HomeMy WebLinkAboutBID - 7211 ORCHESTRA SHELL AT THE LINCOLN CENTERCity of
Fort Collinssin
Purchag
ADDENDUM No. 1
Financial Services
Purchasing Division
215 N. Mason St. 2"" Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgo v. com/purchasing
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7211 Orchestra Shell at the Lincoln Center
OPENING DATE: 3:00 PM (Our Clock) March 9, 2011
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made and detailed in the following sections of
this Addendum.
Exhibit 1 - Revised Bid Schedule
Exhibit 2 - Alternative Finish Specified at Option #2 in Section 2.4
Exhibit 3 - Questions & Answers
Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with
any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
9. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for
any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted
standards for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of
their respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were furnished or performed by
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Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from
City of any such defect or nonconformances, the affected item or part thereof shall be
redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to
City.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and
costs incurred because of the default.
15. Bindinq Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its
officers, agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with the
performance of any service hereunder.
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b. The Service Provider shall take all necessary precautions in performing the
work hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the
Service Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within Exhibit B,
consisting of one (1) page, attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created
in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland Security
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(the "e-Verify Program") or the Department Program (the "Department Program"), an
employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in
order to confirm the employment eligibility of all newly hired employees to perform work under
this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien;
and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted with
an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
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f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential
damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102,'C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider
violates this provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
CORPORATE SECRETARY
(Corporate Seal)
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EXHIBIT "B "
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the
City, the insurance coverage designated hereinafter and pay all costs. Before
commencing work under this bid, the Service Provider shall furnish the City with
certificates of insurance showing the type, amount, class of operations covered, effective
dates and date of expiration of policies, and containing substantially the following
statement:
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of Fort
Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider
shall maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required
by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall
maintain during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form"
basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury
and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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SPECIFICATIONS
LINCOLN CENTER
SECTION 11 61 13 —ACOUSTICAL SHELLS
PART 1-GENERAL
1.1 SECTION INCLUDES
A. Full stage acoustical shell system consisting of mobile acoustical shell towers
and adjustable acoustical shell ceiling.
1.2 RELATED SECTIONS
A. SECTION 11 61 33 — THEATRE AND STAGE EQUIPMENT
1.3 REFERENCES
A. American Society of Civil Engineers (ASCE):
1. ASCE 7 — Minimum Design Loads for Buildings and Other Structures.
B. Architectural Woodwork Institute (AWI):
1. Quality Manual, 8th Edition.
C. ASTM International (ASTM):
1. ASTM C 423 — Standard Test Method for Sound Absorption and Sound
Absorption Coefficients by the Reverberation Room Method.
2. ASTM E 413 — Classification for Determination of Sound Transmission
Class.
D. National Electrical Manufacturers Association
1. NEMA LID 3-2000 — High Pressure Decorative Laminates.
1.4 PERFORMANCE REQUIREMENTS
A. Acoustical Panel Sound Transmission: Provide acoustical shell system
comprised of acoustical shell panels having the following sound transmission
requirements:
1. Sound Transmission Class (STC): Minimum 23 per ASTM E 413.
1.5 SUBMITTALS
A. Product Data: Manufacturer's data sheets for acoustical shell system.
1. Provide test results by certified independent testing laboratory indicating
compliance with requirements of Performance Requirements article.
B. Shop Drawings: Prepared by manufacturer. Include dimensioned plans and
sections, and elevations showing acoustical shell system component sizes,
arrangements, and details of each condition of installation. Show fabrication
and installation details.
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1. Indicate coordination of with related overhead components, including
structural elements, rigging, catwalks, lighting, ductwork, piping, and
sprinklers.
C. Statement of Compliance: Prepared by manufacturer. Statement to address
7/8" vertical offset at stage right and left transition from wood to concrete finish
floor. Tower transport equipment is to be capable of easily transporting the
stage towers across the offset and the stage towers are to be able to easily
accommodate the offset if deployed across the offset.
D. Samples: For each color and finish for acoustical shell panels.
E. Maintenance Data: Include manufacturer's cleaning instructions.
F. Warranty: Submit sample meeting warranty requirements of this Section.
1.6 QUALITY ASSURANCE
A. Manufacturer Qualifications: Approved manufacturer listed in this section, with
minimum 5 years experience in manufacture of acoustical shell components.
Manufacturers seeking approval must submit the following:
a. Product data, including third -party certified acoustical data and
proposed layout for this project.
b. Samples: Submit samples of finished acoustical shell panels and
hinge.
