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Home My WebLink AboutCORRESPONDENCE - BID - 6045 ASPHALT SUPPLY (4)City of Fort ,Collins February 24, 2011 Don Kehn Construction, Inc. Attn: Mr. Don Kehn 6550 South County Road 5 Fort Collins, CO 80528 RE: Renewal, 6045 Asphalt Supply Dear Mr. Kehn: Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax fcgov.com/Purchasing The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the attached three (3) pages of revised Section 109 — Asphalt Cement Cost Adjustment. The term will be extended for one (1) additional year, May 5, 2011 through May 4, 2012. If the renewal is acceptable to your firm, please sign this letter and Bid Schedule, Page 3 of the attachment in the spaces provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. S' cerell y, J mes 1 . O'Neill II,`CPPO, F GP DI ect rVof Purchasing and Risk Management Signature Date (Please indicate your desire to renew 6045 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:II REVISION OF SECTION 109 ASPHALT CEMENT COST ADJUSTMENT Section 109 of the Standard Specifications is hereby revised for this contract as follows: Subsection 109.06 shall include the following: 1. Price adjustments will be paid on a monthly basis for asphalt cement included in the work with the following conditions: A Payment will be based on the pay item quantities per the invoice for the following pay items when asphalt cement is included in the pay items: 403 Hot Mix Asphalt (HMA) B Price adjustments may be either positive or negative dollar amounts. The intention of the monthly price adjustment is to account for direct price increases or decreases due to asphalt cement costs only. Any asphalt cement price decreases will also be passed on to the City in the form of a price reduction. C Vendor will be required to submit HMA monthly pricing including the asphalt cement supplier quote for the upcoming month at least one week prior but no later than the 2" to the last business day of each month. D In the event a vendor does not submit new monthly pricing for the upcoming month, no material will be purchased from that vendor for that month. E No payments will be made to the vendor without receipt of the asphalt cement suppliers' invoice as verification of the asphalt cement price deviation from the original per ton bid price. The prices submitted for verification shall be for delivered asphalt cement for the respective month of invoicing F Asphalt cement cost adjustments will not be made for any invoices falling wholly after the expiration of contract time. G No payment will be allowed for any HMA material that is deemed to not meet the specifications. The asphalt cement cost'adjustment will be the sum of the individual adjustments for each of the pay items. No adjustment will be made for asphalt cement costs on items other than those shown above. EXAMPLE: The bid price per ton listed in Column 1 shall be valid and held firm for the entire month of March 2011.The price listed in Column 2 will be the "Price Adjustment Factor' and shall remain fixed throughout the term of the contract. Bidders will be required to state the March 2011 asphalt cement price per ton. This will be the base price per ton. • Price increases based on the cost of asphalt cement will be allowed per the following: Paget of 3 REVISION OF SECTION 109 ASPHALT CEMENT COST ADJUSTMENT The vendor must use the amount stated for Item A (March 2011 asphalt cement cost per ton) as a base. If the per ton cost of asphalt cement rises, the amount of increase (the new cost per ton less the base amount shown in Item A) will be calculated as "Increment Units" that will be factored into the formula below to establish the amount of allowable increase for a ton of finished product. Each "Increment Unit' will equal $10.00 (example; a per ton increase of $35.00 for asphalt cement will result in 3.5 Increment Units). Partial increment units of 0.50 and above will be rounded up; partial units of 0.49 and below will be rounded down. This formula will be used to calculate the allowable price increases for each finished product: Allowable increase = number of Increment Units x Price Adjustment Factor Note: The above calculation will also be utilized for any price decreases. Item A: The following bid price is based on the March 2011 price for: Asphalt cement (PG 64-22) MIX DESIGN COLUMN 1 Mix Design Method FACTOR GR S (PG 64-22) with 20% RAP $ 35.00 /ton 300.00 /ton COLUMN 2 PRICE ADJUSTMENT SHRP N DESIGN 75 OR 100 $ 0.39 /ton The following example illustrates a price adjustment using the above examples: March per ton cost of asphalt cement = $300.00 April per ton cost of asphalt cement = $335.00 Note: the figure in Item A will always be the figure that is subtracted from each respective increase per ton cost of asphalt cement. Increment Units = $335.00 - $300.00 divided by $10.00 = 3.5 (rounded up to 4.0) 4.0 Increment Units x $0.39 Price Adjustment Factor = $1.56 Original Bid price per ton in Column 1 for GR S (PG 64-22) with 20% RAP = $35.00/ton New April price per ton for GR S (PG 64-22) with 20% RAP = $ 36.56 /ton Page 2 of 3 BID SCHEDULE 2011 CITY OF FORT COLLINS ASPHALT SUPPLY CONTRACT Hot Mix Asphalt Pricing (FOB Plant) ITEM ITEM ESTIMATED UNIT NO. DESCRIPTION QUANTITY PRICE 403.10 HMA GR SX (PG 58-28) 20% RAP 100 tons $ 52.00 /ton 403.15 HMA GR SX (PG 64-22) 20% RAP 100 tons $ 52.00 /ton 403.20 HMA GR S (PG 58-28) 20% RAP 100 tons $ 51.00 /ton 403.25 HMA GR S (PG 64-22) 20% RAP 12,200 tons $ 49.00 /ton 403.30 HMA GR S (PG 64-28) 20% RAP 100 tons $ 73.00 /ton 403.40 HMA GR SG (PG 58-28) 20% RAP 18,580 tons $ 48.00 /ton 403.45 HMA GR SG (PG 64-22) 20% RAP 27,515 tons $ 48.00 /ton Note: The quantities listed above are estimates only. The City of Fort Collins reserves the right to modify the quantities for any or all items listed. IN ADDITION TO THE BID SCHEDULE PRICES FOR EACH MIX DESIGN LISTED ABOVE, VENDORS MUST SUBMIT THE FOLLOWING COSTS FOR MARCH 2O11: Asphalt Cement (PG 58-28) $ 430.00 /ton Asphalt Cement (PG 64-22) $ 440.00 /ton Asphalt Cement (PG 64-28) $ 650.00 /ton Price Adjustment Factor: GR SX (PG 58-28) 20% RAP $ .60 /ton GR SX (PG 64-22) 20% RAP $ .60 /ton GR S (PG 58-28) 20% RAP $ .60 /ton GR S (PG 64-22) 20% RAP $ .60 /ton GR S (PG 64-28) 20% RAP $ .70 /ton GR SG (PG 58-28) 20% RAP $ .55 /ton GR SG (PG 64-22) 20% RAP $ _ 55 /ton (Signed) (Company) Don Kehn Construction. Inc. Check One Individual Doing Business in Company Name Partnership _X__ Corporation City of Fort Collins Page 3 of 3 Client#: 51160 DONKEI ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MWDD/YYYY) 10/29/2010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. 1PORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to _le terms and conditions of the policy, certain policies may require an endorsement. A.statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Dana M Stewart NAME: Flood &Peterson Ins., Inc. A/C, N Ext : 970 266 7149 FAX No): 970 506 6845 Corporate Mailing Address: E-MAIL ADDRESS: dana.stewart@fpinsurance.com Insurance.com P. 0. Box 578 PRODUCER CUSTOMER ID d: Greeley, CO 80632 INSURER(S) AFFORDING COVERAGE NAIC If INSURED Don Kehn Construction, Inc. INSURER A: The Cincinnati Insurance Compan 6550 S. County Road 5 INSURERB: Fort Collins, CO 80528 INSURERC: INSURER D : k;VVrHAUl CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE DDL NSR UBR 0 POLICY NUMBER POLICY EFF MWDD/YYY POLICY EXP MWDD/YYY LIMITS A GENERAL LIABILITY X X CPP1804111 11/01/2010 11/01/2011 EACH OCCURRENCE $1 00,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 51OCCUR DAMAGE TO HENEDPREMISES Ea occurrence s300,OD0 MED EXP (Any we person) $5,000 PERSONAL &ADV INJURY $1,000,000 X PD Ded:2,500 GENERALAGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 - P POLICY X RO- LOC $ AUTOMOBILE LIABILITY ANY AUTO CPP1804111 11/01/2010 11/01/2011 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULEDAUTOS HIRED AUTOS X PROPERTY DAMAGE (Per accident) $ X $ NON -OWNED AUTOS X Drive Other Car Is A X UMBRELLA LIAR X OCCUR CPP1804111 11/01/2010 11/01/2011 EACHOCCURRENCE $3000000 AGGREGATE s3,000,000 EXCESS UAB CLAIMS -MADE DEDUCTIBLE RETENTION _ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/NLIMITS ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? WA WC STATU- I OTH- E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Project Description: 6045 Asphalt Supply The following are Additional Insureds as respects General Liability only if required by written contract (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION 30 Days for Non -Payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE r -City of Fort Collins - THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Administrative Services Purchasing Division AUTHORIZED REPRESENTATIVE PO Box 580 I Fort Collins. CO 80522-0580 01988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) 1 of 2 The ACORD name and logo are registered marks of ACORD #S571535/M571510 DXS Client#: 52210 !:1�Ze7a 1�71: ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 3/03/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER - - Willis of Colorado, Inc. 720 South Colorado Boulevard Suite 60ON Denver, CO 80246 CONTACT _ NAME: PHONE 303 722-7776 FAX 303-722-8862 A/C No Ext : A/C, No E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC If INSURER APinnacol Assurance 41190 INSURED Don Kehn Construction, Inc. 6550 SCR5 INSURER B INSURER C Fort Collins, CO 80528 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR 7ypE OF INSURANCE ADDL INSR SUB WVD POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMBS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREMISES (IJ, RENTED nce) $ CLAIMS -MADE OCCUR MED EXP(Any one person) $ PERSONAL B ADV INJURY $ GENERAL AGGREGATE $ ' GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY PRO- JECT LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Peracci, $ NON -OWNED HIREDAUTOS AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/ N OFFICERIMEMBER EXCLUDED? - N] N / A 2093950 - - 10/01/2010 10/01/2011 OTH- X WC STATU- FIR T TS E.L. EACH ACCIDENT $SOO,000 E.L. DISEASE - EA EMPLOYEE $500 000 I (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below I I I I E.L. DISEASE - POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) Project Description: 6045 Asphalt Supply City of Fort Collins SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Administrative Services ACCORDANCE WITH THE POLICY PROVISIONS. Purchasing Division PO Box 580 AUTHORIZED REPRESENTATIVE Fort Collins, CO 80522-0580 ._ U 1Vt55-ZUIU AGUKU CUKPUKAI ION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S763489/M759596 81VISTY