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Home My WebLink AboutBID - 7126 PNEUMATIC TIRE FORKLIFTCity of Fort Collins ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 7126: Pneumatic Tire Fork Lift OPENING DATE: 2:30 P.M. (Our Clock) April 12, 2010 Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/Purchasing To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. CHANGE: The Bid Opening Date has been changed to April 12, 2010. Please contact James R. Hume, CPPO, Senior Buyer at (970) 221-6776 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. where renewal is a way of life City of Fort Collins r 9 REQUEST FOR PROPOSAL 7126 Pneumatic Tire Fork Lift Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov. com/purchasing The City of Fort Collins is soliciting proposals for the purchase of a Pneumatic Tire Fork Lift with a load capacity of 15,000 to 16,000 lbs. This unit is to be used by the City's Utilities Department outside the Utility warehouse for heavy duty loading. Written proposals, two (2) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 2:30 p.m. (our clock), April 5, 2010. Proposal No. 7126 Pneumatic Tire Fork Lift. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Steve Serna, Material Control Supervisor, Phone: 970-221-6709, Email: sserna ccDfcgov.com. Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior Buyer, (970)221-6776, Email: jhume fcgov.com. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcqov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 2 where renewal is a way of life REQUEST FOR PROPOSAL RFP 7126 Pneumatic Tire Forklift Opening Date: April 5, 2010, 2:30pm (our clock) We hereby enter our proposal for the City of Fort Collins' requirements for the items listed below, per the following requirements and specifications: 1.0 SCOPE 1.1 This specification establishes the minimum requirements for the purchase of: One (1) Pneumatic Tire Forklift, 15,000 to 16,000 lb capacity 1.2 Should the manufacturer's current published data or specifications exceed the City's specifications, they shall be considered minimum and furnished. 2.0 CLARIFICATION 2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing and Risk Management prior to the Opening Date and time. Any changes to these specifications will be made by an addendum issued by the Director. 2.2 For questions concerning the proposal process and specifications, contact: Jim Hume, Buyer, Phone: 970-221-6776, Fax: 970-221-6707, Email: jhume@fcgov.com For technical questions concerning this solicitation, contact: Steve Serna, Material Control Supervisor, Phone: 970-221-6709, Email: sserna@fcgov.com 3.0 DELIVERY 3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be made to: Fleet Services 835 Wood Street Fort Collins, CO 80521 3.2 The word "delivery", as used in this specification, encompasses delivery of the actual equipment, as specified, complete with all. necessary papers such as Manufacturer's Statement of Origin, application for title, invoice, warranty, shop, operator's and technical manuals, parts books, etc., as applicable. 3.3 All equipment must be completely washed and serviced in accordance with standard new equipment "make ready", and the manufacturer's specifications and be ready for delivery in drive away condition. A forty-five (45) day permit is to be included, if applicable. 3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery and standard equipped, unless otherwise specified. Time is of the essence. The City shall be kept advised of any anticipated delay in delivery. No payment shall be made by the City for 3 any delivery of specified equipment until all aspects of the contract have been fulfilled, unless approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet Services. 4.0 WARRANTY 4.1 The Contractor shall furnish the City Fleet Services Department a fully priced copy (parts and labor) of any warranty or commercial cost repair order which originates in his repair facility, subsequent to delivery, during the warranty period. No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed by the City in connection with the performance of any warranty repairs. 