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HomeMy WebLinkAboutRESPONSE - BID - 7245 LP TRANSFORMER REPAIRCity of Collins Financial Services F6rt �/O"Purchasing Division 215 N. Mason St. 2n" Floor Po Box 580 Fort Collins, CO 90522 970.221.6775 Purchasing� 970,221.6707 Icgovcom/purchasing INVITATION TO BID 7245 Transformer Repair BID OPENING: 3:00 P.M. (our clock), JUNE 14, 2011 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bidproposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2n Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), June 14, 2011. Questions concerning the scope of the bid should be directed to Project Manager Kraig Bader (970)416-2481. Questions regarding bid submittal or process should be directed to Opal F. Dick, CPPO, Sr. Buyer (970) 221-6778. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcnov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or inequity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Rev. D a) This Specification b) Applicable industry standards c) Purchase order terms and conditions The City reserves the right to perform a facility inspection upon award of contract or at any time after award of the contract. The City also reserves the right to perform or witness any of the quality control procedures, tests, or inspections where, in the sole opinion of the City, such inspections are deemed necessary. The City reserves the right to cancel the purchase contract at any time, if in the sole opinion of the City, the product, service or delivery does not meet specifications, even if non -conforming material or service has previously been accepted. At the discretion of the City, a supplier providing non -conforming material or service may be removed from the Approved Suppliers list for an indefinite re-evaluation period of not less than three years. 3.4. Shipment Bid pricing shall include pick up and delivery at the City's Warehouse facility. The minimum number of transformers per pick up must be stated in the bid. Thirty (30) day turn around is required for non -emergency repair. Emergency repair turn around will be determined at the time repair is requested. Any extra charges for emergency turn around must be included in the bid. 3.5. Payment Payment will be made in accordance with Purchase Order Terms and Conditions. The repair facility shall furnish certified copies of the results of tests prior to payment. Copies shall be sent with each transformer at delivery as well as with the invoice. Unsigned copies are not acceptable even if accompanied by a signed cover letter. Work shall not be considered complete until certified test reports are received. 3.6. Quality Control 3.6.1 It is preferred that the Bidder's repair facility have an electronic work order management system that maintains customer transformer information, tracks a transformer's progress through the various stages of repair, and keeps track of work performed to each unit. Bidder shall describe in the bid their process or system for work order tracking and management and how each transformer unit is entered into that system. 3.6.2 Electrical testing of transformers, core and coil repair and/or re -winding, and any kind of welding, shall be done in separate, isolated areas of the plant to avoid contamination or damage to the units under repair. A description of the bidder's facility shall be included in the bid and shall state how these processes are protected from each other. 3.6.3 Bidder should have a documented policy on its repair and re -wind procedures. Bidder shall state in the bid their repair and rewind procedures for transformer core and coil. This shall include, but is not limited to: 3.6.3.1 The type of paper used In coil winding, 3.6.3.2 The standard oven temperature and bake time for core and coil dryout, 3.6.3.3 How long after baking until the lank is filled with oil, and 3.6.3.4 The method in which the tank is filled with oil. 3.6.4 Bidder's repair facility should have a procedure for leak testing any units before they are shipped back to the user. Visual inspection alone is NOT considered an acceptable means of leak testing. Bidder shall state in the bid, tcurrent procedure or practice for leak testing of transformers. Page 5 /16 368-595 Rev. D 3.6.5 If the Bidder's facility accepts and/or repairs transformers that are PCB contaminated, the facility shall have a procedure for prevention of cross -contamination between PCB and non -PCB oil. The Bidder shall state in the bid whether it accepts and/or repairs PCB contaminated units and if so, shall include their cross -contamination procedure. 3.6.6 The Bidder shall state in bid whether an Environmental Audit has been performed on the Bidder's facility and property. If an audit has been performed, the findings of that audit shall be briefly explained and included in the bid. 4. TECHNICAL REQUIREMENTS 4.1. Oil Oil shall meet the requirements of ASTM D3487 and ANSI/IEEE C57.106. Oil and oil handling equipment shall be certified PCB free and certification must accompany delivery. The City reserves the right to refuse any unit(s) not certified PCB free. 4.2. Repair and Test 4.2.1. Minor repairs shall include, but are not limited to: 4.2.1.1. Complete external and internal inspection. 4.2.1.2. Diagnosis, including testing as required. 4.2.1.3. Replacement parts shall be: 4.2.1.3.1. Electrically equivalent and visually acceptable 4.2.1.3.2. Secondary bushings on modified overhead and submersible transformers shall be of thermoplastic material (bushings manufactured using a thermoset material will not be accepted). 42.1.3.3. Overcurent protection devices on rectangular horizontal submersible transformers shall be Cooper Power Systems Magnex interrupter 4.2.1.3.4. Overcurent protection devices on modified overhead units and round -tank submersible shall be secondary breakers. 4.2.1.4. Repair leaks. 4.2.1.5. Bake core and coil. 4.2.1.6. Oil filtration for water and carbon removal. Add oil as needed, charged at prevailing price at time of shipment. Oil must be certified PCB free, and such certification must accompany delivery. 4.2.1.7. Tank painted to our specification listed in Bid Proposal Forms, repainting of the transformer number; custom NEMA safety tag will be replaced by the City. 4.2.1.8. Testing, including full voltage, core and coil losses, insulation hi -pot to ground, transformer turns ratio, megger testing, dielectric withstand strength of oil. 4.2.1.9. Complete certified test report must accompany each unit at delivery. Page 6 /16 368-595 Rev. D 4.2.2. Rewinds shall include, but are not limited to, the technical requirements identified in section 4.2.1 in addition to rewinding of the coil. Page 7 116 368-585 APPENDIX A — . This page intentionally left blank Page 8 /16 368-595 Rev. D Rev. D BID PROPOSAL FORM: SCHEDULE I -A OVERHEAD TRANSFORMERS, minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/0.4 Voltage: 7620 volt, 95 BIL transformers KVA , SEC .'$ w/TAPS $ w/o TAPS $ Adder for CSP 10 1201240 25 1201240 350 350 0 50 120240 5 0 550 0 50 240/480 550 75 120240 675 675 0 100 277 800 800 0 100 120240 800 800 0 100 1 240014160Y 800 800 0 167 120240 167 277 1 167 416 rdY2400 1 1 0 0 1 1 0 0 0 250 120240 250 277 1450 1 4 5 0 0 Page 9 /16 368-595 Rev. D BID PROPOSAL FORM - SCHEDULE I-B OVERHEAD TRANSFORMERS, minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/0.4 Voltage: 7620/13200 x 2400/4160Y transformers KVA SEC $ w/TAPS $ w/o TAPS $ Adderfor CSP 10 120/240 225 2 5 25 120/240 275 25 240/480 2 7 5 2 7 5 50 120/240 p 50 240/480 550 550 100 120/240 800 Boo 0 100 277 800 800 0 Page 10 /16 368-595 Rev. D BID PROPOSAL FORM -SCHEDULE II -A OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 5013 7.0/0.4 Voltage: 7620 volt, 95 BIL transformers W SEC $ w/rAPS $ w/o TAPS $ Adder for CSP 10 120/240 450 450 25 120/240 50 120/240 1275 1275 50 2401480 1 2 7 1 2 7 5 0 75 120/240 1 6 7 100 277 2 0 5 0 0 100 120/240 2 0 5.Q 2050 0 100 2400/4160Y 2050 2050 0 167 1201240 167 277 167 4160 rdY/2400 250 1201240 3750 3750 0 250 277 Page 11 /16 368-595 Rev. D BID PROPOSAL FORM -SCHEDULE II-B OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 60G 7.0/0.4 Voltage: 7620/13200 x 2400/4160Y transformers KVA I SEC '•$ w/rAPS I $ w/0 TAPS $ Adder for CSP . 10 120/240 450 4 5 0 25 1201240 25 240/480 8 0 0 50 120/240 50 2401480 1275 1275 100 1201240 2050 2050 0 100 277 Page 12 116 368-595 BID PROPOSAL FORM - SCHEDULE III PAD -MOUNTED TRANSFORMERS Single Phase Paint Requirement: Equipment Green, Munsell 9GY 1.5/2.6 Voltage 7620 volt, 95 BIL transformers, 120/240 secondary, vhth taps: Rev. D Page 13 /16 368-595 BID PROPOSAL FORM - SCHEDULE IV PAD -MOUNTED TRANSFORMERS Three phase, loop feed except as noted Paint requirement: Desert tan, Munsell 10YR 6.0/3.0 Voltage: 7620 volt, 95 BIL transformers, with taps: KVA $,Minor Repair Sec Voite a $ Rewind Adder. Sec Volta a • , 208Y/120 480Y/277 208Y/120 48OY277 75 radial 2525 2525 3700 3700 75 150 2 300 3575 3575 7175 7175 Soo 750 1000 6 7 500 14500 1500 2000 1 1350 -.11350 2500 13650 13650 22725 22725 Rev. D Pape 14 /16 368-595 Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Rev. D BID PROPOSAL FORM - SCHEDULE V SUBMERSIBLE TRANSFORMERS (includes round tank and horizontal rectangular tank designs) Single Phase Paint Requirement: Light grey, ANSI No. 70, Munsell 50G TWA Voltage 7620 volt, 95 BIL transformers, 120/240 secondary: KVA $ Minor Re air $Rewind Adder 50 8 ]lM 75 100 *Price only valid provided the lids do not have to be cut off. Submersible Type Transformers with welded on lids can only be painted. Page 15 116 368-595 Rev. D BID PROPOSAL FORM - SCHEDULE %A Would your firm accept transformers in exchange for any labor expended prior to discovery of need to rewind if rewind option is not accepted by City? Yes X tM inspection fee if rewinding not approved Page 16 /16 368-595 Purchase Order Terms and Conditions 1. COMMERCIAL DETAILS. Invoice Address. To ensure prompt Payment mail Invoices in duplicate to: City of Fort Collins Accounting Division P.O. Box 580 Fort Collins, CO 80522 Tax exemptions. By statute the City of Fort Collins is exempt from slate and local taxes. Our Exemption Number is 98.04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins. Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. Freight Terns. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 60522, unless otherwise specified on this order. if permission is given to prepay freight and charge separately, the original freight bill must accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacturers have distributing points In various parts of the country, shipment is expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments are made from greater distance. Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work Is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold line City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT Immediately if you cannot make complete shipment to anive on your promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the avant of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable fordamages. However, the Seger shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond Its reasonable control and without its fault of negligence, such acts of God, acts of civil or military authorities, governmental priorities, fires, strikes, flood, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seger first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of rare and competence in accordance with accepted standards for work of a similar nature. The Seger agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may sugar or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal terms, Including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or all potions of the goods than not shipped, subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchaser shag not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made In favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is ordered. S. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby Incorporated herein by this reference. The Seller agrees to Indemnity and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or conveythis order, or any monies due or to become due hereunder without the prior writion consent of the other party. 10. TITLE. The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and Items furnished in performance of this agreement, free and clear of any and all lien, restrictions, reservations, security interest encumbrances and claims of others. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller In the event of a breach, the acceptance of or payment for goods hereunder orapproval of the design, shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the Purchaser to Insist upon strict performance hereof or any of Its rights or remedies as to any such goods, regardless of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchaser directs the Seller to correct nonconforming or defective goods by date to be agreed upon by the Purchaser and the Seller, and the Seiler thereafter indicates its Inability or unwillingness to comply, the Purchaser may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs associated with such work. The Seiler shall release the Purchaser and its contractors of anytierfrom all liability and claims of any nature resulting from the performance of such work. This release shall apply even in the event of fault of negligence of the Party released and shall extend to the directors, officers and employees of such parry. The Settees contractual obligations, including warranty, shall not be deemed to be reduced, in anyway, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright. the Sellershall indemnity and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shag Indemnity the Purchaser for any cost, expense or damage which It may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment. or any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or part is enjolned, the Seger Shall, at its own expense and at its option, either procure for the Purchaser the right to continue using will equipment or parts, replace the same with substantially equal but non-infdnging equipmem, ormodi fy It so it becomes non -infringing. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions of terms used or the Interpretation of the agreement and the rights of all parties hereunder shall be construed under and governed by the laws of the State of Colorado, USA. The following Additional Conditions applyonly in cases where the Seller is to perform work hereunder, including the services of Sellers Representative(s), on the premises of others. 17. SELLERS RESPONSIBILITY. The Sellershail carry on said work at Selleesown risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Settees final completion and acceptance, complete the work at Settees own expense and to the satisfaction of the Purchaser. When materials and equipment are furnished by others for installation or erection by the Seller, the Seiler shall receive, unload, store and handle same at the site and become responsible therefore as though such materials and/or equipment were being furnished by the Seiler under the order. 18. INSURANCE. The Seiler shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least $300,000 for my one person, $500.000 for any one accident and property damage limit per accident of $400,000. The Seller shall likewise require his contractors, it any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained unfit after the entire work Is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and Sit damage, loss or injury of any kind or nature whatsoever to persons or property caused byor resulting from the execution of the work provided for in this purchase order or in connection herewith. The Seger will indemnifyand hold harmless the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the part of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of the Purchaser, or said parties in or as a result of such suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, furnish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety Including, but without limitation, the Occupational Safety and Health Act of 1970 and all miss and regulations issued pursuant thereto. 9/90 Revised 11191 izzSOLOMOWCORPORAT-10WO ow4.o-,awumFrca'mu 2377 Leland Avenue www.solomoncorp.com Toll Free 800-234-2867 vowwrw tnmkmwisaua: Grand Junction, Co. 81505 Fax 785-655-2502 CITY OF FORT COLLINS 7245 Transformer Repair BID PROPOSAL 1. List of Testing Equipment Utilized by Solomon Corporation: Meg Ohm Insulation Resistance Tester (Biddle) Turns Ratio Tester (Biddle) Single and Three Phase Loss Test Equipment (Hypotonics & Solomon) for measuring no-load losses, excitation current, full -load losses, impedance, induced potential, and applied potential 2. Bid Requirements 2.1 Required Information 2.1.3 Paint & Prep Procedures are attached. 2.1.4 - References Southeast Colorado Power, LaJunta, CO Dave Malott @ 719-384-2556 Morgan County Rural Electric Association Randy Menking @ 970-867-5688 Garkane Energy Cole Twitchell @ 435-735-4288 Solomon Corporation is an authorized Cooper Power Systems and United Utility Supply repair shop. Approximate number of transformers repaired in; 2009 - 14,066 units 2010- 13,292 units 3.1. Warranty Recondition Repair 24 Months Rewind Repair 36 Months 3.4. Shipment A minimum of 15 transformers per pick up. 3.6.1. Quality Control —Work Order Tracking Each unit is given an IC# when received at Solomon Corporation and the IC# is tracked through the system (Syspro) from receiving to transportation for shipment. 3.62. Quality Control — Protected Processes • Electrical testing of transformers is completed at the end of assembly areas and is separated by interlocked expandable barriers to insure safe distances and security from assembly areas. • Small core and coil repairs are completed in the winding shops separated from heavy welding operations. This separation is achieved through barrier walls, engineering controls / separation of buildings. • Larger windings are completed in an air conditioned environment controlled facility. 3.6.3. Quality Control — Repair & Rewind Procedures are attached. 3.6.3.1. Solomon Corporation uses thermally upgraded B-Stage Epoxy Coated insulation paper. Solomon purchases our paper insulation in roll form. 3.6.3.2. The core and coil assembly is placed in the oven and baked at 250' F. 3.6.3.3. Units are baked for a minimum of 12 hours to insure proper bonding. 3.6.3.4. Solomon Corporation fills the transformers from the top while the lid is off the unit. We do not vacuum fill our distribution transformers. 3.6.4. Leak Testing • Depending on the unit type negative pressure achieved prior to introduction of nitrogen. • Units are pressurized and monitored by regulator for possible leaks. • Soaps or other agents are then utilized for visual inspection as needed. • Refer to Solomon Corporation quality assurance guide attached. 3.6.5. Procedure for prevention of cross -contamination between pcb and non-pcb oil. • PCB contaminated equipment are not repaired at this facility. • PCB contaminated equipment are designated as disposal only. • PCB oil is not stored at the assembly facilities. • All incoming equipment (Repair or Recycle) is initially received at our Commercial Storage facility. Labs verified and oil pumped and segregated prior to transfer to a repair facility. • Reference Kansas Audit Package attached. • Reference receiving procedures attached. 3.6.6 Environmental Audit e All current audits referenced in Kansas Audit Package attached. 4431 nOMON RATIONZ17 Powerful Transformer Solutions Emhh.n . 1971 785-655-2191 103 West Main Street FAX 785-655-2502 Solomon, Kansas 67480 w .solomoncorp.com Toll Free 800-234-2867 Paint & Prep Procedures 1. The exterior of the transformer and interior of the cabinet are thoroughly cleaned by steaming or washing with a combination of soap and water or solvents. 2. After it is determined the tank is clean of all dirt, grease, oil or other contaminants the gauges, bushings, ground pads and other accessories are masked off. 3. The exterior of the entire unit and cabinet interior are them sanded or sandblasted if necessary to remove all rust, old paint runs or peeling paint. 4. Prior to applying the primer the unit is thoroughly wiped down to remove all dust particles resulting from the sanding. The transformer is then inspected to make certain it is clean and all imperfections have been removed. 5. The entire unit is then primed with one MIL thickness of primer to cover all bare metal. 6. The unit is then painted with a top coat of ANSI Munsell green paint . A thickness of 2 MIL top coat is applied to the entire transformer. The transformer is required to have a minimum 3 MIL total thickness. 7. The transformer is air dried until the paint has dried and cured. All masking tape used in the paint preparation is then removed. 8. Undercoating is applied to the bottom of the tank and three inches up the sides of the tank and cabinet. 9. All necessary stenciling, decals and nameplates are then applied in the appropriate places. 