C. Project references: Minimum of 5 installations not less than 3
years old, with owner contact information.
d. Sample warranty.
2. Submit substitution request not less than 15 days prior to bid date.
3. Approval will be indicated by issuance of written Addendum.
4. Approved manufacturers must meet separate requirements of Submittals
Article.
B. Source Limitations: Obtain acoustical shell system through one source from a
single approved manufacturer.
C. Coordination Conference: Prior to fabrication of acoustical shells, conduct
conference at project site to verify coordination requirements with work of
related trades. Review acoustical shell shop drawings in reference to rigging
and to adjacent or integral fire protection, plumbing, HVAC, electrical power,
lighting, communication, and structural and architectural features.
1. Coordinate requirements for structural supports or pipe battens furnished
under other sections and used to support acoustical shell system.
1.7 DELIVERY, STORAGE, AND HANDLING
A. Deliver, store, and handle acoustical shell components in accordance with
component manufacturers' recommendations. Ship to jobsite only after
roughing -in, painting work, and other related finish work has been completed
and installation areas are ready to accept units and recommended temperature
and humidity levels will be maintained during the remainder of construction.
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1.8 PROJECT CONDITIONS
A. Field Measurements: Verify layout and the dimensions of other construction by
field measurements before fabrication and indicate measurements on Shop
Drawings.
1.9 WARRANTY
A. Special Warranty: Manufacturer's written warranty indicating manufacturer's
intent to repair or replace acoustical shell system components that fail in
materials or workmanship within 5 years from date of Substantial Completion.
Failures are defined to include, but are not limited to, the following:
1. Fracturing or breaking of unit components which results from normal wear
and tear and normal use other than vandalism.
2. Delamination or other failures of glue bond of components.
3. Warping of components not resulting from leaks, flooding, or other
uncontrolled moisture or humidity.
4. Failure of unit to perform acoustically in accordance with manufacturer's
published data.
PART 2-PRODUCTS
2.1 MANUFACTURERS
A. Basis of Design: Acoustical shell system design is based upon product of the
manufacturer below. Provide basis of design product.
1. Wenger Corporation, Owatonna, MN; Telephone: (800)4WENGER (800-
493-6437)
2. SECOA, Inc. Champlin, MN; Telephone: (763) 506-8800
3. StageRight, Clare, MI; Telephone: (800) 438-4499
2.2 MATERIALS
A. Aluminum Extruded Bars, Profiles, and Tubes: ASTM B 221 (ASTM B 221 M),
6063T alloy.
B. Veneer -Faced Panel Products (Hardwood Plywood): HPVA HP-1.
2.3 ACOUSTICAL SHELL PANELS
A. Acoustical Shell Panels, General: Manufacturer's standard stressed -skin
composite acoustical shell panels, with STC meeting performance
requirements, designed to mix and blend sound and reflect a maximum range
of audible frequencies to both audience and performers.
1. Core: 1-1/2 inch (38 mm) thick honeycomb, resin impregnated, bonded to
frame and faces with permanent urethane adhesive. Contact cement
adhesion does not meet the requirements of this specification.
2. Face: Wood Veneer -Faced Panel: 1/4 inch (6 mm) thick hardwood
plywood -faced medium density fiberboard stressed skin, with no exposed
fasteners.
3. Back: 3116 inch (4 mm) thick hardboard stressed skin, painted black.
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15
Exhibit 1 — Revised Bid Schedule
7211 Orchestra Shell
BID SCHEDULE
Our firm will provide one orchestra shell including shipping to site and training per specification.
Award will be based on lowest responsive, responsible Lump Sum Bid that meets specification.
Lump Sum Bid $
In Writing
Please provide and add/ deduct for alternative finish specified as "Option #2" in Section 2.4.
Add or Deduct (please circle) $
FIRM NA
ADDRES:
PHONE/F
BY:
(Signature) (Printed) (Title)
E-MAIL ADDRESS
4. Panel Edge Frame: Extruded aluminum edge angle, bottom and top
edge.
2.4 STAGE ACOUSTICAL SHELL SYSTEM
A. Mobile Acoustical Towers: Free-standing, self-supporting, movable towers for
stage back and side walls. Towers consist of acoustical shell panels in rigid,
diagonally -braced vertical aluminum frame with formed steel connection
components, with center panel and two hinged wing panels, in nesting
configuration minimizing required storage space. Wing panel on tower equipped
with latching hardware and stage access door where indicated.
