HomeMy WebLinkAboutRFP - 7217 COCA-COLA SIGN REHABILITATION9
City of
Fort Collins
Purchasing
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 7217: Coca-Cola Sign Rehabilitation
OPENING DATE: 3:00 P.M. (Our Clock) April 8, 2011
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
QUESTIONS/ANSWERS:
PLEASE NOTE:
Conservators need to read the RFP carefully. The separate conservator who will
install the fence/historic plaque afterwards, and manage a mason to re -point the
sign (mostly along the upper parapet) is a separate part of the State Historical
Fund grant. Funds for that are secured separately from this RFP.
Q. Who is the local sign painter?
A. Dan Seese, (970) 226-0618.
Q. Have you turned up anything as a result of your research for a viable conservation
product for the sign?
A. That research has led to Richard Wolbers at the University of Delaware. We
have not contacted him, but we have been told he is someone to consult on this.
Q. Is the building on which the sign is painted occupied?
A. Yes, it is a brewpub and restaurant with the plaster removed off the brick wall
behind the exterior ghost sign.
Q. Will the building continue to be occupied?
A. Yes, same use.
Q. Will any use of the area below and in front of the sign's wall be exclusive to the work
of the bid (treatments) for its duration?
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of pages
and incorporated herein by this reference.
2. The Work Schedule. (Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within . ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
RFP 7217 Coca-Cola Sign Rehabilitation Page 8 of 26
the City, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the Professional mailed no later than ninety (90) days prior to
contract end.
4. Contract Period. [Option 21 This Agreement shall commence , 200 ,
and shall continue in full force and effect until , 200 , unless sooner terminated as
herein provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed ( ) additional one year periods. Renewals
and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder
Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a
guide. Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition. [Early Termination clause here as an option
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
RFP 7217 Coca-Cola Sign Rehabilitation Page 9 of 26
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A",
consisting of pages, and incorporated herein by this reference.
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for
any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
RFP 7217 Coca-Cola Sign Rehabilitation Page 10 of 26
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
12. Warran .
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted
standards for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of
their respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from
City of any such defect or nonconformances, the affected item or part thereof shall be
redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to
City.
RFP 7217 Coca-Cola Sign Rehabilitation Page 11 of 26
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and
costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its
officers, agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with the
performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the
work hereunder to prevent injury to persons and property.
RFP 7217 Coca-Cola Sign Rehabilitation
Page 12 of 26
c. Without limiting any of the Service Provider's obligations hereunder, the
Service Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created
in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland Security
RFP 7217 Coca-Cola Sign Rehabilitation Page 13 of 26
(the "e-Verify Program") or the Department Program (the "Department Program"), an
employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in
order to confirm the employment eligibility of all newly hired employees to perform work under
this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien;
and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted with
an illegal alien.
RFP 7217 Coca-Cola Sign Rehabilitation Page 14 of 26
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential
damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider
violates this provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
RFP 7217 Coca-Cola Sign Rehabilitation Page 15 of 26
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
CORPORATE SECRETARY
(Corporate Seal)
RFP 7217 Coca-Cola Sign Rehabilitation Page 16 of 26
EXHIBIT " "
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
RFP 7217 Coca-Cola Sign Rehabilitation Page 17 of 26
A. We were hoping to only lose 4 patio dining tables for the tented scaffolding
I supplied by the conservator.
Q. What security is there for equipment (such as scaffolding) during the treatment?
A. None that we had planned.
Q. If there is no security can a temporary barrier or fencing be installed?
A. Possibly.
Q. What power is on the site for use during treatment?
A. There is 110 power on the same wall as the Coke sign.
Q. What water is on site for use during treatment?
A. There is a water spigot across the little walkway between the two Coopersmith's
brewpubs. Or, if the amount of water needed is just a bucket or two once in a while;
there is water inside the brewing room which is adjacent to the sign.
Q. What vehicle parking is for use at the site during the treatment?
A. There is a parking garage across the street, and there is street parking in front of
the ghost sign. Possibly an arrangement can be made with the City or Downtown
Development Authority (DDA) to reserve a space for the conservator's equipment/truck,
but we don't know this for sure yet.
