HomeMy WebLinkAboutBID - 7245 LP TRANSFORMER REPAIR( S i
Financial Services
Purchasing Division
215 N. Mason St. tad Floor
PO Box 580
Foil Collins. CO 80522
970.221.6775
970.221.6707
rcgov.com/purchasing
INVITATION TO BID
7245 Transformer Repair
BID OPENING: 3:00 P.M. (our clock), JUNE 14, 2011
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. if mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), June 14, 2011.
Questions concerning the scope of the bid should be directed to Project Manager Kraig Bader
(970)416-2481.
Questions regarding bid submittal or process should be directed to Opal F. Dick, CPPO, Sr. Buyer
(970) 221-6778.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcclov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Rev. D
a) This Specification
b) Applicable industry standards
c) Purchase order terms and conditions
The City reserves the right to perform a facility inspection upon award of contract or at any time
after award of the contract. The City also reserves the right to perform or witness any of the
quality control procedures, tests, or inspections where, in the sole opinion of the City, such
inspections are deemed necessary. The City reserves the right to cancel the purchase contract at
any time, if in the sole opinion of the City, the product, service or delivery does not meet
specifications, even if non -conforming material or service has previously been accepted. At the
discretion of the City, a supplier providing non -conforming material or service may be removed
from the Approved Suppliers list for an indefinite re-evaluation period of not less than three years.
3.4. Shipment
Bid pricing shall include pick up and delivery at the City's Warehouse facility. The minimum
number of transformers per pick up must be stated in the bid. Thirty (30) day turn around is
required for non -emergency repair. Emergency repair turn around will be determined at the time
repair is requested. Any extra charges for emergency turn around must be included in the bid.
3.5. Payment
Payment will be made in accordance with Purchase Order Terms and Conditions. The repair
facility shall furnish certified copies of the results of tests prior to payment. Copies shall be sent
with each transformer at delivery as well as with the invoice. Unsigned copies are not acceptable
even if accompanied by a signed cover letter. Work shall not be considered complete until
certified test reports are received.
3.6. Quality Control
3.6.1 It is preferred that the Bidders repair facility have an electronic work order management
system that maintains customer transformer information, tracks a transformers progress
through the various stages of repair, and keeps track of work performed to each unit.
Bidder shall describe in the bid their process or system for work order tracking and
management and how each transformer unit is entered into that system.
3.6.2 Electrical testing of transformers, core and coil repair and/or re -winding, and any kind of
welding, shall be done in separate, isolated areas of the plant to avoid contamination or
damage to the units under repair. A description of the bidder's facility shall be included in
the bid and shall state how these processes are protected from each other.
3.6.3 Bidder should have a documented policy on its repair and re -wind procedures. Bidder
shall state in the bid their repair and re -wind procedures for transformer core and coil.
This shall include, but is not limited to:
3.6.3.1 The type of paper used in coil winding,
3.6.3.2 The standard oven temperature and bake time for core and coil dryout,
3.6.3.3 How long after baking until the tank is filled with oil, and
3.6.3.4 The method in which the tank is filled with oil.
3.6.4 Bidders repair facility should have a procedure for leak testing any units before they are
shipped back to the user. Visual inspection alone is NOT considered an acceptable
means of leak testing. Bidder shall state in the bid, their current procedure or practice for
leak testing of transformers.
Page 5 /16
366-595
Rev. D
3.6.5 If the Bidder's facility accepts and/or repairs transformers that are PCB contaminated, the
facility shall have a procedure for prevention of cross -contamination between PCB and
non -PCB oil. The Bidder shall state in the bid whether it accepts and/or repairs PCB
contaminated units and if so, shall include their cross -contamination procedure.
3.6.6 The Bidder shall state in bid whether an Environmental Audit has been performed on the
Bidder's facility and property. If an audit has been performed, the findings of that audit
shall be briefly explained and included in the bid.
4. TECHNICAL REQUIREMENTS
4.1. Oil
Oil shall meet the requirements of ASTM D3487 and ANSI/IEEE C57.106. Oil and oil handling
equipment shall be certified PCB free and certification must accompany delivery. The City
reserves the right to refuse any unit(s) not certified PCB free.