10. The transformer is then inspected for missed areas, paint runs and overspray. �� i DSO OMOHORPO ; A T ONQ Powerful Transformer Solutions Esu�sneJ t97t 103 West Main Street 785-655-2191 Solomon, Kansas 67480 www.solomoncorp.com FAX 785-655-2502 DISTRIBUTION TRANSFORMER RECONDITIONING PROCEDURES Solomon Corporation transformers are reconditioned to meet the highest quality standards. Our testing standards meet or exceed the standards of the American National Standards Institute (ANSI) as well as those of new manufacturers. The reconditioning process begins by determining the current condition of the transformer. Two preliminary tests are run on the unit, Turn Ratio Test and Megohm Test. The first test checks the ratio of primary to secondary turns and polarity. The Megohm Test gives an indication of the quality of insulation as well as the presence of moisture in the coil. If the results of these tests and the initial visual internal inspection are deemed satisfactory, the recondition process begins. The process starts by removing any remaining transformer fluid. A visual inspection is then completed to insure that the core and coil assembly is intact, all components are in good working order and all clearances to ground are up to specifications. All bushings and external switches are removed and closely inspected for damage (cracks, chips, carbon, etc.). Any components found to be defective will be, whenever possible, replaced with original manufacturers' components. If replacement parts are not available from the original manufacturers, we utilize components manufactured by the RTE Corporation of Pewaukee, Wisconsin and Warco, Inc. of Marthasville, Missouri. If needed, the core & coil assembly is untanked and placed in a drying oven for 8-12 hours to remove all moisture. To insure proper sealing of the transformers new gaskets and o-rings are used in the reassembly process. New pressure relief valves are added to the transformer to insure proper venting. Prior to refilling the transformer, the core and coil assembly is flushed and cleaned. The flush fluid is then removed and the unit is filled to the proper level. Leak tests are performed following lid placement and then the unit proceeds to the test area. Technicians perform the following tests on the transformer prior to releasing it to the prep and paint area. * TTR * Meg Ohm * Excitation * No Load Loss * Full Load Loss * Impedance * Applied Potential * Induced Potential After successfully passing the required tests the transformer is then released to our prep and paint area. The first step in this process is sanding and cleaning the tank. The tank is then primed and painted with acrylic enamel to a minimum of 3 MIL thickness. All required labels, decals and nameplates are then attached to the transformer. The transformer is inspected to ensure the work completed matches the work order and that there are no external manufacturing defects. Recondition Procedures Rich Schneider 9/10/09 TABLE OF CONTENTS Invitation to Bid 2 pages Bid Sheet 1 page Supplemental Instructions 1 page Specification 368-595 16 pages Terms and Conditions 2 pages DSO LOMONCORPORATION' Powerful Translormer Solutions Esutt 5tXY11971 103 West Main Street 785-655-2191 Solomon, Kansas 67480 %vwi.solomoncorp.com FAX 785-655-2502 REMANUFACTURING PROCEDURES Solomon Corporation transformers are designed and built to meet the highest quality standards. Our testing standards meet or exceed the standards of the American National Standards Institute (ANSI) as well as those of new manufacturers. The remanufacturing process starts with the removal of the core and coil assembly from the tank. The core steel is dismantled and the old coil is discarded. The core steel is cleaned and inspected for damage caused by electrical stresses or general poor quality. If determined to be of good quality, the design process begins. The design process is initiated by careful measurement of the existing core steel. Based on these measurements and loss criteria of the customer, a computer generated coil design is created. This design is specific to the individual transformer based on voltage and KVA rating, keeping in mind the original manufacturers specifications. A new coil is then wound to the specific design criteria. The winding process utilizes the highest quality materials. We use new Essex copper magnet wire with a heavy Formvar (105' C) coating. We selected the heavy Formvar coating over the lighter filmed wire because of the superior turn -to -turn short circuit capability. Essex heavy Formvar wire is manufactured in Fort Wayne, Indiana exclusively for the transformer industry. During the bake out process, the epoxy bonds the wire to the paper further increasing the short circuit strength of each coil. Following the winding process, the core steel is assembled around the new coil. The core and coil assembly is then placed in our oven and baked at 250' F for a minimum of 12 hours to insure proper bonding. The core and coil assembly is then removed from the oven hot and placed directly into the transformer tank. The tank is then filled with oil to eliminate absorption of moisture from the atmosphere as it cools. Only new PCB -Free (0 ppm) oil is used in transformers rebuilt by Solomon Corporation. All oil must pass a 32 KV dielectric test prior to use. Transformers in voltage classes above 15 KV will be filled under vacuum. During the rebuilding process any components (bushings, switches, etc.) found to be defective will be, whenever possible, replaced with original manufacturers' components. If replacement components are not available from the original manufacturers, we will utilize components manufactured by the RTE Corporation of Pewaukee, Wisconsin and Warco, Inc. of Marthasville, Missouri. To insure proper sealing of the transformers, new Nitril Buna N-70 gaskets are used in the reassembly process. New pressure relief valves are added to the transformers, which are manufactured by Qualitrol Corporation of Fairport, New York. Prior to electrical testing, the unit will be leak tested. Solomon Corporation Quality Assurance Painting Customer: 0 Sales Person: 0 Unit #: 0 Sale: Re air: KVA:0 Recondition: I Rewind: Pri. Voltage: 0 Serial Number: 0 Sec. Voltage: 0 I.C. #: 0 Make: 0 Painting Prep Initial Date Sandblasted tank if required or requested (If blasted, primered immediately.) Look over unit for leaks Contact Controls to ensure that all excess brackets are removed and if any brackets need to be added Final tank prep to paint Wash Sand Bondo All gauges, bushings, etc. masked off for painting as required: Look over unit for leaks Unit inspected before paint by Lead/ Supervisor: Date: Painting Initial Date Look over unit for leaks Apply rust preventor on all welds All bare metal has received primer before painting if required: Applies minimal of 4 coat of paint Lift unit and paint bottom of radiators, bottom edge of tank and anything thing that you can't paint otherwise Ensure that unit is undercoated as needed Final inspection of paint prior to leaving paint booth. Unit inspected before stencil by Lead/ Supervisor: Date: Stenciling Initial Date Match the job to the unit Inspect unit Paint errors Leaks Prep Mil thickness Removed all masking tape from unit, Paint pg 1 of 2 Apply all stencils Initial Date Primary Secondary Diamond KVA Tap Changer Dual Voltage Delta -Wye Enviromental Any Special labels All identifying tags have been installed and checked: Install flag on explosion relief Re -installed any parts removed for paint Ensure that all parts are acconted for,pained and ready to ship according to the special instruction and the parts location list. Check the oil level Main LTC Check pressure Main Pressure LTC Pressure Ultra violet protectant applied to nameplate: Unit is now complete and ready for final Q.C. inspection: Comments: Completed by: Date: Supervisor: Date: Paint pg 1 of 2 Final Prep For Shipment Customer: Enter Data Sales Person: 0 Unit #: 0 Sale: Re air: KVA:0 Recondition: Rewind: Pri. Voltage: 0 Serial Number: 0 Sec. Voltage: 0 I.C. #: 0 Make: 0 Unit's weight checked Initial Date Match job number and IC number to unit Reviewed pages 1,2 and 3 Perform tests Initial Date Exciting test Doble test TTR test Meg test Resistance test Hypot No Load 400 hurtz Full Load Received final test approval before proceeding with final prep: Final Prep Initial Date Pull oil sample and or DGA out of bottom drain valve Reviewed receiving report & pictures for shipping information: Unit ships with: Oil Dry Air Checked to see if bushings and sudden pressure relay are to be removed: Removed required bushings, checked condition of gasket (replaced if damaged) and tied bushing lead to ship plate: Bushing ship plates bolted down, and bushings installed into existing or new ship crates, along with gaskets, caps and pins: Repressure to 3 psi Fill out Parts Location sheet Parts Location sheet given to supervisor to send out If Unit Ships with no Oil Oil removed Pressured unit to 3 psi Check for leaks Inspection team notified for final inspection: Test Page 1 of 3 Located & identified all parts & accessories that ship with unit by using the following list: Customer Job Number Qty Emolovee Size whrs pallett unit HV Bushings gaskets caps pins bolts nuts washers lock washers External connectors LV Bushin s gaskets caps pins bolts nuts washers lock washers External connectors PrimaryArrestor bolts nuts washers lock washers Secondary Arrestor bolts nuts washers lock washers Primary Arrestor Bracket bolts nuts washers lock washers Seconda Arrestorbracket bolts nuts washers lock washers Fins bolts nuts washers lock washers Fin Braces bolts nuts washers lock washers Check Flapper Valves LTC Free Breather Caps Bolts screw into ground plate Buss work Fans Number of palletts Number of box's marked 4 sides Banded Test Page 2 of 3 now All accessories that require painting have been sent to Paint Shop Main unit has been moved to Paint Shop: Pallet(s) moved to warehouse Copy of Parts location sheet attached to pallet Completed by: Date: Supervisor: Date: Page 3 of 3 USOLOMORtORPORATION 00 Powerful Transformer Solutions Estahllshed 1971 785-655-2191 103 West Main Street FAX 785-655-2502 Solomon, Kansas 67480 www.solomoncorp.com Toll Free 800-234-2867 Facility Audit Package Solomon, Kansas Contact: Mike Dahl Title: Corporate EH&S Manager Telephone: 1-800-234-2867, Ext 191 Revised: May 16, 2011 Solomon Corporation Faculty Audit Package — Solomon, KS Page 2 of 20 Mission Statement We create customized solutions for the electrical distribution industry. Our growth and success demand a commitment to provide our customers with flexibility, a wide range of products, and unmatched technical service. An Overview of Solomon Corporation Today Solomon Corporation in Solomon, Kansas, is a premier distribution electrical transformer company that conducts business with utility companies nationwide. These customers include municipalities, rural electric cooperatives and investor -owned utilities, as well as industrial users. Solomon Corporation has contracts with some of the largest utilities in the nation including TXU, Xcel Energy, Nevada Power, Oklahoma Gas and Electric, and Consumers Energy. Products include transformers (polemount, padmount and substation), voltage regulators and oil circuit reclosers. Other services provided by Solomon Corporation are performed by field service crews, expanding the company's capabilities within the industry. These crews provide customer site testing, maintenance and repair of electrical equipment as well as dismantling and reclamation of oversized transformers, some individually weighing as much as one million pounds. The Beginning Three partners went into the business of repairing and selling electrical transformers. They were seeking a central United States location and began to canvass the Midwest, particularly Kansas, for a small town in which they could start their shop. The proximity of I-70 for transportation and the broad customer base offered by many rural electric cooperatives and municipalities in Kansas and neighboring states supported the choice of Solomon. On April 1, 1971, Solomon Electric Supply began operations with six employees. Growing Years Within three years, the company's employment had risen to 30 people. For a