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HomeMy WebLinkAboutRESPONSE - RFP - 7230 DOWNTOWN CONCESSIONAIRES (2)OUTDOOR CONCESSIONAIRE PROPOSAL CONEJO AZUL CORPORATION MAY 9, 2011 �Wy CITY OF FORT COLLINS Sales/Use Tax License License Number 39475 Month Ilxy Year 8 20 2002 Valid until revoked or canceled. DBA: CONEJO AZUL 518 WHF,DBEE S'1' FORT COLLINS, CO 80524.3132 Business 518 WHEDBEE ST Location: FORT COLLINS, CO 80524-3132 THIS LICENSE MUST BE CONSPICUOUSLY DISPLAVED AT THE ADDRESS SHOWN AND IS, NOT TRANSFERABLE. THIS CERTIFIES THAT THE LICENSEE SHOWN HEREON IS AUTHORIZED TO COLLECT SALES TAX FOR'FRE CnY OF FOR COLLINS, COLORADO AT THE ADDRESS INDICATED IN ACCORDANCE WITH CHAPTER 25 OF THE CITY CODE, ANY ALTERATION MADE. ON THIS LICENSE WILL AIITOMATICA LLY MAKE IT NULL AND VOID. FINANCIAL OFFICER CITY OF FORT COLLINS %' O _ ® CERTIFICATE OF LIABILITY INSURANCE DA0509/11nY) PRODUCER Welsh Insurance Agency, Inc. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4033 Boardwalk Drive, Suite #200 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Fort Collins, CO 80525 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # Phone (970)206-1810 Fax (970)206-1808 INSURED Conefo AzuI, Inc. INSURER A: AUTO -OWNERS INSURANCE CO INSURER B: 808 W. MOUNTAIN AVE. INSURER C: Fort Collins, CO 80521 INSURER D: INSURER E: COVERAGES I INSURER F: THE POLICIES OF INSURANCE LISTED HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OF MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADUL INSRD TYPE OF INSURANCE POLICY NUMBER POMY EFFECTIVE DATE MWOOrY POLICY EXPIRATION DATE MMIOM' LIMITS GENERAL LIABILITY EACHOCCURRENCE 500,000 Q COMMERCIAL GENERAL LIABILITY 7492643910 08/28/10 0825/11 DAMAGETORENTED PREMISES (Ea occcureence) 300,000 MED EXP (Airy one Person) 10,000 ❑❑ CLAIMS MADE W OCCUR A ❑ ❑ PERSONAL d ADV INJURY 500,000 ❑ GENERAL AGGREGATE 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG 11000,000 © POLICY ❑ PROJECT ❑ LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ❑ ANY AUTO Ea accident �DPer4LY INJURY ❑ ❑ ALL OWNED AUTOS El SCHEDULED AUTOS ❑ HIRED AUTOS ❑ NON OWNED AUTOS BODILY INJURY (Per accident) ❑ PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT ❑ ❑ ANY AUTO OTHER THAN EA ACC ❑ AUTO ONLY: AGG EXCESSAIMBREI I A LIABILITY EACH OCCURRENCE ❑ ❑ OCCUR ❑ CLAIMS MADE AGGREGATE ❑ DEDUCTIBLE ❑ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ❑ WC STATU- ❑ OTH- E.L. EACH ACCIDENT ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/ MEMBER EXCLUDED? If yes, describe under E.L. DISEASE - EA EMPLOYEE E.L. DISEASE -POLICY LIMIT SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS HOT DOG STAND CITY OF FORT COLLINS IS LISTED AS ADDITIONAL INSURED. CERTIFICATE HOLDER CANCELLATION City of Fort Collins - PURCHASING DEPARTMENT Attn: Purchasing Department PO Box 580 FORT COLLINS, CO 80524 1221-6707 25 (2001/08) OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE 0 ACORD No Text MENU hot dog 3.00 jumbo dog 4.00 b ratwu rst 5.00 cheddarbrat 5.00 hot polish sausage 5.00 chips 1.00 soda 1.00 water/gatorade 2.00 WE ACCEPT VISA & MASTERCARD LETTER OF INTENT May 9, 2011 FROM: Jim Lee / Owner Conejo Azul Corporation TO: David Carey / Purchasing Department and Linda Samuelson / Sales Tax City of Fort Collins Re: Downtown Concessions I am writing to express my interest in operating a hot dog concession cart at Site #1 in downtown Fort Collins. I have an on -going good relationship with the City of Fort Collins, the Downtown Business Association and Old Town Square Properties during the past 9 years that I will discuss throughout this proposal. Conejo Azul had held the daytime Site #1 in front of Beau Jo's restaurant for 3 years and has held the night time vending spot there for the past 6 years. Also, Conejo Azul has been a contributing vendor for the past 8 years at the Colorado Brewers Festival, the NewWest Festival, Old Town Car Show, and Fourth of July festival to name just a few in town. Thank you for your time and consideration, I look forward to continuing my working relationship with the City of Fort Collins. Sincerely, Jim Lee / Owner Conejo Azul Corporation 970.310.5245 1. Land use - Concessionaires have been a common site at Site #1 for many years in Old Town Fort Collins. Familiarity is the sight of an umbrella with the aroma of hot dogs and bratwurst on this comer and Conejo Azul will, as it has in the past, continue this great tradition for many to use and enjoy. 