HomeMy WebLinkAboutRESPONSE - BID - 7156 TRAFFIC SIGNAL POLESBid Schedule
7156. Traffic Signal Poles
Standard
S-614-40A
S-61.4-40A
S-614-40A
S-614-40A
S-614-40A
S-614-40A
S-614-40A
S-614-40A
S-614-40A
S=614-40
S-614-40
S-614-40
S-614-40
Mast Arm
Length
15
20
25
30
35
40
45
50
55
66
65
70
75
Finish
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Galvanized
Quantity
1
1
1
1
1
1
1
1
1
1
1
1
1
Finish
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Powder Coat
Total
Cost $ O Z/ 8� y
CITY RESERVES THE RIGHT TO AWARD INDIVIDUALLY OR AS A GROUP
Quantity
1
1
1
1
1
1
1
1
1
1.
Price Each
Total
Cost $ /
FIRM. NAME
Are youa, Corporation, Partnership, DBA, LLC, or. PC
SIGNATURE v
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ADDRESSL Jeti��� l�iLh cif Ja
PHONEIFAX # --Lz /e ) Z-5 I— /C Y6
E-MAILADDRESS-ZgG:ha/
4
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1. Buy America
The contractor agrees to comply with 49 U.S.C. 53230) and 49 C.F.R. Part 661, which provide
that Federal funds may not be obligated unless steel, iron, and manufactured products used in,
FTA=funded projects are produced in the United States, unless a waiver has been granted by
FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. 661.7,
and include final assembly in the United States for 15 passenger vans and 15 passenger
wagons produced by Chrysler Corporation, and microcomputer equipment and software.
Separate requirements for rolling stock are set out. at 49. U.S.C..53230)(2)(C) and 49 C.F.R.
661.11. Rolling stock must be assembled in the United States and. have a 60 percent domestic
content.
A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification
(below) with all bids or offers on FTA-funded contracts, except those subject to a general waiver.
Bids or offers that are not accompanied by a completed Buy America certification must be rejected
as nonresponsive. This requirement does not apply to lower tier subcontractors.
Certification requirement for procurement of steel, iron, or manufactured products
Certificate of Corrrpliance with 49 U.S C. 53236)(1)
The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C..53230)(1)
and the applicable regulations in 49 C.F.R: Part 661.5.
Date ":111Z6/10
Signature
Company Name
Title. �li CC l"r2E.s ►L0-c=
Certificate of Non-Compliance.wifh 49 U.S.C. 53236)(1)
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.
53230)(1) and 49 C.F.R. 661.5, but it may qualify for 'an exception pursuant to 49 ,U.S.C.
5323(j)(2)(A), 53230)(2)(B), or 53230)(2)(D), and 49 C.F.R. 661.7.
Date
Signature.
Company Name
Title
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2. ENERGY CONSERVATION REQUIREMENTS
Energy Conservation - The contractor agrees tacomply with mandatory standards and policies:
relating to energy efficiency which are. contained in the state energy conservation plan issued .in
compliance with the Energy Policy land Conservation Act.
3. CLEAN WATER REQUIREMENTS
Clean Water - (1') The. Contractor agrees to,comply, with all applicable standards, orders or
regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C.
1251. et seq. The Contractor agrees to report each violation to the Purchaser and understands and
agrees that the Purchaser will, in turn, report each violation as required 'to assure notification to FTA
and the appropriate EPA Regional Office`.
(2) The Contractor also agrees to include these requirements. in each ;subcontract exceeding'
$100,000 financed in whole or in part with,Federal assistance provided byFTA.
4. LOBBYING
Modifications have been made to the Clause pursuant to Section 10 of the Lobbying Disclosure Act
of 1995, P.L. T04-65 [to be codified at 2 U.S'.C. § 1601`, ei seq.]
- Lobbying Certification and Disclosure. of: Lobbying Activities for third party conlractors are
mandated by 31 U.S.C. 1352(b)(5), as amended by Section `10 of the Lobbying Disclosure Act of
1995, and DOT implementing regulation, "New Restrictions on Lobbying," at 49 CFI §'20 110(d).
-Language in Lobbying Certification is mandated by49 CFR Part 19, Appendix A; Section 7, which
provides that contractors file. the certification`required by 49 CFR Part 20, AppendixI.A.
