HomeMy WebLinkAboutWORK ORDER - RFP - P1117 CONSULTING ENGINEERING SERVICES FUTURE WATER WW SW FACILITIES CAPITAL IMPROVEMENTS (30)PROFESSIONAL SERVICE AGREEMENT
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
STANTEC CONSULTING SERVICES INC.
DATED: JULY 15, 2008
Work Order Number: 5�P-BRT- O i ;-�L I (
Purchase Order Number':
Project Title: .ff�.l UL�+ItC.,rt7S5l�d.pj
Commencement Date: July 14, 2011 `1
Completion Date: September 30, 2011
Maximum Fee: (time and reimbursable direct costs): Not to exceed $ 41,327 (See attached EXHIBIT B).
Project Description: (See attached EXHIBITS A and C).
Scope of Services: (See attached EXHIBIT A).
Professional agrees to perform the services City of Fort Collins
identified above and on the attached forms in
accordance with the terms and conditions
Submitted By:
contained herein and in the Professional Services
Sue PadqVe
Agreement between the parties. In the event of a
Special Projects Manager
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
Date: �'zZ-1
order (including the attached forms) the
Professional Services Agreement shall control.
Reviewed By:
i
Owen Randall
The attached form consisting of EXHIBIT A, B and
Chief Engineer
C (5) pages is hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is
Date:
hereby given.
Approved By:
'rofessional: STANTEC CONSULTING
Jon Haukaas
/'- \ ofEES INC. r1
Water Engineering and Field
Services Operations Manager
Date: YZYII
talle:t s ociatApproved By:Date: O // Brian Janonis
Utilities General Manager
Date
Approved By:
James B. O'Neill II, CPPO,
FNIGP, Director of Purchasing
and Risk Management
Date:
stdwopsa rev 07/09
Exhibit A
CITY OF FORT COLLINS
BUS RAPID TRANSIT (BRT) UTILITY CROSSING
IMPROVEMENTS
SCOPE OF SERVICES
This scope of services represents the engineering investigation and conceptual design
services associated with the proposed Bus Rapid Transit (BRT) improvements along the
Mason Street and Burlington Northern / SantaFe Railway corridor. This scope is
intended to accompany, and work in unison with, the project Fee Estimate (Exhibit B).
The Fee Estimate is a spreadsheet representing an overview of the project with
individual anticipated work tasks represented in rows and anticipated professional staff
effort represented in columns.
The ultimate goal of this phase of the project is anticipated to be determining the location
of the BRT improvements relative to the City's existing water distribution and
transmission lines and the sanitary collection lines, determine options and prepare
conceptual drawings for improvements to the lines that are necessary given the
proposed BRT improvements. To accomplish this goal an investigation of the extent of
the proposed transit improvements, ability of Utilities' systems and the transit system to
function safely and uninterrupted, ability of Utilities' personnel to maintain and operate
their systems, and an estimation of the extent of required modifications will be
accomplished.
The project scope extends along the Burlington Northern Santa Fe Railroad right-of-way
from West Lake Street on the north to East Troutman Parkway on the south. Major
improvements within existing right-of-way of cross streets are not anticipated unless
manholes and valves need to be relocated or installed to allow the ability to access
and/or isolate existing utility lines in these areas.
GENERAL
The remainder of this document describes our understanding of the scope of work.
Several assumptions were made in developing the scope:
This scope of work is only an investigation into needed improvements. Preliminary and
final designs and construction phase services are not a part of this scope and related fee
estimate and will be performed as determined by the City and under separate
agreement(s).
The Stantec Team for this project will be Don Silar as Project Manager, Tanner Randall
as Project Engineer, and Chris McLaughlin as Design Engineer.
All project deliverables will be made available to the City in electronic as well as hard
copy format (i.e. reproducible Mylars and paper copies). Electronic files will be prepared
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Page 1 of 3
and formatted in current industry standard software including AutoCAD (DWG) and
Adobe (PDF) formats.
