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Home My WebLink AboutCHANGE ORDER - RFP - 7077 LINDEN STREET STREETSCAPE PROJECT (4)City Of Planning, Development& Transportation Fortlnooring Collins 281 Northc 81 North Cc8a9e Avenue P.O. Box 580 _DCjIDEEflrlg Fort Collins, CO 80522.0680 970.221A805 970,221.6378-fax Change Order Form 2r SC i PROJECT TITLE: Linden Street Streelscape Improvements 1 PROJECT NUMBER: 400903707 (Proposal #7077) CONTRACTOR: HDR Engineering, Inc. (PO #9100931) CHANGE ORDER NUMBER: 3 n preparing change orders show in order as separate numbered paragraphs the o oPvmg: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1&2. See attached sheet for detail. 3. There is no contract cost increase 4. There will he no change in contract time. ORIGINAL CONTRACT COST TOTAL APPROVED Cl IANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER TOTAL % OF THIS CHANGE ORDER TOTAL C.O. % OF ORIGINAL CONTRACT ADJUSTED CONTRACT COST (Assuming all change orders approved) ACCEPTED BY: REVIEWED BY: SUBMITTED BY: 0.00Y 0.00% $292.027.39 $0.00 $0.00 $0.00 S292,027.39 _3/'4/2ou 3 I l (Jl APPROVED BY: 0. 1)1zstfi IA-),h,L- DATE: .3' II • I , J/ epartment Hea APPROVED BY: (Purchasing Agent over $00,000) i cc: ConOactor Purbasing Project He L9t\IS ESTIMATE OF COSTS The following cost estimate is for work to be completed by Tatanka Historical Associates only, and does not include the design tasks to be completed by BHA Design or fabrication of the signs themselves. Tatanka Historical Associates' estimate is based upon its project management expectations, together with preparation of signage text and images, along with coordination with signage designer BHA Design. Definition of Signage Topics (4 hours x $100.00/hr.) $400.00 Draft Text & Images (21 hours x $100.00/hr.) $2,100.00 Final Text & Images (21 hours x $100.00/hr.) $2,100.00 Project Total $4,600.00 "Note: This estimate was prepared with an expected total of seven signs. Any increase in this number will require additional work, and will result in a corresponding change to the project cost estimate. TATANKA H IS F ORICAI ASSOCIATES. INC. BRINGING THE PAST TO LIFE March 4"i, 2011 Mr. Dean Klingner City of Fort Collins 281 North College Fort Collins, Colorado 80524 Re: Linden Street Streetscapes DBE Goal adjustment Dear Mr. Klingner: This letter is to inform you of how the subject project scope has evolved over the past year and the affects the changing scope has had on the achievable DBE percentage. Initially, the DBE goal for the project was set at 1 1.25%. In HDR's initial fee proposal on January 22, 2010, we had proposed to exceed this goal by allocating 15.06% of the work to DBE qualified sub consultants. In April of 2010, we were notified by the City that the utility department elected to remove the hydraulics report, storm drain design and storm water management plan services from our task order to complete in house using one of their on call consultants, Ayers. This adjustment in scope adversely affected two of our DBE sub consultants, Goodbee and Associates and Pinyon Environmental as the work we had proposed them to complete was eliminated from our scope. With the elimination of these scope items, the maximum DBE percentage we were able to attain was 9.27%. Through the evolution of the project, the City has asked HDR to complete some additional scoping items to enhance the project. The items requested required further engineering and right of way services and streetscape coordination. These additional items were not work elements the DBE firms on our team specialized in; therefore we could not pass this additional work on to them. With the recent change order request of $25, I21.45 to account for these additional items, the DBE percentage for the overall contract will drop to 8.42%. For your reference, l have attached a spreadsheet we have been using to track the contract and DBE goals through the course of the project. If you have any questions or need any additional information, please feel free to contact me at (303) 764-1581. Sincerely, HDR ENGINEERING, INC, Jason Wenge ,;E�� . Project Manager Enclosure aaa En9inaerinp, Inc. 303 East 17111 A,nuc I Ph n .. 