Modifications have been made to the Lobbying Certification pursuant to Section 10 of the Lobbying
Disclosure Act of'1995.
Use of•"Disclosure of Lobbying Activities," Standard Form-LLL set forth in Appendix of 49 CFR
Part 20 as amended by "Government wide Guidance For New Restrictions on Lobbying," 61 Fed.
Reg. 1413 (1/19/96) is mandated by 49 CFR Part'20;.A'ppendix A..
Byrd Anti -Lobbying Amendment, 31. U.S.C'. 1352, as amended by Lobbying Disclosure Act
of 1995, P.L.104-65 [to be codified at 2 U.&C. §'1601,.etseq.] -Contractors who apply or bid for
an award of $100,000' or more shall file the certification. required by 49 CFR part 20, "New
Restrictions on' Lobbying;"'Each tier certifies to the tier "above that: it will not and has not used
Federal appropriated funds to,pay any.person or organization for.influencing.or attempting to,
influence an officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any olheraward covered by 31 U.S.C. 1352. Each tier shall also disclose the
name of any registrant under the Lobbying Disclosure Act of.1995 who has made lobbying contacts
on its behalf with non -Federal funds with respect to hat Federal'contract, grantor award covered by
31' U.S.C. 1352. Such disclosures are forwarded fro m:tier to tier up to'the recipient.
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APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
(To be submitted with each bid or.offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be, paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee, of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form--LLL, "Disclosure Form to. Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying, 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section
10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that'the language of this. certification, be included in the award.
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants; loans, and cooperative agreements) and'that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction irriposed by 31, U.S.C. § 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to filethe required certification shall be. subject to a
civil penalty of not less than $10,00.0 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure.]
The Contractor, j„ c -/r, _`�vh,- ut„c.2 certifies or affirms the truthfulness and accuracy of each.
statement of its certification.and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C..A 3801, et seq., apply to this certification and disclosure, if
ignature_of Contractor's Authorized Official
ulc-c_� Name and Title of Contractor's Authorized Official
Date
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5. FEDERAL CHANGES
Federal Changes - Contractor shall at all times comply with all applicable FTA regulations; policies,
procedures and directives, including without limitationthose listed directly or by "reference in'the,
Master Agreement between Purchaser and FTA, as they may be amended or promulgated from
time to time during the term of this contract.' Contractor's failure to so comply shall constitute a
material breach of this contract..
6. CLEAN.AIR
Clean Air —
'(1) The Contractor agrees to cornply'withall applicable standards, orders or`regulationsissued
pursuant to the Clean Air,Act, as amended, 42 U.S.C. §§ 7401 et seq., The Contractor agrees to
report each violation to the Purchaser and understands and agrees that the. Purchaser will, in
turn, report each vio.lation.as required: to assure notification to FTA and the appropriate EPA.
Regional Office.
(2) The, Contractor also agrees to* include these 'requirements in each subcontract exceeding.
$100,000 financed in whole or in part with Federal assistance provided by FTA.
7... RECYCLED PRODUCTS
Recovered Materials - The contractor agrees to comply with all the requirerents of Section 6002 of
the Resource Conservation and Recovery Act (RCRA), as amended (42 U.&C, 6962), including but
not limited to theregulatoryprovisions of 40 CFR Part 247, and Executive Order 12873,,as they
apply to the procurement of the items designated in Subpart B of 40 CFR Part 247.
B. NO GOVERNMENT OBLIGATION TO THIRD PARTIES
No Obligationby the Federal Government.
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding.any concurrence by
the Federal Government in or approval of the solicitation or award of the underlying.contractI.absent
the express written consent by the Federal Government, the FederalGovernment is nota'party to
this contract and shall not be subject to any, obligations or liabilities to the Purchaser; Contractor, or
any other party (whether or not a party to that contract) pertaining to any matter resulting from the
underlying contract.
(2) The Contractor agrees to include the above.clause in each subcontract financed in whole or:in
part with Federal assistance provided -by, FTA. It is further agreed that; the clause shall not.be
modified, except to identify the subcontractor who will be subject to its provisions.
.9. PROGRAM FRAUD AND FALSE OR FRAUDULENT°STATEMENTS AND RELATED'
ACTS
Program Fraud and False or Fraudulent Statements or Related Acts.