few years the company struggled while it sought to create a market niche with a high quality transformer product. The early 1980s brought a new focus on quality products and exceptional customer service, the building blocks of today's Solomon Corporation. In 1987, the company found its mark and began to achieve considerable growth in sales. Annual sales reached $3.4 million with 60 employees. This time period also showed a substantial growth in facilities at Solomon. Buildings were upgraded and new facilities added. Solomon Corporation Faculty Audit Package — Solomon, KS Page 3 of 20 Growth in the 90s 1991 saw the opening of a new, state-of-the-art transformer reclamation facility in Solomon. This 31,600 square feet facility alone is over five times the size of the original Solomon Electric building. Efficiencies have been achieved through streamlined production capabilities and innovative process development. Today, in addition to sales of remanufactured units, transformer reclamation (the recovery of metals from salvage transformers) also provides significant revenues to the company. Metals recovered include copper, aluminum, steel and brass. The early 1990s also brought three major building projects to the manufacturing facilities. As a result, this increased the quantity of the units manufactured and expanded our capacity to produce power class substation -type transformers. A branch facility in Decatur, Tennessee began operation in January 1996. This was initially developed to funnel product to the Kansas location to insure continued growth and maintain a competitive edge in a freight intensive business. Based on customer demand, this facility has expanded and currently provides transformer, regulators and reclosers sales and service as well as reclamation services. New Ownership / Continued Growth In November of 2000, Solomon Corporation's primary founder sold controlling interest in the company to his five adult children. All five are actively engaged in the management and operations of the company. Under the new ownership team Solomon Corporation has continued to grow and improve. In January, 2005 Solomon Corporation purchased Western States recloser repair in Grand Junction, Colorado. This facility focuses on oil circuit recloser and voltage regulator sales and servicing. In 2007, Solomon Corporation formed an alliance with the Texas Electric Cooperatives for the operation of its repair and reclamation facility in Georgetown, Texas. Today Solomon Corporation employs over 430 people at four locations and has annualized sales of over $100 million. Solomon Corporation Faculty Audit Package — Solomon, KS Page 4 of 20 Company Information Corporate Office: 103 W Main Transformer Repair & Remanufacturing PO Box 245 Operations began April 1971 Solomon KS 67480 75, 000 sq ft Phone: 785-655-2191 Fax:785-655-2502 Reclamation: 302 W 71h Street Facility constructed September 1991 Solomon KS 67480 39,000 sq ft Phone:785-655-2191 Fax:785-655-2502 EPA ID No. KSO 002 431 880 PCB Commercial 302 W 71h Street Facility constructed January 2008 Storage Facility: Solomon, KS 67480 23,735 sq ft Phone: 785-655-2191 Fax: 785-655-2502 EPA ID No. KSO 002 431 880 Permit Renewable: 08/21/2012 Branch Location: Hwy 58 South Transformer Repair PO Box 1009 OCR & Regulator Repair Decatur TN 37322 Reclamation Phone: 423-334-2666 24,000 sq ft Fax:423-334-2662 EPA ID No. TNO 001 577 485 Branch Location: 2377 Leland Avenue OCR and Regulator Repair Grand Junction, CO 81505 7, 000 sq ft Phone:970-241-0721 Fax: 970-243-2902 Branch Location: 100 Cooperative Way Transformer Repair Georgetown, TX 79626 Reclamation Phone: 877-869-8610 100, 000 sq ft Fax:512-763-3360 KS Taxpayer No. 18-0689 Dunn & Bradstreet No. 05-475-7646 Federal ID No. 48-0777539 FIRM NAME:_Solomnn_Corporaton_ CITY OF FORT COLLINS BID PROPOSAL BID NO.7245 Transformer Repair BID DATE: 3:00 p.m. (Our clock) June 14, 2011 We hereby enter our bid for the City of Fort Collins' requirements for TRANSFORMER REPAIR for one calendar year (July 1, 2011 to June 30, 2012 with an option by the City of Fort Collins to renew up to four additional years) per the bid invitation and any referenced specifications: Specification No: 368-595, (consisting of 13 pages). Bid Proposal Form consists of: Schedule I -A Schedule I-B Schedule II -A Schedule II-B Schedule III Schedule IV Schedule V Schedule VI These Bid Proposal schedules are included as Page 9 through 16 of Specification 368-595, Rev. D and shall be returned with this page of the bid proposal. In addition, your bid shall include: 1) Include a list of testing equipment utilized by your firm. 2) All items requested in paragraph 2.1 of Specification 368-595, Rev. D. Clarification: Please include the approximate number of transformers your firm repaired in 2009 - 14,066 2010- 13,292 3) 3.4 shipment. If this requirement is not possible, please state current response and delivery for non -emergency repair on all units. 2 - 4 weeks PLEASE BE SURE THAT YOU HAVE INCLUDED ALL ATTACHMENTS REQUIRED WITH THIS BID PROPOSAL. Solomon Corporation Faculty Audit Package — Solomon, KS Page 5 of 20 NAICS Code: 335311 —Manufacturing Facility NAICS Code: 423930 — Recyclable Material Wholesalers (Reclamation) Regulatory Contacts US EPA Region VII 901 N 5`� Street Kansas City KS 66101 Mazzie Talley, Branch Lead 913-551-7395 Permits Kansas Dept of Health & Environment (KDHE) 2501 Market Place Salina KS 67401 Jennifer Nichols, District Administrator 785-827-9639 Toxic Substances Control Act (TSCA) Polychlorinated Biphenyls (PCB) Commercial Storage Facility Class 1I KDHE Air Source Operating Permit No. 0410020 Industrial Activity Stormwater Permit — Manufacturing Facility KS Permit No. G-S039-0001 Federal Permit No. KSR000348 Industrial Activity Stormwater Permit — Reclamation Facility KS Permit No. G-S039-0002 Federal Permit No. KSR000349 Financial Bonding Company: Sunflower Insurance Group 217 S Santa Fe Avenue Salina KS 67401 785-825-0286 Bank Reference: Sunflower Bank Solomon State Bank 2070 S. Ohio St. 126 West Main Salina KS 67401 Solomon KS 67480 785-827-5564 785-655-2941 Credit Reference: Warco Robson Oil Route 2 PO Box C Marthasville MO 63357 Abilene KS 67410 314-433-2212 785-263-2503 Solomon Corporation Faculty Audit Package — Solomon, KS Page 6 of 19 Powerful TrahSfOrhlOr SOIUflOnS Established 1971 �'�"�"�"^^-rvrvw.rdomoncory.rom Insurance Coverage Type of Insurance Carrier Policy number Limit ESPiration connnenial General $2,000,000 General Aggregate omit 5/l/2012 Liability& cham, Specialty $2.000,000 Products Completed Operations Aggregate Limit Pollution legal Liability Insurance Company $1,000,000 Each Occurrence Limit IM02270 $1,000,000 Personal & Advertising Nlury Limit $1,000,000 Pollution Legal Liability Limit $1,000,000 Additional Pollution Legal Liability limit $300,000 Damage to Rented Premises Limit $25,000 Mediral Expense Limit Travelers Property Automobile Liability casualty Laurance of America Workers Compensation hrich American ❑nsurance Company Umbrella Liability Chants Specialty Insurance company 5/1/2012 V-810-5172M673-M.-10(ADS &n) $1,000,000 Combined Single Limit $1.000,000 E.L. Each Accident 5/1/2012 WC6540083-01 $1,000,000 E.L. Each Disease - Each Employee $1,000,000 E.L. Disease- Policy Limit IM03417 $15,000,000 Each Occurrence limit 5/1/2012 $15,000,000 Aggregate Limit rrs ustimz wLmfx prenry Solomon Corporation Faculty Audit Package — Solomon, KS Page 7 of 20 List of Active Disposal Facility Customers Xcel Energy/PSC We Energies 9500 Interstate 76 231 W. Michigan St. Henderson, CO 80640 Milwaukee, WI 53203 303-628-2874 414-221-4884 Rebecca Dettmering Rob Hubert Xcel Energy/NSP Consumers Energy 8701 Monticello Lane 1315 Wright Ave. Maple Grove, MN 55369 Alma, MI 48801 763-493-1868 989-466-4228 Pete O'Keefe Bob Rombach Sierra Pacific Power Co. OnCor 11 Ohm Place 2471 S. Dallas Avenue Reno, NV 89502 Lancaster, TX 75146 775-834-7660 972-218-4065 Todd Brackett Rod Kinard Salt River Project Omaha Public Power Mail Station KYS102 444 S. 161h St. Mall Phoenix, AZ 85072-8754 Omaha, NE 68102 602-236-8754 402-636-2304 Kelly D. May Richard Varner Solomon Corporation Faculty Audit Package — Solomon, KS Page 8 of 20 Environmental Setting Solomon Corporation is located in an industrially zoned, 23 acre site on 7`h street in Solomon, Kansas. The acreage dedicated to transformer reclamation is 5 acres. The previous use of the property was strictly agricultural. To the North and West of the property is agricultural. A commercial business is to the East which consists of a propane gas distributor. A residential area is located to the South of the property. About 1,075 people live within a one mile radius and 1,175 within a three mile radius. The nearest public facility is the school which is a one-half of a mile away. Solomon's reclamation facility is not in the 100-year flood plain. The nearest waterway, the Solomon River, is approximately one mile from the facility. The nearest lake is Milford Reservoir located 45 miles away. The average annual rainfall is 27 inches. City drinking water comes from five ground water wells; the closest one is approximately '/4 mile from the facility. The water table is approximately 60 feet. Laboratory The goal of Solomon Corporation Laboratory is to produce data of the highest quality for compliance with 40 CFR Part 761. The laboratory has a policy to ensure its personnel are free from any commercial, financial and other undue pressures which might affect the quality of work. The laboratory has a Quality Assurance Plan and Standard Operating Procedures in place to ensure laboratory personnel follow standards. The Kansas Department of Health and Environment has issued NELAP accreditation Certificate No. E-10345 for EPA Method 8082: PCB-1016; PCB-1242; PCB-1254; PCB-1260. Solomon Corporation Faculty Audit Package — Solomon, KS Page 9 of 20 Site Security Measures Facility Operations Security is provided by a 6-foot chain -link fence topped with barbed wire which runs along the facility's boundaries. Routes of entry to the facility are secured by doors and gates. Entry to the processing areas is through the central office area. The gates accessing the parking area are locked at the end of each work shift and remain locked throughout the night until normal work starts the next business day. In addition, all exterior doors are locked when the facility is not in operation. Keys are issued to authorized personnel only. Visitors, contractors, sales persons, etc. entering the facility must be accompanied by an authorized member of the management staff. During business hours, access to visitors and drivers is provided through the main office area only. Materials Storage Due to the above -mentioned security precautions, the threat of vandalism is minimized. Access to facility storage and handling areas, as well as the equipment and storage devices found in those areas, is restricted to authorized personnel only. All piping is routed overhead throughout the building. Storage areas and oil tanks are all above ground and are located within the building itself. Solomon Corporation Faculty Audit Package — Solomon, KS Page 