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HomeMy WebLinkAbout129790 THE FEET INC - CONTRACT - RFP - 7170 MAIL SERVICESSERVICES AGREEMENT Mailing Services 2011 THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and THE FEET, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the Scope of Work attached hereto as Exhibit "A", consisting of four (4) pages and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence March 1, 2011, and shall continue in full force and effect until February 29, 2012, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than sixty (60) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. During the initial term of the Agreement, the City may terminate the Agreement in accordance with Paragraph 12 of the Agreement. Following the initial term, the City may cancel the Agreement at any time by providing written notice of termination to the Service Provider. Such notice shall be delivered at least thirty (30) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins City of Fort Collins The Feet, Inc. Attn: Purchasing Attn: Jim Hume 622 Sherry Drive PO Box 580 PO Box 580 Fort Collins, CO 80524 Fort Collins, CO 80522 Fort Collins, CO 80522 493-8110 11:20 a.m. Park Shop 413 S. Bryan Avenue 11:25 a.m. Housing Authority & Cemetery 1715 W. Mountain Ave. 11:30 a.m. Lincoln Center 417 W. Magnolia St 11:35 a.m. Utility Service Center 700 Wood St. 1:05 p.m. City Hall - 215 N. Mason Drop Box 300 LaPorte Ave, Bldg A 1:15 p.m. Larimer County (4th Floor, Box # 66) 200 W. Oak St. 1:20 p.m. Customer Service Division 117 S. Mason 1:25 p.m. Museum (closed Mondays) & Library 201 Peterson Street 1:32 p.m. Mulberry Pool 424 W. Mulberry 1:35*p.m. MPONAN GO 419 Canyon 1:45 p.m. PFA Training Center (Mon, Wed & Fri) 3400 West Vine 1:55 p.m. Water Treatment Facility 4316 Laporte Ave. 2:05 p.m. Operations Services 300 LaPorte Ave, Bldg B 2:10 p.m. 215 N. Mason 215 N Mason 2:15 p.m. Depot (Transfort mail goes here) 250 N. Mason 2:20 p.m. 281 N. College 281 N College 2:30 p.m. Streets & Traffic 626 Linden Street 2:45 p.m. City Hall 300 LaPorte Ave, Bldg A 3:00 p.m. Utility Service Center 700 Wood St. Prepare outgoing mail 700 Wood St. 4-5 p.m. Post Office — Outgoing mail drop 301 S. Howes St. Generally, a 15-minute window is allowed either side of scheduled times due to traffic, weather, trains, etc. Outgoing mail should be ready earlier rather than later. 10 Exhibit B: Confidentiality In connection with services provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. Inconsideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers, employees of the City, and suppliers of the City). The Contractor shall protect to the best of their ability and shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. 11 Exhibit C: Insurance Requirements The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insured on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverage shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 12 �RR CERTIFICATE OF LIABILITY INSURANCE OP ID KA2/09/11 FTDAUTOEF(IvIM/DDfYYYYI THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poilcy(Ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Brown & Brown Inc NAME: PHONE (AlC, No, Ext): (A/C, No): 125 S Howes, 5 th Floor ADDRESS: P O BOX 2226 Fort Collins CO 80522-2226 CUSTOM ERID#: FEET-01 Phone:970-482-7747 Fax:970-484-4165 INSURER(S) AFFORDING COVERAGE NAIC# INSURED INSURER A: Mountain States Mutual 14648 The Feet, Inc. Velocity Boys, Inc. dba: 622 Sherry Dr. INSURER B: AGCS Marine Insurance Co. 22837 INSURERC: Pinnacol Assurance 41190 Fort Collins CO 80524 INSURER D INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSR WVC POLICY NUMBER (MM/DDIYYYY) (MMj0D(YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 PREMISES(Eaoccurrence) s 100,000 A X COMMERCIAL GENERAL LIABILITY CPP010129607 07/01/10 07/01/11 CLAIMS -MADE �X OCCUR MED EXP (Any one person) $ 10,000 X PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY PRO LOC JECT $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 A X ANY AUTO BAP010129607 07/01/10 07/01/11 BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED ALTOS PROPERTY DAMAGE (Per accident) $ NON -OWNED AUTOS $ A UMBRELLA LIAB j{ OCCUR UMB010129605 07/01/10 07/01/11 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $ 1,000,000 DEDUCTIBLE $ X RETENTION $ 10,000 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERfMEMBER EXCLUDED? (Mandatory in NH) I 1 A 3534074 07/01/10 07/01/11 X `-� TORY LIMITS ER E.L. EACH ACCIDENT $ 1000000 E.L. DISEASE - EA EMPLOYEE $1000000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1000000 B Trans/Motor Truck VIZI98470793 02/15/10 02/15/11 Limit $100,000 Cargo I I Ded $1,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) City of Fort Collins is included as Additional Insured with respects to General Liability. Fax #221-6707 