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Home My WebLink AboutCORRESPONDENCE - BID - 7063 PROJECT COORDINATION SERVICES (13)City of Collins -'- December 13, 2010 Attn: Mr. Dave Talbot 2420 Rossmere Street Colorado Springs, CO 80919 .DEC 2 : 20 i0 RECEIVED RE: Renewal, 7063 Project Coordination Services Dear Mr. Talbot: Financial Services Purchasing Division 215 North Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax icgo v. com/p urchasing The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and: 1) The revised Exhibit A — Scope of Service 2) The revised Exhibit A-1 — Contract Payment Terms The term will be extended for one (1) additional period, January 1, 2011 through June 30, 2011. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 if you have any questions regarding this matter. Sincerely, me B. O'Neill Il, CPPO, FNIGP D' for of Purchasing and. Risk Management P Signature Date (Please indicate your desire to renew 7063 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBOAI Rev 07/08 EXHIBIT A SCOPE OF SERVICE Project Coordination Services - Northern Colorado ENERGY STAR® Homes The Service Provider will provide part-time project coordination services for the Northern Colorado ENERGY STAR Homes program. Twenty hours per month, on average, is the anticipated workload. Flexibility in availability will be needed to accommodate program needs. The Service Provider will work under the direction of a designated member of the program's Executive Committee. Sample Responsibilities • Coordination with Lead Team: support the Lead Team's efforts related to program goals and transition planning for program administration. • Project coordination: Support the project's requirements for data management and tracking associated with builder partners and qualified homes. • Marketing - Create and implement a marketing outreach plan that is aligned with program goals and objectives. - Develop and execute an advertising and public relations campaign that supports the marketing plan. - Maintain the website per the marketing plan and Marketing Team direction. - Plan and manage events to support the marketing plan. - Maintain a list of regional media contacts and work with them to promote the marketing activities. • Budget: Assist Fort Collins Utilities, or other assigned administrative staff, with tracking income and expenses against the budget. • Reporting: Assist Fort Collins Utilities, or other assigned administrative staff, with preparing reports, as required, for funding sponsors and external funding organizations. • Other: Provide logistics support for trainings and other NoCO ESH-sponsored events. Rev 07/08 EXHIBIT A-1 CONTRACT PAYMENT TERMS The Service Provider will provide their own work space, computing and office equipment, and transportation. The Service Provider will be compensated at an hourly rate of $55.00 per hour and will be reimbursed for other program -related expenses as follows: • Automobile mileage: $0.50 per mile. • Mobile phone service: $25.00 per month. • Travel -related meal expenses: allowances = $8.00 for breakfast, $12.00 for lunch, $21.00 for dinner. • Hotel expenses: Hotel expenses will be reimbursed at actual cost. Overnight stays related to program travel must be pre -approved. • Other expenses approved in advance by the Executive Committee. The Service Provider will not be compensated for travel time. Rev 07/08 TRAVELERS J� °4806 -`5 SIX & GEVING INSURANCE 3630 SINTON'RD STE 200 COLORADO SPRINGS CO 80907 CP 01 6640 66640LKT 10253 04806 P1 DAVID TALBOT 2420 ROSSMERE STREET COLORADO SPRINGS CO 80919 Page 1 of 2 Account Bill Account No. 4217YA142 Date of This Bill 09/13/1.0 .............................................. TO AL 'WLAri1C < ::::$ 500...0 0 rounpl+uu�::ou<; $500.00 PAYMENT MUST BE' RECENED BY: OCTOBER 01,- 2010 ACCOUNT BILLING SUMMARY POLICY TYPE POLICY PERIOD MIN. DUE BALANCE 0886P572 680 Commercial Package 10/01/10 To 10/01/11 $500.00 $500.00 TOTAL BALANCE $500.00 $500.00 TRANSACTIONS SINCE LAST STATEMENT Total Transactions (See Transaction Detail Section) TOTAL BALANCE TRANSACTION DETAIL POLICY NUMBER 0886P572 680 10/01/10 ? Renewal TOTAL TRANSACTIONS CONTINUED ON NEXT PAGE Commercial Package +S00.00 $500.00 500.00 0500.00 Please detach the payment coupon and mail with your payment in the enclosed envelope to: TRAVELERS, CL REMITTANCE CENTER, HARTFORD, CT 06183-1008. -------------- 648842H 2O10256 7195 052 0VC005 Payment Coupon Make checks payable to: TRAVELERS SIX & GEVIN6 INSURANCE DAVID TALBOT 4217YA142 ❑ TRAVELERS CL REMITTANCE CENTER HARTFORD, CT 06183-1008 Include Account Number on the check. Change of Address? Place an'r here. Print changes on reverse side. PAYMENT MUST BE RECEIVED BY OCTOBER 01, 2010 9934323137250131343240393939395100005000000005000037 *500.00 $500.00 PL-9637 F11emm �INSU ► M E 1 s. i UNDERWRITTEN BY: FARMERS INSURANCE EXCHANGE, LOS ANGELES, CALIFORNIA AN INTER -INSURANCE EXCHANGE, HEREIN CALLED THE COMPANY DECLARATIONS Trutsu fou lyptx CHANGE - MISCELLANEOUS The Effective date is from TIME APPLIED FOR. * * * * The policy maybe renewed for an additional policy term, as specified in the renewal offer, each time the Company offers to renew by sending a bill for the requited renewal premium, and the insured pays said premium to advance of the tespective renewal date_ the Fohcy is issued ur rehance upon the statements in the Ueclaranons. kwets 6m ad thew Poky main: 07 18 841- 8 3 - 49 DAVID TALBOT fWryebw 03 KELLY TALBOT 6Eergre dale 11-10 - 2 010 2420 ROSSMERE {ST b*afwedsis 02-04-2011 COLORADO SPGS CO 80919-4866 6rpholoogoix 12:00 NOON Standard Time BILLING NO: F965354 lso* offkc Agent JAMES M STANICH P. 0. BOX 2910 BHAWNEE MS, KS 66201 Agodra 07 49 588 AgW*m-- (719) 528-1010 DOW*1ios of VOM& Veh Tmr lldte Model YeL Weall("taalimtWar 1 1997 DODGE TRUCK GRAND CARAVAN 2WD LE/ES 1B4GP54LXVB483209 (AVFRABFS PRFMHMS (overage limits/DedorlNe Vehicle 1 lIebiery Bodily injury Prop" Damage Eadi Peron Ear6 Ocarrrence $ 500,000 $ 500,000 $ 50,000 $ 88.80 $ 90.10 ldedicamfatdl $ 5,000 $ 20.90 Comprehensive Deductible Vehicle 1 $ 200 DEDUCTIBLE $ 79.20 Collision Dedtdble Vehicle 1 f 500 DEDUCTIBLE $ 68.20 UNINSURED/ UNDERINSURED MOTORIST Property Damage Vehicle 1 COVERED Towing NOT COVERED Other $ 18.50 Non.Anto UQWh NOT COVERED NOT COVERED Premkm Per Vtkde S 365.701 Total Fees for dis law dim Fees Per VeWde UNINSM/ 1111MRINSURED AlonSf-bokowY Each Person 601h QrasrrtaKe $ 500,000 $ 500,000 16 &V for d& tom ageaton an a per polky bask $ 217.20 Told Poky Premium $ 582.90 Countersignature 4� Authorized Represent2fife S&S103 210101111011 6.10 07 18841-83-49 10-12-2010 CS703211