10 of 20 Waste Acceptance Can we l PCB -Contaminated (Drained) PCB -Contaminated Full 10,000 lbs.. YES, if less than Untested Units YES, if 1„less. than ,.. , Clean-up Debris ®� i Drummed Oil ®� , .. CapacitorsPCB ®� .. • �® ppin RCRA Wastes (solvents, pa int Asbestos -bearing INEN 100 INS Batteries Automotive Wastes (motor oil , etc) WOMEN 1001 Freon -filled Equipment 0 *If unit weighs more than 10,000 Ibs, we have other options, like sampling onsne, or pumping on site. rtease contact tsnvironmemai wept. for options. Solomon Corporation Faculty Audit Package'— Solomon, KS Page I 1 of 20 PCB Commercial Storage Facility Operational Process Description The facility is designed to receive electrical equipment, primarily transformers that contain varying concentrations of PCBs. PCB transformers and equipment are segregated and prepared for shipment to appropriate disposal companies. Non -PCB and drained PCB contaminated equipment are processed through the reclamation facility. Equipment arrives at the facility on trucks. The trucks are unloaded within the covered unloading area, utilizing overhead cranes to lift the equipment from the truck bed onto conveyors. The conveyors move the equipment into the containment area of the facility. All waste management activities, including sampling, draining, and regulated material storage take place within the curbed, sealed containment area. Access to the containment area is limited to authorized personnel only. Personnel working within the containment area wear safety apparel appropriate to the activities being performed. The equipment is received and verified with the shipping documentation. Any discrepancies are noted and addressed at this time. Each unit is assigned a unique Inventory Control (IC) Number. All pertinent unit information is recorded and later entered into the database to be maintained as a part of the facility records. If the equipment needs to be tested for PCBs a tag is placed on the unit that identifies it as untested. It is then moved to the PCB testing area for sampling. The units are then sampled and analytical performed by the PCB testing laboratory. Upon receipt of the analytical results, the unit is re -tagged and moved in accordance with its classification. If the unit has been tested for PCBs prior to arrival, it is tagged and moved to an area of the facility appropriate to its classification. Equipment classified as Non -PCB (less than 50 ppm), is moved to the Non -PCB conveyor. Any units containing oil are drained. The oil is pumped into bulk storage tanks designated as Non-PCBJIuid located within the Oil Storage Berm. Once the units are drained they are evaluated as to their potential to be rebuilt unless disposal only is specified by the customer. Units determined to be rebuild candidates move to the rebuild inventory trailer. The remaining Non -PCB units move to the Reclamation facility via conveyor. Equipment classified as PCB -Contaminated (50 to 499 ppm), are tagged as PCB- Contaminated and are moved to the PCB holding area. Each unit is weighed. The generator name, storage date, weight and ppm is recorded on each unit. Units containing oil are drained. The oil is pumped into bulk storage tanks designated as PCBJI uid - 50 to 499 ppm, located within the Oil Storage Berm. The quantity of oil removed from each unit is recorded on the tank log. Once these units are drained, they are moved to the Reclamation facility 50 to 499 high -part processing line via conveyor. Solomon Corporation Faculty Audit Package — Solomon, KS Page 12 of 20 After the contaminated drained units have been moved to the Reclamation facility and placed on the high -part processing line, they are rinsed three times with an oil volume that is a minimum of 10% of the unit's total volume. The first of the three rinses consists of the unit being filled to a point above the normal operating oil level of the unit. A hole is punched in the bottom of the unit allowing the oil to drain. The unit is then rinsed two more times with a volume of oil that is at least 10% of the total volume of that unit. Sufficient time is allowed between rinses for the oil to drain from the unit. Every 15'h unit to be processed on the high part line has two quality control parameters performed. An aliquot of the rinse oil is taken for analysis by Gas Chromatography (GC) to determine the PCB level. If the result is greater than 25 ppm, the tank is pumped and filled with fresh rinse oil. A wipe test is performed to confirm that the decontamination procedure is properly functioning. The 151h unit has the wipe sample taken after the unit has been rinsed and allowed to drain. The sample is taken below the normal operating oil level. After each of the above procedures is performed the appropriate log is filled out. The logbook is checked weekly by the Environmental Department. Equipment classified as PCB (500 ppm and greater), is tagged as PCB and then moved to the PCB holding area. The unit is weighed. The generator name, storage date, weight and ppm is recorded on the unit. All PCB units are held in the PCB holding area pending shipment to a TSCA-approved disposal facility. Waste other than oil filled electrical equipment (capacitors, drummed debris) is tracked through the same receiving, sampling and documentation processes described above. Pertinent information regarding all equipment and material testing over 50 ppm is recorded for annual document preparation. Sampling: If there is a discrepancy between the unit and the customer provided lab results, the unit will be isolated and Solomon personnel will extract an oil sample from the unit to verify the original analysis. Discrepancies are determined by looking for inconsistent information: • Lab report does not correspond to what is written on the unit • Lab report does not correspond to labeling of unit • Lab report does not correspond to nameplate information • There are two different type of PCB labels on the unit • Customer says it is nameplated NonPCB, but doesn't qualify under Solomon Corp policy • Oil has an "off' smell indicating oil is not mineral oil The samples will be analyzed by individual Gas Chromatography (GC) performed by Solomon Corporation Laboratory utilizing EPA approved methods for analysis of PCBs. Solomon Corporation Faculty Audit Package - Solomon, KS Page 13 of 20 NonConforming Material: Any equipment received into the facility that does not or is suspected of not conforming to the material requirements will be immediately isolated, properly labeled and marked, then reported to the Environmental Administrator's office for notification of the original generator. The unit will be stored in the PCB Storage Area for disposal pending shipment to an EPA approved disposal facility. Reclamation Process Description Disassembly Process (0-49 ppm PCB) Distribution: After the draining process is complete, the transformer is moved by conveyor to the untanking area. Within the untanking area all components are removed from the transformer tank including the core and coil assembly. The components are forwarded via storage bins to the bushing processing area. The bushings are crushed. The metals are recovered for shipment to smelters and the porcelain is sent to an approved landfill. The core and coil assembly is forwarded via overhead hoist to the teardown area. The transformer tanks are then dusted with absorbent material and the nameplate is removed. The tanks are crushed and loaded for shipment to smelters. Once at the teardown area the core and coil assembly will be dismantled, separating the coil windings and insulation from the core steel. The core steel will then be loaded for shipment to smelters. The coil wire and insulation will be moved to the separation area. Substations: Substation transformers, due to their size, are placed in the substation untanking pit for the untanking procedure. This allows for better access when removing the lid and insulators, particularly on taller units. The unit is prepared for untanking by removal of the lid and insulators, disconnection of all switches and removal of the mechanisms attaching the core and coil assembly to the tank. The core and coil assembly is lifted from the tank by means of the 50-ton overhead crane and placed in a steel containment pan for further disassembly. Any residual fluid is removed. The tank is dusted with absorbent material and moved to the tank cutting area for cutting to size for shipment to smelters. The disassembly process continues with further disassembly of the core and coil assembly by removal of the coils and insulation from the core steel. The top portion of the core steel is removed manually, and then the coils are pulled off the steel legs utilizing the overhead crane. The coils and insulation are then moved to the separation area and the core steel is loaded for shipment to smelters. Solomon Corporation Faculty Audit Package — Solomon, KS Page 14 of 20 Disassembly Process (50-499 ppm PCB) The disassembly process is the same as for 50-499 ppm units with these additional steps: 1) The distribution untanking takes place on a dedicated untanking line. 2) Prior to leaving the untanking area, the non -porous surfaces are decontaminated in accordance with 40 CFR 761.79. This process involves triple rinsing with mineral oil. Each rinse will use a volume equal to approximately 10 percent of the tank capacity. 3) The residual PCBs from the core and coil assembly and the other porous components will be disposed in a scrap metal recovery oven in accordance with 40 CFR 761.72. Separation The coil wire, comprised of either copper or aluminum, is separated from the paper insulation by one of two methods. The coils and insulation will be separated mechanically utilizing a process called granulation. In this process the coils are fed into a Triple/S Dynamics Cable Recycling Plant; this system performs the separation process by grinding the coils into granules and passing the granules through a series of air separators yielding clean copper. (The 50 to 499 ppm core/coil assemblies will be baked in the scrap metal recovery oven prior to granulation.) In instances where mechanical separation is not feasible, the coil and insulation will be burned in the scrap metal recovery oven. This process bums the paper off the coil wire. The scrap metal recovery oven is operated under a permit issued by Kansas Department of Health and Environment. In both cases the recovered copper and/or aluminum are shipped to smelters. Waste Streams Description Vendor Disposition 41 Copper PMX - Cedar Rapids, IA Smelted Samuels Recycling — Madison, WI Metal Exchange — St. Louis, MO Premier Metals — Solon, OH Bush Wellman — Elmore, OH Kobe Copper — Pine Hall, NC 42 Copper Metal Exchange — St. Louis, MO Smelted Manitoba Corporation — Lancaster, NY Aluminum Metal Exchange — St. Louis, MO Smelted Premier Metals — Solon, OH Bodner Metals — Houston, TX BID NO. 7245 Transformer Repair SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date. Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on proposal and not entered as separate pricing. Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure, and not entered as separate pricing. The City reserves the right to accept or reject any and all quotes. Any questions or inquiries regarding this bid should be directed to: Opal F. Dick, CPPO, Senior Buyer (970) 221-6778 elf--, ,.ana f-/ Kevin Sweatland - Territory Manager SIGNATURE AND TITLE TYPED OR PRINTED NAME AND TITLE Solomon Corporation 800-234-2867/785-655-2502 COMPANY NAME (AREA CODE) TELEPHONE NUMBER/FAX NUMBER 103 W. Main, Po Box 245, Solomon, KS 67480 6/10/11 ADDRESS: STREET, CITY, STATE, ZIP DATE ksweatland@solomoncorp.com E-MAIL Solomon Corporation Faculty Audit Package — Solomon, KS Page 15 of 20 Brass Maher International — Barnaby BC Canada Smelted Green Bay Inc. — Walnut, CA AA Resources — Vancouver, BC, Canada Aicon — Vancouver, BC, Canada Mild Steel Glickman Recycling LLC — Wichita, KS Smelted Silicone Steel Cast Iron Bushing Porcelain N.R. Hamm Landfill Class "D" Landfill Paper Fluff PO Box 17 Ash Perry, KS 66073 KDHE Permit No. 394 Industrial Solid Waste Disposal Authorization <50 ppm Oil Environmental Management of KC, Inc. Chemical Detoxification Kansas City, KS 66111 EPA ID No.KSR 000 007 229 Hydrodec North America, LLC 2021 Steinway Blvd SE Canton, OH 44707 G&G Partners 306 Greeb Oaks Drive League City, 50 - 499 ppm Solomon Corporation Scrap Metal Oven Carcasses Source Permit No. 0410020 > 49 ppm Oil Clean Harbors (PPM) LLC Debris >49 ppm Rt 3, Box 65 Coffeyville, KS 67337 EPA ID No.KSD 981 506 025 Veolia ES — Technical Solutions LLC 5736 W Jefferson Street Phoenix, AZ 85043 EPA ID No. AZ0000337360 Capacitors US Ecology Bushings PO Box 578 Beatty, NV 89003 EPA ID No. NVT 330 010 000 Energy Recovery Incineration Decontamination Chemical Detoxification Incineration Chemical Detoxification Incineration TSCA Landfill Solomon Corporation Faculty Audit Package — Solomon, KS Page 16 of 20 Field Service Solomon Corporation has performed field service work on thousands of transformers without incident. We would welcome the opportunity to have you discuss your specific requirements prior to any decision you make concerning our capabilities for meeting your needs. In large measure, the specific answer would be dictated by the size and the contamination level of the equipment. In general, our preferred method of operation would be to do as much of the work as possible in our facility to limit the possibility of spill or exposure incidents at the customer's site. Where work must be done at the customer's site to allow for rigging and removal of equipment or to facilitate transportation of materials, any field dismantling is performed in accordance with the customer's specifications. Transportation Solomon Corporation maintains complete capabilities for transportation of electrical equipment. Generally, the most convenient means of addressing our transporter and delivery requirements is to utilize our own fleet. Scheduling requirements are relatively flexible compared to much of the industry. These vary by type of service required and may be obtained through your normal Solomon contact. Transporter Permits EPA ID No. KSD 054 757 646 US DOT ID No. 072332 US DOT Hazardous Material Certificate of Registration No. 052311 556 040T (Expires 06/30/2012) Registration Expiration State Number Date California 3663 08/31/2011 Colorado HMP-03159 10/25/2011 Illinois UPW-0072332-OH O1/01/2012 Michigan UPW-0072332-OH O1/01/2012 Missouri IDG-18013000 07/23/2011 Nevada UPW-0072332-OH O1/01/2012 Ohio UPW-0072332-OH O1/01/2012 Solomon Corporation Faculty Audit Package — Solomon, KS Page 17 of 20 Oklahoma UPW-0072332-OH 01/01/2012 West Virginia UPW-0072332-OH O1/O1/2012 SPCC Plan Solomon Corporation has a Spill Prevention Control and Countermeasures Plan in place in accordance with 40 CFR 112. This Plan is intended to prevent pollution caused by the discharge of mineral oil with and without low concentrations of PCBs. This Plan is intended to be an integral environmental document in conjunction with Solomon Corporation's environmental compliance practices and procedures. This Plan has been developed from data, information and drawings provided by Solomon facility personnel. A complete facility survey was performed to identify spill potential at oil storage and unloading facilities, loading docks, maintenance areas and other remaining areas, which have spill potential. The entire Plan is available for review at Solomon Corporation corporate office. EPA Inspections July 27, 2010 Marc Matthews of the US EPA Region VIl conducted a routine PCB inspection of the PCB Commercial Storage and Reclamation Facility. No violations of the PCB Final Rule, 40 C.F.R. Part 761 were noted during the inspection. February 24, 2009 Martha A. Talley of the US EPA Region VII conducted a routine PCB inspection of the PCB Commercial Storage and Reclamation Facility. No violations of the PCB Final Rule, 40 C.F.R. Part 761 were found. January 15, 2008 James Dworak and Mazzie Talley of the US EPA, Region VII conducted a final permit approval inspection of the Commercial PCB Storage Facility. No violations of the PCB Final Rule, 40 C.F.R. Part 761 were found. August 1, 2007 James Dworak of the US EPA, Region VII conducted a routine PCB inspection of our facility. No obvious deviations of the final PCB rule of the Toxic Substance Control Act noted during this inspection. January 5, 2006 James Dworak of the US EPA, Region VII conducted aroutine PCB inspection of our facility. Solomon Corporation Faculty Audit Package — Solomon, KS Paee 18 of 20 No obvious deviations of the final PCB rule of the Toxic Substance Control Act noted during this inspection. March 22, 2005 Ralph Pugh and James Dworak of the US EPA, Region VII conducted a routine PCB inspection of our facility. No obvious deviations of the final PCB rule of the Toxic Substance Control Act noted during this inspection. December 8, 2004 Ralph Pugh of the US EPA, Region VII conducted a routine PCB inspection of our facility. No obvious deviations of the final PCB rule of the Toxic Substance Control Act noted during this inspection. KDHE Inspections December 14, 2010 Stan Marshall of the Kansas Department of Health and Environment conducted a routine inspection to observe facility compliance with the Kansas Air Pollution Emission Control Regulations. No violations were noted at the time of inspection. September 20, 2010 Richard Flanary of the Kansas Department of Health and Environment conducted a Routine inspection of the PCB Commercial Storage Facility and Reclamation Facility. No violations were noted during this inspection. February 24, 2009 Richard Flanary of the Kansas Department of Health and Environment conducted a routine inspection of the PCB Commercial Storage Facility and Reclamation Facility. No violations were noted during this inspection. January 8, 2009 Stan Marshall of the Kansas Department of Health and Environment conducted an Inspection to observe whether the facility was continuing to operate in compliance With the Kansas Air Pollution Emission Control Regulations. No violations were noted At the time of inspection. January 11, 2008 Richard Flanary of the Kansas Department of Health and Environment completed the Solomon Corporation Faculty Audit Package — Solomon, KS Page 19 of 20 final pre start-up inspection of the newly constructed PCB Commercial Storage Facility. Based on the results of the inspection, KDHE approved Solomon Corporation to begin operations at the facility. Employee Training All employees must complete a comprehensive initial training and must participate in periodic update and annual refresher training. This consists of a common curriculum for all employees, encompassing an overview of all company activities, regulatory requirements, environmental and occupational safety and health hazards, and hazard communication standards. Beyond this initial training, each new employee's further training is tailored to their initial job responsibilities. Plant employees receive more in depth training including SPCC (Spill Prevention, Control and Countermeasures) Plan requirements and procedures, and in the standard operation procedures for their particular department. All of these include extensive safety training. Solomon Corporation Faculty Audit Package — Solomon, KS Page 20 of 20 Powerful Transformer Solutions Established 1971 www.solomonco%com Pre -Arrival Load Management & Receiving Procedures Effective Date: 1/25/08 Introduction It is the goal of Solomon Corporation that all load sheets arrive at Solomon Corporation before the load is physically received. This procedure documents the process for pre -arrival load management. There are two methods of receiving documentation, spreadsheet and FAX/Scan. This process outlines the details pertaining to each method. This process also outlines the, documentation and handling of electrical equipment. 1.0 Receive Documentation 1.1 Spreadsheet 1.1.1 Suppliers/Sales/Procurement The supplier or Solomon Corporation Sales or Procurement Assistants will e-mail the Electrical Equipment Shipping Document spreadsheet to receiving(a),solomoncoro.com. 1.1.2 Data Entry The data entry personnel will: • Transfer the spreadsheet from the receiving "inbox" to LTMssImport on 'Satum'(L:). • Rename the load with a unique identifier beginning with the supplier name, shipping location (if multiple sites), receiving facility (SOL for Kansas, DEC for Decatur, TN, GT for Georgetown, TX, and GJ for Grand Junction, CO), customer load Page 1 Receiving Procedures update 2-26-08.doc i i ID number (if available), and the number of units. Example: AEP- - Longview-SOL-52. • Create load sheet in the LTM web application. o Import spreadsheet into a new load sheet. o Edit the new load sheet, associate to PO, and assign stock codes to all units. o Print the load sheet. o Place the load sheet in the file folder that corresponds- — -- alphabetically to the supplier's name. o Note: Spreadsheet will automatically move to the "History' folder on 'Satum'(L:) with the name being the load number. o At the end of each month, data entry personnel will move the import spreadsheets to the specific month's folder on 'Satum'(L:); i.e. all of January's import spreadsheets will be moved to a folder named January 08. 1.2 FAXED/Scanned Load Sheets 1.2.1 Drivers/Suppliers Solomon Corporation drivers, Solomon Corporation hired load drivers, or suppliers may FAX or scan/e-mail a copy of the load sheet to the attention of the data entry personnel prior to the load arriving. 1.2.2 Data Entry Upon receipt of the FAX/Scan data entry personnel will • Print the FAX or scanned image and review all the information. • Create the load sheet via the LTM web application. • Print the created load sheet. • Highlight units that standout (no labs, contaminated, suspect units) • Place the load sheet in the file folder that corresponds alphabetically to the supplier's name. • Keep all LTM receiving documents for each trailer together. Page 2 Receiving Procedures update 2-26-08.doc R ! i i 2.0 Development of LTM Receiving Documents After the receiving personnel has conveyed the order of unloading, the data entry personnel will • Print the LTM Receiving Document. • Organize all loads by placing the LTM Receiving Document with any accompanying paperwork o Group paperwork by trailer. • Return all load paperwork to receiving personnel. I� I i 3.0 Receiving Crew At the beginning of the shift the receiving crew personnel will: • Collect all paperwork from each trailer waiting to be unloaded. o Group paperwork by trailer number. • Prioritize the unloading of each trailer. o This could change due to circumstances. • Communicate the unloading priority with data entry. 