFP 7249 Integrated Recycling Facility Analysis Page 1 of 18 the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: City of Fort Collins City of Fort Collins , Purchasing Attn: PO Box 580 PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ Optional: according to the Insurance Requirements attached hereto as Exhibit " ", consisting of one (1) page. RFP 7249 Integrated Recycling Facility Analysis Page 10 of 18 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the RFP 7249 Integrated Recycling Facility Analysis Page 11 of 18 City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. (Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any RFP 7249 Integrated Recycling Facility Analysis Page 12 of 18 responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. o 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting parry commences legal or equitable actions against the defaulting parry, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent RFP 7249 Integrated Recycling Facility Analysis Page 13 of 18 jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. RFP 7249 Integrated Recycling Facility Analysis Page 14 of 18 e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. RFP 7249 Integrated Recycling Facility Analysis Page 15 of 18 THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) RFP 7249 Integrated Recycling Facility Analysis Page 16 of 18 INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. RFP 7249 Integrated Recycling Facility Analysis Page 17 of 18 [Optional] EXHIBIT" " CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Professional shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City's remedies at law for a breach of the Professional's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. RFP 7249 Integrated Recycling Facility Analysis Page 18 of 18 FINAL DRAFT Evaluator: Interview Questions for Integrated Recycling Facility RFP July 27, 2011 Possible question to be asked in advance for interviewees to provide complete responses: a. In no more than 200 words, please describe at least two examples of experiences your firm may have had in working directly with private -sector trash/recycling hauling companies, recycling processors, and/or commodity marketers. 2. Tell us about your familiarity with recyclable commodities, and cite a couple examples of which "hard -to -recycle" materials you think are most valuable to target for this project. 3. You've mentioned targeting specific recyclables for their economic value. How would you plan to also determine their environmental value so those values can be factored into our final recommendations? 4. A key piece of information that the City Council will be looking for is comparisons of how other cities manage their recycling drop-off programs to divert more material from landfill disposal. Tell us how you would research that information. Trash and recycling services in Fort Collins have been discussed a number of times in the past in our community and has been politically sensitive. Tell us about your experience working with cities in "charged" political environments and how you handled it. Again, please cite one or two specific examples. 6. How much of your response to this RFP will be based on national data and markets versus local markets and data? What will be your strategy to collect information on local markets? In specific detail, please describe one or two examples of your firm's work to help a community expand its recycling drop-off system the way Fort Collins is interested in doing. 8. What's the greatest strength that your firm brings to this project? 9. Please describe— in detail —at least one specific example of how you will need to integrate Fort Collins' policy documents and municipal codes in this work. 10. We've had some interest in the concept of quantifying the materials which come into the community and where they eventually end up —a materials flow analysis. Please give us Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7249 Integrated Recycling Facility Analysis Page 2 of 18 a specific example of some type of experience that you can bring to the table on this subject. 11. The schedule for this project is fairly tight: for your company, are there any concerns about completing the project within this timeframe? 12. What is it that gets you excited about this project? 13. What aspect of this project represents the greatest "stretch" or leaming opportunity for your firm? 14. For Antares: It looks like most your experience has been in biomass -related projects. What inspires your expansion into the recycling industry? REQUEST FOR PROPOSAL 7249 Integrated Recycling Facility Analysis Introduction The City of Fort Collins (City) is seeking proposals from qualified individuals or firms (Consultant) to develop an analysis for an integrated recycling facility (IRF) to manage a variety of discarded materials, possibly including but not limited to: electronic waste; household hazardous waste; compostable organics, including yard waste and food scraps; construction and demolition debris; and, other types of recyclable commodities. The IRF could be a private venture, a public -private venture, or a public venture. A goal of diverting 50% of the community's waste stream from landfill disposal set by Fort Collins City Council in 1999 has not been met. While the City of Fort Collins manages a community recycling center (http://www.fcgov.com/recycling/dropoff.php) where a variety of recyclable commodities are collected, gaps in local/regional infrastructure constrain certain other collection activities. For instance, the nearest permitted food composting facility is located approximately 70 miles from Fort Collins. This feasibility analysis is intended to provide detailed information about opportunities for creating additional waste diversion collection infrastructure for the benefit of the community and citizens. DELIVERABLES The successful respondent to the RFP will demonstrate ability to assume full responsibility for producing the following deliverables: 1. Develop a list of suitable land use criteria (including a centralized location) to be used in locating an IRF in Fort Collins. 2. Describe minimum three pieces of suitable land available in Fort Collins to locate an IRF. 3. Produce general design plan for an IRF, including outline of services and construction needed to initiate waste diversion activities. 4. Describe at least three commodities to collect at an IRF in Fort Collins, based on current conditions' , markets, and existing infrastructure, beyond what the City is already collecting at its community drop-off center. 5. Describe a capital, start-up, and operational budget for an IRF. 6. Perform a market scan and describe what drop-off services currently are provided by the private and public sectors. 7. Based on the market scan, describe the pros and cons of creating a new, stand-alone, centrally located IRF. In particular, describe the pros and cons of the private, public/private, and public models. 8. Write a complete report (including an executive summary of no more than two pages) providing overview analysis. 9. List practical steps recommended by Consultant to carry the feasibility study to next stages. ' See 2006 waste characterization: http://www.larimer.org,/solidwaste/charts/ ag rbagestats.htm . RFP 7249 Integrated Recycling Facility Analysis Page 3 of 18 SPECIFICATIONS Property Inventories - Individual Profiles for Each Site (Site 1. Site 2, and Site 3) 1. One -page written evaluation describing existing conditions, constraints and attributes of site 2. Real estate description, current ownership and market price 3. Zoning General Facility Description/Requirements for an Integrated Recvcling Facility 1. Zoning characterization 2. Total acreage 3. Buildings 4. Storage areas 5. Stormwater management system requirements 6. Permitting requirements 7. On -site staffing needs 8. Any industrial processing equipment needed a. Separation, sorting, washing systems b. Shredders, compactors, balers, densifiers c. other 10. Vehicular traffic access plan for both customer and freight vehicles 11. Transportation and freight recommendations 12. Public versus private ownership options 13. Infrastructure (electricity, water, traffic management upgrades, etc) New Commodities Recommended for Collection (three at minimum) 1. Description of types of material, source(s), and volume of material available locally 2. Method of materials collection 3. Market destination(s) and current market value a. anticipated mode of freight transport 4. Specific processing equipment needed 5. Public safety issues 6. Economic parameters and estimated revenue stream 7. Financing options a. grants b. subsidies, carbon crediting (e.g., potential renewable portfolio) c. tax-exempt financing or other tools Site Operations and Management 1. Oversight requirements and financial responsibilities for ownership scenarios a. Privatized b. Governmental c. Public/private partnership 2. Costs a. capital investments b. wages for employees c. annual operations and maintenance budget 3. Roles for O&M participants RFP 7249 Integrated Recycling Facility Analysis Page 4 of 18 Information & Resources to be provided to the Consultant: 1. Aggregated data based on reports from licensed haulers in Fort Collins, containing yearly volumes of trash and recyclable materials collected 2. Department of Real Estate services 3. GIS Division services, e.g., maps of industrially zoned land suitable for an IRF 4. Development Review Division services REQUIREMENTS OF CONTRACT Consultant will work with a cross -department team including Office of the Assistant City Manager; Natural Resources Department; City Real Estate Office; Purchasing; and, Economic Development Division. Consultant must: 1. Complete deliverables within 90 days 2. Receive City's approval for which three (at a minimum) new materials are to be included in final recommendations 3. Provide bi-monthly reporting and documentation to the City during course of project by the 5ch business day of the month Submittal Requirements All respondents are required to include the following information in the submittal as a minimum. Respondents are to number and name each section as follows: 1. Methods and Approach - Describe your expected or recommended approach and tasks. Describe the anticipated interaction with the City. Provide an outline of your anticipated schedule for completing consultant tasks. 