HomeMy WebLinkAboutRFP - 7124 CLIMATE ADAPTATION PLANNING CONSULTANTCity Of
Fort Collins
Purchasing
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Financial Services
Purchasing Division
215 N. Mason St. 2ntl Floor
PO Box 580
Fart Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
Description of RFP 7124: Climate Adaptation Planning Consultant
OPENING DATE: 3:00 P.M. (Our Clock) May 10, 2010
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
CHANGE:
Please see corrected language for Page 6 of the RFP document, Section Skills and
Experience Required, bullet number three (3).
Cite number of cities and municipalities of a similar size where your organization has
provided climate change adaptation services. Provide seven (7) copies of your proposal
to Utilities for review.
Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
where renewal is a way of life
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as 'Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , 200 , and shall
continue in full force and effect until 200 unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Professional and mailed no later than ninety
(90) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
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All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
City of Fort Collins
City of Fort Collins, Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Desion, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $
6. Compensation. (Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 11 In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
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prepared on stable Mylar base material using a non -fading process to provide for long storage
and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
City in an AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
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14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
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pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal 'alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department'I) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
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18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
In
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
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(Corporate Seal)
EXHIBIT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to
this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Contractor has agreed to perform, the Contractor hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Contractor
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Contractor shall not disclose any such information to any person not having a
legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests
for any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of the
Contractor's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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City of
F®rt Collins
0"*0 Purchasing
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
tcgov. corn/purchasing
REQUEST FOR PROPOSAL
7124 Climate Adaptation Planning Consultant
City of Fort Collins Utilities is inviting proposals from experienced environment/engineering
consultants to assist in the integration of climate change adaptation into their decision -making
on both a strategic and technical level.
Written proposals, seven(7) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock),May 10, 2010. Proposal No.7124 Climate Adaptation Planning Consultant.
If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado
80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Katy
Bigner, Environmental Project Coordinator, (970) 221-6317.
Questions regarding bid submittal or process should be directed to Opal Dick, CPPO, Senior
Buyer, (970)221-6778.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcqov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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7124 Climate Adaptation Planning Consultant
City of Fort Collins Utilities is inviting proposals from experienced environment/engineering
consultants to assist in the integration of climate change adaptation into their decision -making
on both a strategic and technical level.
Backaround Information
The City of Fort Collins is a community of almost 140,000 highly educated and engaged
residents located approximately 60 miles north of Denver along Interstate 25. The City utilizes a
Council -Manager form of government and is governed by an elected seven member Council,
including an elected mayor. Fort Collins Utilities (Utilities) provides electric, water, wastewater
and stormwater services to the community. The Utilities Executive Director reports directly to
the City Manager. Two citizen advisory boards, the Electric Board and Water Board, advise
Council regarding electric and water utility policy issues. Council appoints Board Members.
Utility Services:
Electric
The electric utility operates as a municipal utility wholly -owned by Fort Collins citizens since
1935. In 1973, when operations at the City's generation plant were no longer financially
feasible, the City of Fort Collins joined with municipal governments in Loveland, Estes Park and
Longmont to create the Platte River Power Authority (Platte River), a joint action agency. Platte
River allows the four cities to share the costs and benefits of generating, transmitting and
exchanging electric power. Fort Collins Utilities owns and operates the distribution system. Our
electric utility recently received a Smart Grid Investment Grant from the Department of Energy
to modemize our electric grid and implement automated metering infrastructure in the Fort
Collins community.
Water Resources and Treatment
Fort Collins Utilities strives to provide a reliable and high quality water supply to our customers.
Steps include diverting and storing the raw water supplies, processing the water at our
treatment facility, distributing the treated water, and assuring water quality during each of these
steps.
Through careful management of our supplies and with continued conservation efforts by our
customers, the City's water supply projects do not indicate the need for mandatory watering
restrictions. Water needs to be used efficiently, however, and voluntary conservation efforts are
still highly recommended. The Water Supply & Demand Management Policy helps guide the
Utilities in balancing supplies and demands into the future, even during drought conditions.
