HomeMy WebLinkAboutRESPONSE - RFP - 7164 TEAM PHOTO SERVICES1188o Upham Street, Unit A
Broomfield, CO 80020
303-432.7802
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August 10, 2010
City of Fort Collins
Attn: Purchasing
P. 0. Box 580
Fort Collins, CO 80522
RE: Bid 7164 Team Photo Services
Photographer Responsibilities:
1. Team Sport Photos was established in 1974 by Gretchen Steinbrueck who pioneered
the youth sport photography business and remains the owner along with her husband
Steve Hunter. Today the company consists of 25 employees. Photographers, photo
lab manager, office manager and part time employees.
2. Photos are scheduled and taken on game days. Each crew consists of three people,
a photographer and two assistants. Each crew works efficiently to photograph, line
teams up for group photos and answer questions parents or players may have.
3. Collecting order envelopes is done on photo day and data entry of the order
information begins the next business day.
4. Photos are delivered back to Fort Collins Recreation department within two weeks or
as little as one week as deemed necessary. We have never missed a delivery date
in the 36 years.
a. The photos are returned in the order envelope the parents filled out on
picture day and are bundled and labeled by Coach and Team Name for easy
distribution.
b. Our phone number is on everything along with our website where they can
contact Gretchen personally through email.
c. Calls and emails are returned within 24 hours Monday thru Friday.
5. If photos are undeliverable for any reason we would incur the cost of mailing the
photos back to the coaches or individuals as determined by Fort Collins Recreation.
6. Our research and development team are constantly improving and updating products
looks and quality as new information and programs become available. Having our
own lab allows us the ability to create new products and have them printed and ready
for delivery within as little as one week.
7. We feel it is our job to make the recreation's job as hassle -free as possible. Photos
are our job and we will do everything humanly possible to satisfy the needs of the
recreation staff, parents and players and our photos have a money back guarantee.
8. Checks for rebate to the City of Fort Collins are returned when the photos are
delivered which is within,2 weeks.
9. A report of each season can be made available for the City of Fort Collins.
10. We constantly strive to be the leader in the youth sports photography by constantly
educating ourselves about the latest technology in the digital world along with
updating processing programs and websites. In 2010 images began being posted on
our website for viewing and reorder purposes as requested by parents.
11. We agree to the stipulations outlined in "Attachment B".
www.tspimaging.com
gretchen@tspimaging.com
Required Submissions:
1. Pricing will be on "Attachment K along with a sample photo order envelope with
complete pricing and products.
2. The rebate to the City of Fort Collins will be $2.00 per player photographed.
3. 36 years experience in youth sport photography, 10 years experience in digital
photography, 30 years experience in photo lab services.
4. Five personally trained (by Gretchen) youth sport photographers.
5. We belong to the Photo Marketing Association which is the largest international
organization which provides specific education in youth sport photography of which
Gretchen is a speaker and mentor for other photographers across the world. We are
proud to be members of the Colorado Parks & Recreation Association for 15 years:
a. Aurora Sports — 20 years
b. Brighton P & R —15 years
c. Broomfield P & R — 36 years
d. Commerce City P & R —15 years
e. Estes Valley P & R —15 years
f. Fort Collins P & R —12 years
g. Greeley P & R —15 years
h. Hyland Hills P & R — 20 years
i. Highlands Ranch Metro District —10 years
j. Thornton P & R —15 years
k. Westminster P & R —15 years
I. ASA Softball —10 years
m. Gold Crown Athletics — 5 years
6. Product samples will be enclosed.
7. All products and services to this date are listed on the order envelope and our
website: www.tspimaging.com. A copy of our Liability Insurance and Workmen's
Compensation will be forthcoming upon being awarded bid.
8. Team Sport Photos, 11880 Upham Street, Unit A, Broomfield, CO 80020 Gretchen.
Steinbrueck or Steve Hunter, 303-432-7802
Thank you for allowing us the opportunity to submit this bid. We believe our years of service with
the City of Fort Collins have proven we are a reputable business providing quality and variety of
photos and photo products to the parents and players and give the staff of Fort Collins Recreation
peace of mind by being reliable, on time and by providing hassle -free service.
Respectfully Submitted by:
Gretchen Steinbrueck
President — Team Sport Photos
Attachment "A"
7164 Team Photo Services
The following quantities, specifications, and pricing are for comparison purposes and not
intended to represent the actual packages or combinations of products to be offered to
participants.
Description
Photo Package A - consisting of one (1) 5x7
team photo and four (4) 3x5 individual photos
displayed in a folder.
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Photo Package B - consisting of twelve (12)
individual photo trading cards.
4V l 7.00
5x7 Team Photo only. * '?, 00
5x7 Individual Photo, in addition to purchase of
one of the above Photo Packages.
4'6, Od
Coach Plaque with team photo
91I X12 10 pl ue -
$ "x /ou phot-v
MM"Super"
5'x 7' Individual
7"x 5' Group
Includes Folder
"Standard"
H'x 5' Individual
7'x 5' Group
includes Folder
Pox 10'.rmat
5'x 5' Individual
I 7'x 5' Group a
"- 0 0 0
i
1
. PHOTO PRODUCTS
4S
Trader Cards
Set of 9
Player Information on Back
c �
8"x 10"
Magazine Cover
Includes Small Group Photo
8"x 10" Calendars
Group or Individual
PHOTO GEC LAMD PROD DUC73
Wheaties Box
Includes
5'x7' Ind. on Front &
7'x5' Group on Back
Combo Plaque
Includes
5'x 5' Individual &
7'x 5' Group
417111111111 7
<myhlights
Memory Mates
Magazine Covers
Trader Cards
DVDs
Photobooks
ar Posters
Purchase
Your Player's Image!
