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Home My WebLink AboutRESPONSE - RFP - 7221 POTHOLE PATCHER (2)ity O f Financial Services v F■ on 215 N.Purchasing Divisi2" ort Collins OCO805221oor BOX Foorrt CoM 970.221.6707 Purchasing rcgov.com/purcnasing Icgovc rn1pu REQUEST FOR PROPOSAL 7221 Pothole Patcher The City of Fort Collins is accepting written proposals from qualified firms. Written proposals, three (3), will be received at the City of Fort Collins' Purchasing Division, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, and should be identified as Proposal 7221 Pothole Patcher. If delivered, they are to be sent to 215 North Mason Street, 2n° Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Proposals must be received at the Purchasing Office prior to 2:30 p.m. (our clock), April 4, 2011. Questions concerning the scope of the project should be directed to Project Manager, Neal Jaspers, Streets Crew Chief, at (970) 221-6654 or niaspers aC)fcgov.com. Questions regarding request for proposal or process should be directed to Jim Hume, Senior Buyer at (970) 221-6776 or jhume@fcgov.com. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcqov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill ll, CPPO, FNIGP Director of Purchasing & Risk Management Pothole Patcher RFP # 7221 Section 1.0: Proposal Requirements General Description The City of Fort Collins is soliciting proposals for a pothole patcher mounted on a truck chassis. A single operator must be able to drive the machine and operate all patching operations from inside the vehicle cab. Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit three (3) copies of the proposal with the following information: a. Company history and experience in supplying patching machines of the type described in the Specifications. b. The name of the company representative responsible for coordinating machine demonstrations and answering questions regarding the proposed units. C. References from three or more governmental organizations which have used your company for similar products and services within the last two years. d. A written description of the proposed patching machine as required below. e. Completed Specifications and Pricing pages. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Section 2.0: Scope of Work This specification establishes the minimum requirements for the purchase of one pothole patching machine, truck -mounted, similar to the following models: Schwarze RP006, Rosco RA-400, and the truck -mounted Cimline DuraMaxx 3.0 Bid Clarification 3.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing and Risk Management prior to the time and date of the Proposal Opening. Any changes to these specifications will be made by a written addendum issued by the Director. 3.2 For questions concerning the RFP process and specifications, contact: Jim Hume, Buyer, phone: 970-221-6776, email: jhume@fcgov.com For technical questions, contact: Neal Jaspers, Streets Crew Chief, phone: 970-221-6554. 4.0 Delivery 4.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be made to: Fleet Services 835 Wood Street Fort Collins, CO 80521 4.2 The word "delivery", as used in this specification, encompasses delivery of the actual equipment, as specified, complete with all necessary papers such as Manufacturer's Statement of Origin, application for title, invoice, warranty, shop, operator's and technical manuals, parts books, etc., as applicable. 4.3 All equipment must be completely washed and serviced in accordance with standard new equipment "make ready", and the manufacturer's specifications and be ready for delivery in drive away condition. A temporary permit is to be included. 4.4 All units to be new and of the manufacturer's latest model in production at the time of delivery and standard equipped, unless otherwise specified. Time is of the essence. The City shall be kept advised of any anticipated delay in delivery. In the event the successful bidder, hereinafter referred to as the Contractor, fails to properly perform delivery as specified above, within the specified time limit set forth by the Contractor in his bid proposal, the City shall sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any time extensions which are agreed by the City to be due to conditions beyond the Bidder's control, the Contractor shall be liable to the City, in the amount of One -Hundred ($100) dollars as liquidated damages, and not as a penalty, for each and every calendar day that delivery is delayed. Additionally, no payment shall be made by the City for any delivery of specified equipment until all aspects of the contract have been fulfilled, unless pre -arranged and approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet Services. 5.0 Warranty The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but not accessory equipment, for a warranty period of specified usage that is currently being offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair order which originates in his repair facility, subsequent to delivery, during the warranty period. No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed by the City in connection with the performance of any warranty repairs. 6.0 Specifications (submit with proposal) RFP # 7221 Proposed equipment must meet or exceed the following minimum requirements. Any exceptions must be noted and listed on a separate sheet. General: The following specifications describe a truck -mounted, pothole patcher. All patching operations to be conducted from within the cab by one person. Circle appropriate response under "Meets Spec?" column. No. Item Description - Chassis Meets Spec? 6.2 Type - UD3300H or equivalent (Yes) 2010 Nissan UD No 6.3 GVWR - approx. 