HomeMy WebLinkAboutWORK ORDER - RFP - P1074 CITY ARCHITECTURAL AND ENGINEERING WORK ORDER CONTRACT (3)E URBIT'A'
WORIS ORDER FORM
PURSUANTTO AN AGREEMFNT BETWEEN
THE CITY OF FORT COLLINS
C ale/ 1�
I DATED:
Work Order
Purchase Ord
Project Title:
Cotrunencemi
Completion D
Maomum Fes
Project Descri
Scope of Services:
Service Provider agrees to perform the services
identified above and on the attached Forms in
accordance with the terms and conditions contained
herein and in the Srrvires Agreement
between the parties. In the event of a conflict betweea
or ambiguity in the terms of the Services Agreement
and [his work order (including the attached forms) the
Services Agreement shall control.
City of Fort Collins
By:
Date:
ROct 31�
` M1 Director of Purchasing and m Risk Manageent
Service rovlder 14\`Vn�\ Over$30,000
By:_
Date:��
CC: Purchashig
The attached forms consisting of _ U pages arc
hereby accepted arul incorporated heroin by dsis
reference, and Notice to Proceed is hereby gima.
412001
ALLER• LINGLE• MASSEY
ARCHITECTS
P.O.-b'':iri '
June 3, 2011
Ms. Eileen Scholl
City of Fort Collins
Parks Division
P. 0. Box 580
Fort Collins, CO 80522-0580
RE: Proposal for Architectural/Engineering Services
Rolland Moore Park Tennis Restroom Renovation
Fort Collins, Colorado
Dear Eileen:
Alter •Lingte•Massey Architects P.C. is pleased to provide you with this Proposal for architectural/
engineering services for the Rolland Moore Park Restroom Renovation in Fort Collins. We are happy to be
considered for this project. In response to our meeting on May 25, 2011, we propose the following scope of
services and associated fees:
Project Description
Architectural and engineering design, construction document and construction administration services as
itemized below for an addition to the south side, heating and exterior insulation with CMU veneer and
accessibility upgrades to the existing tennis restroom. All existing site development, including utilities are
to remain.
The project will be managed for Alter -Lingle -Massey Architects P.C. by Shaun Moscrip, AIA, as a consultant
to City of Fort Collins. We propose to provide A/E services, including structural, mechanical and electrical
engineering. The project will be competitively bid to General Contractors.
Scope of Basic Services
The Scope of Basic Services shall be as follows:
1. Field Measurements and Documentation: Limited field measurements of the existing structure
and preparation of record drawings of as -built conditions as required to proceed into the design
phases of the project.
2. Code Analysis: Verify with the City of Fort Collins in developing a strategy to best meet
appropriate code review.
3. Cost Estimate: Prepare an estimate of probable construction cost at the end of Schematic Design.
4. Construction Documents Phase: Prepare construction drawings with specifications on the
drawings as required for negotiating the project to Contractors, including architectural,
mechanical and electrical engineering. Extent of drawings is estimated as follows:
Floor Plans
Reflected Ceiling Plans
Building Sections
Wall Sections and Details
Room Finish Schedules
Interior Elevations
Foundation Plan
Roof Framing Plan
712 WHALERS WAY • BLDG. 6, SUITE 100 • FORT COLLINS • COLORADO • 80525
(970) 223-1820 phone • (970) 223-1833 fax • ofrceOaller-lingle-masseycom • www.aller-Tingle-massey.com IN
Proposal for Architectural/Engineering Services - 2
HVAC Mechanical Plans and Details
Mechanical Schedules and Details
Electrical Power Plans and Details
Electrical Lighting Plans and Schedules
Electrical One -line Diagram and Schedules
5. Deliverables:
Review set(s) of Schematic Design submittal, 24" x 36" or PDF
Conceptual level cost estimate
Review set(s) of Construction Documents submittal, 24" x 36"/PDF
Final set(s) of Construction Documents, released for bidding and construction, 24" x 36/PDF
6. Construction Administration Phase: Perform field observations of the work in progress during
construction with written reports to the Owner, attend regular site meetings with the Contractor
and Owner's representative (Consultants on an as -needed basis), review of shop drawings and
submittals, issuance of Architect's supplemental instructions (ASIs) and responses to Contractors
requests for information (RFis), final "punch list" inspection and assistance with project close-out.
For purposes of this Proposal, the number of field visits during the Construction Administration
phase shall be limited to four (4) trips. For purposes of this Proposal, field observations by our
Consultants are proposed as follows:
a. Structural Engineering: 1 site visit.
b. Mechanical Engineering: i site visit.
C. Electrical Engineering: 1 site visit.
7. Record Documents: Preparation of record documents upon the completion of construction of this
project.