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITYDIV I THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Fort Collins Purchasing Division Attn: Jim Hume PO Box 580 (Fort Collins CO 80522-0580 09 ACORD 25 (2009/09) The ACORD name and logo are regist r marks of A RD �C RATION. All rights reserved. In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, as follows: a. $180.00 per day for interoffice mail collection, sorting, and distribution to the sites listed in the Scope of Work, Appendix "A", and daily pickup, sorting, and delivery of incoming USPS mail. b. $6.00 per day for additional stops not currently included in Appendix "A" (within the Fort Collins Standard Service Area, as defined on most current Feet Rate Card on the company web site). Additional Stops outside of Fort Collins Business District will be negotiated on a case by case basis. c. $75.00 per day for mail metering. d. A postage retainer, in an amount agreed to by both parties, will be deposited with Service Provider to cover initial postage expenses. Service Provider will bill the City for actual postage expenses as set forth in Exhibit "A". 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation .or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform 2 according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of thirty (30) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "C", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Red Flags Rules. Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate steps to mitigate identity theft if it occurs with one or 4 more of the City's covered accounts. 20. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "B" - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. THE FEET, Inc CITY OF FORT COLLINS Jam,. By: By: Larry] gin, Pres nt Jame B O'Neill II, CPPO Direct0 of Purchasing &Risk Management Date: I Date: . 1 OF FORT CD `.L� • •.<<y ATTESTf SEAL N alk City Clerk PROVE S TO FO M: •C0•....••�p LORD— ` ��.�-, ateve-Masep, Assistant City Attorney Exhibit A: Scope of Work ■ Collection and Delivery of Interoffice Mail The Service Provider will be responsible for the pickup and delivery of interoffice mail between facilities named in Appendix A. The Service Provider can propose alternate schedules, interoffice. addressing schemes, and other changes, subject to City approval. The existing schedule is the result of years of experience and cannot be changed lightly. ■ Collection and Delivery of Utility Bills from Drop Boxes The Service Provider will be responsible for timely and secure pickup of Utility bills from seven (7) drop box locations as noted in Appendix A and shall deliver the bills to the Utilities Customer Service division promptly at the specified time to accommodate the Utilities Customer Service Division's business needs. Depending on changes in business needs, flexibility in pickup/delivery time for Utility bills may become necessary. Should there be problems with the Utility Bill Drop Boxes (such as key/lock problems or physical damage from vehicle strikes), the Service Provider must notify Operations Services immediately to rectify the problem. The Service Provider must additionally notify the Utilities Customer Service Division in conformance with Utilities business needs and the Federal Trade Commissions "Red Flag Rules." ■ Postal Service Mail o Collection and sorting of outgoing postal mail Service Provider shall be responsible for sorting, metering, assignment of postage from various City facilities as identified in Appendix A and shall deliver them to the Post Office between 4PM and 5PM on the same day it is picked up from the City. Outgoing mail may already be stamped or may require metering. Mail already bearing a stamp must be collected in a separate postal tub for delivery to the Post Office. Mail requiring metering must be sorted and metered throughout the day in preparation for delivery to the Post Office at the appropriate time. Service Provider will be responsible for assuring that account numbers required for invoicing the mail services are correct. On occasion, the Service Provider may have to determine if mail requires sealing and may have to instruct City employees how to prepare a mailing or a certified mailing. o Collection and sorting of incoming postal mail — Service Provider shall be responsible for picking up the incoming mail from the Post Office in the morning. Service Provider shall then sort and deliver postal mail to the delivery locations as defined in Appendix A. Delivery locations are subject to change. o Metering of postal mail postage and invoicing for postage Service Provider shall maintain up-to-date information on USPS rates and shall notify the City as changes to such rates affect mail services. 