4.2. Repair and Test
4.2.1. Minor repairs shall include, but are not limited to:
4.2.1.1. Complete external and internal inspection.
4.2.1.2. Diagnosis, including testing as required.
4.2.1.3. Replacement parts shall be:
4.2.1.3.1. Electrically equivalent and visually acceptable
4.2.1.3.2. Secondary bushings on modified overhead and submersible transformers shall
be of thermoplastic material (bushings manufactured using a thermoset material
will not be accepted).
4.2.1.3.3. Overcurrent protection devices on rectangular horizontal submersible
transformers shall be Cooper Power Systems Magnex interrupter
4.2A.3.4. Overcurrent protection devices on modified overhead units and round -tank
submersible shall be secondary breakers.
4.2.1.4. Repair leaks.
4.2.1.5. Bake core and coil.
4.2.1.6. Oil filtration for water and carbon removal. Add oil as needed, charged at prevailing
price at time of shipment. Oil must be certified PCB free, and such certification must
accompany delivery.
4.2.1.7. Tank painted to our specification listed in Bid Proposal Forms, repainting of the
transformer number, custom NEMA safety tag will be replaced by the City.
4.2.1.8. Testing, including full voltage, core and coil losses, insulation hi -pot to ground,
transformer turns ratio, megger testing, dielectric withstand strength of oil.
4.2.1.9. Complete certified test report must accompany each unit at delivery.
Page 6 /16
368-595
Rev. D
4.2.2. Rewinds shall include, but are not limited to, the technical requirements identified in section
4.2.1 in addition to rewinding of the coil.
Page 7 116
368595
Rev. D
APPENDIX A
This page intentionally left blank
Page 8 /16
368-695
Rev. D
BID PROPOSAL FORM: SCHEDULE I -A
OVERHEAD TRANSFORMERS, minor repair - (includes modified units for underground vault installation)
Paint requirement: light grey, ANSI No. 70, Munsell 5013 7.0/0.4
Voltage: 7620 volt, 95 BIL transformers
KVA
SEC
$ w/TAPS
$ w/o TAPS
$ Adder for CSP
10
120240
25
120240
50
120240
50
2401480
75
120240
100
277
100
120/240
100
2400/4160Y
167
120/240
167
277
167
416 rdY2400
250
120240
250
277
Page 9 /16
368-595
Rev. D
BID PROPOSAL FORM - SCHEDULE I-B
OVERHEAD TRANSFORMERS, minor repair - (includes modified units for underground vault installation)
Paint requirement: light grey, ANSI No. 70, Munsell SOG 7.010.4
Voltage: 7620/13200 x 2400/4160Y transformers
KVA
SEC
$ wlfAPS
$ w/o TAPS
$ Adder for CSP
10
120/240
25
120/240
25
240/480
50
120/240
50
240/480
100
120/240
100
277
Page 10 /16
368-595
Rev. D
BID PROPOSAL FORM -SCHEDULE II -A
OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for
underground vault installation)
Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/0.4
Voltage: 7620 volt, 95 BIL transformers
KVA
SEC
$ w/TAPS
$ w/o TAPS
$ Adder for CSP
10
120/240
25
120/240
50
120/240
50
240/480
75
120/240
100
277
100
120/240
100
240014160Y
167
120/240
167
277
167
4160 rdY/2400
250
120/240
250
277
Page 11 /16
368-595
Rev. D
BID PROPOSAL FORM -SCHEDULE II-B
OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for
underground vault installation)
Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/0.4
Voltage: 7620/13200 x 2400/4160Y transformers
KVA
SEC
$ wlrAPS
$ w/o TAPS
$ Adder for CSP
10
120/240
25
120/240
25
240/480
50
120/240
50
240/480
100
120/240
100
277
Page 12 /16
368-595
Rev. D
BID PROPOSAL FORM - SCHEDULE III
PAD -MOUNTED TRANSFORMERS
Single Phase
Paint Requirement: Equipment Green, Munsell 9GY 1.5/2.6
Voltage 7620 volt, 95 BIL transformers, 1201240 secondary, with taps:
KVA
$ Minor Repair
$Rewind Adder
25
50
100
167
250