Counterweighted tower base with adjustable front leveling pads concealed by
removable access panel.
1. Tower Size: As indicated.
2. Tower Height: As indicated. Must be able to store in defined tower
storage garage. Refer to drawings for information on tower storage
garage.
3. Tower Panel Radius: 5 foot.
4. Tower Panel Face Finish:
a. Hardwood plywood veneer: AWI Premium grade:
1) Veneer Cut: Plain Sliced, Slip -Matched and Balanced
Matched.
2) Veneer Species: Red Oak.
3) Stain Formula: Sherwin Williams S64R6 Cherry.
4) Finish: Sherwin Williams Cab.
5) Acrylic Lacquer: T75XXC2183-4347
b. Trim strips between Panels: Painted color as selected by
Architect.
5. Door and Wing Panel Hardware:
a. Hinges: Aluminum, 6063T, with nylon insert and self-lubricating
bearings, designed for silent operation, with no metal -on -metal
contact, and requiring no replacement parts.
b. Slide -lock mechanism and pull handle.
6. Stage Tower Transporter: Handcart with tubular steel handbar,
configured to fit mobile stage tower base and enable safe movement of
towers around the stage area. At stage left and right. Transporter shall
easily move stage towers over the stage floor elevation change (=7/8")
B. Adjustable Acoustical Shell Ceiling: Acoustical shell ceiling consisting of
adjustable -angle acoustical shell ceiling panels supported by integral truss,
suspended from stage rigging pipe batten, and stored in fly -loft in vertical
position.
1. Ceiling Panel Size and Configuration: As indicated.
2. Ceiling Panel Radius: 10 foot.
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3. Ceiling Panel Face Finish:
a. Hardwood plywood veneer: AWI Premium grade:.
1) Veneer Cut: Plain Sliced, Slip -Matched and Balanced
Matched.
2) Veneer Species: Red Oak.
3) Stain Formula: Sherwin Williams S64R6 Cherry.
4) Finish: Sherwin Williams Cab.
5) Acrylic Lacquer: T75XXC2183-4347
4. Panel Hinges: Aluminum, with self-lubricating bearings.
C. Integrated Lighting: Manufacturer's standard UL-approved fixtures located as
indicated.
1. Integral truss incorporating electrical power raceway adequate to power
integrated lighting. Provide stage pin connections to connect the
integrated lighting to existing on stage lighting circuits.
D. Stage Rigging and Battens: Rigging and battens supporting acoustical shell
ceiling are part of the work of Division 11 Section "Stage Curtains."
E. Miscellaneous Supports: Rigging and battens supporting acoustical shell ceiling
are part of the work of Division 11 Section "Stage Curtains."
F. Acoustical Shell Ceiling Installation Accessories:
1. Shackles: Rated screw pin shackles.
2. Chain: 3/16 inch (4 mm) Grade 30 proof coil black oxide steel chain.
2.5 FINISHES
A. Aluminum Framing: Mill finish.
B. Transparent Wood Finish for Acoustical Shell Panel Face: Manufacturer's
standard finish, comparable to AWI custom grade acrylic lacquer.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine jobsite conditions for compliance with requirements for installation
tolerances, including required overhead clearances, and other existing
conditions affecting installation and performance of acoustical shells. Proceed
with unit installation upon correction of unsatisfactory conditions.
3.2 ACOUSTICAL SHELL TOWER INSTALLATION
A. Erect acoustical shell towers in location indicated in coordination with Owner's
personnel to verify components are complete and operational.
B. Demount tower units following approval of assembled acoustical shell and store
in location indicated.
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17
3.3 ACOUSTICAL SHELL CEILING INSTALLATION
A. Install acoustical shell ceiling units plumb, level, and true, in accordance with
manufacturer's recommendations and approved submittals. Suspend from
stage rigging using specified installation accessories.
1. Verify setting of units in performance and storage positions.
2. Verify adjustability of units.
3. Install and test integral lighting.
3.4 CLEANING
A. Clean exposed surfaces of acoustical shells. Comply with manufacturer's
written instructions for cleaning and touchup of minor finish damage.
B. Repair or replace defective work as directed by Architect upon inspection.
3.5 TRAINING AND DEMONSTRATION
A. Train Owner's personnel to assemble, adjust, operate, and maintain acoustical
shell towers and acoustical shell ceiling units.