The City will:
➢ supply any available "record" drawings of utilities in the proposed transit corridor;
arrange to perform further investigation (e.g. video inspection, bypass pumping)
of sanitary sewer lines as deemed necessary by the City and Stantec;
➢ coordinate with the BRT project manager (Erika Keeton) and/or other designated
representative (e.g. Terry Tyrrell — AECOM) and assist in obtaining CAD files of
the BRT project drawings;
➢ supply locations and the possible scope of work required by Utilities' contractor
prior to or during construction of the BRT transit improvements; and
➢ supply description of possible changes and areas of concern.
SCOPE OF SERVICES
Task 1 - Meetings
1.1 Kick -Off Meeting: one (1) meeting will be held at the beginning of the project to
review the scope of work, schedule, and discuss expectations for this project with
BRT team members and Utilities staff.
1.2 Progress Meetings: up to three (3) meetings will be held with Stantec and City
staff to review progress of the work, review data, discuss and formulate
approaches to improvements, discuss needs and address prioritization of
improvements. These meetings will also be used as a forum for discussion with
the Engineering and Streets departments and other relevant parties.
1.3 Coordination Meetings: up to two (2)meetings will be held with Utilities staff
regarding system operation, deficiencies, preferences, maintenance,
performance, and design considerations.
Task 2 — Data Collection and Review
2.1 At this time it is difficult to determine the extent of effort required to review
information (i.e. 1000+ sheets of construction drawings), meet with Utilities and
BRT project personnel to review project components and details, and perform
further investigation(s) as necessary. We have outlined, above, the known
amount of information we could expect to obtain from the City. Information on
depths of pipelines, type and condition of manholes and valves and other
appurtenances, and lateral line connections may additionally have to be
obtained. This will be determined after processing the "known" data.
Task 3 — Design Analysis
The goal of this task is to consolidate, review, and analyze data obtained from
interviews/meetings with City staff (i.e. Utilities and BRT).
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Page 2 of 3
3.1 Using the information obtained under Tasks 1 and 2 we will prepare
recommendations for replacement, modifications, protection, access
improvements, and/or relocation of the water and sanitary sewer infrastructure.
Our findings will be presented to Utilities and jointly we will determine what
improvements are warranted and the extent to which they will be addressed prior
to construction the BRT improvements. Our analysis will include preparing
conceptual drawings/sketches that will show the BRT improvements relative to
Utilities' lines and associated appurtenances (i.e. casings, manholes, valves,
vaults, encasements, etc). Recommendations at this stage of the design will be
general in nature such that they may recommend extending the length of a
casing and modifications to BRT's retaining wall layout but will not discuss details
relative to wall thickness, corrosion protection, material types, structural
modifications to the retaining wall, etc.
Recommendations will be presented to Utilities staff, BRT team members, and
their designated representatives (e.g. contractor(s), subconsultants). These will
be reviewed and discussed and modified as appropriate. The outcome of these
meetings will set the basis for the preparation of construction drawings and
specifications for use by the contractor(s) in performing modifications to Utilities'
distribution and collection systems. The level of the design and extent to which
construction drawings and specification need to be prepared will be determined
by Utilities and the contractor(s).
Since the number and extent of modifications are not known at this time, we have
not included estimates for preparation of preliminary and final designs, drawings
and specifications. At completion of Tasks 1, 2, and 3 we will prepare these
estimates bases on the number, location and complexity of the improvements,
and level of construction documents requested by Utilities' staff and their
contractor.
Task 4 - Administration
5.1 Stantec will perform in-hous
system; prepare scope, fee,
meet the City's requirements.
DELIVERABLES
services to set up the project in our accounting
billings and status reports; and schedule staff to
The following deliverables will be forwarded to the City upon completion of this phase of
the work:
DVD containing all drawings produced as a result of this scope of work.
➢ Agenda and Minutes
END OF EXHIBIT A
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Page 3 of 3
BUS RAPID TRANSIT (BRT) UTILITY IMPROVEMENTS
- LaborCategory or Subconsuaara `;,', '0 '� "-Prq MgnOC Prq Engr^- 's-Prq Ergr TeM""
` ^ intlrvltAW - '.;p ,..:'.. ' .,: OonS Tarinar ,. Chris
_.. ,., ..
