HomeMy WebLinkAboutCHANGE ORDER - AGREEMENT MISC - CH2M HILL INCC112M HILL AMENDMENT N12
Amendment No. Twelve to Contract
Dated February 1, 2007
Between
CH2M HILL, INC.
and
The Cities of Fort Collins and Loveland
I'hr Cities and the Engineer agree to amend their contract for improvements to Fort Collins -
Loveland Municipal Airport, Loveland, to include fees for engineering services. The
improvement items are included in the Scope of Work of the original contract. The items
covered by this amendment are as described on the attached:
SCOPE OF SERVICES
FORT COLLINS - LOVELAND MUNICIPAL AIRPORT
REPACKAGE AND BIDDING SERVICES
RUNWAY 15-33 REHABILITATION AND RUNWAY SAFETY AREA IMPROVEMENTS
AIP 3-08-0023-29
The Scope of Services and Cost Proposal for this Amendment No. Twelve are attached
hereto as Attachments A and B respectively and 'incorporated herein by reference. The Cities
agree to pay the Engineer for the engineering services related to these additional
improvements in the following manner:
PART A - BASIC SERVICES
lump sum for Design Services ............................ $77,898.00
Notwithstanding anything herein to the contrary, the Engineer understands and
acknowledges that full payment for work performed under this Part A is contingent
upon the Cities' receipt of a sufficient grant from the FAA in 2011 for the purpose of
completing those services set forth in Part A hereof. The Engineer further
understands and acknowledges that payment for services rendered Linder this Part
A may be paid for after the issuance of a grant from the FAA.
PART B - SPECIAL SERVICES (FIELD ENGINEERING)
Not Required:
those portions of the work as to which such acceptability is required by the
bidding documents. Consultant shall make recommendations for award and
assist in assembling and awarding the contracts for construction, materials,
equipment and services. Work includes a written notice of contractor award
recommendation.
4.1.9 Where Bids Exceed Budget: Consultant shall advise the Airport of possible
action should the lowest responsible, responsive bid received from a
contractor exceed the Airport's budget for the work to be performed by that
contractor. The Consultant will also aid the airport in reviewing the available
funding and recommend which bid schedules could be awarded.
4.2 Prepare Conformed Issue for Construction Set: The Consultant will revise the
Issue for Bid documents with anv addenda and prepare a final Issue for
Construction set. Ten (10) copies shall be prepared for distribution to
Contractors, four (4) copies for the Owner and one copy for the FAA. Furnish
complete sets of approved drawings, specifications, contracting documents, and
construction operational safety plan to the Airport for the construction of the
project. The ten (10) copies for Contractor distribution will include five (5) full-
size drawings and five (5) half size drawings, the four (4) copies to the owner
will include half-size drawing sets, the one set to the FAA will include a half-size
drawing set.
5. SERVICES DURING CONSTRUCITON
5.1 No services during construction are included in this scope of services.
6. LIST OF ATTACHMENTS
6.1 Attachment B - Engineering Fee Proposal
6.2 Exhibit 2 - CH2NI HILL 2010-2011 FAR COMPLIANT I IOURLY RATES
PROPOSED DESIGN SCHEDULE
7.1 Stakeholder Involvement - Complete by January 28, 2011
7.2 Repackage Review meeting - Wednesday February 23, 2011
7.3 Bid Documents available to Contractors - Wednesdav March 2, 2011
7.4 Pre -Bid Conference - Wednesday March 16, 2011
7.5 Bid Opening - Thursday March 31, 2011 at 2 pm
SCOPE OF SERVICES - 2011 AMEND 12-REPACKAGE RW. GOC
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EXHIBIT 2
CH2M HILL 2010-2011 FAR COMPLIANT HOURLY RATES
UPDATED AS OF MAY 17. 2010
Labor Resource
Per Diem
Functional Category
Local Denver 2010
Rates
Projected 2011
Rates (5 / )
Rue, Dean
2
Principal
$ 248.00
$ 261.00
Rose, Dave
2
Principal
Geerdis, Guy
3
Sr. Consultant
$ 217.00
$ 228.00
Thompson, John
Sr. Pro ecl Manager
$ 186.00
$ 196.00
Stewart, Doug
Sr. Drain a En ineer
$ 172.00
$ 181.00
VanHercke, Bill
Project Mana er
$ 156.00
$ 164.00
Martin, Ryan
Project Manaaer
Lamun. Mark
Project Mar.