5.0 DEALER IDENTIFICATION 5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins. 6.0 SPECIFICATIONS: Pneumatic Tire Fork Lift 6.1 Proposed equipment must meet or exceed the following minimum requirements. Any exceptions must be noted and listed on a separate sheet. GENERAL: The following specifications describe a Pneumatic Tire Fork Lift with a load capacity of 15,000 to 16,000 lbs. This unit is to be used by the City's Utilities Department outside the Utility warehouse for heavy duty loading. All specifications shall be considered as minimum unless otherwise noted. An up-to-date manufacturer's specification must accompany proposal. Item Description Specification: Meets Spec? 6.2 QUANTITY: - One (1) 6.3 ENGINE: - Gasoline engine - 85 to 95 hp - Elevated air intake - Dry -type air cleaner with restriction indicator and pre -cleaner - Anti -freeze to -340 F Yes - Replaceable fuel filter element No - Engine block heater - Large capacity cooling system 6.4 TRANSMISSION: - Automatic power -shift with torque converter Yes - Transmission oil cooler No - Travel speed, laden, 11-14 mph 6.5 BRAKES: - Hydraulic with power boost Yes - Mechanical park brake No 4 Item Description Specification: Meets Spec? 6.6 STEERING: - Power Yes No 6.7 TIRES (4F x 2R) - Front: 8.25 x 15-12PR, dual drive tires Pneumatic: - Rear: 8.25 x 15-12PR Yes No 6.8 FUEL TANK: - Standard for unit Yes No _ 6.9 CAB: - Fully enclosed steel cab with air conditioning - Heater and defrosters (front and rear windows) - Fabric -covered suspension seat with seat belt - Front, rear, and upper wipers - Tilt steering wheel - Vents or opening windows for ventilation Yes - Rear view mirrors No - Heavy-duty rubber floor covering - Removable cab doors 6.10 GAUGES - Fuel AND/OR - Electric tachometer/hourmeter WARNING - Ammeter or voltmeter LIGHTS: - Engine coolant temperature Yes - Engine oil pressure No - Transmission oil temperature - Coolant level warning light 6.11 MAST - TWO - Maximum fork height, at least 160 inches STAGE with - Fork size, - 2.5 x 4 x 6 LOAD - Mast tilt, - 6F/10B BACKREST: Yes - Load center distance, - 24" - Individual fork shift No 6.12 ADDITIONAL - Horn EQUIPMENT: - Front and rear work lights. - Turn signals with emergency flashers Yes_ - Back-up alarm No - Heavy-duty battery Item Description Specification: Meets Spec? 6.13 WARRANTY: 1-year/2,000 hour manufacturer's warranty 2-year/4000 hour manufacturer's powertrain warranty commencing from date of delivery. Yes Warranty shall cover defective components and workmanship and coverage shall include parts and No _ labor associated with any defects. 6.14 MANUALS: One each of the following in hard copy or electronic format must accompany unit on delivery: - Shop Maintenance/Repair Manual Yes - Operator's Manual No - Parts Manual IL6=.15OPTIONS: (A) Dust and Foundry Air Cleaner package 7.0 METHOD OF AWARD Beginning with the lowest priced forklift best meeting specifications, up to four firms will be invited to demonstrate their proposed units for City personnel. Forklifts will be scored using the following criteria. The award will go to the firm with the highest scoring machine. Criteria Unacceptable Acceptable Superior Points Engine ease of operation, function 0 10 20 Transmission, operation, function 0 10 20 Brakes, operation 0 10 20 Steering, operation 0 10 20 Seating, controls, ergonomics 0 10 20 Hydraulic controls 0 10 20 Ease of entry and exit 0 10 20 Instruments - visibility, readability 0 10 20 Visibility, front, sides, rear 0 10 20 Mast function, tilt, lift, controls 0 10 20 Performance, travel speed, gradeability 0 10 20 General maintenance requirements 0 10 20 Access for routine servicing 0 10 20 Access for major service 0 10 20 Noise level, interior and exterior 0 10 20 Overall suitability for Utility use 0 20 40 X 8.0 PROPOSAL - RFP # 7126, Pneumatic Tire Forklift, 15-16,000 lb. capacity 8.1 UNIT DESCRIPTION Make Model Year 8.2 PRICE, as specified, per unit I $ 9.0 OPTIONS 6.15 (A) $ 10.0 FREIGHT TERMS FOB destination, freight prepaid. All freight charges must be included in pricing. 11.0 DELIVERY Delivery will occur days after proper notification of award. 12.0 CONTRACTOR'S STATEMENT I have read and fully understand all the conditions, specifications, and special instructions herein set forth above in paragraphs 1.0 through 11.0. 1 hereby agree to comply with all said conditions, special instructions, and specifications as stated or implied. Signature: Title: Print name: Company: Date: Street: Phone #: City/State Fax #: Zip: Email: 7