Page 13 /16
368-595
Rev. D
BID PROPOSAL FORM - SCHEDULE IV
PAD -MOUNTED TRANSFORMERS
Three phase, loop feed except as noted
Paint requirement: Desert tan, Munsell 10YR 6.0/3.0
Voltage: 7620 volt, 95 BIL transformers, with taps:
KVA
$ Minor Repair
Sec Voltage
$ Rewind Adder
Sec Volta e
208Y/120
480YI277
208Y/120
480Y277
75 radial
75
150
300
500
750
1000
1500
2000
2500
Page 14 /16
368-595
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to acceptor reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Rev. D
BID PROPOSAL FORM - SCHEDULE V
SUBMERSIBLE TRANSFORMERS (includes round tank and horizontal rectangular tank designs)
Single Phase
Paint Requirement: Light grey, ANSI No. 70, Munsell 50G 7.0/0.4
Voltage 7620 volt, 95 BIL transformers, 1201240 secondary:
KVA
$ Minor Repair
$ Rewind Adder
50
75
Page 15 /16
36&595
Rev. D
BID PROPOSAL FORM - SCHEDULE VI
Would your firm accept transformers in exchange for any labor expended prior to discovery of need to
rewind if rewind option is not accepted by City?
Yes
No , $ inspection fee if rewinding not approved
Page 16 /16
368-595
Purchase Order Terms and Conditions
1. COMMERCIAL DETAILS.
Invoice Address. To ensure prompt Payment mail invoices in duplicate
to:
City of Fort Collins Accounting Division
P.O. Box 580
Fort Collins, CO 80522
Tax exemptions. By statute the City of Fort Collins is exempt from state
and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax
Exemption Certificate of Registry 84-6000587 is registered with the
Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised
Statutes 1973. Chapter 39-26, 114 (a).
Goods Rejected. GOODS REJECTED due to failure to meet
specifications, either when shipped or due to defects of damage in
transit, may be returned to you for credit and are not to be replaced
except upon receipt of written instructions from the City of Fort Collins.
Inspection. GOODS are subject to the City of Fort Collins inspection on
arrival.
Final Acceptance. Receipt of the merchandise, services or equipment in
response to this order can result in authorized payment on the part of the
City of Fort Collins. However, it is to be understood that FINAL
ACCEPTANCE is dependent upon completion of all applicable required
inspection procedures.
Freight Terms. Shipments must be F.O.B., Cityof For Collins. 700 Wood
St., Fort Collins, CO 80522, unless otherwise specified on this order. If
permission Is given to prepay freight and charge separately, the original
freight bill must accompany invoice. Additional charges for packing will
not be accepted.
Shipment Distance. Where manufacturers have distributing points In
various parts of the country, shipment is expected from the nearest
distribution point to destination, and excess freight will be deducted from
Invoice when shipments are made from greater distance.
Permits. Seller shall procure at sellers sole cost all necessary permits,
certificates and licenses required by all applicable laws, regulations,
ordinances and rules of the state, municipality, territory or political
subdivision where the work is performed, or required by any other duly
constituted public authority having jurisdiction over the work of vendor.
Seller further agrees to hold the City of Fort Collins harmless from and
against all liability and loss incurred by them by reason of an asserted or
established violation of any such laws, regulations, ordinances, rules and
requirements.
Authorization. All parties to this contract agree that the representatives
are, in fact, bona fide and possess lull and complete authority to bind
said parties.
