HomeMy WebLinkAboutRESPONSE - RFP - 7230 DOWNTOWN CONCESSIONAIRESAttachment"C"
TO BE INCLUDED WITH PROPOSAL
Proposal Form — RFP# 7230 Downtown Concessionaires
Page 1 of 2
Concessionaire name and if applicable, business name:
Nam(
Title:
Business
Address:
Phone: '
Choices of outdoor vendor sites are as follows:
➢ Refer to the locations by site number found on Attachment 'B'.
➢ List first, second, and third choices for vending sites under Vending Site Number.
➢ To be considered for alternative sites, if not selected for first choice, second or third
choices must be specified.
➢ Enter'Day', 'Night', or'Both' under Hours Requested for desired hours of operation.
➢ Concessionaires wishing to conduct vending at more than one location must submit a
separate proposal for each site.
CHOICE VENDING SITE NUMBER HOURS REQUESTED
1 S`
2nd
3rd
I hereby acknowledge that I will comply with all mandatory conditions as stated and explained in
Sections 3.0, Mandatory Conditions and 5.0, Terms and Conditions of the Downtown
Concessionaire Request for Proposal.
I hereby acknowledge that I will comply with all mandatory conditions as stated and explained in
this document, and the Terms and Conditions of the attached Downtown Concessionaire
Agreement sample
RFP 7230 Downtown Concessionaires Page 10 of 21
Corp
June 3, 2009
Colorado Carriage
Attn: Tammy Jo Rice
410 Franklin Street
Fort Collins, CO 80521
Re: Amendment, P1020 Downtown Concessionaires Agreement
Dear Ms. Rice:
The terms and condition for the above captioned Agreement are revised as follows:
Site #12 — Loading Zone, Mountain Avenue entrance to Old Town Square.
For day and night use.
Revised Section 3: /
The agreement allows concessionaires to park in the loading zone area to pick up and
deliver passengers, and wait for fares during hours of operation. The loading zone is a public
Right -of -Way (ROW) and must be accessible to other vehicles (personal, commercial and
emergency). Minimum hours of operation are per Section 3N of Agreement
Revised Section 3N:
Hours: The Concessionaire must keep the concession area open for business as directed by
the City. Days of operation shall be agreed to by both parties and the minimum hours of
operation must be maintained. Minimum hours are:
Monday -Friday between 5:00p.m. and 10:00p.m. on a seasonal basis.
Saturday -Sunday between 12:00p.m. and 10:00p.m. on a seasonal basis.
Concessionaire is not required to operate on national holidays or holidays recognized by the
City where City offices are closed.
Please indicate your acceptance by signing this letter and returning it to Purchasing Division
within the next fifteen (15) days.
If you have any questions regarding this matter, please contact David M. Carey, CPPB, Buyer, at
(970)416-2191.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Concessionaire Signature
cc: Linda Samue.l.son
Date
Page 1 of 1
David Carey - Re: P1020 Concession Agreement Amendment, Vendor site #12,
Colorado Carriage
From: David Carey
To: Michelle Reynolds
Date: 6/1/2009 5:14 PM
Subject: Re: P1020 Concession Agreement Amendment, Vendor site #12, Colorado Carriage
CC: Jim O'Neill; Linda Samuelson
Michelle,
Once approved by both Linda and Jim, please finalize letter (file attached and in RFP file) amending terms and
conditions of agreement with Colorado Carriage. Once signed by Jim, please give original copy to Linda for
concessionaire pick-up. Signed renewal letter was received on 4/20/09, so their signature is not required.
Agreement has always allowed for day and night site use with only minimum hours of operation listed.
Thanks,
David
>>> Linda Samuelson 6/1/2009 1:59 PM >>>
>>> Tammy Rice Colorado Carriage and Wagon<_tammy@coloradocarri.ageandwagon.com > 6/1/2009 8:43
AM >>>
Tammy Rice Colorado Carriage and Wagon wrote:
> Dear Linda,
> We would like to ask if there would be no set hours on our vendor
> license. We feel that our concessionaire agreement has always been for
> day and night use. If you feel it necessary to do so, then would it be
> possible to amend it to a minimum operating hours of 4:00 p.m. to
> 10:00 p.m Monday through Friday. Weekend times from 12:00 p.m. to
> 10:00 p.m, But not limited to these hours due to holidays, events, and
> the simple case that our agreement all along has been for day and
> night use. We appreciate the meeting that was granted to us but feel
> like this could be an issue at a later date due to our business has
> grown over the years and we have had requests for all times of the
> day by citizens, travelers, and downtown businesses. Thank you for
> your time and look forward to renewing our agreement for another year
> and many to come. Please call when you have our license and agreement
> typed up so we can pick it up.@970-744-9819
> Sincerely,
> Jim and Tammy Rice
file:HC:\Documents%26and%2OSettings\dcarcy\Local%2OSettings\Temp\GW}OOOOI.HTM 6/1/2009
Adminis.rative Services
Purchasing Division
Colorado Carriage
Attn: Tammy Rice
410 Franklin Street
Fort Collins, Co 80521
RE: Renewal, P1020 Downtown Concessionaires
Dear Ms. Rice:
r�j.i'i�) '`f)'
k!E,CEIVE0
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following:
Site#12 — Loading Zone, Mountain Avenue entrance to Old Town Square,
For Day and Night Use.