1303) 764 1520 Suit'.700 Fax I303l am7130 D. CO 6026}1256 .hd m.c �! �� ) ! | ( \ � - { \ / !......... . /)| 7 t!. February 16, 2011 Mr. Dean Minister City of Fart Collins 281 North College Ave. For( Collins. Colorado 80524 Its: Lindou Street Slrcroscapes cantnmt a(Ijustntents Dear Mi. Kingman: This letter is to inform you of the additional work incurred or requested of HDR and our Subcunsultnnls in completing the final design of the Linden Street Suretsenpe Improvements pnfject. Our team has i tengrted to work these items into the initial project fee anrmmt but we have now reached a point where we are constrained oil the ren wining fonds to finalize the project. As you are aware, the level of error( and additional tasks required to ,oruplon, the final design has exlmnded from the originally scraped clIN I denial January of 2010. Although these additional services have been neccsanry for due diligence, agency supportand project enhancement, our original lice propovd did not account for These additional items. The items identified are listed in the attached individual letters for your reference. In addition to these tasks, the project schedule has also been extended 3 months front the original scheduled completion data of July 2010. "Phis is primarily due to the detailed evaluation and deeclolumnt ofaltcivatives at the beginning of the project and coordination will, multiple internal departments within the City to provide direction on the prelern al alun natNri. I [DR would like to ask the City to please cousicku shifting $25,121.45 within the contract to compensate for the additional services identified in the allachments. This amountwill assist in bringing our team back within budget to complete the design ofthe proita t. After considering our proposed request, ifyau hnvcally questions or neo i additional information, please feel free in contact me at (301) 764-1581. Sinaerely, Y ENG`'IINN6EER^I'N�G,,INC., wri y , 'FI .F:. Project Manager Enclosure man rust or or a a. In e. .10, nPo nai 1.. r, r^nu rHl9nmI 6+11 anmIoo PROJECT COST WORKSHEET (COST PLUS FIXED FEE - Standard Billing Rate, Prime Consultant) Project Number Linden Street Location 303 E. 17th A, Firm Name HOP Engineer Name of Preparer Jason Wenger Scope of Work Date February 15, 2 Type of Proposal: COST PLUS FIXED FEE HDR NON -FEE LABOR COSTS Additional Contract time EMPLOYEE EMPLOYEE LABOR RATE ESTIMATED NUMBER ESTIMATED COST NAME CLASSIFICATION $/HOUR OF WORK HOURS PER EMPLOYEE Folwell, Matt Project Engineer $ 100.38 22.00 S 2,208.36 Gariss,Sid CADD Technician $ 63.71 62.00 $ 3,950,02 Wenger, Jason Project Engineer S 160.88 24.00 $ 3,861.12 TOTAL LABOR $ 10,019.50 2) FEE 10.00% X Section I FIXED FEE S 1,001.95 3) OTHER DIRECT COSTS (OUTSIDE) ITEM ESTIMATED UNIT ESTIMATED UNITS RATES UNITS COST Reproduction Actual reasonable cost $ 120.00 Airfare 8 Travel Actual reasonable cast subject to prior approval of CDOT project manager $ - Miscellaneous Actual reasonable cost subject to prior approval of CDOT project manager $ 280.00 DOC TOTAL $ 400.00 TOTAL HDR SERVICES $ 11,421.45 EMPLOYEE NAME EMPLOYEE CLASSIFICATION LABOR RATE $ / HOUR ESTIMATED NUMBER OF WORK HOURS ESTIMATED COST PER EMPLOYEE Roger Sherman Principal 118.18 14.00 S 1,654.55 Angela Milewski Principal 118.18 0.00 S - Jared Howe Project Manager 81 S2 12.00 $ 981.82 Mike McBride Landscape Architect Apprentic 68.18 80,00 $ 5,454.55 TOTAL LABOR S 8,090.91 2) FEE 10.00% X Section I FIXED FEE $ 809.09 3) OTHER DIRECT COSTS (OUTSIDE) ITEM ESTIMATED UNIT ESTIMATED UNITS RATES UNITS COST Reproduction Actual reasonable cost S 161 Mileage Current government rate 8o Sa500 miles S 40.00 ODC TOTAL $ 200.00 TOTAL OUTSIDE SERVICES $ - TOTAL BHA SERVICES $ 9,100.00 TOTAL ESTIMATED COST $ 9,100.00 EMPLOYEE EMPLOYEE LABOR RATE ESTIMATED NUMBER ESTIMATED COST NAME CLASSIFICATION 3/HOUR OF WORK HOURS PER EMPLOYEE Ran Sladek President S90.91 46,00 $ 4,181,82 TOTALLABOR $ 4,181.82 2) FEE 10,00% X