2. Transportation - Foot traffic is essential to all business in Old Town Square and what better way to spend an evening out but to be caught up in the atmosphere by strolling in and out of shops and stopping to enjoy a freshly made hot dog and people watch. 3. Design - As mentioned, a hot dog stand affixed with umbrella adds allure to the already quaint setting of Old Town Square. Enclosed in the proposal are pictures of Conejo Azul's hot dog cart, custom made in 2002 (title enclosed), boasting a classic design and blends tactfully and tastefully into the ambiance. 4. Security - Being in the same environment for the past 9 years we have built tradition and relations with customers, downtown professionals, and law enforcement. Although situations late at night can get rowdy we have never had any security issues and in case something might occur we always have a cell phone to contact the authorities. 5. Maintenance - Regular maintenance of the hot dog cart ensures safety of our patrons and safe handling of food per the Larimer County Health Code. 6. Economic Development - The bottom line is always the most essential when discussing business. Conejo Azul is currently embarking on it's decade long run in business, seven in cooperation with the City of Fort Collins, has benefited both equally. Revenue in the downtown area has grown with new businesses annually, and the presence of concessionaires has added to this growth. Conejo Azul has and will continue to provide and integral part of food service in Old Town complimenting shops, bars, and restaurants together. 7. Conducive to aesthetics of the area - The design of our cart can flow in the aesthetics of the downtown area mainly because of its low profile construction. The cart measures 7 x 3 and blends into any situation. 8. Uniqueness of Product - Old Town Square needs the highest quality hot dog and bratwurst stand to continue adding to the ambiance enhancing the gateway into the Square. Sabrett brand hot dogs are shipped in from New Jersey and are nicknamed "the N.Y. strip of hot dogs", they are that good! Fresh buns are made to order from Albertson's bakery and compliment what has been called the best hot dog in the west! 9. Conejo Azul has been a mainstay in Old Town Square and around the city of Fort Collins. We have pleased many a customer for years and have carried a tradition that was held at Site #1 for 20 years with the cart Caroline used to run here. Making friends and serving good food has an appealing ring to it and we would like to continue with that tradition for many more years. Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form — RFP# 7230 Downtown Concessionaires Page 1 of 2 Concessionaire name and if applicable, business name: Name: :1 YN-" I -e Title: Busir Address: ccRU o1 (,kJ, M Q 4,AACA- t A J ✓jAt� t /\- Phone: 97c) 3 to 5-a, Choices of outdoor vendor sites are as follows: ➢ Refer to the locations by site number found on Attachment'B'. ➢ List first, second, and third choices for vending sites under Vending Site Number. ➢ To be considered for alternative sites, if not selected for first choice, second or third choices must be specified. ➢ Enter'Day', 'Night', or'Both' under Hours Requested for desired hours of operation. ➢ Concessionaires wishing to conduct vending at more than one location must submit a separate proposal for each site. CHOICE VENDING SITE NUMBER HOURS REQUESTED V( - 2nd 3id I hereby acknowledge that I will comply with all mandatory conditions as stated and explained in Sections 3.0, Mandatory Conditions and 5.0, Terms and Conditions of the Downtown Concessionaire Request for Proposal. I hereby acknowledge that 1 will comply with all mandatory conditions as stated and explained in this document, and the Terms and Conditions of the attached Downtown Concessionaire Agreement saW/e „ Date Name RFP 7230 Downtown Concessionaires Page 10 of 21 Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form — RFP# 7230 Downtown Concessionaires Page 2 of 2 Proposal will be evaluated based on the criteria found in Section 4.0. Concessionaire should structure proposal in the same numerical order that the mandatory conditions and review criteria are listed and must include the following: Number of years experience outdoor vending in Fort Collins or another city. If experience is not in the City of Fort Collins, include proof of vending elsewhere and list a contact name or phone number to verify. An example of documentation would be copies of sales tax returns for individual years in another city. Number of years: Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. ^, Number of years: 3. Quality and Suitability of Product Include description and/or pictures of the products to be sold with estimated prices. Quality comparisons, statements, pictures and/or brochures are requested to review the quality and suitability of the products. 