Revised Section 3:
The agreement allows concessionaire to park in the loading zone area to pick up
and deliver passengers, and wait for fares during designated hours of operation
per Section 3N. The loading zone is a public Right -of -Way (ROW) and must be
accessible to other vehicles (personal, commercial and emergency.)
The term will be extended for one (1) additional year, June 1, 2009 through May 31, 2010.
If the renewal is acceptable to your firm, please sign this letter in the space provided include a
current copy of insurance naming the City as an additional insured and return all
documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
Please contact David M. Carey, CPPB, Buyer, at (970) 416-2191 if you have any questions
regarding this matter.
Sincerely,
Jam s B. O'Neii� CPEP�FNIGP
(�DiI ctor of Purchasing and Risk Management
ill (5:'�
Signature Date
(Please indicat our desire to renew P1020 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
JBO:mar
235 Vorth h1asoo Street - 2nd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - FAX (970) Z?-1-6707
1-d 8S8T-06b-016 u02ef9 R a2eiije0 opejoloo eSSr01 60 02 jdu
David Carey ,:,Carriage Concession Page 1
From:
Linda Samuelson
To:
David Carey
Date:
3/18/2010 8:15:01 AM
Subject:
Carriage Concession
711
Patti received a call) yesterday afternoon from Doug Jardina at Stormwater. They
have a complaint against the Carriage Concession, they are having to scoop horse
manure out of the drainage system.
Attachment"C"
TO BE INCLUDED WITH PROPOSAL
Proposal Form — RFP# 7230 Downtown Concessionaires
Page 2 of 2
Proposal will be evaluated based on the criteria found in Section 4.0.
Concessionaire should structure proposal in the same numerical order that the mandatory
conditions and review criteria are listed and must include the following:
1. Number of years experience outdoor vending in Fort Collins or another city.
If experience is not in the City of Fort Collins, include proof of vending elsewhere and list
a contact name or phone number to verify. An example of documentation would be
copies of sales tax returns for individual years in another city.
Number of years: 9
2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on
public or private property.
Number of years: q
3. Quality and Suitability of Product:
Include description and/or pictures of the products to be sold with estimated prices.
Quality comparisons, statements, pictures and/or brochures are requested to review the
quality and suitability of the products.
4. Quality/Appearance of Equipment:
Concessionaires are required to have a mobile cart. The cart may not exceed the size of
four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs
and wheels.
Degree to which City specifications and requirements are met. Include pictures,
schematics, or other data that will support and show the quality/appearance of
equipment, including cart.
The City reserves the right to inspect all equipment to make a determination.
5. Payments to the City:
The minimum that will be paid to the City, regardless of numbers of months operated, is the
$120 annual fee. In addition, food and beverage concessionaires shall pay between
approximately $85 and $240 per month for power washing of their assigned vending site.
Concessionaires at sites which are split between day and night operations with another
food and beverage concessionaire shall pay a portion of the power washing fee..
Enter proposed payment by marking the appropriate amount.
$120 annual fee only
$120 annual fee plus 1 % of gross receipts
$120 annual fee plus 2% of gross receipts
$120 annual fee plus 3% of gross receipts
RFP 7230 Downtown Concessionaires Page 11 of 21
Proposal for Downtown Concessionaires RFP# 7230 Vending Site Number 12
Colorado Carriage & Wagon is a family owned business and has been conducting horse drawn
carriage rides in the city of Fort Collins, Colorado since 2002.
The equipment that is used for horse drawn rides are, carriages and wagons. Carriages vary in
size from a two person Vis-A-Vi carriage to a six person Vis-A-Vi carriage. Wagons can
accommodate as many as 25 adult riders at one time. All equipment is horse drawn by either
one draft horse or a team (2) draft horses.
The service that is provided is a horse drawn carriage or wagon ride through the historic Old
y 4
Town area. Pricing is determined on the length and quantity of riders, from $1.00 - $15.00 per
person.
The hours of operation vary depending on the season, climate and demand of customers. We
are available 365 days a year and conduct rides on all Federal Holidays, including Christmas Eve,
Christmas Day, New Year's Eve, New Years Day and Independence Day. We have worked
closely with the Downtown Business Association for holiday events and promotional events for
the Old Town Square.
We are currently insured and have the City of Fort Collins as additional insured. Our insurance
coverage is currently for $2,000,000.00.
Photographs attached.
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Weddings:
Here at CC& W we help make dreams come
true. Make your fairytale wedding come
alive with a horse drawn carriage ride. From
the moment you see our carriage coming
down the road to pick you up, until you reach
your final destination of your reception you
will be treated like royalty. You have planned
for this day since you were a little girl;
complete the fairytale for the two of you
with a romantic carriage ride that your
guests will be talking about for years to
come. We have several packages to choose
from or we can specialize one just for you.