All construction documents prepared for this project shalt be generated with our in-house Computer -Aided
Design and Drafting (CAD) systems, using AutoCAD Version 2011 and/or Revit 2011 software.
Assumptions
i. All site planning, use and design approvals, and other required entitlements such as plats, right-of-
way and easement dedications, are in place through the City of Fort Collins.
2. The site is ready for development, with all required off -site Improvements in place, including any
required street and roadway improvements adjacent the site, utility extensions and stub -outs onto
or adjacent to the site, and any off -site stormwater discharge or infrastructure improvements.
3. The foundation and structural systems anticipated for this project assume concrete slab -on -grade
construction. Post -tensioned concrete slabs or other structural ground level floor construction can
be provided as Additional Services, if required by soils conditions.
4. The project will not be designed or pursue LEED certification.
5. Document preparation and applications for building permits or other construction permit
applications shall be provided by the Owner and/or Contractor.
6. Printing and copying of bid documents, and distribution to Contractors for bidding will be provided
by the Owner; we will furnish plots or PDFs of our original drawings and originals of the appropriate
technical specification sections.
Work Not Included
1. Planning and other related architectural services for taking the project through the development or
other site plan approval process with the City of Fort Collins.
2. Submittal and compliance with development permitting requirements of outside agencies,
including Environmental Protection Agency (EPA), Colorado Department of Transportation (CDOT),
Colorado Division of Wildlife, Division of Natural Resources, etc., as may be applicable to the site.
3. Documentation, certification and notice requirements related to subsurface mineral estate rights
that may exist beneath the surface rights held by the Owner.
4. Landscape architecture and civil design and engineering services.
5. Design and preparation of construction documents for other park structures notidentified in the
Project Description above.
6. Electrical design and engineering for primary site electrical and secondary site electrical service to
all park structures, parking lot and site lighting, and other site electrical systems unrelated to the
buildings itemized above.
Proposal for Architectural/Engineering Services - 3
7. LEED Consulting during design and construction, including energy modeling, daylighting analysis,
coordination with the selected Contractor, and documentation and submittal services for the LEED
certification process.
8. Preparation of Division 0, 1 and 2 specifications, including "front end" specifications.
9. Perspectives, renderings, models or other presentation documents.
10. Assistance to the Owner in selecting or prequalifying Contractors or Construction Managers.
11. Document preparation and applications for building permits or other construction permit
applications. This will be done by the Contractor.
12. Printing and copying of bid documents, and distribution to Contractors for bidding. This will be
provided by the Owner; we will furnish plots of our original drawings.
13. Site visits or field observations beyond those identified in the Scope of Basic Services.
14. Project or building inspection services as required by Chapter 17 of the International Building code
(IBC), current edition.
15. Special design of mechanical/electrical systems such as heat pump systems, solar/photovoltaic
systems. It is assumed the installation costs and payback period for these systems is not practical.
16. Energy Payback Analysis.
Owner- or Prime Consultant -Provided Information
1. Design standards or guidelines for the City of Fort Collins, if applicable.
2. Asbestos or other hazardous material testing and abatement.
3. Copies of all applicable standard documents, forms, specifications or other Information from the
City of Fort Collins to be a part of the bidding documents.
4. Copies of all standard specifications for materials, equipment and fixtures to be incorporated into
the project design used by the City of Fort Collins, including material cut sheets and sources for
sales and technical representatives, if available.
5. Coordination with telephone, electric, natural gas, propane or other independent utility and/or
building services providers for infrastructure and equipment installation.
6. Base plan for improvements developed by the City of Fort Collins in AutoCAD Version 2011 format.
7. Coordination drawings and other information from the City of Fort Collins and other consultants
during design and construction document phases.
8. Owner shall provide, or contract separately for, project or building inspections required by Chapter
17 of the IBC. These services are expressly excluded from this Proposal.
Consultants
Alter•Lingle•Massey Architects P.C. proposes the following consultants for this project:
Structural Engineering
Weeks and Associates, Inc.
Gary Weeks, P.E.
4700 S. College Avenue, Suite 1
Fort Collins, CO 8525
(970)225-2422
Electrical Engineering
ESC engineering, Inc.
Kate Hodgson
3540 JFK Parkway
Fort Collins, CO 80525
(970)224-9100
Mechanical Engineering
Abrahamson Engineering
Roger Abrahamson, P. E.
