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HomeMy WebLinkAboutKIMLEY-HORN AND ASSOCIATES INC - CONTRACT - RFP - 7235 PARKING PLAN FOR CITY OF FORT COLLINSPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Kimley-Horn and Associates, Inc, hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of five (5) pages, and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect until June 1, 2012, unless sooner terminated as herein provided. Time is of the essence. This Agreement is made in anticipation of conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that the Consultant does not control. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Standard Professional Services Agreement- rev03/10 Service Description Responsibility KHA city Civitas LLC Pictoform B. Parking Demand Model Development 1. One of the primary tasks of this project will be to develop a "parking demand model" for the City. The key features of the model include: a) Analysis tools that allow the user to evaluate existing vs. future demands, $:y weekday vs. weekend peak demand periods, hour -by -hour peak conditions, and the effects of special events. b) Peak condition calibration based on the localized demand, occupancy, travel mode, and turnover data collected by the city staff. This calibration ensures that the Parking Demand Model is customized to the local conditions found in downtown Fort Collins c) Input land -use data and develop shared parking component of the model based on the principles of the Urban Land Institute and other leading parking research. d) Prepare parking demand model training and support tools. Format with user input fields for updating land use, parking capacity, and transit ridership factors. Work with city staff to develop dynamic links to the ArcGIS inventory database Deliverables: 1. Parking demand model tool. 2. Instructions and demand model training with appropriate City staff. C. Parking Supply/Demand Analysis and Report Summary 1. Based on the review of previous studies, the information collected in try Phase One, and additional analysis of city and supplemental field data, provide a concise parking supply/demand assessment report. Deliverables: 1. Task Report: Parking Supply/Demand Summary Report. Service Description Responsibility KHA City Civitas LLC Pictoform IVr PHASETH�REE P.0bllczEngageent�Process �a,T��+F'�. Survey Parking AdvisorystPaneI $: 7$ _ m and & .m t , TParkmg A. Parking Survey Development and Analysis 1. KH will work with City staff on the development of an electronic parking survey and will provide survey statistical analysis in form of a Parking Survey Summary Report. 2. KH will work with the City on the development and analysis of a customer 1� R intercept survey. KH will provide direction on the questionnaire development and assist in results analysis. a Provide recommendations for survey development. b) Assist city staff with survey results analysis and presentation of results. Deliverables: 1. Task Report: Parking Survey Analysis Summary Report (Electronic and Intercept) B. Parking Advisory Panel 1. The parking advisory panel will constitute project trip # 2. 3 — 4 days in fr2 duration. 2. KHA will work with the City staff to map out an overall public engagement A frd process for this study. As part of this process a Parking Expert Advisory Panel will be conducted. 3. The advisory panel process is typically a 3-4 day process that includes the preparation of an advance panelist information packet, a tour of the city followed by a steering committee meeting, a public meeting, a series of focus group meetings and an intensive panelist work session which will f2 generate a set of preliminary recommendations that is presented back to the community on the last day. The Advisory Panel will be lead by Mr. David Feehan, President of Civilas Consultants. The City will assist with providing meeting rooms, setting up meetings and other logistical tasks Deliverables: Task Report: Parking Advisory Panel Report Service Description Responsibility KHA City Civitas LLC Pictoform ec y".. Y+Y�' ;^b7'i ��'`c.'.'' 4-S'S Fvv'^'l-0M S ��}�i ���� {1 'yF "xma� r` "Sv' N�.."i Y. il.�: •SP e� p �UPHASE FOUR Fort4Colll�ns Strategic Parking Plan,- $10K r J st'tti' ��^(^ � w':- ♦ - .. -' --rAa-` .� � n "_ -�+` _c_t_ "'.- �—�'l•• rv5- -r*' z':. dtgyr- _£T 1. KHA will work with the City to review and expand on a preliminary set of prioritized parking, transportation and planning issues. Based on this work, Parking Strategic Plan Report will be developed that will: a) Establish or refine program guiding principles f•T b) Evaluate potential strategies and take key issues from general A recommendations to specific implementation strategies c) Develop a defined policy framework including specific policy development in key areas such as Fee -In -Lieu, etc. d) Project trip # 3: Present draft guiding principles and proposed t� recommendations at a public meeting and to stakeholders. Visit would be for 1-2 days with time allocated to the refinement of principles and strategies in cooperation with city staff based on community input. The City will handle all meeting logistics. e) Integrate the task reports developed in Phases 1 - 3 into a cohesive Parkinct Strategic Plan Summary report. f) Summarize the major parking plan findings, recommendations and strategies into a summary PowerPoint presentation. g) Project trip # 4: Present to City Council and other appropriate G7 stakeholder