Section I FIXED FEE $ 418.18 3) OTHER DIRECT COSTS (OUTSIDE) ITEM ESTIMATED UNIT ESTIMATED UNITS RATES UNITS COST Outside reproduction Actual reasonable cost $ CDC TOTAL $ TOTAL TATANKA AND ASSOCIATES SERVICES $ 4,600.00 TOTAL PROPOSED ADDITIONAL SERVICE FEE REQUEST $ 25,121.45 Linden Street Streetscape Project Task 8.0 Additional Services Deliverables &Subtasks OA/OC CDOT Liaison Pmj Mgr Senior Engr Road/Civil Engr Senior H8H Engr H8H Eng Senior Traffic En 9 Traffic En r 9 Rail Eng. Senior Tech Project Controller Subletal Labor Task 8.0 Additional Services Develop CDOT SWMP Plans per COOT 2 4 6 12 PUC Application 8 4 12 24 ROW Plan Development 10 8 40 58 Schedule extended 8 months _ 0 Resolve Ayers conflicts/coordination 4 6 4 14 I o 0 — ---- 0 __ 0 0 0 _0. Total Hours ol 24 22 OI 0 0 0 0 O 62 0 108 Non Fee Labor Rate 165.46 $ 160.88 $ 10c.38 $ 82.77 $ 146.16 $ 103.33 $ 120.03 $ 102.55 $ 9420 $ 63.71 $ 72.49 Total Non Fee Labor Pale I I I I$ 10.0;i Linden Street January 21, 2011 BHA Additional Services Task I Additional Fee Renderings (total cost of $4,185 minus $1,160 set aside for 'preparation of presentation materials') $3,250 Elongated schedule requiring additional meetings and presentations $750 Additional presentations/meetings/graphics with land owners $600 Additional coordination with Sue Paquette project team $1000 Artist/Historical Consultant Coordination, multiple meetings $1000 Attendance of ODA Meetings (2) $600 DDA Narrative for 2° Meeting $850 DDA Graphics/Handouts/Power Point for 2° Meeting $350 Historic Marker Details/Coordination with Historical Consultant $700 Total Additional Fees $9,100.00 Tatanka Historical Associates, Inc. -01 612 S. College Ave., P.O. Box 1909 Fort Collins, Colorado 80524 tatanka@verinet.com 970.221.1095 11 February 2011 Jason Wenger HDR Engineering Inc. 303 E. 17" Ave., Suite 700 Denver, CO 80203 Subject: Linden Street Interpretive Signage CONSULTING SERVICES PROPOSAL Dear Jason, Please accept this document as my proposal for the completion of interpretive signage materials for the Linden Street project in Fort Collins. The goal of this work will be to write text for the signs, assemble images that are appropriate to each topic, and work with BHA Design to support completion of the signage. The following scope and cost estimate is based upon an assumption that the city will proceed with a total of seven signs. If this number of signs is changed, we will need to discuss an amended fee estimate at that time. Thank you for the opportunity to submit this proposal. Regards, Ron Sladek President I ATANKA HISTORICAL ASSOCIATES. INC. BRINGING THE PAS"f TO LIFE SCOPE OF SERVICES Tatanka Historical Associates has provided interpretive signage services at other historic sites in Colorado, and is experienced with the type of work involved with this effort. The following tasks will be completed, based upon our understanding of the project and its requirements for interpretive signage preparation: I. Definition of Topics a. Discussions will be held with necessary project stakeholders to ensure that there is consensus regarding the topics that will be addressed in the project area's signage. II. Preparation of Text & Images a. All necessary research and writing will be completed to prepare text for the signs. In addition, Tatanka will locate relevant images to accompany the text in each location. The text and images for each sign will be submitted in draft form for review by city staff and any other project stakeholders. Coordination with BHA Design will also take place at this stage to ensure that the text and images will comply with space and design restrictions for each sign location. III. Revision & Submission of Final Draft Signage a. Upon receipt of comments from city staff and stakeholders, the signage text and images will be edited and revised. The text and images for each sign will then be submitted to the City and other relevant parties (such as BHA Design) in final draft form, both hard copy and digitally. TAT'ANNA HISTORICAL ASSOCIATES. IPIc. BRINGING THE PAST TO LIFE