3.1 Process for dropped or live loads without Paper work • See process for loads without paperwork (Attachment A) 3.2 Processing of LTM receiving document • After getting the LTM receiving document from Data entry look through to decide a flow plan. Look over LTM document for highlighted units and suspect units. o Repair units o Recycle units o Three phase and regulators(large units power roller track) o OCR's o Units larger than 10,000 lbs or over 8' 9" ( These units are required to have lab result upon arrival) Page 3 Receiving Procedures update 2-26-08.doc i o Untested units(Commercial Storage area) o Single phase pads • LTM receiving document should have three pieces of information minimum. o Serial number o KVA o Manufacture o Part Per Million PCB(not required) 3.3 Unloading units to roller track (See map layout attachment B) • Unload units to the gravity track based on the type of unit: o All untested electrical equipment must go to Commercial Storage area (size restrictions) (see map layout). o Electrical equipment full of oil contaminated and PCB must go to the commercial storage area. ( see map layout) o Repair units with lab result go to the yard area (see map layout). o Units thought to be for inventory with lab results will go to the yard area o Three phase pads, 250 and larger kva poles, regulators, and 3 phase poles are unloaded to the power roller track (see map layout). If untested the unit will need placed in holding area (see map layout). o Known salvage units with lab results smaller than 250 KVA to salvage gravity track. ( see map layout) o OCR's that are to be sent to the OCR department will be place on transport pallets in the unloading bay area. Note: Determination of a unit to be kept for yard inventory will need to be evaluated mainly based on inventory levels. Sources that communicate these levels are: 1. Syspro min max 2..Communication boards 3. Back order lists Page 4 Receiving Procedures update 2-26-08.doc THE CITY OF FORT COLLINS UTILITIES Electric Department P.O. Box 580 Fort Collins, CO 80522 SPECIFICATION NO: 368-595 Transformer Repair J UPDATED BY: Adam Bromley Senior Electrical Engineer APPROVED BY: --,��� Kraig Bader Standards Engineering Manager DATE ORIGINATED: August 23, 1990 DATE REVISED: May 11, 2011 3.4 Documentation of LTM Document • Find and compare serial number on the LTM Document to the serial number on the unit. Verify that all the information is the same. Note any corrections on the LTM Document unit information if necessary using a colored pen. (not black) • Units needing added to the load must be added to the bottom of the preprinted LTM document for data entry to add. • Units not found on trailer that are on LTM document must write in NOT ON LOAD. • If extra IC number tabby is not available to place on load sheet then the IC number must be wrote on the line item pertaining to the unit. • Note the coil material type (Aluminum, Copper, Mixed) 3.4.1 Placement of Inventory Control number on units (Not repair OCR) o Poles: Place on can slightly below lid (1" or 2") and above the nameplate. o Stick one IC tabby on a primary bushing so that it can be placed on an oil sample bottle later. o Place other IC tabby on the corresponding line item of the LTM document. o. Pads: front upper right corner ( yard units - write with a paint marker the IC# in the same region) (salvage units -Write with yellow paint marker the IC# on the tank) o Stick one IC tabby in the right.comer so that it can be placed on an oil sample bottle later. o Place other IC tabby on the corresponding line item of the LTM document. o All other units try to place IC# on the tank near the nameplate so that both the IC# and the serial number can be viewed. o Stick on IC tabby on the unit so that it can be put on an oil sample bottle later. o Place other IC tabby on the corresponding line item of the LTM document. Page 5 Receiving Procedures update 2-26-08.doc o Known salvage units can have the IC# placed on them as above guidelines. o Place IC tabby on the corresponding line item on the load sheet i o Other IC tabby can be placed on unit anywhere. o If unit is a RMA please follow RMA Process o Do not write on the unit with a paint marker. o Complete the orange Warranty Tag and place it on the unit. 3.4.2 OCR and Regulator Stock Coding o Repair and yard regulators must be Stock coded on the load sheet for Data entry to receive into the LTM system. o Type of OCR and whether one shot or non one shot must be recorded on the load sheet for each OCR. o See OCR and Regulator Syspro Stock Code numbering system for the correct Stock Code to apply to a unit. Attachment C o Note: Salvage OCR's and Regulators will not need the recondition stock code rather they will need the salvage receiving stock code. 3.5 Bar Code Scanners Attachment D • See LTM Barcode Transaction. o Assign IC number o Unassigned IC number o Reviewing load sheet or unit detail. 3.6 Unit IdentiScation Tagging • See receiving procedure for tagging and tracking of untested electrical equipment Attachment E • The receiving personnel will need to tag units according to the documentation.. Every unit will require a colored tag attached to it in an obvious spot so that it can be recognized easily. o Yellow Tag: UNTESTED (requires a sample to be taken) Page 6 Receiving Procedures update 2-26-08.doc o Mark tag with an "R" if repair and "Y" if thought to be a yard unit. o This tag should be placed on Quality Control units. i Attachment G o Green Tag: Non Detect <2 ppm Dark/Cloudy Oil i o Blue Tag: Non PCB 2-49 ppm o Red Tag: Contaminated 50-499 ppm o Mark tag with an "R" if unit is for repair. o Orange Tag: PCB Unit >500 ppm i o Tan Tag: Silicone <50 ppm o Black Tag: Non PCB R-Temp <50 ppm • See Unit Identification & Tagging Color Guide chart for questions on tagging units. Attachment F • When receiving units please remove tags that customers have placed on a unit to eliminate confusion of SOLOMON CORPORATION. tagging system. 3.7Quality Control Program • See quality control program "QC" for procedures on how and what units need to be tagged for CNO testing, sampled or put on hold. • See.Attachment G 3.8Completed documentation • If a unit is listed on the load sheet and confirmed that it is not present write on that line item "Not on Load" • If a unit is not listed on the load sheet but unloaded add to the bottom of the load sheet all the pertinent information. • After all units on the load have been off loaded and documented, all documentation accompanying the load is to be returned to the Data Entry staff. 4.0 Data entry Finalization Page 7 Receiving Procedures update 2-26-08.dcc • Review for any corrections i.e. Serial number, KVA, Mfg., Unit type, and PPM. 0 Generate GRN number. • Print Load sheet and KVA summary sheet and attach to original LTM receiving document along with any other paperwork sent from the customer. • Data entry will distribute to the appropriate assistants. Page 8 Receiving Procedures update 2-26-08.doc - 103 West Main Street Solomon, Kansas 67480 Pa Iful Tianalarrn•r Solutions esmm Iwr x .solomoncorp.com Quality Control Procedures 785E55-2191 FAX 785-655.2502 Toil Free 800-234-2867 1.0 Quality control 1.1 Large units A confirming oil test sample will be obtained for units: • Full of oil with 300 gallons or more • Drained units with 700 gallons or more capacity This does not apply to units nameplated NonPCB by the original manufacture. • Receiving Personnel will tag the unit with a Yellow tag, write on the tag "QC" (Quality Control) and CL (Customer Lab) and PPM from Receiving Documentation. Ex. QC CL 25PPM. If the CL result is greater than 20 PPM the CNO step shall be skipped due to the CNO will fail. Proceed to pulling an oil sample bottle. Salvage Unit: • If CL is less than 20PPM Processing Personnel will pull a sample and perform a Dexsil Clor-N-Oil 50 PCB screen. If the result is Pass, they will proceed with processing as <50 ppm. The oil sample bottle shall be place in the ECC's collection box. The CNO kit may be discarded in the regular waste after being neutralized. • If the screen result is Fail, they will label the bottle with the IC number followed by the letter "C" (Clear). Label the CNO box with the type of unit (pole, pad, regulator or sub) and the IC#. They will deliver the sample and the CNO kit to the ECC. The unit will need to remain in the hold area until the sample is processed and results are known. • Process Personnel must complete the Clor-N-Oil Log located in Commercial Storage (Unload dock, Untested area, Yard area). • The ECC will collect the completed logs. Yard or Repair unit: • Processing personnel will obtain an oil sample bottle labeled with the IC# and identify on the unit SS (Sample Sent). The sample bottle is to be turned in to the ECC. The unit will remain in the hold area until the result is known. • Once PPM is confirmed, the ECC will identify the unit and it can be processed according to the result. Attachment G Quality Control Procedures.doc 1.2 Regulators •. All regulators that are not Manufactured NON PCB must have a confirming sample before processing can be done. • Receiving Personnel will flag the unit with a Yellow tag and write on the tag "QC" (Quality Control) and CL (Customer Lab) and PPM from Receiving Documentation. Ex. QC CL 25PPM Salvage Unit: • If CL is less than 20PPM Processing Personnel will pull a sample and perform a Dexsil Clor-N-Oil 50 PCB screen. If the result is Pass, they will proceed with processing as <50 ppm. The oil sample bottle shall be placed in the ECC's collection box. The CNO kit may be discarded in the regular waste after being nuetralized. • If the screen result is Fail, they will label the bottle with the IC number followed by the letter "C" (Clear). Label the CNO box with the type of unit (pole, pad, regulator or sub) and the IC#. They will deliver the sample and the CNO kit to the ECC. The unit will need to remain in the hold area until the sample is processed and results are known. • Process Personnel must complete the Clor-N-Oil Log located on the clip board. • The ECC will collect the completed logs. Yard or Repair unit: • Processing personnel will obtain an oil sample bottle labeled with the IC# and identify on the unit SS (Sample Sent). The sample bottle is to be turned in to the ECC. The unit will remain in the hold area until the result is known. • Once PPM is confirmed, the ECC will identify the unit and it can be processed according to the result. 