Fort Collins has two plants that treat wastewater, one plant that is currently decommissioned for
reconstruction. Before water is returned to waterways, the Pollution Control Laboratory ensures
that it meets or surpasses state and federal standards. Wastewater that enters the facilities is
monitored for heavy metal contaminants. Some industries must pre -treat their wastewater
before it can be collected and treated.
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Stormwater
Utilities updated the City's Drainage Basin Master Plan in June 2004 and revised the Floodplain
Regulations in March 2005.
Master plans describe the flooding history, identify potential problem areas and look at possible
solutions. Floodplain regulations are used to manage the floodplain by reducing future
damages and helping protect the health and safety of citizens.
Utilities provides information and promotes awareness of flooding hazards and water quality
issues; reduces flooding hazards with cost-effective capital projects; assists in the emergency
response to flooding; manages policies and regulations to reduce future flooding hazards; and
makes recommendations to City Council. Monthly rates fund these activities.
Customer and Employee Relations
The Customer and Employee Relations Department supports the four utilities by providing
customer service, marketing, education and training, and Key Accounts management of energy
efficiency and water conservation services. Additionally, this department delivers services and
outreach activities including: Voluntary Green Energy Program, Integrated Design Assistance
Program, Demand Management Program.
Previous Climate Change Adaptation Planning Experience
The City of Fort Collins first began to address climate change mitigation and protection in 1997.
The City joined the International Council for Local Environmental Initiatives (ICLEI) Cities for
Climate Protection to strengthen our commitment to reduce greenhouse gas emissions,
inventory our emissions and promote best practices to reduce energy use and solid waste in
buildings and transportation. The City adopted a Climate Action Plan in 1999 and recently
updated the Plan in 2008 with updated goals and actions to mitigate the potentially devastating
impacts of climate change. Utilities is committed to helping the City and this community achieve
the ambitious targets of reducing greenhouse gas emissions (GHG) 20% below 2005 levels by
2050. Aggressive action will reduce GHG emissions in the future but it is imperative that action
is taken to adapt to changes that are already happening and preparing for changes ahead.
Utilities views climate change adaptation planning as an important strategy to plan for and
address the multiple impacts that might affect business continuity, economic viability
maintenance of assets, infrastructure, and the delivery of key services to the Fort Collins
community. Developing strategies to assist Utilities in planning for possible impacts of climate
change will help maintain continuity of services, while assisting staff to have the best possible
information to consider in planning processes to achieve a resilient and sustainable utility in the
coming years.
Utilities began work on assessing the potential impacts of climate change on its operations in
2008. Utilities was initially part of the (ICLEI) Climate Resilient Communities pilot program.
Staff was guided by a water and climate change advisor from NOANWestem Water
Assessment and also used additional advisors from Colorado State University and other City
departments. An outcome of our initial work was the identification of vulnerability and risk factors
based on anticipated impacts of climate change to the Fort Collins area. Additionally, our Water
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Resources Department has been a participant in a Water Research Foundation study, along
with other Colorado municipalities and water districts; to assess the potential impacts of climate
change to Colorado's water resources and supply.
Expected Outcomes
Utilities wishes to hire a consultant to assist in completing our climate adaptation planning
process to address the four main utility services and supporting departments. A successful
project will provide Utilities with the information on our resources and gaps, along with the
potential strategies needed. Ideally, the outcome of services would result in the development of
a framework that would enable Utilities to incorporate climate change adaptation strategies into
our existing near term planning (5 years) for operations, master planning, and asset
management to ensure continuity of operations and our success in becoming a sustainable
utility.
Deliverables
1. Proposals should in detail describe how vendor would accomplish the following:
• Development of a facilitated dynamic planning process using the latest scientific data
available for the Front Range and affected watersheds, including western slope
components of the Colorado Big Thomson Project;
• Review Utilities work on the vulnerability and risk assessments to determine what
additional work needs to be completed, work that was omitted with the objective of
avoiding any duplication of previous efforts;
• A schedule for completing the work, including identifying objectives, actions and
pertinent staff for tasks and associated costs;
2. Based on what is learned recommend a practical on -going process and plan for
integrating information about climate change into departmental decision -making
processes and assisting departments to adapt.