Garnet, Carla
Project Ma., :..:.-
Southwick Mike
Electrical Engineer
137.00
$ 144.00
Picard, Chad
Staff Engineer 3
S 123.00
$ 130.00
Harry, Joel
Stall Enctmeer 2
S 111.00
$ 117.00
Campbell, Jeffrey
-
Stall Engineer 2
Keas, Roben
-
Staff Engineer 2
Rivera. Chris
-
Staff En ineer 2
Taylor, Anna
-
Staff Enc,,, . r `
Hansen. Matt
3
Staff Emmnee,
$ 92.00
$ 97.00
Brown, Man
a
Stall Engineer 1
Hoppe. Molly
9
Associate Engineer
$ 77.00
$ 81.00
Douce. Chris
9
Associate Engineer
Robbins, Lon
5
Draina e En ineer
$ 135.00
$ 142.00
Bernard, Dave
11
Senior Tech
$ 106.00
$ 112.00
Barden, Brian
Senior Tee'
Wazw, Sam
13
Cad Tech
$ 60.00
S 84.00
Vicek, Darin
13
Cad Tech
Mc Gurn, Rosemary
7
Contracts
116.00
6 122.00
Sane. Gretchen
5
Contracts
Derrick, Cheryl
a
Project Accountant
S 66.00
$ 70.00
Kluger, Boni
8
Protect Accountant
Trudy Hill
19
Project Accountant
La Rlvlere, Loretta
-
Project Assistant
$ 86.00
$ 91.00
Decker, Ranae
Prnjrmt Assistant
Cartoon, Linda
P- Assistant
Vogt, Andrew
I , d Supervisor
$ 136.00
143.00
Schwartz, Mike
-
'�r Inspector
$ 168.00
177.00
Reno, Kurt
Held Inspector
$ 115.00
1
$ 121.00
Saida, Bill
Field Inspector
#12
All other terms and conditions of the original contract shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures this
day of
SPONSOR:
CITY OF LOVELAND, COLORADO
By
Ci nager
AttesC41 /_I'�
CITY OF FORT COLLINS,
(COOLORADO
By ¢ �`
Purchasing Ag Ry OF Fo
Attest � ,�J 4 �, S�XSBN
ENGINEER:
CH2M HILL,
By
2011.
APP VED AS O FMR l
!M
ANTWYATTORNEY
SEAL
7 9'tt a.yKa�p,:
PE - Manager of Aviation Services - West Region
ATTACIiME NT A - AMENDMENT #12
SCOPE OF SERVICES
FORT COLLINS - LOVELAND MUNICIPAL AIRPORT
REPACKAGE AND BIDDING SERVICES
RUNWAY 15-33 REHABILITATION AND RUNWAY SAFETY AREA IMPROVEMENTS
AIP 3-0&0023-29
This is an Appendix attached to, made a part of and incorporated by reference with the
Agreement between CH2M HILL, Inc. and The Cities of Fort Collins and Loveland, dated
February 1, 2011. This Scope of Services is an attachment to Amendment #12 to the Contract.
For the remainder of this scope of services, the Cities of Fort Collins and Loveland are
collectively referred to as "Owner' and CH2M HILL, Inc. is referred to as "Consultant".