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6:
(1) The Contractor acknowledges that the`provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § 3801 et sue: and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49C.F.R. Part 31, apply to its actions pertaining to this Project.. Upon execution of the
underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying
contract orthe FTA assisted project for which this contract work is being performed. In addition to
other penalties that may be applicable, the Contractor further acknowledges that if it makes, or
causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the
Federal. Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.
(2) The Contractor also acknowledges that if: it makes, or causes to be made a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a contract
connected with a project that is financed in whole or in part with Federal 'assistance` originally
awarded by FTA under the, authority of 49 U.S.C. § 5307, the. Govern ment'reserves the right to
impose the penalties of 18 U:S.C. § 1001 and 49 U.S.C.,.§ 5307(n)(:1) on the Contractor; to the
extent the Federal Government deemsappropriate:
(3) The Contractor agrees to include the above two clauses in each subcontract financed`in whole or
in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be
modified, except' to identify the subcontractor who will be subject to the provisions:
10. TERMINATION
a. Termination for Convenience (General.ProvisIon) The (Recipient) may terminate
this contract, in whole or in part; at any time by written notice to the.Contractor when it is in
the Government's best interest. The Contractor shall be paid its costs, including contractclose-out
costs, and profit on work performed up to the time of termination.. The Contractor shall promptly
submit its termination claim to (Recipient) to be' paid the Contractor. if the Contractor has any
propertyin its possession belonging to the (Recipient), the Contractor Will accountforthe same, and
dispose of it in the manner the (Recipient) directs.
b. Termination for Default (Breach or Cause] (General Provision) If the Contractor does
not deliver supplies in accordance with the contract delivery schedule,'or, if, the contract is for
services, the Contractor falls to perform in the manner called for in the contract, or if the Contractor'
fails to comply with any other provisions of the contract, the (Recipient) may terminate this'contract
for,default. Termination shall be effected by serving'a notice of termination on the contractor setting
forth the manner in which the Contractor is in default. The contractor will only be paid the contract
price for supplies delivered and accepted, or services. performed in accordance with the manner of
performance set forth in the contract.
If it is .later determined by the (Recipient) that the Contractor had an .excusable reason for` not
performing, such as a strike, fire, or flood; everitswhich are not the fault of°or are beyond the control
of the Contractor, the (Recipient), after'setting up a new delivery of performance schedule, may
allow the Contractor to continue Work,: or treat the termination as,a termination for convenience.
c. Opportunity to Cure (General Provision) The.(Recipient) in its'sole discretion may, in
the case of a termination for breach or default, allow the Contractor [an appropriately short period of
time] in which to cure the defect. In such case.the notice of termination will state the time period in
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which cure is permitted and other appropriate conditions
If Contractor fails to remedy to (Recipient)'s satisfaction the breach or default of anyof the terms,
covenants, or conditions of this Contract within [ten (10), days] after receiptby Contractor of written
notice from (Recipient) setting forth the nature of said breach or default, (Recipient) shall have. the
right to terminate the Contract without any further obligation to Contractor. Any such, termination for
default shall not inanyway operate to preclude (Recipient) from also pursuing all available remedies
against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any,8reach In the event that, (Recipient) elects to waive -its
remedies for any breach by Contractor of.any covenant, term or condition of this Contract, such
waiver by (Recipient) shall not limit (Recipient)`s remedies for any succeeding breach of that or of
any other term, covenant, or condition of this Contract.
e. Termination for Default (Supplies and Service) If the Contractor fails to deliver' supplies.
or to perform the services within the time specified in this contract or any extension or if the
Contractor' fails to comply with any other provisions of this contract, the (Recipient) may terminate
this contract for default. The (Recipient) shall terminate by deliveringto the Contractor a Notice of
Termination specifying the nature of the default. The Contractor wiil.only be paid the contract price.;
forsupplies delivered and accepted, or services performed in accordance with the manner or
performance set forth in this contract.
If, after termination' for failure to fulfill contract obligations, itis determined that the Contractor
was not in default, the rights and 'obligations of the parties shall be the same as if the termination
had been issued for the convenience of the Recipient.
11. GOVERNMENT WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)
Background and Applicability.