Q. What are the safety requirements?
A. This question is two -fold. First, we expect the conservator to have insurance
protecting themselves and the City while on the job site. Secondly, if there are chemical
supplies and equipment that need to be stored overnight, the conservator would have to
make arrangements with the building owner as to whether they have any space or
would be willing to help with that.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
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CityO*
Financial Services
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Purchasing Division
215N Mason St. 2""Floor
Fort
Collins
PO Box 580
Fort Collins, CO 80522
970.221.6775
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1.6707
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fcgovcom/purchasing
REQUEST FOR PROPOSAL
7217 Coca-Cola Sign Rehabilitation
The City of Fort Collins is seeking a qualified conservator to rehabilitate a Coca-Cola/Angell's
Delicatessen "ghost sign" painted in 1958 on the east elevation brick wall of #5 Old Town
Square (210 E. Mountain Avenue), an historic brick building in the Local, State, and National
Register district know as Old Town Fort Collins. The old faded sign is a "privilege" sign in that
Angell's Delicatessen, the business inside the building, was painted horizontally at the top, for
the privilege of painting the Coca-Cola product below.
Written proposals, four (4) will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), April 8, 2011 and noted as Proposal No. 7217 Coca-
Cola Sign Rehabilitation. If delivered, they are to be sent to 215 North Mason Street, 2nd
Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Carol
Tunner, (970) 484-3957 or caroltunnerCcDmsn.com .
Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB,
C.P.M., Buyer, (970)416-2247
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
www.fcqov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
RFP 7217 Coca-Cola Sign Rehabilitation Page 1 of 26
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
RFP 7217 Coca-Cola Sign Rehabilitation Page 2 of 26
Coca-Cola/Angell's Delicatessen "Ghost Sign" Rehabilitation
State Historical Fund Grant 2009-M2-007
Purpose:
The City of Fort Collins, Community Development and Neighborhood Services Department is
seeking a qualified painting and architectural conservator who can rehabilitate an historic Coca-
Cola/Angell's Delicatessen "ghost sign" on a landmarked brick building, #5 Old Town Square, in
Fort Collins, so that it can continue to be enjoyed well into the future. Our directive from the
community is to:
1) Conserve the sign as is by reattaching and protecting the sign paint (if appropriate
materials can be found); or, if this is not found to be possible...
2) Touch-up the paint in some spots while leaving the bare brick, where paint has
flaked off, in other areas.
The work as described in Option #1 would involve the recommendation and application of a
consolidant to reattach the paint, and a protectant that is a clear coating, withstand an exterior
exposure, not yellow, not pick up dirt, and not damage the vapor permeability of the underlying
brick wall. Application of any protective product would require the paint (design) layer to be
stable, well -attached, and not chalking or powdering. The support brick wall should be clean,
and free of dirt, salts, and micro flora to ensure good adhesion. Any recommended protectant
should not trap moisture under the coating. The application method should not damage the
paint. Ideally it would be possible to remove the coating later, if necessary, while leaving the
paint intact. Whatever is used to consolidate or reattach the paint also must not be soluble in a
solvent used to dissolve and later remove the coating, if that is determined to be necessary.
Our goal is to conserve the sign in place. If Option #1 is not feasible, then Option 2 will be
pursued.
The conservator would work closely with the grant/project manager and the Community
Development and Neighborhood Services historic preservation staff. This project is fully funded
by a Colorado State Historical Fund grant and private/public funding sources.
SIGN APPROXIMATE SIZE
Angell's Delicatessen: Green background — 31' long, 3'- 8" high, Lettering — 27' long, 1'-5" high
Coca-Cola: 10' wide and 21' high
Conservator Qualifications: Please provide a resume and photos of similar work, if available.
• A conservator with education, training, and experience in mural painting
• Knowledge of the specific combination of materials (paint on brick) and the potential
hazards of treatment
Scope of Work:
Documentation Activities
1. Thorough analysis of sign condition, document sign, and create pattern/plan for
archival recordation
2. Perform paint analysis to determine presence of lead paint, binder, original paint
colors, etc.
3. Develop condition report and treatment plan
4. Perform test patch(s) of preferred treatment materials to determine that they will
not harm the historic sign paint or the brick wall substrate
5. Develop maintenance plan
RFP 7217 Coca-Cola Sign Rehabilitation Page 3 of 26
Rehabilitation Activities
1. Stabilize existing paint
2. Clean and gently remove paint that does not adhere with consolidation treatment
3. Option #1 - Apply reversible protective coating, if one can be found, that will not
damage the sign or the underlying brick substrate or Option #2 — repaint -touch-
up the sign while leaving the bare brick where paint has flaked off in other areas.