1. PROJECT DESCRIPTION
1.1 General. The work is to occur at the Fort Collins -Loveland Municipal Airport (FNL)
in Loveland, Colorado. The work will be performed and constructed under a Federal
Aviation Administration (FAA) Airport Improvement Program (AIP) grant to the
airport. The project consists of repackaging the design of the Runway Rehabilitation
project designed in 2010 for bidding in 2011. The work constructed in 2010 as part of the
original design will be removed from the design project, and new construction dates and
construction phasing plans will be developed. Work constructed in 2010 to be removed
includes the Taxiway C widening and a portion of the runway safety area grading.
1.2 Employee Rates. The 2011 hourly wage has been established using the 2010 FAR
Compliant rate with an increase of 5.0% for all Per Diem codes rounded up to the
nearest whole dollar, as shown in Exhibit 2.
2. CRITERIA
Reference Information. The Consultant shall utilize the topographic base information,
design survey and Geotechnical Investigations performed tinder CI-12M HILL's
Amendment #9 and Amendment #10 for the Runway 15/33 Rehabilitation. Owner will
make available for review previous studies addressing pavement, drainage, sub -surface
and other issues deemed pertinent b} the Consultant. Consultant shall incorporate
these previous designs to the extent possible.
2.2 Design Criteria. 'fhe Consultant shall develop the design to meet the latest FAA design
criteria and updates published at the date of this amendment. Additionally, all
improvements should be designed in accordance with the FNL, AASHTO, and CDOT
standards as applicable. Where criteria established by the agencies listed above
contradict one another, the order shown above will set the precedent of criteria to be
used.
3. SCOPE OF SERVICES
Repackage and rebidding of the Runway 15/33 Rehabilitation and Runway Safety
Area Project. The project consists of the repackaging of the already designed runway
rehabilitation project. This includes an update of construction plans, technical
SCOPE OF SERVICES- 2011 AMEND 12 REPACKAGE RW COO
specifications, and contract documents to complete the project in 2011 that was
originally designed in 2010. Updates to the Runway Safety Area Grading plans, phasing
plans and Taxiway plans will be required to remove the work that was constructed in
2010. Additional Stakeholder Involvement will be required to set the dates for the
Construction in 2011.
The total project cost is estimated at $8 million. A total of 5 federal and 1 non-federal
bidding schedules will be prepared to provide flexibility in the award of the Contract,
based on available funding.
Update Airport Layout Plan (ALP) and Disadvantaged Business Enterprise (DBE)
Plan for 2011. The Consultant shall update the ALP at the conclusion of the project and
incorporate revisions necessary to reflect the Consultant's design. The Consultant will
also update the DBE Plan and Goals for incorporation into the 2011 project.
Update Capital Improvement Plan (CIP) for 2012-2017. The Consultant shall update the
CIP plan to incorporate the updates made by the FAA and Owner. The plan will include
updates to the FAA -eligible plan only. Cost updates for each project will be included
based on updated construction costs.
3.1 Scope Development. Consultant shall develop the project scope to ensure all necessary
aspects of the project are included. The scope development task includes:
1. Scoping Meeting with Owner and FAA(if available - 1 meeting)
2. Consultant Scope Development
3. Cost Proposal Development
4. Owner/Consultant Negotiations
3.2 Project Administration. Consultant shall provide project management services to
ensure the completion of the design within the conditions of this agreement. Internal
management duties shall include, but arc not limited to:
1. Program Development
2. Project start up meeting (kickoff)
3. Project Budget setup
4. Monthly budget review/projections
5. Billing
3.2.1 Consultant shall prepare, submit for Owner acceptance, and maintain a detailed
design schedule detailing the Consultant's scheduled performance of the Work.
3.2.2 Consultant shall provide the Owner with a Monthly Progress Report, in writing,
reporting on Consultant's progress and any problems in performing the Work of
which the Consultant becomes aware. 'The Monthly Progress Report shall
include an update of the project schedule as described in Section 3.1.1, when
schedule changes are expected.