LIMITATION OF TERMS. This Purchase Order expressly limits
acceptance to the terns and conditions stated herein set forth and any
supplementary or additional terms and conditions annexed hereto or
incorporated herein by reference. Any additional or different terms and
conditions proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot
make complete shipment to arrive on your promised delivery date as
noted. Time is of the essence. Delivery and performance must be
effected within the time stated on the purchase order and tha documents
attached hereto. No acts of the Purchasers including, without limitation,
acceptance of partial late deliveries, shall operate as a waiver of this
provision. In the event of any delay, the Purchaser shall have, in addition
to other legal and equitable remedies, the option of placing this order
elsewhere and holding the Sellerliable fordamages. However, the Seller
shall not be liable for damages as a result of delays due to causes not
reasonably foreseeable which are beyond its reasonable control and
without its fault of negligence, such acts of God, acts of civil or military
authorities, governmental priorities, fires, strikes, flood, epidemics, wars
or dots provided that notice of the conditions causing such delay is given
to the Purchaser within live (5) days of the time when the Seller first
received knowledge thereof. In the event of any such delay, the date of
delivery shall be extended for the period equal to the time actually lost by
reason of the delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by
this order will conform with applicable drawings, specifications, samples
and/or other descriptions given, will be fit for the purposes intended, and
performed with the highest degree of care and competence in accordance
with accepted standards for work of a similar nature. The Seller agrees to
hold the purchaser harmless from any loss, damage or expense which the
Purchaser may suffer or incur on account of the Sellers breach of warranty.
The Seller shall replace, repair or make good, without cost to the purchaser,
any defects or faults arising within one (1) year or within such longer period
of time as may be prescribed by law or by the terms of any applicable
warranty provided by the Seller after the date of acceptance of the goods
furnished hereunder (acceptance not to be unreasonably delayed), resulting
from imperfect or defective work done or materials furnished by the Seller.
Acceptance or use of goods by the Purchaser shall not constitute a waiver of
any claim under this warranty. Except as otherwise provided in this purchase
order, the Sellers liability hereunder shall extend to all damages proximately
caused by the breach of any of the foregoing warranties or guarantees, but
such liability shall in no event include loss of profits or loss of use. NO
IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR
PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other than legal terms,
Including additions to or deletions from the quantities originally ordered in the
specifications or drawings, by verbal or written change order. If any such
change affects the amount due or the time of performance hereunder, an
equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate this
agreement as to any or all portions of the goods then not shipped, subject to
any equitable adjustment between the parties as to any work or materials
then in progress provided that the Purchaser shall not be liable for any
claims for anticipated profits on the uncompleted portion of thegoods and/or
work, for incidental or consequential damages, and that no such adjustment
be made in favor of the Seiler with respect to any goods which are the
Sellers standard stock. No such termination shall relieve the Purchaser or
the Seller of any of their obligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be asserted within thirty (30) days from the
date the change or termination is ordered.
a. COMPLIANCE WITH LAW.
The Sailer warrants that all goods sold hereunder shall have been produced,
sold, delivered and furnished in strict compliance with all applicable laws and
regulations to which the goods are subject. The Seller shall execute and
deliver such documents as may be required to effect or evidence
compliance. All laws and regulations required to be incorporated in
agreements of this character are hereby incorporated herein by this
reference. The Seller agrees to indemnity and hold the Purchaser harmless
from all costs and damages suffered by the Purchaser as a result of the
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due
or to become due hereunder without the prior written consent of the other
party.
10. TITLE.
The Seller warrants full, clear and unrestricted title to the Purchaser for all
equipment, materials, and items furnished in performance of this agreement,
free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims of others.
11. NONWAIVER.
Failure of the Purchaser to insist upon strict performance of the terms and
conditions hereof, failure or delay to exercise any rights or remedies provided
herein or by law, failure to promptly notify the Seller in the event of a
breach, the
the rights of all parties hereunder shall be construed under and governed by
the laws of the State of Colorado. USA.
acceptance of or payment forgoods hereunder orapproval of the design.
shall not release the Seller of any of the warranties or obligations of this
purchase order and shall not be deemed a waiver of any right of the
purchaser to Insist upon strict performance hereof or any of its rights or
remedies as to any such
goods, regardless of when shipped, received or accepted, as to any prior
or subsequent default hereunder, nor shall any purported oral
modification or rescission of this purchase order by the Purchaser
operate as a waiver of any of the terms hereof.
12. ASSIGNMENT OF ANTITRUST CLAIMS.
Seller and the Purchaser recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact bome by the
Purchaser. Theretofore, for good cause and as consideration for
executing this purchase order, the Seller hereby assigns to the
Purchaser any and all claims it may now have or hereafter acquired
under federal or state antitrust laws for such overcharges relating to the
particular goods or services purchased or acquired by the Purchaser
pursuant to this purchase order.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
If the Purchaser directs the Seller to correct nonconforming or defective
goods by a date to be agreed upon by the Purchaser and the Seller, and
the Seller thereafter Indicates its Inability or unwillingness to comply, the
Purchaser may cause tha work to be performed by the most expeditious
means available to it, and the Seller shall pay all costs associated with
such work.