In conjunction with the Office of Management and Budget and other affected Federal agencies,
DOT published an update to 49 CFR Part 29 on November 26, 2003. This government -wide
regulation implements Executive Order 12549, Debarment and Suspension, Executive
Order 12689, Debarment: and Suspension, and 31 U.S.C: 6101 note (Section 2455,
Public Law 103-355, 108-Stat. 3327).
The provisions of Part 29 apply,to all grantee contracts and` subcontracts at any level expected to
equal or exceed $25,000 as well as any contract orsubcontract (at any level) for Federally required
auditing services. 49 CFR 29.220(b). This represents a ohange from prior practice in that the dollar
threshold for application 'of these rules has been lowered from $100,000 to $25,000. These are
contracts and subcontracts referred to in the regulation as "covered transactions:"
Grantees, contractors, and subcontractors (at any level) that enter into covered transactions are
required to verify that the entity (as well ,as its principals and affiliates) they pro' to contractor
subcontract with is not excluded or disqualified. They do this by (a)' Checking the Excluded
Parties List System, (b) Collecting a certification from that person, or (c) Adding a.
clause or condition to the contractor subcontract. This represents a change from,prior
practice in that certification is still acceptable but is no.longerrequired. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also
must require the entities they contract with to comply with 49 CFR 29, subpart C ar7d
SA'rev03/10
include this requirement in their own subsequent covered transactions (i.e., the
requirement flows down to subcontracts. at all levels).
Clause Language
The following clause language is suggested, not mandatory. It incorporates the optional method of
verifying that contractors are.not excluded. or disqualified by certification.
Suspension and Debarment
This fcontract is a covered transaction for" purposes of 49 CFR Part 29. As, such, the
contractor is required to verify that none of the contractor, its. principals, as defined at 49
CFR 29.995, or affiliates, as defined at,.49'CFR 29.905, are excluded or disqualified as
defined at 49 CFR 29.940 and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and, must. include` the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it
enters into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a.material representation of fact relied upon by (insert
agency name}. If it is later determined that the bidder or proposer knowingly rendered an_
erroneous certification; in addition to remedies available to (insert agency name}, the
Federal Government may pursue available remedies; including but not limited to suspension
and/or, debarment. The bidder or proposer agrees to comply with the requirements of,49
CFR 29, Subpart C while this. offer is valid and throughout`theperiod of any contract that
may arise from this offer. The bidder or proposer further agrees to include a provision.
requiring such compliance in its lower tier'covered transactions.
12. CIVIL RIGHTS REQUIREMENTS
Civil Rights -The following requirements apply to the underlying contract:
(1) Nondiscrimination -'In accordance with Title VI of the Civil Rights Act, as amended; 42 U.SC. §
2000d, section 303 of the'Age Discrimination Act of 1975,j as amended, 42 U.S.0 § 6102,.section
202 of the Americans with Disabilities Act of 1990,42 IJ.S.C.,§ 12132, and Federal transit -law at;49
U;S.C. § 5332, the Contractor agrees that it will not discriminate. against any employee or applicant
for employment because of race, color, creed, national origin, sex; age, or disability Inaddition ; the
Contractor agrees to comply with applicable Federal implementing regulations and other
_implementing requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights
Act, as amended,. 42 U.S.C. § 2000e,. and Federal transit laws at 49 U.S.C. § 5332, the
Contractor agrees to complywith all applicable equal employment opportunity requirements
of U.S. Department of Labor (U.S. DOL) regulations; "Office.of Federal Contract Compliance
Programs; Equal Employment Opportunity, Department.of Labor," 41 C;F.R.. Parts 60 et
seg., (which implement Executive Order. NO.`11246, "Equal.,Employment:Opportunity;" as
amended by Executive Order No. 11375, "Amending:Executive Order 11246 Relating to
Equal Employment Opportunity," 42 U.S.C. § 20t70e note), and with any applicable Federal
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statutes; executive orders, regulations,- and Federal policies that may in the future affect
construction activities undertaken in the course of the Project. The Contractor agrees -to
take affirmative Action to ensure that applicants are. employed, an. d that employees are
treated during employment; without regard to their race, color,.creed, national origin; sex, or,
age,. Such action shall include, but not be limited to, the following: employment, upgrading,:
demotion or transfer,, recruitment or recruitment advertising,. layoff or termination;' rates of
pay or other forms of compensation; and selection for training, including apprenticeship; to
addition, the,Contractor agrees'to comply with any implementing requirements FTA may
issue.