1.3 Retrofill Units — Reclassified as NonPCB • Receiving Personnel will flag the unit with a Yellow tag and write on the tag "QC" (Quality Control) and CL (Customer Lab) and PPM from receiving document. Ex. CL 25PPM • The nameplate should be examined to se if it indicates unit was originally an Askeral unit. • Processing Personnel will obtain a sample and perform a Dexsil Clor-N-Oil 50PCB screen. If the result is pass they may proceed with processing as <50 ppm. The oil sample bottle shall be placed in the ECC's collection box. The CNO kit may be discarded in the regular waste after being neutralized. • If the screen is fail, they will label the bottle with the IC number followed by the letter"C" (Clear). Label the CNO box with the type of unit (pole, pad regulator or sub) and the IC#. The receiving Personnel will deliver the oil sample bottle and the CNO kit to the Attachment G Quality Control Procedures.doc ECC. The unit will need to remain in the hold area until the sample is processed and the results are known. • Once PPM is confirmed, the ECC will identify the unit and it can be processed according to the result. • Process Personnel must complete the Clor-N-Oil Log located on the clip board. • The ECC will collect the completed logs. 1.4 Conflicting PCB Data • Lab report does not correspond to what is written on unit. • Lab report does not correspond to PCB labeling on unit. • Lab 'report does not correspond to nameplate information. • There are two different types of labels on the unit • Customers says it is Nameplated NonPCB, but doesn't qualify under Solomon Corp policy • Oil is an off smell indicating oil is not mineral oil. • Suspect units that have historically test >50ppm • GE units ending with a "P" • GE units beginning with a `B" or "D" • WH with only one alphabet character, i.e. 74CI6908, 56K22690. • Old Allis Chalmers units • This is a general listing. The receiving personnel should use his/her discretion. • Receiving Personnel will flag the unit with a Yellow tag and write on the tag "QC". 1.5 Random Sampling • The Receiving Personnel will flag suspect units with a Yellow Tag and write on the tag "Random Sample". • Random samples are to be pulled on one in fifty units. • Processing Personnel will obtain a sample and perform a Dexsil Clor-N-Oil 50PCB screen. If the result is pass they may proceed with processing as <50 ppm. The oil sample bottle shall be placed in the ECC's collection box. The CNO kit may be discarded in the regular waste after being nuetralized. • If the screen is fail, they will label the bottle with the IC number followed by the letter"C" (Clear). Label the CNO box with the type of unit (pole, pad regulator or sub) and the IC#. The receiving Personnel will deliver the oil sample bottle and the CNO kit to the ECC. The unit will need to remain in the hold area until the sample is processed and the results are known. Attachment G. Quality Control Procedures.doc • Once PPM is confirmed, the ECC will identify the unit and it can be processed according to the result. • Process Personnel must complete the Clor-N-Oil Log located on the clip board. • .Tbe ECC will collect the completed logs. Attachment G Quality Control Procedures.doc SOL=OMON. CORPORATION '00 PoweAul Transformer Solutions P1O3 West Main Street 000 ESLtb'i5W 19]I 785-655-2191 Solomon, Kansas67480 1ww.solomoncorp.com FAX 785-655-2502 Solomon Corporation Fact Sheet Corporate Highlights • Founded in 1971 with 3 employees • 485 employees today at 4 locations • Over $100 million in annual sales • Nation's largest Cooper Power authorized warranty repair center • Over 3000 utility and industrial customers nationwide • Rebuild and repair over 25,000 transformers per year • Rebuild and repair over 20,000 oil circuit reclosers per year • Rebuild and repair over 2,000 voltage regulators per year • Reclamation and disposal of over 150,000 transformers per year • 20,000 transformers, reclosers and regulators in inventory Facilities and Equipment • Solomon, Kansas, 100,000 sqft facility • Decatur, Tennessee; 55,000 sqft. facility • Georgetown, Texas (TEC Alliance), 90,000 sqft facility • Grand Junction, Colorado 7,000 sqft facility • Certified PCB testing laboratory • PCB commercial storage permitted facilities (Kansas and Texas) • Five in -field recloser maintenance trucks • Field oil processing equipment • Company owned trucking fleet with 19 trucks Product and Service Offering • Rebuild and repair polemount and padmount distribution transformers • Single and three-phase substations transformers up to 25 MVA, 69kV • Purchase or trade-in for used, surplus or obsolete equipment • Environmentally sound equipment and material disposal • Voltage regulator sales, repair and maintenance • Recloser sales and repair, single and three-phase, hydraulic and vacuum • Control panel testing, repair and upgrades • In -field transformer, substation and LTC, repair and maintenance • Substation field dress or field decommissioning • DGA testing and analysis Rev. D Revision Record REVISION DESCRIPTION CHANGE NOTICE MODIFIED BY: Rev. A: Sagen/Coram 3/17/93 • Cover page: add dates and file name • Para. 3.2: change from 2 to 4 yr renewal • Para. 3.3: Add "in case of conflict" statement • Add Para. 3.5, Payment • Para. 4.1: Add right to refuse uncertified PCB- free units • Para. 4.2: Split minor repairs and rewind into separate paragraphs • Bid proposal forms: Ed. Rev. B: Kraig Bader April 22, 2003 • Scanned and converted to electronic document • Reformat Tables in Bid schedules Rev. C: Kraig Bader • Changed single phase padmount color from "Silver 07 January 2009 green, Munsell 7.56Y 7/2" to "Equipment Green, Munsell9GY 1.5/2.6 Rev. 0: Adam Bromley • Added our single phase submersible transformer Kraig Bader to the specification and Bid Proposal Forms • Added clause that reserves the right to a facility 11 May 2011 inspection upon award of the bid and at any other time deemed necessary by the City • Added an extensive Quality Control section (3.6) including organizational and technical requirements for the bidders to comply with. • Secondary bushings included in the replacement parts shall be thermoplastic material, not thermoset • Included the Suggested Bidder List attachment in a new Appendix A. Added Brandon & Clark as a Suggested Bidder • Reformatted Section 4.2 for clarity and material requirements Page 2 /16 368-595 TABLE OF CONTENTS 1. Rev. D 2. BID REQUIREMENTS.......................................................................................................................4 2.1. REQUIRED INFORMATION...................................................................................................................4 2.2. MINOR REPAIR..................................................................................................................................4 3. GENERAL REQUIREMENTS............................................................................................................4 3.1. WARRANTY.......................................................................................................................................4 3.2. CONTRACT EXTENSION.....................................................................................................................4 3.3. WITHDRAWAL OF CONTRACTUAL AWARD............................................................................................4 3.4. SHIPMENT........................................................................................................................................5 3.5. PAYMENT.........................................................................................................................................5 3.6. QUALITY CONTROL............................................................................................................................5 4. TECHNICAL REQUIREMENTS ........................................................................................................6 4.1. OIL...................................................................................................................................................6 4.2. REPAIR AND TEST...............................................................................:.............................................6 APPENDIXA -.......................................................................................... 8 BID PROPOSAL FORM: SCHEDULE I -A ................................ BID PROPOSAL FORM - SCHEDULE I-B ............................... BID PROPOSAL FORM -SCHEDULE II -A ............................... BID PROPOSAL FORM -SCHEDULE II-B ............................... BID PROPOSAL FORM - SCHEDULE III ................................. BID PROPOSAL FORM - SCHEDULE IV ................................ BID PROPOSAL FORM - SCHEDULE V................................. BID PROPOSAL FORM - SCHEDULE VI ................................ Page 3 /16 368-595 .. 9 10 11 12 13 14 15 16 SPECIFICATION FOR TRANSFORMER REPAIR 1. SCOPE Rev. D This specification establishes the minimum requirements for a blanket order for providing transportation, materials, labor, and equipment to repair distribution transformers. The City of Fort Collins Utilities stocks five types of transformers, pole mounted overhead units, modified overhead units for underground installation, single phase submersible units for underground installation, single phase pad -mounted units and three phase pad -mounted units. The contractor must be able to repair all types, see attached Bid Proposal Forms. 2. BID REQUIREMENTS 2.1. Required Information 2.1.1. Prices shall be broken down by KVA and transformer type, see attached Bid Proposal Forms. 2.1.2. A price list showing the discount schedule for the City for both new and reconditioned parts must accompany the bid. 2.1.3. A description of the paint system used shall be included with the bid. 2.1.4. A list of at least three references, including phone number and name of contact must accompany the bid. Also, list any manufacturers for whom you do warranty work. Please include the approximate number of transformers your firm repairs in a year. 2.2. Minor Repair 2.2.1. Minor repair shall be bid as a fixed charge plus parts and oil. Minor repair shall include, but is not limited to, the items listed under Technical Requirements. 2.2.2. Rewinding If rewinding is required in addition to minor repair, City approval must be obtained prior to the commencement of actual work. Rewinding will be considered on a case by case basis. Should the City choose not to have the transformer repaired, and the repair shop will not accept the transformer in exchange for the labor expended to discover the need to rewind, the inspection fee must be included in the bid. 3. GENERAL REQUIREMENTS 3.1. Warranty A minimum eighteen month warranty on labor and parts is required. Warranty period and procedure shall be included in the bid proposal. 3.2. Contract Extension Contract may be extended for four years under the same terms and conditions upon agreement of the Contractor and the City, subject to satisfactory negotiations 60 (sixty) days prior to expiration of each annual contract. 3.3. Withdrawal of Contractual Award Purchase order is contingent on conformance with these specifications and attachments. In case of conflict, the requirements of the following documents shall apply in the priority shown: Page 4 /16 368-595