HomeMy WebLinkAboutBID - 7194 WATER RE-SETTERSF6rtCollins
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Bid Proposal
BID #7194
Water Re -Setters
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
BID DATE: 2:00 P.M. (Our clock) JANUARY 14, 2011
CITY OF FORT COLLINS
INVITATION TO BID
BID #7194
Water Re -Setters
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be delivered to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed,
the address is P.O. Box 580, Fort Collins, 80522-0580. If e-mailed, the address is: purchasing
@fcgov.com
Bids must be received at the Purchasing Office prior to 2:00 P.M. (Our clock)
January 14, 2011
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped. envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
FIRM NAME:
CITY OF FORT COLLINS
BID PROPOSAL
Water Re -setters
BID NO. 7194
BID DATE: 2:00 p.m. (Our clock) January 14, 2011
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
Water Re -setters, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS.
QUANTITY: DESCRIPTION:
30 ea 1.5" RESETTER WITH BALL VALVES AND LOCKING TABS
ON ALL VALVES. MUST FEATURE A LOCKABLE BYPASS
WITH COMPRESSION COUPLING / PACK JOINT.
ACCEPTABLE MANUFACTURERS AND MODELS (NO
SUBSTITUTES)
FORD #VBB46-C12404-002
A.Y. McDONALD #18B612WW
$ Ea. $ Total
Mfr. Mfr. #
Delivery in Weeks:
19 ea 2" RESETTER WITH BALL VALVES AND LOCKING TABS
ON ALL VALVES. MUST FEATURE A LOCKABLE BYPASS
WITH COMPRESSION COUPLING / PACK JOINT.
ACCEPTABLE MANUFACTURERS AND MODELS (NO
SUBSTITUTES):
FORD #VBB47-C12404-001
A.Y. MCDONALD #18B715WW
$ Ea. $ Total
Mfr. Mfr. #
Delivery in Weeks:
The re -setters being bid meet or exceed the specifications. Yes No. If no,
please list exceptions, on a separate sheet of paper and attach to your bid.
Delivery may be a consideration of bid award.
For purposes of warranty and service ONLY approved manufacturers or distributors authorized
by an approved manufacturer to serve the Fort Collins area may bid.
Future orders of meters may be authorized, at the option of the City, from this bid for a period of
five years after date of award. Satisfactory pricing and delivery is required for future orders
based on this bid.
SUPPLEMENTAL INSTRUCTIONS
Prices quoted must remain firm for a 30 day period after the opening date.
Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing
submitted on proposal and not entered as separate pricing.
Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure,
and not entered as separate pricing.
The City reserves the right to accept or reject any and all quotes.
Bidder not responding to the services requested in this bid shall be removed from our
automated listing for: Not Applicable
Any questions or inquiries regarding this bid should be directed to:
Opal F. Dick, CPPO, Senior Buyer
(970) 221-6778
SIGNATURE AND TITLE: TYPED OR PRINTED NAME AND TITLE
COMPANY NAME: (AREA CODE) TELEPHONE NUMBER/FAX NUMBER
ADDRESS: STREET, CITY, STATE, ZIP DATE
EMAIL:
Purchase Order Terms and Conditions
1. CONMIERCLVL DETAILS.
Tax a:empu=o By stataa the City of Fort Cis is exempt from sate =4 local tags. Our Exemption Number is
98-0450ri Federal Excise Tux Exemption Certificate of Registry &t.60MV a registered with the Collector of
Imernal Revenue, Denvw, Colorado (Ref. Colorado Raved Stomas 1973, Chapter 39-26, 11i (a)_
Goods Re)ecred, GOODS REJECTED din to faihtre to case specificamor s, either wb m shipped or due to deficit of
damage in transit, may be returned to you for credit sad at not in be replaced except upms Mitt of writttte
instructions from die City of Fort Colinas.
Inspection. GOODS are subject to the City of Forr Cdllas impaction on arrival
11, NONWAn ER.
