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Home My WebLink AboutRESPONSE - RFP - 7170 MAIL SERVICESBeck, Jennie From: Kevin Cripe [kevin@thefeet.com] Sent: Monday, September 27, 2010 1:22 PM To: Beck, Jennie Cc: Larry Subject: Proposal No. 7170 Attachments: City mail bid.pdf City mail )id.pdf (81 KB To whom it may concern.: Attached please find Proposal No. 7170. Thank you for the opportunity to bid on this work. If you have any questions, please feel free to contact me. Best Regards, Kevin J Cripe General Manager The Feet, Inc. 970-215-9515 L A. Company Information The Feet, Inc 622 Sherry Dr. Ft Collins, CO 80524 970-493-8110 EIN #84-1372835 Kevin Cripe, General Manager kevin@thefeet.com 970-215-9515 Mission Statement "Our mission is to provide our clients with the most accountable, reliable and responsive delivery, logistics and materials handling service in Colorado. " B. Project Summary The Feet is pleased to submit a proposal for the City of Fort Collins interoffice delivery needs as outlined in RFP #7170. This includes daily pickups of incoming and outgoing USPS mail, pickup of outgoing FedEx and UPS packages, mail metering, USPS supply distribution and Utility box collection. C. Budget 1. Interoffice Mail Service a. The cost of interoffice mail collection and distribution to the sites detailed in Appendix A of RFP 7170, collection of outgoing LISPS, FedEx and UPS packages, and daily pickup of incoming USPS mail from the post office is $180.00/day. This assumes that if awarded only the interoffice mail portion of this work the schedule could be adjusted accordingly. b. Additional stops not included in Appendix A of RFP 7170 would be added at the rate of $6.00/stop. 2. USPS mail metering The Feet is offering two options for mail metering. Option A includes The Feet metering the mail using The Feet's equipment at our facility. Option B includes The Feet metering the mail under the current operating structure. a. The cost of metering the outgoing mail is $75.00/day. Under this arrangement, The Feet would require a postage retainer commensurate with current average expenditures due day one of the contract and the 1 s` of each month thereafter. b. The cost of The Feet metering the mail under the current structure, with The Feet using a meter belonging to the City of Fort Collins at a City of Fort Collins facility is $40.00/day. D. Service Execution The Feet currently utilizes CXT XDispatch software to oversee and manage our hub and spoke courier operation. CXT is the industry leader in same -day delivery dispatch software, offering the highest level of visibility and tracking. All Feet drivers carry CXT XMobile equipped Nextel devices, allowing for instant communication, GPS tracking, and service acknowledgement. Feet drivers are uniformed in collared shirts that bear the logo of The Feet and carry identification badges at all times. All services offered are to be performed by an employee driver of The Feet. All drivers undergo a state and federal background check, 5 panel drug screens and a minimum of 24 hours training on company procedures and route operations. All vehicles are subject to appearance, performance and security standards. Under mail metering Option A, a Hasler IM480 would be used. This machine meets or exceeds all metering needs including department specific expense tracking and high volume. 4 E. Staff Kevin Cripe, General Manager Mr. Cripe has 10 years of courier and logistics experience, all with The Feet. After starting as a route driver in January of 2000, Mr. Cripe soon learned all routes and moved on to the position of "floater," a driver responsible for covering all routes as needed. After a year of floating, Mr. Cripe was promoted to Operations Manager. Job responsibilities included route planning, driver management, fleet management and communications management. During his tenure as operation manager, Mr. Cripe oversaw the complete outsourcing of Poudre Valley Health Systems off -site distribution network as well as the outsourcing of The Group real estate's residential sign operation. Mr. Cripe was promoted to the position of General Manager, and now oversees all facets of the business. Michael Herrem, Lead Driver Mr. Herrem has 10 years of delivery experience with The Feet. For the last 3 years, Mr. Herrem has been the primary dispatcher. Responsibilities include supervision of day to day delivery operations, order processing and customer service. Prior to that, he was responsible for route development and integration. Dustin Huber, Dispatcher Mr. Huber has been with The Feet for six years and has held a number of positions including head of sales, floater, route driver, and as operations manger was responsible for 35 employees at an outsourced dock operation. Recently Mr. Huber has accepted the job of dispatcher with The Feet and has assisted with the implementation of The Feet's new electronic dispatch software. F. Past Experience The Feet, Inc. is a Fort Collins based company that has multiple capabilities in the delivery and logistics industries. Established in 1994 by Larry Dolgin in a Toyota Tercel, The Feet has grown from under 10 employees in 1999 to over 100 employees in 2006. Our extensive growth has been achieved in large part through outsourcing. In 2006, The Feet partnered with Poudre Valley Health Systems to overhaul and streamline their off -site distribution network. This scope of this project included biohazard/hazardous materials handling, sharps handling, lift gate capacity, interoffice mail distribution and inventory stocking to approximately 20 different locations within FortCollins. In the last 3 years, The Feet has overseen the integration of over 20 additional off -site clients in 3 different cities. In 1997, The Feet began service for the City of Fort Collins library services. Services performed include interoffice distribution, sorting and remote drop box pick up. Now for the Poudre River Public Library District, The Feet has seamlessly integrated the addition of several new remote drop boxes as well as the addition of the Council Tree Library. In 2005, The Group, Inc. approached The Feet to help bring their residential sign installation and removal program under control. Performing this function in-house, The Group employed 4 full time drivers and had their inventory spread out across 3 different cities and 5 facilities. After a one week evaluation, The Feet was able to centralize the operation to a single facility and implement a program that relied on technology and creative logistics to achieve a drastic reduction in cost, while decreasing the staff to two FTE. Other clients in the Northern Colorado who have outsourced their fleets to us include: First National Bank, DHL Express, Guaranty Bank and Trust Company, and the Bank of Choice. Our courier customers include Orthopedic Center of the Rockies, Big Thompson Medical Group and Rocky Mountain- Laboratories. At The Feet, Inc. we are dedicated to remaining a positive force in our community. We are a Corporate Sponsor of the Poudre Valley Hospital Foundation, Crossroads Safehouse, a member of The Fort Collins Area Chamber of Commerce and a member of The Better Business Bureau. The Feet is committed to environmental responsibility, and has been a gold level member of Climate Wise since 2008. G. References David Garner Purchasing Manager Poudre Valley Health Systems 1024 S Lemay Ave Fort Collins, CO 80524 970-495-8508 dwg2(cDpvhs.org Lynda Dickson Circulation Supervisor Poudre River Public Library Distric 201 Peterson St Fort Collins, CO 80524 970-221-6230 ldickson(2cfcgov.com Susan Ewing Vice President, Partner The Group, Inc. 401 W Mulberry St Fort Collins, CO 80521 970-419-2323 sewi ng((Dthegroupinc.com 7