HomeMy WebLinkAboutCHANGE ORDER - PURCHASE ORDER - 5508580 (3)City of Planning, Development & Transportation
Fort Collins P6flrvlcos
215 North Mason Street, 1 ° floor, South Wing
P.O..O. Box 580
.,` Fort Collins, CO 80522.0580
970.221.8617
970.416.2452 - fax
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CHANGE ORDER FORM
PROJECT TITLE: Parking Services eBuslness Solutions
PROJECT NUMBER: 905000.521210
CONTRACTOR: T2 Systems, Inc. (PO #5508580)
CHANGE ORDER NUMBER: 3
In preparing change orders show in order as separate numbered paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change In contract time.
1. This change order is to integrate Flex eBiz with the Pay Flow Pro payment processor rather than Payflow Link.
2. See attached for description of change.
3. The contract cost will Increase by $2,400.00.
4. There will be no change to contract time.
ORIGINAL CONTRACT COST
$121,136.25
TOTAL APPROVED CHANGE ORDERS
$64,128.33
TOTAL PENDING CHANGE ORDERS
$0.00
TOTAL THIS CHANGE ORDER
$2,460.00
ADJUSTED CONTRACT COST
$187,664.58
(Assuming all change orders approved)
ACCEPTED BY: '
.pP
DATE:
(Copt c is epr ntative)
SUBMITTED BY:
DATE:
APPROVED BY:
APPROVED BY:
cc: City Clerk
Contractor
Purchasing
Project File
TE: S —) 4'-Z0 1
FE:
e-Business Change Request
&BUSINESS CHANGE REQUEST FOR CITY OF FORT COLLINS
Date: 5/2/11
Contact Information
Customer Name: City of Fort Collins
Contact: Randy Hensley
Phone: 970-416-2058
Email: rhensley@fcgov.com
Work to Be Performed
The following changes are to be requested to:
■ Integrate Flex eBusiness with PayFlow Pro
Custom Development
Based on the requirements provided, custom development will be needed to meet the customer's
need. Custom development is estimated in dollars and is broken out as individual deliverables and
quotes below. The following items are not covered in the basic e-Business Solutions package:
Item Effort
Integrate Flex eBiz with PayFlow Pro $2,400.00
Total $2,400.00
City of Fort Collins
Signature:
Print Name:
Phone: 179 ItI z. 205
Date: S—I I? —tot[
T2 Systems, Inc. i
Last Modified: 9/12/08
1 � i
T2 Systems, Inc
7835 Woodland Drive, Indianapolis, IN 46278, US
Phone: (800) 434-1502 Fax: (775) 822-5826
Email: info@t2systems.com
Shipping Information
Randy Hensley
City of Fort Collins
215 North Mason PO Box 580
Fort Collins, CO 80522
(970) 416-2058
(970) 416-2452
rhensley@fcgov.com
Billing Information
City of Fort Collins
215 North Mason PO Box 580
Fort Collins, CO 80522
Quotation
Quote#: Q-00230
Data: May 5, 2011
Expires On: Aug 4, 2011
SALESPERSON
'EXT
.:EMAIL -
DELIVERY METHOD
PAYMENTTERMS
Lezley Wass
x5509
Iwass@t2systems.com
Net 30
Confidential Quotation
Web Development
Description
Quantity
Unit Price
Concession
Year 1
Year 2
Year 3
T2 Flex eBusiness Internet Payment Gateway
Integration for PayFlow Pro
1
USD 2,400.00
USD 0.00
USD 2.400.00
*M1Wa Subteleh.
USD 2,406.00
_
...
Web Development TOTAL:
USD 2,400.00
Total dlmeotr
Notes
USD 2,400.00 USD 0.00 USD 0.00
Terms & Conditions
T2 Systems has made every effort to insure that all relevant information received by client pertaining to requested software, hardware and implementation services
has been included in this quotation. Please check this quotation carefully. Our goal is to provide the most accurate information possible.
T2 Flex is a subscription based service. T2 Flex can be hosted by T2 Systems at nFrame (co -location facility) in Indianapolis or hosted by the organization. If the
organization hosts the application and database, an Oracle license is required. T2 can provide the Oracle license for an additional charge.
Subscriber shall pay to T2 Systems Subscription Fee for the use of the Software, fixes, patches and updates to the Software applicable to the Subscriber's
Purchase Order, and technical support services provided hereunder in accordance with the applicable Purchase Order. T2 Systems reserves the right to increase
the Subscription Fee by the five percent (5%) annually.
PAYMENTTERMS
T2 Flex payments can be made on a monthly or annual basis. Annual payments are due at the beginning of each year.
T2 Systems will begin billing for T2 Flex at the date the software is accessible by the organization or three (3) months from the effective date of the T2 Flex
subscription agreement, whichever is earlier.
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T2 performs monthly billing via direct ACH debit of customer accounts for services and products offered under this proposal. For invoices paid via alternative
methods T2 applies a 3 % billing service charge.
T2 Systems' standard payment terms are net 30 on a progress -billing basis.
Upon receipt of a purchase order, T2 Systems will invoice the organization 50% for all items listed under Professional Services. T2 will bill the organization 25%
when first sample is delivered and the remaining 25% at go live, e8usiness development will be billed 50% upon receipt of purchase order and 50% upon delivery.
Data conversion and interfacing will be billed 50% upon purchase order. T2 will bill the organization 25% when first sample is delivered and the remaining 25%
upon completion. Data Conversion and Interface costs are an estimate. Actual Conversion and Interface costs will be billed separately. Travel costs are an
estimate. Actual travel costs will be billed separately.