Failure of the Pmtchaser to insist upon stria performance of the a m , and conditions hereaC fidure or delay m
esercase any rights or reasedia presided banana at by law, bnhtre to promptly notity the Seller in the event of a
breach, the acceptance afar payment for goods hate®der or approval of the design, %ball mat reteact the Salle of
any of the warrmties or obtigviom of this purchase order and sball not be deemed a waiver of any right of the
purchaser m insist upon strict performance beitof or any of its rights or remedies as to any such goads, regaeness
of whim shipped, recahmd or accepted, as to any prior or su>bsegamt defiuh heremal", nor shall any purported
oral modification or restisison of this purchase order by the Purchase opera* as a waists of tray of the term
hereof
Final Acceptiace. Roctnpt of the machmdise, servicts or tgaVolam m retponse m tits order Can rants in I! ASSIGNNIEiiIOPANTIIRUSTCLAZZ.
amhorixed payment on the pan of the City of Fort Collins. However. it is to be understand that FIlIAL Seller and the Purdaser :ecogame this in scroll ecommx practice. overchaages resnhiag from antirmt
ACCEPTANCE is dependent apon comp!ewa of all applicable required inspectim prod. csolanoms are us fact borne by the Pmchsser. Theretofore, for good cause and as ccrosalecatiw for electron; this
purchase order, the Seller hereby aangm to the Purchaser any sad all clz it may now have or hereafter
Freight Terms. Shipments most be F.OB, City of Fan Collins, 700 Wood St, Fort Collins, CO 80522, unless
othervdu specified on this order. If permission is given an prepay freight and charge sepa arsty, the original freight
bill ttmn accompany invoice. Additional changes for packing will not be accepted
Shipmeor Disance. Where tmnafacttaas have distributing pains in carioca parts of the country, skiput is
expected from the nearest distribution point to destimtiaa, and excess frergW will be deducted from Invoice when
shipments are wade from greater duaace,
Pens. Seller shall groctrs at wrists sole cost all necessary permla, certificates and licensee regoaed by all
applicable laws, regulations, ordinances and rules of the stare, mtoncipilay, territory w political suladfsisien wbere
the work is performed, or required by any other daily conturmed public mthority having jurisdiction mw the wait
of vendor. Seller further agrees to bold the City of Foci Collins harmless from and against an, liability and loss
inured by them by reason of m asserted or established violaion of any such taws, regulanoas, ordinances, toes
and regonemmn.
Atuhariaasma All panes to this com,aci agree sheer the repro-arsases are, m fact, bum fide and possess fall and
complete audioriry in bind said panes
LD.tITATION OF TERMS. This Pistillate Order expressly noun acceI a to the terms and conditions sated
berem act fonts and any supplementary or adilmomil tams and coadirioas annexed hereto or mcotporamd harem by
reference. Any adelid—al ar diSerent terms and casrdi iow proposed by seller are objected to and hereby njeaed_
2. DELIVERY.
PLEASE ADVISE PURCHAMM, AG£VT immediately if you ceembt make complete s+. ripmmmt to arrive on your
promised delivery dam as =a& Time is of the #name. Deli%wy and performance toast be esectd within the sma
stated en the purchase order and the documents attached bento. No am of the Purcbasere including, with=
Iimindon, acceptance of partial lam daliceres, shah operate as a waiver of this provision. In the ovtm of any daisy,
the Purchaser shall have, in addition to ocher legal and equitable remedies, the option of placing this otder elsewhere
sad holding rise Seller liable for damages. Howem, the Seller shah not be liable for damages as a result of dam
due to causes cat reasonably foreseeable which are beyond in seasonable control and withom its fmlt of negligence,
such am of God, arm of civil or military ambarides, goveram mall priorities, fltes, strikes, food, apide-it, wan or
riots prosided rho no&* of the conditions closing such delay it pven in die purchases within five (5) days of the
dent when the Sella first mctived knowledge thereof to the teem of tray such delay, the dam of delivery &bah be
extended for tit period equal to the mate actually lost by mason of the dairy.
3_ WARRANTY.
The Seller wamiart tint all goods, articles, mmirials and work coveted by this older will cor>`oam with applicable
drairmlis, spedflcsiio¢c samples audror other descriptions given, will be fit for the purposes intended, lad
performed with rho hightit degree of care and competence in accord=* with accepted standards for wad of a
similes rime. The Seiler agrees to hold the pmcherer harmless from may loss, damage ter expense which thf
Purchases may suffer or mcm on account of the Sellers breach of wi mnry. The Sella shall replace, ri parr ter make
good, witho a cost m the purrbaser, any derscrs or, faints arising within one (1) year ar within such l-, period of
time a may be prescribed by law or by the cams of any applicable anranty provided by :he Seller after the dam of
accepts=* of the goods famished hereunder (acceptance cat to be tmreaomably delayed), resu dog tom imperfect
or dtfKzvt wont doat or materials famished by the Sailer. Acceptance or use of goods by the Purchaser shall not
couriture a waiver cf say claim under this warranty. Exctpt as otherwise presided in this purchase order, the Sellers
liability hereunder shall extend to all damage proximately caused by the breach of any of the foregoing warranties
or gmeranem bur such inability shall as on ecem hchMe lass of prefia or loss of use. N0 Empt 11M WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES CJ LEGAL TEAMS.