33,000 lbs., plate certified (Yes) No 6.4 Cab to Axle - as needed for proposed patcher (Yes) Measurement (CA) No 6.5 Cab - Air suspension driver seat - Heavy duty rubber floor mats - Dual sun visors and arm rests - Power windows and locks (Yes) - Tinted glass all around No - Heater/defroster, high output - Air conditioning - Intermittent windshield wipers with washers - Jack and tire tool - AM/FM radio, push button type with clock - Inside day/night mirror - Outside mirrors both sides, RV type - Tilt & telescoping steering column - Cruise control 6.6 Engine - 280 hp turbo -diesel 230 HP Turbo Yes - Anti -freeze to—34degF Charged engine (No) - Block heater with cord 6.7 Electrical - 12 volt system (Yes) No 6.8 Transmission & - Allison five or six speed automatic with heavy Differential duty oil cooler (Yes) - 5.86 axle ratio No - Limited slip rear differential 6.9 Brakes - Air brakes (Yes) -ABS No No. Item Description - Chassis Meets Spec? 6.10 Steering - Power (Yes No 6.11 Fuel tank - One 40 gallon minimum (Yes) No 6.12 Springs - Front, leaf, to meet required GVW (Yes) - Rear, leaf, to meet required GVW No - Auxiliary leaf, heaviest available 6.13 Tires & Wheels - Seven (7) tires, including spare with wheel in carrier. Steel disc wheels. (Yes) -All tubeless, steel belted radials, all terrain tread. No Ply rating and size compatible with GVWR 6.14 Exhaust Brake - Pneumatically activated butterfly type (Yes) No 6.15 Gauges - Fuel, ammeter or voltmeter, engine water temp, (Yes) and engine oil pressure No 6.16 Tow Hooks - Frame mounted on front (Yes) No 6.17 DEF tank - 5 gallon capacity (Yes) No 6.18 Color - White exterior (Yes) - Gray interior No 6.19 Manuals & Keys - Each vehicle must be delivered with an operator's (Yes) manual and two (2) sets of keys. No No. Item Description - Patcher Meets Spec? 7.1 Engine - 60 to 80hp liquid cooled diesel (Yes)No No 7.2 Blower - 425-450 CFM (Yes ) No 7.3 Compressor - 15 CFM (Yes) No 7.4 Aggregate hopper - 5 yard minimum capacity (Yes) No 7.5 Aggregate hose - minimum 2-1/2' ID (Yes) No No. Item Description - Patcher Meets Spec? 7.6 Emulsion tank - minimum 300 gallon capacity (Yes) No 7.7 Tank heaters - minimum 3000 watt (Yes) No 7.10 - Unit must be delivered with an operator's manual Yes) Manuals and service manual. No Contact Neal Jaspers, 970-221-6654 to arrange a machine demonstration as soon as possible. Section 8.0. Pricing (submit with your proposal) RFP # 7221 8.1 Chassis Description Make Nissan I Model UD 3300 I Year 2010 BASE PRICE, as specified, per unit $ Included in price 8.2 Pothole Patcher Description Make LeeBov/Bosco I Model RA400 I Year BASE PRICE, as specified, per unit 8.3 Options Chassis Price Pothole Patcher Price Non -spin differential $ Truck -mounted attenuator, N/A NCHRP-350 TL-2 & TL-3 New d 180 Model $20,939.00 Power/heated mirrors $ N/A approve9182LC ** More Optins listed on Last Page attached 9.0 Freight Terms FOB destination, freight prepaid. All freight charges must be included in proposal pricing. 10.0 Delivery Delivery will occurgo-t 20 days after proper notification of award. 11_0 Cooperative Purchasing Other governmental entities may be extended the opportunity to purchase or participate in any award made as a result of this solicitation, with the agreement of the successful vendor. 12.0 Vendors Statement I have read and fully understand all the conditions, specifications, and special instructions herein set forth above in paragraphs 1.0 through 11.0. 1 hereby agree to comply with all said conditions, special instrucjipns, and specifications as stated or implied. Signature: - cT&iQn.ri Title: vice President Print nam Joe Owens Company name: Macdonald Equipment Company Street 7333 Highway 85 P.O. Box 1865 City/State/Zip: Commerce City, CO. 80037-1865 Date: April 4, 2011 Phone: 303-287-7401 Fax: 303-287-7404 Evaluation and Assessment of Proposal An evaluation committee shall rank the interested firms based on their written proposals and machine demonstrations using the ranking system set forth below. Firms shall be evaluated on the following criteria. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an outstanding rating. Recommended weighing factors for the criteria are listed adjacent to the qualification. An award will be made on the basis of written proposals and machine demonstration. Weighting Qualification Standard Factor 1.0 Scope of Proposal Is the proposal complete? Is an acceptable machine proposed? 8.0 Functional How does the proposed machine compare to Demonstration competing machines? 3.0 Availability i Can a machine be delivered in a timely manner? 4.0 Cost How do costs compare to competing proposals? 4.0 Capability Do the dealer and manufacturer have the support capabilities needed? Functional Demonstration Each proposed machine must be made available for a functional demonstration of its capabilities. Demonstrations will be scored as follows: Ergonomic controls, efficient control layout, boom visibility, ease of operation, ease of ration mix change and rock material rate change, and serviceability for daily and routine maintenance. Reference Evaluation The Project Managers will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. Qualification and Standard a. Overall Performance - Would you hire this company again? b. Timetable - Was the machine delivered on time? C. Completeness - Did the company solve problems quickly and effectively? Does the company provide adequate ongoing support? d. Knowledge - Do company personnel exhibit the knowledge and skills necessary to adequately support the machine? Proposal Acceptance All proposals shall remain subject to initial acceptance 90 days after the day of submittal. ACOOHp.`O EQV \P MEHT 7333 Highway 85 P.O. Box 1865 Commerce City, CO 80037-1865 Phone: (303) 287-7401 Fax: (303) 287-7404 4, 2011 City of Fort Collins Purchasing Division P.O. Box 580 215 North Mason St. 2nd Floor Fort Collins, CO. 80522 Proposal 7221 Pothole Patcher OPTIONS: LED lights in the 30 X 60 Arrow Board (13 lights) Jet Flush System Night work light package (2 front 1 rear) Add to price $ 1,585.00 Add to price $ 1,602.00 Add to price $ 750.00 Less Trade -In of Rosco Model RA300 in Running Condition Deduct from price ($ 12,000.00)