0 ■ Service Provider shall purchase or lease and maintain a mail metering machine that will accommodate the sorting of US Postal mail and identification of the postage costs associated with each department. ■ Service Provider will be responsible for billing postage costs to the City detailed by department by the 15th day of the month for the previous month's usage. Billing will be based on the first and last day of each calendar month. ■ Service Provider personnel will be available to advise City staff and answer questions related to mailing options and services offered. ■ Distribution of supplies from USPS Service Provider shall deliver mailing supplies from USPS to departments to assure that mailings can be adequately prepared. Service Provider may also receive information from the Post Office regarding coordinating payments to the post office for annual fees such as P.O. Boxes or business reply mail fees, and shall communicate this information to the City. ■ Access to City Facilities Prior to any Service Provider employee starting work under this Agreement, the Service Provider must obtain a background clearance using a service acceptable to the City. An appointment must be made by the Service Provider with Operations Services, City of Fort Collins, 970-221-6610, for a City picture ID. The Service provider must provide written proof that the employee has passed the background clearance check. The City may deny clearance to any person who: • Has an active criminal arrest warrant; • Has a felony arrest or conviction; • Has a .drug -related misdemeanor or drug -related petty offensive conviction • Has a non -drug -related misdemeanor or a petty offensive conviction within the past three (3) years; • Is a suspect in an active criminal investigation; • Was previously terminated from employment by the City of Fort Collins; • Is determined to be a threat to the safety of persons or property or to the confidentiality. of City information. Operations Services shall provide the Service Provider with a picture identification tag for all persons given clearance. Such identification tags shall be displayed, in an easily seen manner, on all employees while working in City buildings. Identification tags and access fobs shall immediately be returned to the City Representative when the employee no longer works for the Service Provider in City buildings. Any Service Provider employee without a properly displayed identification card is subject to immediate eviction from the City building. The Service Provider shall provide the City with a current and complete list of the names, I.D. card numbers, address 7 and telephone numbers of all Service Provider personnel providing services under this agreement. The Service Provider shall keep this list current and shall immediately inform the City of all personnel changes. ■ Company Vehicles Service Provider will keep company vehicles used to provide services under this Agreement in excellent mechanical condition and comply with all applicable State and Federal Requirements for vehicles and drivers. ■ Transition / Training The Service Provider will develop a plan to transition 100% of the work detailed in the Scope from City Utilities' staff to their own personnel. 8 Appendix A LIST OF SCHEDULED MAIL DELIVERY STOPS Time Location Address 7:00 a.m. Post Office - pick up mail 301 S. Howes St. Sort mail and meter mail 700 Wood St. 8:45 a.m. Utility Service Center 700 Wood St. 9:03 a.m. Fleet Services 835 Wood St. 9:07 a.m. Operations Services, Facilities & Fleet Admin, Real Estate Services, Building Maintenance & Custodial Services 300 LaPorte Ave, Bldg B 9:10 a.m. City Hall, City Manager, City Clerk, Channel 14, City Attorney, and CIPO 300 LaPorte Ave, Bldg A 9:15 a.m. Customer Service Division 117 N. Mason 9:20 a.m. 215 N. Mason: MIS, GIS, CPRE, Finance, Accounting, Purchasing, Risk Management, Sales Tax, Human Resources, Budget, Parking and Municipal Court, Restorative Justice 215 N Mason 9:25 a.m. 281 N. College: Development Review Center, City Planning and Community Development, Advance Planning, and Planning, Development & Trans ortation Planning PDT 281 N College 9:30 a.m. Northside Aztlan Community Center 112 E. Willow 9:40 a.m. Streets and Traffic 626 Linden Street 9:45 a.m. Downtown Development Authority (DDA) 19 Old Town Square 9:50 a.m. Library & PFA Admin Building 102 Remington Street 10:00 a.m. Nix Farm 1745 Hoffman Mill Road 10:10 a.m. EPIC 1801 Riverside Ave 10:15 a.m. DWRF 3036 Environmental Drive 10:20 a.m. Timberline King Soopers Utility Drop Box 2602 S. Timberline Rd. 10:30 a-.m. Police Services 2221 S. Timberline Rd 10:40 a.m. Collindale Utility Drop Box 1441 E. Horsetooth Rd. 10:55 a.m. S. King Soopers Utility Drop Box 4503 John F. Kennedy Pkwy 11:00 a.m. S. The Gardens at Spring Creek (MON-WED-FRI.) 2145 Centre Ave 11:05 a.m. Senior Center & Utility Drop Box 1200 Raintree Dr. 11:15 a.m. W. King Soopers Utility Drop box 1015 S. Taft Hill Rd.