Budget:
The budget for this project for documentation and rehabilitation activities is $36,000. Please
break out your costs and hourly rates by major task with this budget in mind. The State
Historical Fund grant requires using State of Colorado Fiscal Rules reimbursement. As of
January 1, 2011, SHF travel rates are:
Mileage: $0.46 (2WD) per mile is the maximum allowed for travel. Cost of fuel/gas is included
in the amount.
Meals: Meal allowance is generally a $46.00 daily per diem. Full per diem can only be claimed
when supported by actual receipts/documentation. Meal allowance can only be claimed
on travel that involves an overnight stay.
Hotel/Motel rates: Hotel/motel allowances are a maximum of $80.00 per night.
It is expected that conservator proposals will include providing scaffolding. It has been
determined that an "over -the -top scaffold" will be required in order to protect the historic building
parapet and because a portion of the Angell's Delicatessen sign is positioned over a glass
greenhouse restaurant and brewpub below.
A separate contractor will be performing a mortar analysis, re -pointing of the brick in the area of
the sign, installing a railing on the ground around the sign, and placing an historic interpretive
plaque on the railing. It is expected that this contractor will also be using the scaffolding for the
few days needed for the brick re -pointing.
Expected Products/Results:
• Documentation and plan/pattern of the sign
• Paint analysis and test patch(s) results and interpretation
• Condition report and treatment/plan
• Maintenance plan
• Finished, conserved sign
Project Schedule:
The deadline for completion of the State Historical Fund grant is March 31, 2012. It is
anticipated that the rehabilitation work will be completed in 2011.
Response to Proposal:
• Statement of how the goals and intent of the project will be met (e.g. methodology)
• Firm's experience in conducting similar studies or projects if available
• References or resume of conservator and/or firm
• Breakdown of fees including hours and rates
• Schedule/availability
RFP 7217 Coca-Cola Sign Rehabilitation Page 4 of 26
Vendor Statement:
I have read and understand the specifications and requirements for this bid and I agree
to comply with such specifications and requirements. I further agree that the method of
award is acceptable to my company. I also agree to complete SERVICES
AGREEMENT with the City of Fort Collins within 30 days of notice of award. If contract is
not completed and signed within 30 days, City reserves the right to cancel and award to
the next highest rated firm.
FIRM NAME:
ADDRESS:
EMAIL ADDRESS:
BIDDER'S NAME:
SIGNATURE:
PRIMARY SERVICES ISSUES CONTACT:
TELEPHONE:
EMAIL:
PHONE:
FAX:
CELL: EMERGENCY:
BACKUP:
Compensation and Contract Process
After contract award, progress invoices shall be billed in quarterly installments, subject
to review and approval by the City's Project Manager. City payment terms will be Net
30 Days from receipt of invoice.
2. The City reserves the right to award directly as a result of the written proposals. The
City may or may not opt to conduct oral interviews.
3. The selected Contractor shall be expected to sign the City's standard Services
Agreement prior to commencing Services (see sample attached to this Proposal).
RFP 7217 Coca-Cola Sign Rehabilitation Page 5 of 26
Review and Assessment
Professional conservators will be evaluated on the following criteria. These criteria will be the
basis for review of the written proposals and any optional interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
Does the proposal show an understanding of the
2.0
Scope of Proposal
project objective, methodology to be used and
results that are desired from the project?
Do the persons who will be working on the project
2.0
Assigned Personnel
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
1.0
Availability
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
Do the proposed cost and work hours compare
2.0
Cost and Work
favorably with the Project Manager's estimate? Are
Hours
the work hours presented reasonable for the effort
required in each project task or phase?
Does the firm have the support capabilities the
2.0
Firm Capability
assigned personnel require? Has the firm done
previous projects of this type and scope?
RFP 7217 Coca-Cola Sign Rehabilitation Page 6 of 26
Reference Evaluation (Top Ranked Firm)
The Project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Was the Professional responsive to client
Completeness
needs; did the Professional anticipate
problems? Were problems solved quickly
and effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E-PROCUREMENT
SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE
COMMODITY CODES.
COMMODITY CODES USED FOR THIS RFP:
906-48 Historical Preservation
907-35 Designing Services
956-30 Historical Studies and Services
961-04 Artists
961-66 Sign Painting Services
RFP 7217 Coca-Cola Sign Rehabilitation Page 7 of 26