4. Quality/Appearance of Equipment: Concessionaires are required to have a mobile cart. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. Degree to which City specifications and requirements are met. Include pictures, schematics, or other data that will support and show the quality/appearance of equipment, including cart. The City reserves the right to inspect all equipment to make a determination. 5. Payments to the City: The minimum that will be paid to the City, regardless of numbers of months operated, is the $120 annual fee. In addition, food and beverage concessionaires shall pay between approximately $85 and $240 per month for power washing of their assigned vending site. Concessionaires at sites which are split between day and night operations with another food and beverage concessionaire shall pay a portion of the power washing fee.. Enter proposed payment by marking the appropriate amount. $120 annual fee only `h $120 annual fee plus 1 % of gross receipts — $120 annual fee plus 2% of gross receipts $120 annual fee plus 3% of gross receipts RFP 7230 Downtown Concessionaires Page 11 of 21 EXHIBIT C AFFIDAVIT PURSUANT TO C.R.S. 24-76.5-103 I, �JW/'WLy� I C — , swear or affirm under penalty of perjury under the laws of the State of Colorado that (check one): I am a United States citizen, or I am a Permanent Resident of the United States, or I am lawfully present in the United States pursuant to Federal law. I understand that this sworn statement is required by law because I have applied for a public benefit. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit. I further acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under Colorado Rev ed St a 18-8-503 and it shall constitute a separate crimin off se each timelbi publi nefit is fraudulently received. Date RFP 7230 Downtown Concessionaires Page 21 of 21 °"0Y0p11On Must -collect taxes for: COUNTY I ARTMFR SALES TAX LICENSE STATE COinRAnn USE ACCOUNT NUMBER for all referenom LIABILITY INFORMATION ISSUE DATE LICENSEE VALID : DECEMBER31 romp mm. m wcft,wII .. mmm.. . mr" ._.rsr THIS LICENSE MUST BE POSTED AT THE FOLLOWING LOCATION IN A CONSPICUOUS PLACE: Ilrrlrllrrrrlrlr,rlrlrrrllrrirlrlrlrllrrrlulrllrululrurlll CONEJO AZUL CORP 808 W MOUNTAIN AV FT COLLINS CO 80521-2508 THIS LICENSE IS NOT 11 OLD TOWN SQUARE TRANSFERABLE FT COLLINS CO " )E`I a DUedor Department of Revenue DETACH HERE IMPORTANT NOTICE from the Colorado Department of Revenue Please VERIFY that all information on your new sales license is correct. You can notify the Department of errors by calling (303) 238-SERV (7378), by e-mail at Customer Support on our web site www.taxcoloradD.com or by. writing to: Colorado Department of Revenue Denver CO 80261-0013 Preprinted forms will be mailed within six weeks. Tax reporting and payment are your responsibility whether or not you re- ceive your returns before the filing deadline. Blank tax forms can be obtained from our Web site www.texcoloredo.com or by calling (303) 238-FAST (3278). In order to avoid We penalties and Interest, returns must be POSTMARKED on or before the due date. You must notify the Department if you discontinue sales at this location. IMPORTANT INFORMATION ABOUT YOUR LICENSE Colorado law requires that you file the required sales tax returns even when you have no retail sales activity. If you do not file the required sales tax returns, the Department will automatically dose your accournt and this license will no longer be valid. NEW AUTOMATED SERVICES FOR AND ABOUT BUSINESSES ---The CIekwado-Department-of-Revenue Sales Tax-linfocrtation_SYste PnovI ks the. AAlowing_autornated service&: _ ` Colorado Sales Tax rates - find specific city, county and special district rates. Verification of Sales Tax License and Exemption Numbers - determine whether a Colorado sales tax license or exemption certificate is valid. Tax Rates by Account Number - find sales tax rates and locations for specific sales tax accounts. The new system is online at www.taxview state co.us or by phone at (303) 238-FAST (3278). For general information visit www.taircolorado.com or call (303) 238-SERV (7378). SERVICE CENTER