3.2.3 Consultant shall develop a Quality Control Plan (QCP) for the Project. The QCP
shall include project instructions, milestone checking and peer review
procedures at each phase of the project.
3.2.4 Project Closeout to include the following items:
SCOPE OF SERVICES 2011 AMEND 12-REPACKAGE RW.DOC,
3.2.4.1 Archive Project Information including files, electronic documents and
drawings. Provide Owner all electronic drawings in AutoCAD Format.
3.2.4.2 Set up and attend a project closeout meeting to discuss project
performance and lessons learned with the client and other stakeholders as
necessary.
3.3 Repackage Phase
The repackage phase will begin upon a signed Contract between the Consultant and the
Owner.
The repackage phase will be completed prior to the Bidding Phase.
3.3.1 CIP Plan. Consultant shall meet with the Airport staff to update the 6-year
Capital Improvement Plan (CIP). The update shall include preparation of
revised cost estimates and drawings to reflect the current program to be
submitted to the FAA for approval. Project team visits to develop an accurate
CIP will be a separate site visit, to be attended by the Project Manager and the
Staff Engineer 2.
3.3.2 DBE Plan. Consultant shall develop and submit the Airport disadvantaged
business enterprise (DBE) annual goals summary and report for 2011. Consultant
shall also submit a copy of the summary and report to the FAA. Consultant shall
place a Notice of DBE goals in the paper(s) but the fees will be billed to the
Airport.
3.3.3 ALP Update. Consultant shall update the Airport Layout Plan (ALP) with the
new construction on the project. It is assumed that no modification of the ALP to
areas outside of the proposed construction areas will be made by the Consultant.
Sheets to be updated include:
1. Airport Data Tables
2. Airport Layout Plan
3. Terminal Area Plan
3.3.4 Grant Application. Consultant shall develop and submit FAA grant application
for construction of the project. The existing Exhibit "A" Property Map will be
attached to the grant applications. The only change to Exhibit "A" will be the
inclusion of the AIP grant number in the title block.
3.3.5 Stakeholder Involvement. Consultant will coordinate options for Construction
of the project and the schedule for Runway closure with Stakeholders at the
Airport. Three options for constructing the project will be provided to Allegiant
and the Denver Jet Center for comment. After receiving comments from the
airport stakeholders, a final construction closure timeframe will be coordinated
with the stakeholders.
3.3.6 Categorical Exclusion Checklist. Consultant shall utilize the "Cat Ex" already
prepared in 2010 for the project site, with no updates.
3.3.7 Update to Design Drawings for Bid. The Consultant will modify the Design
Drawings prepared under Amendment #10 in preparation for bidding of the
SCOPE OF SERVICES 2011 AMEND 12 REPACKAGE RW.DOC
revised project. Updated will be required to each of the drawings shown in
BOLD:
Cover Sheet (1 sheet)
Index to Drawings, Quantities, and Abbreviations (1 sheet)
Staging and Contractor Access Plan (1 sheet)
Overall Project Site Plan (1 sheet)
Project Schedule Site Plan (1 sheet)
Construction Safety Plan (I sheet)
Construction Phasing Plan (2 sheets)
Construction Control Details (1 sheet)
Survey Control Plan (1 sheet)
Demolition/Milling Plan (10 sheets)
Typical Sections (5 sheets)
Pavement Construction Details (2 sheets)
Runway 15/33 Plan and Profile (10 sheets)
Connectors Plan and Profile/Paving/Grading (5 sheets)
** Remove Sheet ** Taxiway C Widening Plan and Grading (1 sheet)
Runway Safety Area Grading Plans (10 sheets)
Borrow Area Grading Plans (2 sheets)
Detention Pond Grading Plans (2 sheets)
Under Drain Plan and Details (8 sheets)
Drainage Details (3 sheets)
Runway Grooving Plan and Details (3 sheets)
Pavement Marking Plan (6 sheets)
Pavement Marking Details (2 sheets)
Fencing Plan and Details (2 sheets)
Segmented Circle Plan and Details (2 sheets)
Electrical Legend and General Notes (1 sheet)
** Remove Sheet ** Backup Generator Details (2 sheets)
** Remove Sheet ** Relocate and Upgrade Airport Beacon Plan and Details
Electrical Layout Plans (12 sheets)
Electrical Details (10 sheets)
Total Sheet Count: 110
3.3.8 Update Technical Specifications. Consultant shall use, the technical
specifications from the 2010 project. Updates will be required to make the
specifications up to date in regards to the recent FAA Change, Notice 10E,
released September 8, 2010. Specifications will be completely in accordance with
Advisory Circular 150/5370-10E, Standards for Specifying Construction of
Airports and FNL standards.