2. Deliverables - Provide your response to the Deliverables #1-9 listed in this document; and also your response to the Specifications for each Site and Partner proposed. 3. Qualifications and Experience - Provide relevant information regarding previous experience related to developing a similar Feasibility Analysis: • Names and location of similar projects. • Name, address, and phone number of public agency reference(s) overseeing the planning effort. • Samples (preferably three via a web link or "pdf' files) of work products for similar projects. 4. List of Project Personnel - This list should include the identification of the contact person with primary responsibility for this contract, the personnel proposed for this contract, and any supervisory personnel, including partners and/or subconsultants, and their individual areas of responsibility. A resume for each professional and technical person assigned to the contract, including partners and/or subconsultants, shall be submitted. The resumes shall include at least three references from previous assignments. 5. Organization Chart/Proposed Project Team - An organization chart containing the names of all key personnel and subconsultants with titles and their specific task assignment for this contract shall be provided in this section. 6. Availability — Describe the availability of project personnel to participate in this project in the context of the consultant firm's other commitments. RFP 7249 Integrated Recycling Facility Analysis Page 5 of 18 7. Estimated Hours by Task - Provide estimated hours for each proposed or optional task, including the time required for meetings, conference calls, etc. 8. Schedule of Rates and Cost by Task - Provide a schedule of rates and an anticipated cost of each task identified in the Deliverables section. Vendor Statement: I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements. I further agree that the method of award is acceptable to my company. I also agree to complete PROFESSIONAL SERVICES AGREEMENT with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. FIRM NAME: ADDRESS: EMAIL ADDRESS: PHONE: BIDDER'S NAME: SIGNATURE: PRIMARY SERVICES ISSUES CONTACT: TELEPHONE: FAX: EMAIL: CELL: EMERGENCY: BACKUP: Compensation and Contract Process After contract award, progress invoices shall be billed in monthly installments, subject to review and approval by the City's Project Manager. City payment terms will be Net 30 Days from receipt of invoice. 2. The City reserves the right to award directly as a result of the written proposals. The City may or may not opt to conduct oral interviews. 3. The selected Contractor shall be expected to sign the City's standard Professional Services Agreement prior to commencing Services (see sample attached to this Proposal). RFP 7249 Integrated Recycling Facility Analysis Page 6 of 18 Review and Assessment Proposers will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and any optional interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR Does the proposal show an understanding of 2.0 Scope of Proposal the project objective, methodology to be used and results that are desired from the project? Do the persons who will be working on the 2.0 Assigned project have the necessary skills? Are Personnel sufficient people of the requisite skills assigned to the project? Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel 1.0 Availability available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? Do the proposed cost and work hours compare Cost and Work favorably with the Project Manager's estimate? 2.0 Hours Are the work hours presented reasonable for the effort required in each project task or phase? Does the firm have the support capabilities the 2.0 Firm Capability assigned personnel require? Has the firm done previous projects of this type and scope? RFP 7249 Integrated Recycling Facility Analysis Page 7 of 18 Reference Evaluation (Top Ranked Firm) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Would you hire this Professional again? Overall Performance Did they show the skills required by this project? Was the original Scope of Work Timetable completed within the specified time? Were interim deadlines met in a timely manner? Was the Professional responsive to Completeness client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E- PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES. COMMODITY CODES USED FOR THIS RFP: 918-43 Environmental Consulting 925-35 Environmental Engineering 926-83 Site Assessment, Environmental RFP 7249 Integrated Recycling Facility Analysis Page 8 of 18 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page , and incorporated herein by this reference. 2. The Work Schedule. (Optional) The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence 200 and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 4. Early Termination by City. Notwithstanding the time periods contained herein, RFP 7249 Integrated Recycling Facility Analysis Page 9 of 18