LOCATIONS: DENVER SERVICE CENTER 1375 Sherman Sheet Denver CO 80261 COLORADO SPRINGS REGIONAL SERVICE CENTER 4420 Austin Bluffs Parkway Colorado Springs CO 80918 FORT COLLINS REGIONAL SERVICE CENTER 1121 W. Prospect Rd., Building D Fort Collins CO 80526 GRAND JUNCTION SERVICE CENTER 222 S. Sixth Street, Room 208 Grand Junction CO 81 SDI PUEBLO SERVICE CENTER 310 E. Abriendo Avenue, Suite A4 Pueblo CO 81004 DR 0010 (04101110) STATE OF. COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TO OPERATE A RETAIL FOOD ESTABLISHMENT LICENSE USE ACCOUNT NUMBER for all references - LIABILITY INFORMATION ' ISSUE DATE LICENSE VALID O DECEMBER 31 munty iwb type rMityaem =nm aey ;year. 28-26869-0000 06 03 THIS LICENSE MUST BE POSTED AT THE FOLLOWING LOCATION: CONEJO AZUL #1 -MOBILE CONEJO AZUL CORPORATION 11 OLD TOWN SQUARE FORT COLLINS CO CONEJO AZUL #1 -MOBILE $255.00 808 W MOUNTAIN AVE ATTN: JIM LEE 3289-750(999) FORT COLLINS CO 80521 ATTN CONEJO AZUL CORPORATION V DETACH HERE V New Automated Services For and About Businesses This certifies that licensee showm. hereon is authorized and licensed toengage in business in accordance with the provisions 80521 - of the law and regulations of the Colorado Department of Public Health and Environ- ment. Any alterations made on this license will automatically make it null and 'void - POST IN A CONSPICUOUS PLACE The Colorado Department of Revenue Sales Tax Information System provides the following automated services: • Colorado Sales Tax Rates - find specific city, county and special district rates. • Verification of Sales Tax License Exemption Numbers - determine whether a Colorado sales tax license or exemption certificate is valid. • Tax Rates by Account Number - find sales tax rates and locations for specific sales tax accounts. These services make it possible for taxpayers to help themselves to information 24 hours a day - without requiring the assistance of a customer service representative. In this way, more complicated or confidential tax information inquiries can be reserved for speaking to a live agent. Listen and look for these services on the department's business tax information phone line at 303-238-FAST (3278) for specific account information. Call 303-238-SERV (7378) for general information OR visit the DOR Web site at www.TaxColorado.com Web users can try the system online at wwwtaxview state. Co. us We are interested in your comments about the system. You can send us an e-mail with your comments through our Department of Revenue Web site. DEPARTMENT OF THE TREASURY INTERNAL REVENUE SER HOLTSVILLE NY 005 CONEJO AZUL CORPORATION 217 RACOUETTE DR 16 FT COLLINS CO 80524 DATE OF THIS OTICE: 09-16-2002 NUMBER OF T NOTICE% CP 575 A EMPLOYER ID FICATION NUMBER: 11-36S1541 FORM% SS-4 0133238883 B FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER (EIN) Thank you for ydti -F—orm SS-4, Application for Employsr Identification Number - (EIN). We assigned you EIN 11-3651541. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice,in your permanent records. Use your complete name and EIN shown above on all federal tax forms, payments and related correspondence. If you use any variation in your name or EIN, it may cause a delay in processing and incorrect information in your account. It also could cause you to be assigned more than one EIN. . Based on the information shown on your Form SS-4, you must file the following forms(s) by the date we show. Form 1120 03/15/2003 Your assigned tax classification is based on information obtained from your, Form SS-4. It is not a legal determination of your tax classification and is not binding on the IRS. If you want a determination on your tax classification, you may seek a Private letter ruling from the IRS under the procedures set forth in Rev. Proc. 98-01, 1998-1 I.R.B. 7 (or the superceding revenue procedure for the year at issue). If you need help in determining what your tax year is, you can get Publication 538, Accounting Periods and Methods, at your local IRS office. If you have questions about the forms shown or the date they are due, you may call us at 1-800-829-1040 or write to us at the address shown above. .If you're required to deposit for employment taxes (Forma 941, 943, 940, 945, CT -I, or 1042), excise taxes (Form 720), or income taxes (Form 1120), we will send an initial supply of Federal Tax Deposit (FTD) coupon books within six weeks. You can use the enclosed coupons if you need to make a deposit before you receive your supply.