The purchaser may make changes to legal canna by written dime order.
5_ CHANGES IN COI.LMERCIAL TERMS.
The Purchaser may make my than et to the reins, other than legal rtrms, including additions to or deletions from,
the timmants originally ordered in the spicificstions or drawings, by %mtal or written change order. If tray such
change affects the amain[ dam or the time of perfoammmce heremda, an equitable adjosmasoa shall be made.
6. i'F— 3 ATIONS.
The Purchaser may at tray time by written change order, r nm .-e this agreement as m any or il portions of the
goods then not shipped subject to troy equitable Austrian: between the parties as to tray work or -aerials them in
progress provided ;hat tha Purchaer %hall not be liable for any claims for anticipated prodrs on the mncompetd
portion of the good% and'" w•odd, for mcidend or comequeanal damages, and that mo such adjustment b* made is
favor of the Sala wkb . *Tea m any goods abut!& are the SeRar sraadard stock. N. such mutilation shall relieve
the pQm!Lasa w it:* Selbas of my of dies oblipmoms as many goods delivered bereander.
7. CLALMS FOR ADJUSTMENT.
Any claim far acipsmmn[ must be asserted within, ihuty (30) days tram the data the change or wrimeation is
ordered.
S. CO'%GgJ VICE WITH LAW.
The Seller warrants that an goods sold hereunder shah have been psod=e4 sold, delivered and f ursubed in strict
comptis rice with all applicable liters and reaularmas to which the goods in subject. The Seller shell exec= and
deliver r=h don>mtan as may be required in effect or evidence complimic AB taws and reguladms required to b*
incorporated m agreements of this character are hereby iiaorpomted herein by urns mferetce. The St1W agrees m
indemnify and bold the Purchaser hamlets from all costs and damages suffered by the Purchaser as a remb of the
Sellers failure m comply with such low.
9. ASSIGNMENT.
Neither parry shall assign, ransfer, or convey this order, or any monies due or in become dux haesmdet without the
poor written consent of the other Petry.
10. TALE.
The Seiler warriors call, clear and unrestricted title to the Archner for an, equiproarmt., materials, and items Srmisbed
in performance of this agreement bee and clear of aay and all liens, resaicuons, resa%�aria, security i insist
mcumbraaces and claims of other.
acqutrM order federal or sate aadmrt tarn for such overcharges sell- to the pordcnlu goods or services
purchased or acquired by the Purchase pmsrtm to this purchase order.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
if the Purchases directs the Seller in correct ao=oafarming or defecure, goods by a dal to be agreed upon by the
Purchaser and the Seller, and the Seller d-res indtnters its inability or mawilt;�.=se to comply, the Purchaser
may cause due wade in be performed by the toast espedimons memms n iila dole to it, and the .Sena shall pay an,
casts mwciacd with such work.
The Sella shall release the Purchaser sad its conracmrs of any tin from all habilnty and claims of any name
resulting from the performance of such work.
Thu release shah apply even in the event of fault of negligence of the party salaried and %ball island to the
directors, officers and employees of such parry.
The SeU&s comacmal obligations, ittlmding warranty, shall not be deemed to be reduced, in tray wary. because
such wart is performed at carried to be performed by doe purchaser.
14. PATENTS.
Whenever the Seller is required to use lay design, device. tmaial or process covered by letter, patent, trademark
or copyright, the Sella shall indemnify and sane harmless the Pmxb2m from any and all %:eons for mbingewsm
by reason of the use of ;tech parented design, device, material or process in connectiou with the contract, and
shall iaMmmify the Purchases for my cost, expense or der -age which it may be obliged to pay by reason of sack
ta�ngemem at any tram dtanag doe pluseamon Or ifmr the completion of the wo& in case said equip—, or
any part thereof or the mended ens of the goods, is m such sort held in cowtiws m&iagement sad the use of
said equipment or pan is e4om4 the Seller shall, to in own expense and at it option, either procure for the
Purchases the right to cuminw using said equipment or parts, replace the same with substantially equal bur
tom i frs_gne equipment, or modify u so it becomes noarattaging.