3.3.9 Update Contract Documents, General Provisions, and Special Provisions
Consultant shall use the above documents from the 2010 project. Updates will be
required to the General Provisions and Special Provisions to make them up to
date in regards to the recent FAA Change, Notice 10E, released September 8,
2010. The Contract Documents will be updated for the new schedules of work,
bidding dates, and construction phasing dates. The documents will include:
SCOPE OF SERVICES- 2011 ANIEND 12 REPACKAGE RW.DOC
Invitation for Bids
Instruction to Bidders
Proposal
Bid Documents
Notice of Award
Contract Agreement
Performance and Payment Bonds
Notice to Proceed
Notice of Contractor's Settlement
Wage Rates
Special Provisions
General Provisions
3.3.10 Construction Cost Estimate. Consultant shall recalculate the project quantities
and divide the work into Schedules of Work. Cost updates and quantities will be
provided for each bid schedule, to include the following:
Schedule I - Rehabilitate Runway 15/33 and Improve Runway Safety Area
Schedule II - Install RW 33 Blast Pad
Schedule III - Electrical Improvements
Schedule IV - Install Runway Weather Information System
Schedule V - Non Federal - Install Perimeter Security Fence
3.3.11 Engineering Design Report. Consultant shall use the prepared report in 2010 as
a basis for the Engineering Design Report. The report will be updated for the
current project and submitted to the FAA for approval.
3.3.12 Construction Operational Safety Plan. Consultant shall update the plan with
current data for the project and submit the plan to the FAA for approval.
3.3.13 Peer Review. Consultant shall conduct a Peer and Quality Control Review for
the efforts performed in the Repackage Phase. Consultant shall assign
individuals who have not worked on the development of the Drawings and
Specifications and who have not played a significant role in their development.
However, the individuals assigned to the Peer and Quality Control Review shall
be thoroughly familiar with the intent of the Drawings and Specifications
3.3.14 Repackage Deliverables. Consultant shall makc a total of ten (10) copies and
submit four (4) copies of the deliverables to Fort Collins - Loveland Municipal
Airport and one (1) copy to the FAA. Deliverables include:
Plans - Half Sire (11" x 17")
Contract Documents and Teclulical Specifications
Cost Estimate
Engineering Design Report and Geotechnical Report
Construction Operational Safety Plan
3.3.15 Plan -in -Hand Review Meeting. Consultant shall conduct a Plan -in -Hand
review at the Repackage design completion with Airport personnel to solicit
comments on the final design. The Consultant shall schedule an inspection of the
project site with the Airport and the FAA (if available) to review other elements
of the desigr . It is anticipated 5 staff members will attend the Plan-In-1 land
SCOPE OF SERVICES 2011 AMEND 12 REPACKAGE RW.DOC
review (PM, Staff Engineer 3, Drainage Engineer, Electrical Engineer, and the
Staff Engineer 2).
3.4 Bidding Documents Phase
3.4.1 Period of Service
3.4.1.1 After approval from the Owner of the Repackage Phase plans and
specifications, Consultant shall proceed with the performance of the
services called for in the Bidding Documents Phase and shall deliver
required deliverables under this phase, within the stipulated period
indicated in the Schedule.
3A.2 Final Drawings, Specifications and Other Deliverables
3.4.2.1 Consultant shall prepare, for incorporation in the Contract Documents,
final drawings (hereafter called "Drawings"), contract documents,
technical specifications, General Provisions and Special Provisions to
show the work to be furnished and performed by the Contractor, on the
basis of the accepted Repackage Design documents.
3.4.2.2 Consultant shall provide a final cost estimate. Consultant shall update
the estimates of Construction Costs, and finalize the cost Schedule
breakdown based on expected funding. The Cost estimate, bid
quantities, proposal form, and drawings shall incorporate up to 4
separate schedules of work.
3.4.2.3 Consultant shall provide a final modification to standards and submit it
to the FAA for approval. Consultant shall provide the modifications to
FAA design standards and modifications to FAA technical specifications
on standard FAA forms
1.4.2.4 Consultant shall prepare a Project Certification to they FAA that design of
the project included the Grant Assurances and that grant
eligible/ineligible items have been identified prior to issuance of
documents for bid.
3.4.3 Reproduce Plans and Specifications for Project Bid.
Deliverables. Consultant shall make a total of fifteen (15) copies and submit four
(4) copies of the deliverables to Fort Collins - Loveland Municipal Airport, one
copy to the FAA, and four (4) copies to local plan rooms. A CD of all the
deliverables will also be prepared and delivered to the City of Loveland
Purchasing department for their use in placing the documents on the "bid net'
system. Deliverables include:
Plans - Half Size (11" x 17")
Plans - Full Size (22" x 34") for plan rooms
Contract Documents and Technical Specifications
Cost Estimate (to FAA and Airport only)
Geoteclmical Report (Included as Appendix to Tech Specs)
SCOPE OF SERVICES- 2011 AMEND 12-REPACKAGE RW.DOC
Construction Operational Safety Plan (included as Appendix to Tech Specs)
4 BIDDING PHASE
4.1 Bid Assistance The Consultant shall:
4.1.1 Assist Airport in advertising the project by preparing and submitting an
advertisement for the local newspaper. Airport will be responsible for
payment of any advertising costs.
4.1.2 Prepare pre -bid agenda and conduct pre -bid conference and pre -bid site visit
for four staff members at the Airport, to include a detailed discussion of the
project including:
• Phasing (including preparation of visual aids)
• Discussion of liquidated damages.
• Safety on the airport, contractor staging and access/communication
control
• Federal Bidding requirements, including bid bond, Davis Bacon Wage
Pates, Insurance requirements
• Description of work, including discussion of technical specification
updates in materials and mix designs for P-401 Asphalt, P-209 Aggregate
Base, P-157 Fly -Ash Stabilized sub grade, P-152 excavation and
embankment, etc...
• Conduct site visit and answer Contractor Questions
4.1.3 Answer all Contractor questions and supply trade magazines with
information on project, such as bid date and time, quantities and type of
work, federal requirements, and plan holders list. Coordinate this
information with the Airport.
4.1.4 Maintain a plan holders fist and a list of submitted Contractor questions for
clarification in the written addenda.
4.1.5 Issue up to three written addenda as appropriate to interpret, clarifv or
expand the bidduig documents, including allowable substitutions of
materials and equipment. Send written addenda to all plan holders.
4.1.6 Assist Airport in evaluating bids or proposals for each separate prime
contract for construction, materials, equipment and services.
4.1.7 Prepare a bid tabulation following the bid opening and distribute the bid
tabulation to the Airport and FAA.
4.1.8 Consultant shall consult with and advise Airport as to the acceptability of
subcontractors, DBE subcontractors, and other persons and organizations
proposed by the prime contractor(s)- (hereinafter called "Contractor[s]") for
SCOPE OF SERVICES - 2011 AMEND 12-REPACKAGE RWOOC