• This Plan should include:
o Recommendations for a design for an on -going process for integrating
existing and emerging information and data about climate change into
departmental decision -making processes and assisting departments to adapt
to anticipated impacts. Include in design recommendations for staffing,
decision processes and procedures;
o Developing a risk -based, cost -benefit assessment process to inform
investment decisions, including the establishment of clear metrics, decision
points;
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o Identify major decisions (planning, infrastructure investment, development,
etc.) considered by departments for the years 2011-2016 where the identified
risks should be taken into account. A complementary approach to on -going
asset management planning would be helpful;
o For those risks classified as high, assist staff to brainstorm adaptation
solutions, classify solutions based upon set criteria that include how well they
preserve flexibility (low or no regrets, project phasing, etc.), cost flexibility and
whether they are climate neutral or climate beneficial (rather than climate
adverse);
o Inclusion of the following tables:
a. Areas of service, assets and infrastructure most likely to be impacted
by projected changes in climate;
b. Major decisions where it would be beneficial to consider climate
impacts;
c. Risk assessment by service area with a cohesive connection between
service functions;
d. Classification of adaptation solutions based on agreed upon criteria by
service unit.
Skills and Experience Required
• Practical knowledge of municipal utility operations and structure;
• At minimum, a basic background knowledge of potential climate change adaptation
strategies;
• Cite number of cities and municipalities of similar size where your organization has
provided climate change adaptation planning services and provide work seven (7)
summaries to Utilities for review;
• Ability to provide intellectual leadership, support, technical assistance, and quality
control for selected departments within Fort Collins Utilities to integrate new research
on climate change impacts into planning processes and identify adaptation actions;
• Ability to develop a complementary plan in conjunction with an environmental
management system at Utilities Water Reclamation and Water Production and
Treatment Facilities and on -going asset management planning;
• Knowledge of regulatory and other legal requirements that may impact utility services
(Ex. Greenhouse gas mitigation or possible implications to water treatment).
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Departments That Will Be Part of This Process
The consultant will work with Utilities staff from the following service units and departments:
Water Resources, Water Production, Water Reclamation, Water Engineering, Light and Power,
Energy Services, Customer and Employee Relations, with the possible inclusion of Emergency
Management through Poudre Fire Authority and other appropriate City departments and staff.
Reporting Relationships
The consultant will report to Fort Collins Utilities. The consultant will coordinate with Katy
Bigner, Environmental Project Coordinator, to reach out to and work with key representatives of
Utilities service units, departments and divisions. The consultant may also be required to meet
several times with the Utilities staff.
Submittal
Qualified consultants interested in the work described in the RFP should submit a minimum of
the following information to the City:
• Statement of understanding of the Utilities' situation, needs and objectives
• Proposed consulting and research approach
• Proposed scope of services
• Proposed consulting team
• Proposed schedule of activities
• Service rate schedule (hourly rates applicable to consulting team members)
• Proposed range of project cost; breakdown of costs/cost ranges for each deliverable;
• Total system cost (over five-year period), including short- and long-term costs
• Firm qualifications including reference projects and contacts, consultant's resume
Timeline (approximate)
Request for Proposal Schedule
Written Proposal Due: 3:00 p.m. (our clock), May 10, 2010
Notification of Highest Ranked Firms: May 18, 2010
Interviews: May 24, 2010
The consultant should plan to begin work by July 12, 2010 and present a final report by
December31, 2010.
Contract Period
This agreement shall commence July 1, 2010, and shall continue in full force and effect until
December 31, 2010, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for additional one year periods not to exceed four (4)
additional one year periods for additional work or phases. Pricing changes shall be negotiated.
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REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Managers estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
E