IS_ NSOLVEl CY.
If the Sailer shah became asolvem or bankrupt, make as assigutnem for the benefit of creditors, appoint a
receiver or aware for any of the Sellers property or business, this order may forthwith be cmx*ed by the
Pmchaa urubour liability.
IQ GOVERNNG LAW_
The defiintions of tams wed or the interpreation of the agreement and the rights of all pates berenader shall be
construed under and governed by the laws of the State of Colorado, USA.
The foltowag Additional Cond=ml apply only in cases where .be Sella is in perform wade bereaader,
including the services of Sellers Represenanve(s), an the premises of Others.
17. SELLERS RESPONSffin=,
The Seller shall clay an, said work at Seders owe risk =tit the same is 5nny completed and accepted, and sball,
in cast of any acddent, distinction or injury to the work nd'or manuals before Seth's final comrpeuon and
acceptance, complete the watt at Seller's owm expense and to the satisfaction of the Pmvhaser. Whey materials
and equipment are fomisbed by others for installation or erection by the Sella, the Seller shall receive, mubad,
store and hhnde stem as the site and become responsible, therefor as tbom_h such materials indror egmv= m
were being :hmished by the Seller under the order.
13. WSURVNCE,
The Sella shall, it his own expense, provide far the payment of wudcers casopewado0. inclnding occupational
disease bettem to its employees employed on or in connection with the work covered by this purchase order,
aa&or in their depeudma in accordance wrath die laws of the scam to which the work is to be done. The Sena
shah also carry comprehensive general liability including, but not limited to, contractual and automobile public
liability msurtnce with bodily injury and duth limits of at eau S300,000 far say our Perron, S500,000 for any
one accident sad property damage limit per accidtnr of S400.000. The Seller shall !A—,. ngoir t his
contractor, if any, to provide for such compensation. and insurance 3efive any of the Sellers or his contractors
empoyees shall do toy wort upon the premises of other, the Salle shall finish the Purchaser wish a certificate
that sack compensation and in uance have been provided Such cerdiScanes shall %pec* the due when such
compeassnon and iasmsnce haves beam provided Such certificates shall spectry the dim whir such compensation
and iastaaace ezpnas Tht Setter agues that &=b compensation and imsuranc* shall be mainained until after the
tmia work is completed and accepted
19. PROTECTION AGAINST ACCMENTS AND DAMAGES.
The Seller hereby assumes the more responsibility and liabiliy for any and all damagr, loss or iafitry of any kind
or mrme whatsoever m persons or property caused by or resulting tom the earacnmon of the won provided for in
this purchase order or in comseton hetawith. The .Seiler will indemnify and hold harmless the Purchaser and any
of aA of the Purchasers officers, agents and employm from and against my and all claims, losses, damages,
changes at eapewes, whether dvecr or indirect, and whether to persons or property in inch the Pmt3sser may
be pm or subject try reason of tray aq action, neglect, omasioa or defeat tr on thepar of the Seth, rayof his
cannaaors, or lay of tie Sellers or contractors officer, agents or employees In case any rut or odic
Proceedings &ball be brought agairtst the Purchase, or in officers, agents or employees at any time on account at
by reason of my act, action. ueglec; omission or default of the Sela of any of his coazacnin or any of in or
their offxtn, agents or employees n aforesaid, th* Seller berety, agree to assume the defense thereof ens to
defend the same at the Sellers own expense, to pay any and ah cosh, charges, atromeys Res and otter expenses,
say and an judgments that may be incurred by or obutmed against the Paatchan or my of its or their officers,
agear or employees in such surds or artier proceedings, and in case jdg ism or other lien be placed upon as
obtained against the property of dim Purchaser, or said parties in or a a result of such suits or other proceedings,
the Seller will at otce cause die saga to be dissolved and disckargad by String bond or otherwise. The Sena and
his contactors &hall rats all safety Precautions, furansh and mitan all goads necessary fur that preteation of
accidents, comply with all laws and regulations with regard to safely iachrding, but with= limiauoa the
Occupational Safety and Health Act of 1970 and an rules and regular = issued pmstrnt thereto.
Revised 03f2010