Handheld and T2 Flex Point of Sale hardware will be invoiced 100% upon shipment.
Access and Revenue Control hardware totaling over $100.000.00 will be invoiced 30% upon receipt of purchase order, 30% due at delivery to the distributor and
40% upon when installed. Access and Revenue Control hardware purchased under $100,000.00 will be invoiced 100% upon shipment of the hardware.
Shipping charges provided above are an estimate. Actual shipping cost will be billed. If no shipping charges have been provided above, actual shipping cost will
still be billed.
eBusiness solution pricing (if appropriate) represents the basic solution. Additional charges may apply if the work requested does not fit within the basic solution.
Web development services can be purchased. Credit card processing and payment gateways will be handled by the customer. T2 will provide any requirements
and/or information needed to setup the eBusiness site.
Crystal Reports XI is provided as part of the Flex software. Crystal Reports comes with one (1) named user license to write reports and concurrent licenses to run
reports.
PROFESSIONAL SERVICES TERMS
This quote outlines the deliverables to be completed for the successful project implementation. Anything not addressed in this quote is considered to be out of
scope, and therefore not Included. Change requests to the Quote must be submitted in writing to the T2 Project Manager.
Each parry shall designate a Project Manager who shall work together to facilitate an efficient delivery of the project deliverables. The T2 Project Manager will
be responsible for project planning, scheduling, and issuelrisk resolution. Customer's Project Manager will be responsible for identifying and coordinating the
"customer' resources necessary to meet the project schedule.
T2's project methodology includes numerous items that are dependent upon the customer meeting certain obligations. Failure to meet those obligations may result
in a delay to the project and/or additional fees.
At the conclusion of each deliverable, the "customers" Project Manager will be requested to provide an acceptance signature on the T2 Verification and
Acceptance form. The customer will have ten (40) business days to either sign off, or provide feedback on outstanding items preventing acceptance. In the event
no feedback has been received during the limeframe; there will be an assumed acceptance.
Scheduling and costs are based on keeping T2's resources continuously engaged on the project, as will be agreed to in the project kick-off meeting. In the event
that a project is delayed, for reasons outside of T2's control, "customer" maybe subject to paying additional fees and/or the delay of the project delivery dates and
Go -Live.
Customer may request changes to the planned deliverables. Change request may result in a change to the price, schedule and other terms and conditions
contained herein. Any change, including, but not limited to, changes in the deliverables and dates of delivery. will be initiated through a T2 change request process
and will be in writing.
When a project does not stay on the agreed upon schedule because the customer did not meet their deliverables, or if the customer requests a new date after a
committed date has been scheduled, the customer will be responsible for.
Acceleration of payment for all Professional Services completed to date (i.e., 18T, project management costs, eBusiness, interfaces, etc.).
All hard costs, including travel.
PROFESSIONAL SERVICES REBOOKING FEES
Any necessary rework (repeat of training, additional data sample, additional PM hours) would be billed at restart.
A reengagement fee of 20%of the total professional services or a flat fee of $2000 (whichever is less) would be charged at restart.
MAINTENANCE AND SUPPORT
T2 Flex upgrades and technical support are incorporated into the subscription price. T2 releases on average two (2) upgrades per year. Technical support is
available Monday -Friday from 8am to 8pm EST. A toll free number and e-mail is provided. Technical support can assist you with your T2 Flex questions.
Hardware maintenance and support is provided for the first year at no additional cost. You have the option of renewing maintenance and support on all T2
supported hardware alter the first year. Hardware and maintenance support is renewed on an annual basis.
EBUSINESS SUBSCRIPTION TERMS
INCLUDED
• Ability to upgrade eBusiness solutions.
• T2 Flex and eBusiness configuration assistance. For example, changes to prepare for an upcoming permit sale are included.
Updates to the customer's specific look and feel. (Two updates per year.)
• Changes needed for existing Credit Card interfaces. If a coding change is needed for the existing credit card interface, the changes necessary are included.
Correction of defects found within eBusiness. This includes defects discovered in standard functionality and custom functionality specific to each customer.
• Guarantee that customer's version of e8usiness will work in conjunction with future versions of Flex.
Ability to seamlessly add new eBusiness solutions to existing customer site. (New solutions must be purchased.)
EXCLUDED
• New functionality specific to customer. This will be priced specific to each customer and their request.
• The items listed in the excluded section will be charged per incident on a time and material basis.
HARDWARE RESTOCKING FEE
The purchaser may return handheld and T2 Flex Point of Sale hardware within 30 days of delivery if the goods are in an unsoiled, undamaged, new, and re-
saleable condition.
The purchaser may cancel access and revenue control hardware within three (3) weeks of T2 receiving a purchase order.
The seller charges a minimum of 25% restocking fee on all equipment that is returned unless the delivered goods were damaged or found malfunctioning upon
arrival by purchaser. The credit will be issued only after the equipment is inspected and determined by an Employee of the seller to be in unsoiled, undamaged,
new and re -saleable condition. The purchaser will pay for all freight charges to the seller's plant unless the delivered goods were damaged or found malfunctioning
upon arrival, in which case the seller shall pay all return freight charges.
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Signature:
Name (Print):
Effective Date: 5—/ lei 2411
Title: rS w�-., V�1lD-•wr,.2t�
Please sign and email to Lezley Wass at Iwass@t2systems.com or fax to (775) 822-5826
THANK YOU FOR YOUR BUSINESSI
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