The Seller shall release the Purchaser and its contractors of anytierfrom
all liability and claims of any nature resulting from the performance of
such work.
This release shall apply even in the event of fault of negligence of the
party released and shall extend to the directors, officers and employees
of such parry.
The Sellers contractual obligations, including warranty, shall not be
deemed to be reduced, in any way, because such work is performed or
caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or
process covered by letter, patent, trademark or copyright, the Se0ershall
indemnity and save harmless the Purchaser from any and all claims for
infringement by reason of the use of such patented design, device,
material or process in connection with the contract. and shall indemnify
the Purchaser for any cost, expense or damage which it may be obliged
to pay by reason of such infringement at any time during the prosecution
or after the completion of the work. In case said equipment, or any part
thereof or the intended use of the goods, is in such suit held to constitute
infringement and the use of said equipment or part is enjoined, the Seller
shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or parts, replace
the same with substantially equal but non -infringing equipment, or modify
it so it becomes non -infringing.
15. INSOLVENCY.
If the Seller shall become Insolvent or bankrupt, make an assignment for
the benefit of creditors, appoint a receiver or trustee for any of the Sellers
properly or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions of terms used or the interpretation of the agreement and
The following Additional Conditions apply only in cases where the Seller is to
perform work hereunder, including the services of Sellers Representative(s),
on the premises of others.
17. SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Sellers own risk until the same is fully
completed and accepted, and shall, in case of any accident, destruction or
injury to the work and/or materials before Setters final completion and
acceptance, complete the work at Setters own expense and to the
satisfaction of the Purchaser. When materials and equipment are furnished
by others for installation or erection by the Seller, the Seller shall receive,
unload, store and handle same at the site and become responsible therefore
as though such materials and/or equipment were being fumished by the
Seller under the order.
18. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers
compensation, including occupational disease benefits, to its employees
employed on or in connection with the work covered by this purchase order,
and/or to their dependents in accordance with the laws of the state in which
the work is to be done. The Seller shall also carry comprehensive general
liability including, but not limited to, contractual and automobile public liability
insurance with bodily injury and death limits of at least $300,000 for any one
person, $500,000 for any one accident and property damage limit per
accident of $400,000. The Seller shall likewise require his contractors, if any,
to provide for such compensation and insurance. Before any of the Sellers or
his contractors employees shall do any work upon the premises of others,
the Seller shall furnish the Purchaser with a certificate that such
compensation and insurance have been provided. Such certificates shall
specify the date when such compensation and insurance have been
provided. Such certificates shall specify the dale when such compensation
and insurance expires. The Seller agrees that such compensation and
insurance shall be maintained until after the entire work is completed and
accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and
all damage, loss or injury of any kind or nature whatsoever to persons or
property caused by or resulting from the execution of the work provided for in
this purchase order or in connection herewith. The Seller will indemnity and
hold harmless the Purchaser and any or all of the Purchasers officers,
agents and employees from and against any and all claims, losses,
damages, charges or expenses, whether direct or indirect, and whether to
persons or property to which the Purchaser may be put orsubject by reason
of any act, action, neglect, omission or default on the part of the Seller, any
of his contractors, or any of the Sellers or contractors officers, agents or
employees. In case any suit or other proceedings shall be brought against
the Purchaser, or its officers, agents or employees at any time on account or
by reason of any act, action, neglect, omission or default of the Seller of any
of his contractors or any of its or their officers, agents or employees as
aforesaid, the Seller hereby agrees to assume the defense thereof and to
defend the same at the Sellers own expense, to pay any and all costs,
charges, allomays fees and other expenses, any and all judgments that may
be incurred by or obtained against the Purchaser or any of its or their
officers, agents or employees in such suits or other proceedings, and in case
judgment or other lien be placed upon or obtained against the property of the
Purchaser, or said parties in or as a result of such suits or other proceedings,
the Seller will at once cause the same to be dissolved and discharged by
giving bond or otherwise. The Seller and his contractors shall take all safety
precautions, furnish and install all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard to safety
including, but without limitation, the Occupational Safety and Health Act of
1970 and all rules and regulations issued pursuant thereto.
