HomeMy WebLinkAboutCORRESPONDENCE - RFP - P837 LP AFTER HOURS TELEPHONE ANSWERING SERVICE (4)Fort Collins
1111111111
April 12, 2011
Map Communications, Inc.
Attn: Ms. Karen Oluwabusola
840 Greenbrier Circle
Chesapeake, VA 23320
RE: Renewal, P837 LP After Hours Telephone Answering Service
Dear Ms. Oluwabusola:
Financial Services
Purchasing Division
215 North Mason Street
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707 - fax
rcgov. corn/purchasing
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following:
1) Red Flags. Service Provider must implement reasonable policies and
procedures to detect, prevent and mitigate the risk of identity theft in compliance
with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations
part 681. Further, Service Provider must take appropriate steps to mitigate
entity occurs with one or more of the ity's covered accounts.
lifitial D e
2) Confidentiality
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the
"City") pursuant to this Agreement (the "Agreement"), the Contractor hereby
acknowledges that it has been informed that the City has established policies
and procedures with regard to the handling of confidential information and other
sensitive materials.
In consideration of access to certain information, data and material (hereinafter
individually and collectively, regardless of nature, referred to as "information")
that are the property of and/or relate to the City or its employees, customers or
suppliers, which access is related to the performance of services that the
Contractor has agreed to perform, the Contractor hereby acknowledges and
agrees as follows:
That information that has or will come into its possession or knowledge in
connection with the performance of services for the City may be confidential
and/or proprietary. The Contractor agrees to treat as confidential (a) all
information that is owned by the City, or that relates to the business of the City ,
or that is used by the City in carrying on business, and (b) all information that is
proprietary to a third party (including but not limited to customers and suppliers of
the City) . The Contractor shall not disclose any such information to any person
not having a legitimate need -to -know for purposes authorized by the City.
Further, the Contractor shall not use such information to obtain any economic or
other benefit for itself, or any third party, except as specifically authorized by the
City.
Rev 06/2009
The foregoing to the contrary notwithstanding, the Contractor understands that it
shall have no obligation under this Agreement with respect to information and
material that (a) becomes generally known to the public by publication or some
means other than a breach of duty of this;Agreement, or (b) is required by law,
regulation or court order to be disclosedi provided that the request for such
disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Contractor shall furnish a
copy of this Agreement to anyone to whom it is required to make such disclosure
and shall promptly advise the City in writing of each such disclosure.
In the event that the Contractor ceases to perform services for the City, or the
City so requests for any reason, the Contractor shall promptly return to the City
any and all information described hereinabove, including all copies, notes and/or
summaries (handwritten or mechanically produced) thereof, in its possession or
control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a
breach of the Contractor's obligations under this Confidentiality Agreement may
be inadequate and that the City shall, in the event of any such breach, be entitled
to seek equitable relief (including without limitation preliminary and permanent
injunctive relief and specific performance) in addition to all other remedies
provid ereunder or available at law.
Initi Da
The term will be extended for one (1) additional year, July 1, 2011 through June 30, 2012.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 if you have any questions
regarding this matter.
Sincerely,
Ja e . O'Ne II, CPPO, FNIGP
Dir or of Purchasing and Risk MaAageLnei
ature
Date
(Please indicate your desire to renew P837 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
Rev 06/2009