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Home My WebLink AboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (5)EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS and MICHAEL BAKER JR., INC. DATED: April 13, 2011 Work Order Number: 400902100-MB-4-EI03 q V"? o t ( Project Title: Bridge Inspection, Maintenance, Repair and Replacement Program Emergency Inspection of Str. Nos. OAIC-MTN-A and OLIV-OAK-A Commencement Date: April 5, 2011 Completion Date: May 31, 2011 Maximum Fee: (Time and reimbursable direct cost) Not to exceed $5,000.00 Project Description: Emergency Inspection of Str. Nos. OAI{-MTN-A and OLIV-OAJr Scope of Services: See attached. Service Provider agrees to perform the services Identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the Parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms), the Services Agreement shall control. Service Provid By: Dat : Approved Purchasing Agent over $60,000 The attached forms consisting of three (3) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed Is hereby given. City of Fort Collins By: Date:: Exhibit "A" WORI{ ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: April 13, 2011 Work Order No. 400902100-MB-4-EI03 Purchase Order No. Project title: Bridge Inspection, Maintenance, Repair and Replacement Program Emergency Inspection of Str. Nos. OAK-MTN-A and OLIV-OAK-A Commencement Date: April 5, 2011 Completion Date: May 31, 2011 Maximum Fee: $5,000.00 PROJECT DESCRIPTION This scope of work is for the emergency bridge inspection and related services of structure numbers OAK- MTN-A and OLIV-OAK-A. This work order is performed trader the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. SCOPE OF SERVICES: This scope of work is for the emergency bridge inspection and related services of stricture numbers OAK- MTN-A and OLIV-OAK-A. OAI{-MTN-A It was discovered by the City that a sink hole was formed in the alley near the outer extents of Arthur Ditch. The source of the sink hole is unknown and located within the City's Right.of. Way. Since Arthur Ditch is scheduled to run water within the second week of April, it is an urgent matter to find the cause of the sink hole. Balser is tasked to provide the City of Fort Collins an Emergency Bridge Inspection, provide a reassessment of the structure's condition, provide an updated Sufficiency Rating, and analyze the cause of a sink. hole that has formed adjacent to the structure. In addition, Baker can provide on construction support for the immediate repairs made by the City's wort. force. Work elements include: Project administration, field inspection, coordination with the City regarding immediate findings and to institute immediate repairs, photos and measurements, reporting, documentation of the process through a memorandum, and coordination with the City regarding the recommended course of action. A load rating will not be required. EX/I/bit A -work order form — Work Order No, 4 Br/dge Inspection, Maintenance, Repair and Replacement Program — Emergency Inspection of Str. Nos. OAK.MTN-A and OLMOAK-A OL IV -OAK -A The City has a sanitary sewer pipe that crosses underneath this Arthur Ditch structure, running parallel to the alley. It was discovered by the City that the amount of influent water being processed at the City's water treatment facility drastically increases when Arthur Ditch runs water. Processing the increased influent from Arthur Ditch is costly for the City and unnecessary if the excess water can be properly contained to Arthur Ditch. There is suspicion that a leak in the ditch structure is the cause of the extra influent to the sanitary system. Baker's task is to provide the City of Fort Collins with an Emergency Bridge Inspection for the purpose of locating any voids, cracks or holes that would allow water to flow out of Arthur Ditch and into the City's sewer system. Work elements include: Project administration, field inspection, coordination with the City regarding immediate findings and to institute immediate repairs, photos and measurements, reporting, documentation of the process through a memorandum, and coordination with the City regarding the recommended course of action. A load rating will not be required. GUIDELINES AND REFERENCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards include: • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector's Reference Manual (Publication No. FHWA NHI 03.001) • AASHTO Manual for Bridge Evaluation • CDOT Bridge Rating Manual • Any other applicable documents as approved by the City DELIVERABLES The following deliverables will be provided for this project. 1. Project Administration • One progress report with invoice • Quality Control review of all project deliverables prior to submittal 2. Inspection • One printed copy of bridge inspection reports (rating form and photos in color) • One PDF file of the bridge inspection report for each bridge inspected, including a one - page summary sheet indicating "Urgent", "Routine", and "Safety Repairs Required", with costs and sufficiency rating • All photos in a digital format with descriptions • Electronic sketches of the bridge in a Microstation or AutoCad format • PONTIS output of six (6) tables in excel format (bridge, eleminsp, insp_weand, inspevnt, roadway, and userbrdg) • Recommendations for re -rating of bridges, if any Apr1113, 2011 2 of3 Exhlb/t A - Work Order Form — Work Order No. 4 Nos. OAK-M7N-A SCHEDULE All work shall be completed by May 31, 2011. AprN 13, 2011 3 oj3 Challenges Public Perception: The recording of video in public places is completely legal and has become extremely common. However, there may be parties who perceive that the video recording of their actions is distasteful and may react negatively to the video system. Operation and Maintenance: Fort Collins Police Services is pleased to assist with the design and installation of a video surveillance system in Old Town Square as a public safety benefit. However, Fort Collins Police Services will not be able to maintain the system as they are bound by rules of evidence that would make the system extremely cumbersome to operate. The DDA as a quasi governmental agency is bound under many of the same standards. A separate private entity will need to maintain ownership of the system and house the central data station (DBA). It is recommended that the recording system be purged after a pre -determined number of days to allow reasonable requests for video recordings, but also prevent requests from becoming frivolous or burdensome. All stakeholders will have access to the system via live intemet viewing. If they wish to view historical video, or make recordings, they will need to come to the DBA office and access the main video terminal during normal business hours. A standard request protocol will need to be developed for non stakeholders who wish to view or record historical video. Costs After researching several options, First Class Security Systems seems to provide the highest quality system at a reasonable price point. The system will be "turn key" in that all camera and digital video recording functions will be operational at project completion. However, there may be additional costs from an IT perspective to incorporate the live video feed onto the Downtown Fort Collins web site. The initial bid from First Class Security for three cameras on the west side of the square with no major installation complications is $9769.16. **See Attached**