9/90
Revised 11191
TABLE OF CONTENTS
Invitation to Bid
Bid Sheet
Supplemental Instructions
Specification 368-595
Terms and Conditions
2 pages
1 page
1 page
16 pages
2 pages
FIRM
CITY OF FORT COLLINS
BID PROPOSAL
BID NO. 7245 Transformer Repair
BID DATE: 3:00 p.m. (Our clock) June 14, 2011
We hereby enter our bid for the City of Fort Collins' requirements for TRANSFORMER
REPAIR for one calendar year (July 1, 2011 to June 30, 2012 with an option by the City of Fort
Collins to renew up to four additional years) per the bid invitation and any referenced specifications:
Specification No: 368-595, (consisting of 13 pages).
Bid Proposal Form consists of: Schedule I -A
Schedule I-B
Schedule II -A
Schedule II-B
Schedule III
Schedule IV
Schedule V
Schedule VI
These Bid Proposal schedules are included as Page 9 through 16 of Specification 368-595, Rev. D
and shall be returned with this page of the bid proposal.
In addition, your bid shall include:
1) Include a list of testing equipment utilized by your firm.
2) All items requested in paragraph 2.1 of Specification 368-595, Rev. D.
Clarification: Please include the approximate number of transformers your firm repaired in
2009 -
2010 -
3) 3.4 shipment. If this requirement is not possible, please state current response and delivery for
non -emergency repair on all units. weeks
PLEASE BE SURE THAT YOU HAVE INCLUDED ALL ATTACHMENTS REQUIRED WITH THIS
BID PROPOSAL.
SUPPLEMENTAL INSTRUCTIONS
Prices quoted must remain firm for a 30 day period after the opening date.
Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing
submitted on proposal and not entered as separate pricing.
Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure, and not
entered as separate pricing.
The City reserves the right to accept or reject any and all quotes.
Any questions or inquiries regarding this bid should be directed to:
SIGNATURE AND TITLE
COMPANY NAME
Opal F. Dick, CPPO, Senior Buyer
(970) 221-6778
TYPED OR PRINTED NAME AND TITLE
(AREA CODE) TELEPHONE NUMBER/FAX NUMBER
ADDRESS: STREET, CITY, STATE, ZIP
E-MAIL
DATE
THE CITY OF FORT COLLINS
UTILITIES
Electric Department
P.O. Box 580
Fort Collins, CO 80522
SPECIFICATION NO: 368-595
Transformer Repair
UPDATED BY:
Adam Bromley
Senior Electrical Engineer
APPROVED BY: �e
Kraig Bader
Standards Engineering Manager
DATE ORIGINATED:
August 23, 1990
DATE REVISED: May 11, 2011
Rev. D
Revision Record
REVISION DESCRIPTION
CHANGE NOTICE
MODIFIED BY:
Rev. A:
Sagen/Coram 3/17/93
• Cover page: add dates and file name
• Para. 3.2: change from 2 to 4 yr renewal
• Para. 3.3: Add "in case of conflict" statement
• Add Para. 3.5, Payment
• Para. 4.1: Add right to refuse uncertified PCB- free
units
• Para. 4.2: Split minor repairs and rewind into
separate paragraphs
• Bid proposal forms: Ed.
Rev. B:
Kraig Bader April 22, 2003
• Scanned and converted to electronic document
• Reformat Tables in Bid schedules
Rev. C:
Kraig Bader
• Changed single phase padmount color from
"Silver
07 January 2009
green, Munsell 7.56Y 7/2" to "Equipment
Green, Munsell 9GY 1.512.6
Rev. D:
Adam Bromley
• Added our single phase submersible transformer
Kraig Bader
to the specification and Bid Proposal Forms
• Added clause that reserves the right to a facility
11 May 2011
inspection upon award of the bid and at any
other time deemed necessary by the City
• Added an extensive Quality Control section (3.6)
including organizational and technical
requirements for the bidders to comply with.