' 4`: ` PIate ltx)dr. �^.. .,^.. .-, :„ "' . 5154:t 599. „- $83 - $57
Expenses"'
TASK TOTAL
}'.' TOTAL.
INVESTIGATIONRHASEIWVICE&`
....
r
�.
Task 1
1A ........
1.2
Meetings ,._.: .-_.
Kick -on Meeting q)_... ...... __. _ �.. 3 I 6 � _—
Progreso Meetings 131 ..........._ _............___. ..... ...-.___ 9__. 18_} ..-...
$— 84
$ 253
$ 1,140
..
_=In'
'.
1 3
Coordination Meetings (2) I 3
12 !
$ 132
$ 1,782
' ..
SubmWa 15
1 35 1 U 0
47
______
Task 2
2.1
Data Collection and Review _ .:. --
Collect and Aniew SPIT site Design Informed= (i.e. costt drawings) ! 40 i 60 20 I
-----
-
$ _ 1,101
14,861
---
submmld 20
1 101
-----
�.I ',"+
Tas 3
3t
Design
Concaptusl IgnDrawmgs 40 I 80 I 40 (
$ 1,392
$
Task zeubtmu _ 14`86
$ 18792
$ _
12
_�
Prellminary and Final Design (Note: extent not known and therefore has not been included) i (
submW:i 0 I 40 I 0
1,392
- -----
I�
Tas 4
4.t
Administration - - - "' ". _
Aderinverstwn ! 8 I I ! $ 99
Task 3 Mmiolal:_ ,
1,331
S.btoMI:F 8
! 0
I 0
0
. -
,Tesk 4 MAtola1,..
14V
level of effort per labor category (hours): 103
176
60
0
339 «Total Manhours
total costs per labor category, aubconsult. & expenses: $ 15,862
$ 17,424
$ 4,980
$ -
$ 3,061
Total Costs>> $ 41,327
staff -weeks: 2.58
4.40
1.50
1 0.00
Tawwn,..w.a
8.48
V152B75MeclrvrlpgtasaL'enwronmenfHort collNs. ofy oBSRi Ubldy lmprovmenls/FINA4EvNDIf B-faa_eslknafe.+6 __
dated: 041320I i, sfanfeUWt
BRT Water Utility Crossings
Wafer eM Saner Llnm -NO SVxrtnewaraddrnsod Mre
a1m, EXHIBIT C
Action
Required
e
utility
Plime Size
Pipe Material
Yes or No
Proposed Action
Location
Notes
In Ilnr va4N eIIMr CO. or flq q,r and
Bu81 M ION or became head IC bot d photo,Cui
1
Wafer
18
CI
Yesrennin'ninle
Late Street Seiner b IN Uwld the Not nit be
Lab Sernal
de4gm-m hl be a CMP Cassm
FM ovsstq F la
15 b SWUM Satyr PM
C-am Whans oaFp Ie. Od P&P stied flan RE
Late sVNt Sarver ow". shed meant; bob Ipm
2
6ever
tfi
PVC
No
winces ea ROW up Iv Um MH inn Fe eW atl. P
snow r y w1 our nit it
Late Street Unstably
intend
toen¢nenodd Ono-1-11 d.84s OI o
Min Ins pride rap it.tone
to W
a11.ha
w MHanitiond..ends
avaWamdNwhet Mppana to MH dnpa In the bud
In RR ROW M1Pm late rmuN I WBWeriderIMhme BqT caries the
2A
Sewl
IW. 18. 21
C
Yea
tane.i
he
he dulanw 126p Ime1.LFa.feraterml Bs]
Wines
8
DI
CmanNe In on tree wslxlM aflM crests
NO hs br O4
4
seiner
10
C
no
No
ROM No nets hb on
5
Seder
21
Yes
Line 4 commit MH b MH In me ROW. East MH
Several brlek MH SMna Mre 4ced In this reach
wa lev1 SOM or
F tlM BRT Ones
Teen maybe a ajRLhGnI artvun( 01 u; be place"
_ _a
over be Sher on he ease 1.0 W ROW, Need Ip
OMaIw EnobennB on plans net. This aese
m br undo, or Woods. unrrel. nNlnin9 wdl
.leap'he ...I rd. el the Imetf. One, MHr
.h.11d be replaud e1 a rnolmum on .hh., tint. o
tM crowing. May w.m Id conaidfr n,wn, to
.mlre.ewer Pmm Let. 1. MH 18659 on IM enno
dde at Ire RR ROW. MH 11089 and north nleyhe in
In de'M CO TuruaL MH W MH sao» Me ROW
5
Seam
21
C+e
Yee
In. Wk my ass nrntl [.led.