3101 Kintzley Court, Unit D
LaPorte, CO 80535
(970) 221-2569
Fees
Alter •Lingle•Massey Architects P.C. and our team of Consultants propose to complete the Scope of Basic
Services through the Construction Administration phase for an hourly not -to -exceed design fee of
$13,900.00, excluding reimbursable expenses. A breakdown of this fee by design discipline is as follows:
Proposal for Architectural/Engineering Services - 4
Architectural:
$ 8,000.00
Structural Engineering:
S 1,700.00
Mechanical Engineering:
$ 3,000.00
Electrical Engineering:
$ 1,200.00
Reimbursable Expenses:
600.00
TOTAL:
$14,500.00
Reimbursable Expenses
In addition to Basic Services, the following expenses in connection with this project shall be reimbursable
at 1.1 x direct cost:
1. Printing/scanning
2. Copying
3. Long distance telephone/FAX
4. Mileage and travel expenses
5. Postage
6. Federal Express/Express Mail and other delivery services
7. Photography or other miscellaneous expenses
8. Plotting of CAD -generated drawings
For purposes of this Proposal, Reimbursable Expenses are estimated not to exceed $600.00, which does not
include printing and copying for bid/construction sets.
Additional Services
If the Owner requests additional services beyond those set forth in this Proposal, or for additional services
as described elsewhere in this Proposal, such services shall be agreed to in writing between the City of Fort
Collins and the Architect and the fees adjusted accordingly per the following, current hourly rates, subject
to annual adjustment:
Aller•Lingle -Massey Architects P.C.
Consulting:
$135/hour
Principal:
$130/hour
Associate Architect:
$100/hour
Sr. Project Manager/Architect:
$95/hour
Project Architect:
$88/hour
LEED AP Consulting:
$85/hour
Interior Designer:
$75/hour
Architectural Intern/CAD Technician 2:
$70/hour
Architecturallntern/CAD Technician 1:
$60/hour
Clerical/Administrative:
$50/hour
Weeks and Associates Inc.
Principal Engineer:
$100/hour
Staff Engineer:
$70.80/hour
Administrative Staff:
$35/hour
Abrahamson Engineering Inc.
Principal:
$100/hour
Professional Engineer:
$85/hour
Engineer/Senior Designer:
$75/hour
Draftsperson:
$48/1hour
Clerical:
$48/hour
ESC engineering Inc.
Principal Engineer:
$94/hour
Project Manager:
$92/hour
Project Engineer:
$88/hour
Senior Electrical Designer:
$72/hour
Proposal for Architectural/Engineering Services - 5
Designer 1: $64/hour
CAD Technician I: $60/hour
Secretarial: $36/hour
For purposes of this Proposal the following will be considered Additional Services:
1. Development of multiple bid packages, or otherwise staggering the release of documents to
Contractors.
2. Fast -tracked construction schedules, or other acceleration of the construction schedule requiring
the release of construction documents to Contractors prior to the completion of all documents.
3. For purposes of this Proposal, it is assumed that construction of all site structures will occur
simultaneously, so that Construction Administration phase services including field observations will
be performed concurrently. Additional field observations or other services required by staggering
of construction sequencing or other delays beyond the control of the Architect shall be considered
Additional Services.
Schedule
Scope of Basic Services for this project will be performed in accordance with the following schedule,
assuming return of the signed work order and notice to proceed by July 15, 2011:
1. Design Phase: 4 weeks, proposed completion by September 1, 2011. l
2. Construction Documents Phase: 8 weeks, proposed completion by November 7, 2011.
3. Construction Administration Phase: As required by the proposed bidding/construction schedule.
For purposes of this Proposal, these phases of the Basic Services will allow for Owner review and approval
periods of one (1) week between each design phase of work.
Budget
Alter- Lingle -Massey Architects P.C. understands that no firm budget has been established for this project,
however construction costs of $100,000 are anticipated, exclusive of land, design and engineering fees,
City of Fort Collins building permit and development fees and other soft development costs.
The Owner and/or preselected Contractor shall maintain an adequate contingency in the project budget to
cover unforeseen site conditions, changes in the work, etc. Refer to Standard Contractual Terms and
Conditions.
Standard Contract Terms and Conditions
All terms of this Proposal shall be in accordance with our 2007 master contract with the City of Fort Collins.
Alter. Lingle -Massey Architects P.C. is dedicated to providing quality professional service and creative
design solutions. We look forward to the opportunity of working with you an the playground restroom
building at Rolland Moore Park. Please call if you have any questions concerning this Proposal. If
acceptable to you, please draft the appropriate work order for signatures. We will schedule our work to
begin upon receipt of the signed work order.
This Proposal is valid for a period of 60 days. Thank you for your interest and consideration
Sincerely,
ALLER•LINGLE•MASSSSE/Y�ARCHITECTS P.C.
Shaun J. Moscrip, AIA
SJM:IIs
C�Cf7OO��OCO�CCCOOOOO�OOC9.00t7CP,.C�PbOC�PO�
e�L�CG3fr7d_"
0"�OCC