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11880 Upham Street, Unit A
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303-432-7802
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Q1Ball & Card/Photo Holder Products and looks may vary based on availability and sport. Payment is required
holds Trader Card or Wallet in this envelope when your player's photo is taken. No payment or incorrect amount
Available for these Sports: cancels the order. Orders cannot be changed and will not be accepted after Photo
Basketball, Football, Baseball, Hockey, Day. Images are the property of Team Sport Photos and are protected by copyright
Soccer, Softball & Volleyball laws and may be used for advertising purposes.
Credit Card Information.
Account ——�—Expiration
Number 0000—MFI❑❑Date ❑� ❑❑
/
Mastercard
Card Holder
Name
Zip Telephone(� FU❑ DOM Amount �.00
Code NumbermberLLJJLLJJLLJJ
PLEASE DO NOT TAPE, GLUE OR STAPLE THIS ENVELOPE SHUT! Thank
Payment required today. Cash, Credit Card or Checks payable to Team Sport
I ee Saal'op"on Packs 1-5
.. 0
otal
1 Combo Plaque, 1 - 5"x7" Group,
1
2- 3"x5" & 2- 5"x7" Individuals,
9 Trader Cards, 2 - Photo Magnets
$55
1 Super Memory Mate, 9 Trader Cards,
2
1 - 8"xl0" Individual, 2 - Photo Magnets
$47
1 Standard Memory Mate, 2 - 5"x7" Individuals,
3
9 Trader Cards, 1 - Magazine Cover
$43
1 - 8"x10" Memory Mate, 9 Trader Cards
4
2 - 5"x7" Individuals
$37
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
1 Standard Memory Mate, 4 Wallets,
3 - 3"x5" and 2 - 5"x7" Individuals
$30
MEMORY1
- 8"X10" Memory Mate . . . . . . . . . . .
$15
1 - Super Memory Mate .. . . . . . . . . .
$14
1 - Standard Memory Mate . . . . . . . . .
$8
PHOTO RELATED PRODUCTS + PHOTOS
1 -Combo Plaque + 1-3x5" Individual & 1-7 x5"Group
$23
1 - Ball Photo/Card Holder +4 Wallet Photos
$17
1-Wheaties Box +1-Sx7'Individuai&1-7x5"Group
$16
2 - Mini Keychains +4Mini Wallet Photos
$10-
GROUP PHOTOS
1 - 7"x5" Group . .. . . . . . . _ . . . .
$8
1 - 8"xl0" Group .. . . . . . . . . . . . .
$14
INDIVIDUAL • •
9 Trader Cards . . .. . . . . .
$14
2 - 5"x7"s, 4 - Wallets & 2 - Button/Magnets .
$20
1 - 8"x10" Individual Photo . . . . . . . . . .
$14
2 - 5"x7" Individual Photos . . . . . . . . . .
$13
2 - 3N5" Individual Photos . . . . . . . . . .
. $8
4 - 2"x3" Wallet Photos . . . . . . . . . . .
. $7
1 - 8"x10" Magazine Cover . . . . . . . . .
$15
1 - 10"x8" Individual Calendar . . . . . ..
$15
2 - 3"x5" Individual Photo Magnets . . . . .
$14
2 - 3"x5" Individual Bag Tags . . . . . . . .
$12
2 - 3" Button/Magnet Combos . . . . . . . .
. $9
1 - Digital Individual Image (300 dpi) . . . .
. $25
DISC�VER� �/�SA ETWOER
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Photos or TSP.
No Cameras Around Photographic Crew.
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POSED ACTION POSTERS
1 Pose 8"x12" Poster & 8"x10" Memory Mate
$35
1 Pose 8"x12...................
$22
1 Pose 12"x18...................
$27
3 Pose 8"x12" (7Years orOlderl .........
$42
3 Pose 12"xl 8" (7 Years or older) ........
$47
ESPN PHOTO PRODUCTS
1 - 8"x10" Memory Mate, 9 Trader Cards
2 - Photo Magnets ............... .
. $42
1 - 8"xl0" Memory Mate .............
$17
1 - 8"x10" Magazine Cover ............
$18
9 Trader Cards ..................
$17
2 - Photo Magnets ................
$16
1 - 12"x18" Poster ................
$33
TOTAL ORDER AMOUNT $
GENERAL INFORMATION
Player's First Name Player's Last Name
Parent's Name
Address
City
Zip
Telephone Number
Email Address
TRADER CARD INFORMATION
Player's Name (as you would like it to appear on the cards)
Position
Uniform # Weight
I
IAge Height
Ft. In.
ader Cards come in Packs 1, 2, 3, 4, 15, 32 & 35
Dow? Oget to �& out the 760unataac!
ei(wd oed o= wda& acrd we4foae at: PHOTOGRAPHER USE ONLY\
www.tspimaging.com
No payment or incorrect amount cancels the order. Batch# Seq.# Seq.# eq.# eq.# trearn #