groups a one day trip is anticipated for this task. Deliverables: 1. Compilation of all Task Reports as Appendices to Concise Strategic Parking Plan Document. aT.otal Fee $77K E p nses Included .._ EXHIBIT "B" INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Standard Professional Services Agreement- rev07/09 EXHIBIT "C" CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuantto this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to.the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third parry (including but not limited to customers and suppliers of the City) . The Professional shall not disclose any such information to any person not having a legitimate need -to - know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation underthis Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City's remedies at law for a breach of the Professional's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Standard Professional Services Agreement- rev07/09 A�� b® CERTIFICATE OF LIABILITY INSURANCE 7/20/ 011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the POOCy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Greyling Insurance Brokerage 450 Northridge Parkway Suite 102 Atlanta CA 30350 DON NAMTAE: Jerry NOYDT Jer Old PHONE 0 (770)552-4225 ac No: ADDRESS: Gerry. noyola@greyling. corn PRODUCER 00001398 CUSTOMERI INSURE S AFFORDING COVERAGE NAIC0 INSURED Kimley-Horn and Associates, Inc. P.O. Box 33068 Raleigh NC 27636 INSURER A:Travelers Indemnity CO. Of CT 25682 INSURER B:Travelers Indemnity Company 5658 INSURER C:Travelers Property Casualty Co. 25674 INSURER D:Phoenix Insurance Company 5623 INSURERS Lexington Insurance COmpan 19437 INSURER F: COVERAGES CERTIFICATE NUMBER:'10-11 (Kimley Bonnie) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF ADD SUBR POLICY NUMBER POLICY EFF MMIDD POLICY UP MMIDD LIMRS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAMS -MADE LX] OCCUR -630-8193B99A-TCT-10 12/1/2010 12/1/2011 DAMA E TO RENT D PREMISES Ea n e $ 1,000,000 MED UP Anyone n $ 10,000 PERSONAL B ADV INJURY $ 1,000,000 X Contractual Liability GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG $ 1,000,000 POLICY X PRO X LOC $ BALL AUTOMOBILE LIABILITY AUTO OWNED AUTOS P-810-57248497-IND-10 -BODILY 12/1/2030 12/1/2011 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 INJURY(Per person)$ BODILY INJURY(Peramden0 $ SCHEDULED AUTOS AUTOS PROPERTY DAMAGEHIRED (PeraWdenn $ JXANY Undetlnsured mototlst Bl split $ NON -OWNED AUTOS Uninsured mototlst property $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000 000 EXCESS LIAB CLAIMS -MADE DEDUCTIBLE $ C X RETENTION 8 10 000 SN-CUP-8193B99A-TIL-10 2/1/2010 12/1/2011 Is D WORKERS COMPENSATION AND EMPLOYERS'0 LIABILITY YIN ANY PROPRIETORIPARTNEREECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA NUB-8193H99A-10 12/1/2010 12/1/2011 X WC $TATUk OTt EB E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE -EA EMPLOYE $ 500,000 It Yes, tlesi0e under DESCRcIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT 1 $ 500,000 E Professional Liability 16017332 12/9/2030 2/1/2011 Per Claim $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES (Attach ACORD 101, AddlVonal Remarks Schedule, Umora space Is required) Re: LOB - 7235 Parking Plan for the City of Fort Collins. The City of Fort Collins is named as an Additional Insured on the above referenced liability policies with the exception of workers compensation 6 professional liability. Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof, 30 days written notice (except 10 days for nonpayment of premium) to the Certificate Holder named below will be provided. City of Fort Collins Purchasing Division 215 North Mason P.O. Box 580 Fort Collins. CO 80522 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Ormaza/NOYOLA ©1988-2009 ACORD CORPORATION_ All rights reserved_ INSO25 (200W9) I he ACURU name and logo are registered marks of ACURD Professional: City: With Copy to: Kimley-Horn and Associates, Inc. City of Fort Collins City of Fort Collins Attn: L. Dennis Burns, CAPP Attn: Timothy Wilder, Senior City Purchasing Dept. 7878 N 16'" Street, Suite 300 Planner, Advance Planning PO Box 580 Phoenix, AZ 85020 PO Box 580 Fort Collins, CO 80522 Dennis. burns(o)kimley-horn.com Fort Collins, CO 80522 twilder fc ov.com In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $NA according to the Insurance Requirements attached hereto as Exhibit "B ", consisting of one (1) page. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fee in the amount of seventy-seven thousand dollars ($77,000.00). All such fees and costs shall not exceed seventy-seven thousand dollars ($77,000.00). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Standard Professional Services Agreement- rev03/10 2 Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 8. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval Standard Professional Services Agreement- rev03/10 3 or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 15. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Standard Professional Services Agreement- rev03/10 4 Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. . If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. Standard Professional Services Agreement- rev03110 g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 16. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of one (1) page, attached hereto and incorporated herein by this reference. Standard Professional Services Agreement- rev03/10 THE CITY OF FORT COLLINS, COLORADO By: , a es B. O'Neill II, CPPO, FNIGP Director, f Purchasing & Risk Management DATE: 7 L z- t Q Kimley-Horn and Associates, Inc In Title: s -zy CORPORATE PRESIDENT OR VICE PRESIDENT Date: KHAMT 04 ATTEST: ;e /r - (Corporate Seal) Corporate Secretary Standard Professional Services Agreement- rev03/10 7 Exhibit A Scope of Services - City of Fort Collins, CO - Parking Plan Responsibility Service Description KHA City Civitas LLC Pictoform FEE/TASK . YFrvL@+ vmk'M'.ga 5• GTt i �'z x""^E- 4R� "iaE.x N4 34¢ ,.. " vv''¢ ,,{. ,?yR•�i O�/E... RUp..I.Ed�W'�y`. li% { rt -iir5x W : �$ m , . 'r.,,^,xa,'`a ;..'-:•+E, v M1 The general approach to this project is to focus consultant efforts and budget on the key tasks and deliverables that are best suited for the consultant to provide, as opposed to City staff. KHA will provide analysis and data modeling of parking inventory and utilizing data collected by city staff. Project hips will be organized and coordinated to achieve multiple project goals as a further project cost savings initiative. We will also review and collaborate with city staff on key issues that have already been identified and prioritized. KHA staff will work with city staff to identify parking management best practices and successful strategies. From this exercise we then develop recommendations that will feed into an overall parking plan designed to strategically Integrate parking philosophy, policy and programs with overall community economic development, transportation, and master plan goals and objectives. PHASE OffandPro ect IssuiiiS tanS^z*- ONESPro eiew � i114 $ 10K u r s� s� xo ._..s.s.— 2 An initial Request for Information will be provided by KHA for background data, parking inventory and occupancy data recently collected by City staff, data from the City's geographic informations stem, etc. KHA will review the provided data prior to the first on -site project trip and develop a project kick-off meeting agenda. A. Project Trip # 1: Date: TBD 1. The first project trip will have several primary objectives including: Study area orientation, review of city collected parking field data, conduct supplementary data collection if needed and meet with a project steering �? committee and other key community stakeholders. 2. City staff will arrange meeting rooms, invite desired community stakeholders, �} arrange for audio-visual equipment, etc. 3. Day 1: Meeting # 1: Official project kick-off meeting - introduction of consultants to project steering committee. Meeting # 2: Tour of Downtown study area Meeting # 3: Lunch meeting with the project management team, executive directors of the DDA and DBA, and the City Manager. Meeting # 4: Review of City -collected data and discussion of parking demand model, GIS interface, data presentation preferences, etc. Meeting # 5: Key issues review and discussion Dav 2: Meeting # 1: Parking management best practices workshop and supplemental data collection as neede . Service Description Responsibility KHA City Civitas LLC Pictoform 4. Todd Pierce, President of PICTOFORM, will conduct a limited assessment of 1Q parking program signage and branding. Deliverables: 1. Revised and updated project task listing and project schedule based on more in-depth discussions and stakeholder feedback. 2. Identification of supplemental data needs and if feasible, the collection of supplemental data. 3. Limited assessment of parking program signage and branding. 4. Presentation on Parking Management Best Practices. 5. Minutes from all public meetings. 6. Key issues summary from stakeholders meetings. ,.5s-y j+%i,*v III PHASE TWOExtsttng Contltttonsgssessment, andParktng `. ParkingSupply/Demand Analysts DemannnnnMode LA—mDeVe1opment �r "', x g c w� :. "�$40K.s r_ � x , _ Utilizing previous studies and recently collected City parking data, provide an Q assessment of parkingisupply and demand conditions and begin development of a parking demand model customized for the City of Fort Collins. . A. Existing Parking Conditions Review 1. Review and analyze existing parking plans, regulations, codes, and practices. Provide a summary of current parking function, policy and management in the downtown area. 2. Review, analyze and summarize data on and off-street parking within the study area. This effort will include verifying the inventory by type of parking, allocation, restrictions and rates. Provide analysis of city collected data re: parking occupancy, arkin duration and turnover. 3. Review land -use information for the study area, begin assessing parking demand ratios by land -use category and customize for the downtown area. Standard Parking demand ratios will be factored based on hourly, daily, and monthly variations in parking demand and the results of a patron surveys to determine trip purpose, trip origin, primary destinations, parking location, walking distances and travel mode. 4. Develop parking analysis zones and determine current parking demand by sub -area within the study area and compare parking demand to the parking supply in order to determine the adequacy of parking by downtown sector. Deliverables: 1. Task Report: Summary report of current parking function, policy and management. 2. Task Report: Analysis of city collected data re: parking occupancy, parking duration and turnover and land -use data. 3. Initial framework structure of parking demand model for review.