END OF SECTION 11 61 13
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Exhibit 2 - Alternative Finish Specified as
Option #2 in Section 2.4
Please provide and add/ deduct for alternative finish specified as "Option #2" in
Section 2.4 as follows:
2.4 STAGE ACOUSTICAL SHELL SYSTEM
PART 1 - Mobile Acoustical Towers: Free-standing, self-supporting, movable towers
for stage back and side walls. Towers consist of acoustical shell panels in
rigid, diagonally -braced vertical aluminum frame with formed steel
connection components, with center panel and two hinged wing panels, in
nesting configuration minimizing required storage space. Wing panel on
tower equipped with latching hardware and stage access door where
indicated. Counterweighted tower base with adjustable front leveling pads
concealed by removable access panel.
1. Tower Size: As indicated.
2. Tower Height: As indicated. Must be able to store in defined tower
storage garage. Refer to drawings for information on tower storage
garage.
3. Tower Panel Radius: 5 foot.
4. Tower Panel Face Finish:
a. Option #1 - Hardwood plywood veneer: AWI Premium grade:
1) Veneer Cut: Plain Sliced, Slip -Matched and Balanced Matched.
2) Veneer Species: Red Oak.
3) Stain Formula: Sherwin Williams S64R6 Cherry.
4) Finish: Sherwin Williams Cab.
5) Acrylic Lacquer: T75XXC2183-4347
b. Option #2 - Plastic Laminate -Face Panel: 3/16" (4 mm) thick
hardboard stressed skin, material finished as indicated, with no
exposed fasteners:
1) The face side of panels is to Owner Selected WilsonArt
Laminate.
c. Trim strips between Panels: Painted color as selected by Architect.
Exhibit 3 — Questions & Answers
Question:
When will the shell be delivered and installed?
Answer:
Our target for delivery/install is July 1, 2011.
Question:
Should we include any City or State taxes in our proposal?
Answer:
No.
Ci}`/ o�
Financial Services
`r
Fort
Purchasing Division
215 N. Mason St. 2 nd Floor
Collins
Boxort
FPO
Collins , CO 80522
970.221.6775
P u rt as i n
970.221.6707
g
fcgov.com/purchasing
INVITATION TO BID
7211 Orchestra Shell at the Lincoln Center
BID OPENING: 3:OOP.M. (our clock), March 9, 2011
Sealed bids will be received and publicly opened at the office of the Director of
Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract
documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort
Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-
0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock),
March 9, 2011.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
Special Instructions
All bids must be properly signed by an authorized representative of the company with
the legal capacity to bind the company to the agreement. Bids may be withdrawn up to
the date and hour set for closing. Once bids have been accepted by the City and closing
has occurred, failure to enter into contract or honor the purchase order will be cause for
removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve
months from the date of the opening. The City may also pursue any remedies available
at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after
bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed
modification must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should
be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm
or corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for
the subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision -making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid.
All freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid
figures and not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's
compliance with the City's purchasing restrictions. A copy of the resolutions is available
for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121
for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in
our office 7 days after the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
CITY OF FORT COLLINS
BID PROPOSAL
BID #7211
ORCHESTRA SHELL AT THE LINCOLN CENTER
BID OPENING: March 9, 2011, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
ORCHESTRA SHELL AT THE LINCOLN CENTER PER THE BID INVITATION AND ANY
REFERENCED SPECIFICATIONS.
The City of Fort Collins Lincoln Center, 417 West Magnolia, Ft Collins 80521 is requesting bids
for a full stage acoustical shell system consisting of mobile acoustical shell towers and
adjustable acoustical shell ceiling.
Awarded service provider must enter into a service agreement (sample attached for your
review) and provide the required insurance (Exhibit B).
For technical questions please contact Gina Cochran, Technical Production Director at 970-416-
2758 or gcoch ran fcgov.com
For purchasing questions, please contact John Stephen, CPPO, LEED AP, Senior Buyer, at
970-221-6777 or istephen@fcgov.com.
BID SCHEDULE
Our firm will provide one orchestra shell including shipping to site and training per specification.
Award will be based on lowest responsive, responsible Lump Sum Bid that meets specification.
Lump Sum Bid $
In Writing
FIRM NAM
ADDRESS
PHONE/F
BY:
(Signature) (Printed) (Title)
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SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
pages and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the Professional mailed no later than ninety (90) days prior to
contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
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negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition. (Early Termination clause here as an option
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A",
consisting of pages, and incorporated herein by this reference.
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
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