1WOfNI3aMd
East MHma Mt110 SRTlenN
7
ab'sfie CiPP inn MwerlMad Mcr.ckMb
T
Saner
30
RCP
venalmwocnpnh
Justsoupel ' GN
DNM PAR 1. MHo—RR ROW
Yes
4 wit sasibt
needs m br
rveM to 01e3. ano see J emeanHTent a a re4:n;ry
hrtendec
ws;; mynt be pates Pr "on', wI to In. cam nkn
Dentin 1988. M Line 4 usedfor war 100 b si
tfiiMQnan
w.vld make inn nnC Cl va astrrd +v¢essaae.Ir
ROW TO ROW. 12 Ied consistent me, did
a
wzw
24
01
rt0vnn veal
va anwbMexieMM east
JW Bowel of Gee
nande
noetintuaan 1 . yeiN I .In
Rd be
Diane day and 11 it Ir Il nNme la M Meclatl iP N
Claylpowdes,
In. eMniflon. p... (his CIPF2 Connrm MH
Beall h 19" It to amen under he RR. Pone as
gi
sesserl
18
stanal
Re,
Iorauons an not In connld with BRT.
pars ROM UIe lFebaletl beMean MHs.
I
Wafer
24
01
No
Drab Read- north sloe Bum In1998. Ga.tl 101 Ir
11
wa
a
DI
!b
Swltw Rd Pa its arm IF.
rrat.nei
GMct MH t9ala (homb4ol, be
rvPlaummtlllU. rent, P:anl znmr ltl:Mtd
R To!",
12
Sever
11
Ho
:rh flMlrafhrn
Fodhlh Parkway EMn1med Win
P4nr .?Qf.I.fbM000BuIHMIQT2.
13
Seiner
10
City
Nm
100IN1 d 24 FM shed osF9• TMe nehq
HacelaoNR
Do ROW In ROW. Bull F Iva
14
Water
24
Dil
No
HameheaN
wifichetestnine-ROW hePOW.BWI h 192
Heeo tO ahe pia of.l Fe Mnonnaar ano now:'
--in 0inonneal its 1Man OFKOW
15
Water
12
DI
P. fifi, 49
ow:oaneamewmMtt:e
In Trwlmm Palrem
Meal side d RR ROW
BRT Pons la B InM vtwar Val mine In tram
f -
'M rgnh on Lh<ea_t sae Of Inl RR RCW b see u E
!S
sense,
18
Cla
Ts
bM41.ndev0utlewa
5pp hen apold TmamMl Porrw
34 FM statl 115 M1 ROW bR0
vaaamry ealerN Cafllry. win rare la mow
I
mule ewe Id 1no emcees MtYwhIM .Row ih
CasFp hahellM 1 W INt boon ROW. Tnare a
17
Weler
42
Sbd
Yr
usin to Meslmtl.d 131.e1 east
50U IeelawFdTmuplRn Pe
CPWIetMorudROW
18
Vendor: Stantec Consulting Services, Inc.
Reauisition Form
Today's Date:
Ship To:
Date Required:
Special Instructions:
July 31. 2011
Requisition No.:
Date Entered:
Date Approved:
Date Denied:
005.5
17
29 moo!
Item #
Quantity
Unit
Description
Unit Price
Total
Charge Numbers
1
1
Conceptual design of the Utilifies sanitary
$20,663.50
$20.663.50
5026430010.521210.3
sewer and water line crossings of the downtown
$20.663.50
$20,663.50
5036430010.521210.3
Engineering BRT Project
Total
$41,327.00
R u ted By: