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HomeMy WebLinkAbout130163 EMPIRE CARPENTRY LLC - CONTRACT - RFP - 7180 RECONNAISSANCE AND INTERSIVE SURVEY OF THE NPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Empire Carpentry, LLC, dba Empire Surveys, hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of three (3) pages, and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence January 1, 2011, and shall continue in full force and effect until December 31, 2011, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed two (2) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Standard Professional Services Agreement- rev03/10 1 PROJECT PERFORMANCE AND PAYMENT SCHEDULE: Project Title: North Campus Reconnaissance & Intensive Survey Project Number: 7180 PRODUCTS DATE DUE CITY RESPONSE PAYMENT Draft Reconnaissance Survey January 3, 2011 Review and Approve Forms; List of Properties for Intensive Survey 4 Draft Intensive Survey Forms March 1, 2011 Review and Approve $6097.50 Meet with LPC to Introduce March, 2011 City Facilitation Project Final Reconnaissance Survey March 15, 2011 Review and Approve Forms Meeting With Owners to March, 2011 City Facilitation Introduce Project Remaining 36 Draft Intensive April 15, 2011 Review and Approve $6097.50 Survey Forms Final Survey Forms (40), June 1, 2011 Review and Approve $6097.50 Draft Survey Report Final survey report (4 copies) July 15, 2011 Review and Approve $3,658.50 plus PDF version Final Meeting on Project July, 2011 City Facilitation With Owners and LPC Final Payment, Upon Approval July, 2011 Review and Approve $2,439.00 by CHS of All Products Total: $24,390.00 Standard Professional Services Agreement- rev07/09 10 EXHIBIT"B INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employers Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. Employers Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including . accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractors insurance. Standard Professional Services Agreement- rev07/09 11 EXHIBIT "C" CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Professional shall not disclose any such information to any person not having a legitimate need -to - know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City's remedies at law for a breach of the Professional's obligations under this Confidentiality Agreement maybe inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Standard Professional Services Agreement- rev07/09 12 EXHIBIT D SURVEY FORM Site # Temp. Resource #: City Of Fort Collins NORTH CAMPUS NEIGHBORHOOD RECONNAISSANCE SURVEY Building address: Historic building name: Current building name: Owner name and address: GEOGRAPHIC INFORMATION/ LEGAL DESCRIPTION P.M. Township Range /< of /< Of /< Of /< of section UTM reference: Zone _ _; _ _ _ _ _ _mE _ _ _ _ _ _ _mN USGS quad name: Year: Map scale: 7.5' (Attach photo copy of appropriate map section.) ARCHITECTURAL SIGNIFICANCE (Field Determination) - Circle all that apply: Nat. Reg. Indiv. Elig. State Reg. Indiv Elig. Ft. Collins Indiv. Elig. Contrb. to District Not Eligible RECORDING INFORMATION: Recorder(s): Recording Organization and Contact Information: Photograph numbers: Negatives filed at: City of Fort Collins Historic Preservation Office 13 Building Address: Number and Type of all Buildings/Structures on site Architectural Style: No. of Stories: Primary Roof Form: ❑ Front Gable ❑ Side Gable ❑ Intersect. Gables ❑ Hipped ❑ Hip w/ Gable(s) ❑ Flat ❑ Other Roof Attributes: ❑ Comp. Shingles ❑ Comp. Rolled Roofing ❑ Wood/Shake Shingles ❑ Metal ❑ Low Pitched Roof(s) ❑ Steeply Pitched Roof(s) ❑ Bellcast Hip or Gable ❑ Wide Overhanging Eaves ❑ Negligible Overhang ❑ Exposed Rafters ❑ Exposed Purlins or Beams ❑ Boxed Eaves Exterior Walls and Wall Coverin OWood Frame ❑ Lapped BoardSiding ❑ Stucco ❑ Vinyl OBrick ❑ Drop Siding ❑ Lapped Composition/ ❑ Brick OStone ❑ Wood/ShakeShingles Pressboard ❑ Stone ❑ Other OConcrete Block ❑ Asbestos Shingles ❑ Metal Foundation: ❑ Concrete ❑ Sandstone ❑ Parging Distinctive Features: ❑ Imbricated Shingles Beneath Gables ❑ Exterior Chimney(s) ❑ Decorative Brickwork Porch Attributes: ❑ Front Porch ❑Open or 0 Enclosed ❑ 1/2 Wall / Closed Rail ❑ Balustrade Rail; Window Attributes: ❑ 1-over-1 Double -Hung 0 (Narrow?) ❑ Sash and Transom ❑ (w/ diamond light transoms?) Other Distinctive Features/Remarks: Alterations: ❑ Concrete Block ❑ Rockfaced Concrete Block ❑ Dormers: ❑ Front elev. 0 Side elev. ❑ Gabled ❑ Hipped ❑ Shed ❑ Hip Roof; ❑ Gable ❑ Shed Roof ❑ Classical Columns/ Pilasters ❑ Multi -Light Upper Sash ❑ Oculus ❑ Casement ❑ Fixed Pane/Picture ❑ Bay Window(s): ❑ Canted ❑ Curved ❑ Boxed ❑ Turned Spindle Post ❑ Massive/ Battered Piers ❑ Squared Post ❑ (w/sidelight(s)?) ❑ Dressed Stone Sills/Lintels 0 Other 14 fft� 0V CERTIFICATE OF LIABILITY INSURANCE 3/ 'M"'il/211011) ATE � THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). vnaoucER CONTACT NAME' Tim Beckett JOHN C. BECKETT S ASSOCIATES, INC. PHONE No, E,n: (970) 484-2805 (F.C. Nel: A'I fNTDI ASA-zees 220 Smith Street E-MAIL tim@beckettinsurance.com AODREss. -CUSTOMER PRODUCER in ,EMPIRE CARPENTRY LLC INSURED INSURER A EMPIRE CARPENTRY LLC INSURER S : PO BOX 245 INSURER c INSURER E BELLWE CO 80512-0245 INSURER F COVERAGES CERTIFICATE NUMBER- RFVLgInu MIIIMRFD• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AD DC SBRA LTR TYPE OF INSURANCE INSR 1.0 POLICY NUMBER POLUCY� FF POLICY E%P 1 1 'MM)DD/WYYI LIMITS A GENERAL UAeIUTY 6039a006 10/30/2010 10/30/2011 EACHOCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE O OCCUR / / / / / / / / REMI ET�RENTED PIxEMISE�accunence) MED EXP (Any one person) $ 100,000 IS 5,000 PERSONAL S ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 / / / / POLICY X PRO- X LOG / / / / PREM $ A AUTOMOBILE LIABILITY ANY AUTO 60378006 10/30/2010 / / 10/30/2011 / / COMBINED SINGLE LIMIT (Ea eccident) $ 1,000,000 BODILY INJURY (Per Person) $ ALL OWNED AUTOS / / / / BODILY INJURY (Per accident) IS ]xx SCHEDULED AUTOS / / / / PROPERTY DAMAGE (Per auadenq $ HIRED AUTOS / / / / X NON -OWNED AUTOS Is is UMBRELLA LIAa OCCUR NO COVERAGE / / / / EACH OCCURRENCE $ ExcEss Me CLAIMS -MADE / / / / AGGREGATE $ DEDUCTIBLE RETENTION $ Is WORKERS COMPENSATION p COVERAGE$TATU- OTH- AND EMPLOYERS' LIABIutt YIN vlxoPRlEroRNAnrNER,E%EcunvS OFFICER/MEMBER EXCLUDEDi ❑ (Mandatory in I If yes, desddba Rnder DESCRIPTION OF OPERATIONS below NIA / / / / / / / / T RV LIMIT$ R b E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYE $ EL DISEASE -POLICY LIMIT i $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES OrWh ACORD 101, AddiWDIII RemaMa Bchimi d Awe epxe Ia rpulnei CERTIFICATE HOLDER IS ALSO ADDITIONAL INSURED ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED. UGKnrIUAlt HULUGN CANCELLATION ( ) - (970) 224-6134 CITY OF FORT COLLINS 215 N MASON FORT COLLINS ACORD 25 (2009109) INS025 (200909) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CO 80522- © 1988.2009 ACORD COI The ACORD name and logo are registered marks of ACORD All rights Professional: City: With Copy to: Empire Carpentry LLC, dba City of Fort Collins City of Fort Collins , Purchasing Empire Surveys Attn: Karen McWilliams, PO Box 580 PO Box 245 Historic Preservation Planner Fort Collins, CO 80522 Bellvue, CO 80512-0245 PO Box 580 Attn: Kevin Murray Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Proiect Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $NA, according to the Insurance Requirements attached hereto as Exhibit "B ", consisting of one (1) page. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of Twenty-four Thousand Three Hundred Ninety and 00/100 ($24,390.00). All such fees and costs shall not exceed Twenty- four Thousand Three Hundred Ninety and 00/100 ($24,390.00). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such Standard Professional Services Agreement- rev031l0 I'a partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 8. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder forthe payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a Standard Professional Services Agreement- rev03/10 3 waiver of any rights or benefits provided to the City under this Agreement. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 15. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Standard Professional Services Agreement- rev03/10 4 Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. Standard Professional Services Agreement- rev03110 16. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C, consisting of one (1) page, and Exhibit "D", consisting of two (2) pages, attached hereto and incorporated herein by this reference. Standard Professional Services Agreement- rev03/10 THE CITY OF FORT COLLINS, COLORADO By: CC ` �^ ` ' `k if Ja es B. O'Neill II, CPPO, FNIGP DirectiZr Purchasing & Risk Management DATE: 5 b `f Empire Carpentry, LLC Doing business as Empire Surveys By: , \< I - t /IV Title: (%w +_,.02 / /V CORPORATE PRES ENT OR VICE PRUDENT Date: �'b' Arc.;.. ATTEST: (Corporate Seal) C- orporate Secretary EMPIRE CARPENTRY P.O. Box 245 Bellvue, Colo. 80512 Standard Professional Services Agreement- rev03/10 EXHIBIT "A" SCOPE OF WORK NORTH CAMPUS RECONNAISSANCE & INTENSIVE SURVEY PROJECT SCOPE OF WORK, STANDARDS AND SPECIFICATIONS, AND PRODUCTS The project will be completed in the following steps: a). Execution of contract. b). Meeting between Colorado Historical Society (CHS) staff, City of Fort Collins (City) preservation staff, and consultant to discuss the scope of work and reporting requirements. c). In accordance with the Colorado Cultural Resource Survey Manual, the consultant will: 1 . Complete a file search of existing information at CHS, at the Fort Collins Museum and Local History Archives, and in applicable City of Fort Collins Departments. 2. Conduct a reconnaissance survey of approx. 126 properties in the survey area: The reconnaissance survey will use the CHS's nine -point form. In consultation with CHS, select properties for intensive level survey. 3. Perform the intensive survey of forty properties: Prepare a Colorado Cultural Resource Survey Architectural Inventory Form (OAHP #1403) for each property, including all primary and secondary buildings and structures; Provide a detailed architectural description and in-depth historical research for each building and structure; Provide professional quality black and white digital photography of all primary and secondary structures; Determine the number and distribution of resources by age, architectural style and type, construction materials, and property type; delineate areas of concentration of historically significant resources. Provide a professional evaluation of each resource's eligibility, based upon its significance and integrity, for listing on the State and National Registers and for designation as a Fort Collins Landmark; 4. Prepare a draft and final survey report, to include bibliography, tables and maps. 5. At the beginning, during, and at the completion of the project, present findings at property owner and Landmark Preservation Commission meetings; provide minutes of meetings to CHS. d). Each draft product will be reviewed by the City Community Development and Neighborhood Services Department and by the Landmark Preservation Commission, prior to submittal to the Colorado Historical Society for its comments and approval. Following any revisions, the final products, to include the Colorado Cultural Standard Professional Services Agreement- rev07/09 8 Resource Survey Architectural Inventory Forms and survey report, will be submitted. All project deliverables, reviews and approvals will meet all CHS requirements. REQUIRED STANDARDS: a.) All survey work shall be completed to the standards provided by the Colorado Historical Society (CHS) and detailed in the Colorado Survey Manual. Colorado Architectural Inventory Forms (OAHP#1403) shall be typed with photographs placed in appropriate archival sleeves and attached to the forms. b.) Black and white photographs submitted shall be properly labeled in accordance with the Colorado Survey Manual. Archival photographic sleeves, provided by the City, will be used. c.) Survey work shall also meet the Secretary of the Interior's Standards and Guidelines for Identification and Evaluation published September 29, 1983 in the Federal Register. d) The draft and final survey report shall follow the format outlined in the Colorado Survey Manual. Included in the final survey report shall be a map which clearly delineates the project boundaries. The map shall also identify individual properties or districts that appear to meet the National Register criteria. The survey report shall also include a listing of all the properties surveyed with their state identification numbers and an evaluation of their significance. e) Also required are a USGS 7.5' quad map, plus a city plat or planning map, outlining the boundaries of the survey area with a key that identifies the boundaries of eligible districts, contributing and non-contributing properties and individually eligible properties. Each resource recorded during the project should be clearly identified on the map by appropriate site number. f.) CHS shall have the opportunity to participate in the selection of any consultants hired to conduct any portion of the scope of work. A consultant shall meet professional qualifications described in 36 CFR 61, "Procedures for Approved State and Local Government Historic Preservation Programs, April 13, 1984," or otherwise approved by CHS. Grantee shall submit to CHS evidence of compliance with Federal competitive procurement requirements for professional services and subcontracts prior to reimbursement of costs. g.) No member, officer, or employee of the City of Fort Collins, including advisory board, review board, or commission board members shall have any interest in the agreement or the process thereof, except that such persons may provide technical consultative, or oversight assistance in a voluntary capacity (i.e., unpaid, and the time not charged to the required matching share for the HPF grant.) Standard Professional Services Agreement- rev07/09 9