Colorado Carriage and Wagon
Special Occasions:
Do you have a special occasion in the near future?
Proposal? Prom? Special Celebrations? Let CC&W
help you with arrangements. We have had several
proposals on our horse drawn carriages; can you
think of anything more romantic? Your classmates
will be in "ah" when you show up to the prom in a
beautiful horse drawn carriage. Couples have en-
joyed the magic of a moonlit ride gazing at the stars
and the beauty of the Rocky Mountains.
Anniversaries:
Nothing says "I would marry you all over again" like a
horse drawn carriage ride. CC&W will help make
cherished memories for the years to come. Whether
it's your tst or 55th wedding anniversary nothing is
more romantic then holding hands, whispering about
years past or the years to come and snuggling in our
beautiful carriage.
Family Reunions.
Have CC&W attend your next family reunion with our
handcrafted oak wagon. Kids and adults of all ages
love to take horse drawn wagon rides. This will be a
memory that the entire family will enjoy for years to
come. During the holiday season our wagon is also a
big hit. Entire blocks get together to be pulled in the
wagon to view holiday lights and to sing carols. The
wagon is great for any get together, with friends,
family and loved ones. The wagon accommodates
up to zo adults.
Company Gatherings:
Would you like to have something a little
different at your next company party? At
CC&W we have horse drawn wagon and
carriage rides available. We work with
several resort locations that can
accommodate small to large parties.
Make your next company party one that
they wont want to miss!
Hayrack Rides:
Interested in getting the neighbors together?
School field trips? CC&W's hayracks will
accommodate up to 24 adults and multiple
hayracks can be pulled together one behind
the other in a train like fashion pulled by a
tractor. They can be operated in most
weather conditions and in different terrains.
The hayracks are available for parades,
school functions, church events, or most any
other event you think of. They can also be
used for guided tours. This is more of an
economical way to book a ride with CC&W.
Sleigh -Rides:
Sleigh rides are a very entertaining way to
enjoy the winter and holidays. The sleigh is
made to be used in most weather and road
conditions with wheels mounted on the
sleigh for dry roads and can be removed to
be used as a traditional sleigh on snow. The
sleigh accommodates io adults. Great for
caroling, or just looking at all the pretty
holiday lights. Also available are decoration
sleighs mostly used for picture taking or for
display at your business.
Rental Services:
Chairs
Candelabras
Archway
Children's Carriage
Decorative Sleigh
e pl
'I
• +i
About Us:
Colorado Carriage and Wagon is a
family owned and operated
business. We have had the
pleasure of serving Colorado,
Wyoming and Nebraska for many
years. All of our horses are of the
draft breed and are part of our
"family." Our horses have been in
numerous T.V. commercials and
photo shoots. We take pride in
meeting our customers on a one-
on-one basis to give you the best
possible carriage or wagon
package to accommodate your
special event!
Contact Information
Colorado Carriage & Wagon
410 Franklin Street
Fort Collins CO 80521
Phone: (970) 490-1958
E-mail: coloradocarriage.com
Colorado Carriage
&- Wagon
r
..Al- Y�
_Serving Colorado and Wyoming
Specializing in:
*Weddings
*Special Occasions
*Anniversaries
*Sleigh Rides
*Family Reunions
*Company Gatherings
*Birthdays
*School Functions
* Rental Services
Deleted: July 7, 2009
Colorado Carriage
Attn: Tammy Jo Rice
410 Franklin Street
Fort Collins. CO 80521
Re: Amendment, P1020 Downtown Concessionaires Agreement
Dear Ms. Rice:
The terms and condition for the above captioned Agreement are revised as follows:
Site #12 — Loading Zone, Mountain Avenue entrance to Old Town Square.
For day and night use.
Revised Section 3:
The agreement allows concessionaires to park in the loading zone area to pick up and
deliver passengers, and wait forfares during hours of operation. The loading zone is a public
Right -of -Way (ROW) and must be accessible to other vehicles (personal, commercial and
emergency). Minimum hours of operation are per Section 3N of Agreement
Revised Section 3N:
Hours: The Concessionaire must keep the concession area open for business as directed by
the City. Days of operation shall be agreed to by both parties and the minimum hours of
operation must be maintained. Minimum hours are:
Monday -Friday between 5:OOp.m. and 10:OOp.m. on a seasonal basis.
Saturday -Sunday between 12:OOp.m. and 10:OOp.m. on a seasonal basis.
Concessionaire is not required to operate on national holidays or holidays recognized by the
City where City offices are closed.
Please indicate your acceptance by signing this letter and returning it to Purchasing Division
within the next fifteen (15) days.
If you have any questions regarding this matter, please contact David M. Carey, CPPB, Buyer, at
(970)416-2191.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Concessionaire Signature Date
Cc: Linda Samuelson