• Secondary bushings included in the replacement
parts shall be thermoplastic material, not
thermoset
• Included the Suggested Bidder List attachment
in a new Appendix A. Added Brandon & Clark as
a Suggested Bidder
• Reformatted Section 4.2 for clarity and material
requirements
Page 2 116
368-595
Rev. D
TABLE OF CONTENTS
1. SCOPE
4
2. BID REQUIREMENTS.......................................................................................................................4
2.1.
REQUIRED INFORMATION...................................................................................................................4
2.2.
MINOR REPAIR..................................................................................................................................4
3.
GENERAL REQUIREMENTS............................................................................................................4
3.1.
WARRANTY.......................................................................................................................................4
3.2.
CONTRACT EXTENSION.....................................................................................................................4
3.3.
WTHDRAWAL OF CONTRACTUAL AWARD............................................................................................4
3.4.
SHIPMENT........................................................................................................................................5
3.5.
PAYMENT.........................................................................................................................................5
3.6.
QUALITY CONTROL............................................................................................................................5
4.
TECHNICAL REQUIREMENTS........................................................................................................6
4.1.
OIL...................................................................................................................................................6
4.2.
REPAIR AND TEST.............................................................................................................................6
APPENDIXA -..........................................................................................8
BID PROPOSAL FORM: SCHEDULE I-A....................................................................................................9
BID PROPOSAL FORM - SCHEDULE I-B.................................................................................................10
BID PROPOSAL FORM -SCHEDULE II-A.................................................................................................11
BID PROPOSAL FORM -SCHEDULE II-B.................................................................................................12
BID PROPOSAL FORM - SCHEDULE III...................................................................................................13
BID PROPOSAL FORM - SCHEDULE IV..................................................................................................14
BID PROPOSAL FORM - SCHEDULE V...................................................................................................15
BID PROPOSAL FORM - SCHEDULE V1..................................................................................................16
Page 3 /16
368-595
Rev. D
SPECIFICATION FOR
TRANSFORMER REPAIR
1. SCOPE
This specification establishes the minimum requirements for a blanket order for providing transportation,
materials, labor, and equipment to repair distribution transformers. The City of Fort Collins Utilities stocks
five types of transformers, pole mounted overhead units, modified overhead units for underground
installation, single phase submersible units for underground installation, single phase pad -mounted units
and three phase pad -mounted units. The contractor must be able to repair all types, see attached Bid
Proposal Forms.
2. BID REQUIREMENTS
2.1. Required Information
2.1.1. Prices shall be broken down by KVA and transformer type, see attached Bid Proposal
Forms.
2.1.2. A price list showing the discount schedule for the City for both new and reconditioned parts
must accompany the bid.
2.1.3. A description of the paint system used shall be included with the bid.
2.1.4. A list of at least three references, including phone number and name of contact must
accompany the bid. Also, list any manufacturers for whom you do warranty work. Please
include the approximate number of transformers your firm repairs in a year.
2.2. Minor Repair
2.2.1. Minor repair shall be bid as a fixed charge plus parts and oil. Minor repair shall include, but
is not limited to, the items listed under Technical Requirements.
2.2.2. Rewinding
If rewinding is required in addition to minor repair, City approval must be obtained prior to the
commencement of actual work. Rewinding will be considered on a case by case basis.
Should the City choose not to have the transformer repaired, and the repair shop will not
accept the transformer in exchange for the labor expended to discover the need to rewind, the
inspection fee must be included in the bid.
3. GENERAL REQUIREMENTS
3.1. Warranty
A minimum eighteen month warranty on labor and parts is required. Warranty period and
procedure shall be included in the bid proposal.
3.2. Contract Extension
Contract may be extended for four years under the same terms and conditions upon agreement
of the Contractor and the City, subject to satisfactory negotiations 60 (sixty) days prior to
expiration of each annual contract.
3.3. Withdrawal of Contractual Award
Purchase order is contingent on conformance with these specifications and attachments. In case
of conflict, the requirements of the following documents shall apply in the priority shown:
Page 4 /16
36a-545