(b)Age- In accordance with section 4.of the Age'Discrimination in Employment Act of 1967,
as amended 29 U.S.C..§`§ 623 and Federal transit law at 49 U;S.C_ § 5332; the`Contractor
agrees to refrain from discrimination against present and prospective employees for reason,
of age. In addition, the Contractor agrees to comply with any implementing requirements
FTA may issue.
(c) Disabilities - In accordance with section 102 of the: Americans. with Disabilities Act,.as
amendedi 42 U.S.C. §,1211'2, the Contractor agrees that it will comply with the requirements
of U.S. Equal Employment Opportunity Commission; "Regulations to Implement the, Equal
Employment: Provisions ,of the Americans with Disabilities Act," 29: C.F.R. Part 1630,
pertaining to employment of persons with disabilities. In addition, the Contractor agrees.to
comply with any implementing requirements FTA may issue:
(3) The Contractor also -agrees to include these requirements in each.subcontract financed in whole:
or in part with Federal assistance provided by FTA, modified only it necessaryto identify the affected
parties.
13. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations; Pait 26,,
Participation by Disadvantaged Business: Enterprises in-, Department of Transportation Financial
Assistance Programs. The national goal for participation of Disadvantaged. Business Enterprises
(DBE) is 10%, The agency's'overall goal"for DBE participation is 7.6 %. A separate contract goal
[has not] been established for this procurement.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49CFR Part
26 in the award and administration of this DOT -assisted contract. Failure by contractor to carry
out these requirements is a material breach'of this contract,: which may result in the termination of
this contract or such other remedy as the City of Fort'Collins deems. appropriate. Each subcontract
the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR
26.13(b)).
[Bidders][Offerors] must present.the information required above [as a matter of responsiveness]'
[with initial proposals] [prior to contract award] (see 49: CFR 26.53(3))
The successful bidder/offeror will be required to report its DBE participation obtained through race -
neutral means.throughout the period of performance.
d. The contractor is required to pay its subcontractors performing work related to this contract for
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In
satisfactory performance of that work no later than 30 days afterthe contractor's`receipt of payment
for that Work -.from the City of Fort Collins. In addition, [the contractor may not'.hold retainage
from its 'subcontractors.] [is. required to return any retainage payments, to those
subcontractors within 30 days after the subcontractor's worki related to this contract is
satisfactorily completed.] [is required to return any retainage payments to those.
subcontractors within 30 days after incremental acceptance of the subcontractor's. work by.
the {insert agency name} and contractor's receipt of the partial retainage payment related'to
the subcontractor's work.]
e. The contractor must promptly notifythe City of Fort Collins, whenever a_DBE. subcontractor
performing work related to this contract is terminated.or fails to complete its work, and must make.
good faith efforts to engage another DBE subcontractor Io, perform at least the same amount of
work. The contractor may not terminate any DBE.subcontractor and perform that work through its'
own forces or those of an affiliate without prior written consent of the City of Fort.Collins.
14. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
Incorporation of Federal Transit Administration (FTA) Terms -The preceding provisions include,
in part, certain Standard Terms and Conditions required by DOT; whether or not expressly set forth
in the preceding contract provisions_. All contractual provisions required by DOT; as set forth in FTA
Circular 4220.11E, are hereby incorporated by reference. Anything to the contrary he
notwithstanding, all FTA mandated terms shall be.deemedto control in the event.of a conflict with
other provisions. contained in this Agreement. The .Contractor shall not perform any act,'fa I to
perform any act, or refuse to comply.with any(name-ofgrantee) requests which would cause (name
of grantee) to be in violation of the FTA.terms and conditions.
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TRINITY TRANSMISSION STRUCTURES, LLC
July 26, 2010
Bid # 7156 — Traffic Signal Poles
Mr. James B. O'Neill II
City of Ft. Collins
215 North Mason St
Ft Collins, CO 80524
Mr. O'Neill,
This letter is to confirm that we have received and reviewed addendum no I. The,
contents will be reflected in our bid proposal. We thank you for the opportunity to
participate in this bid and look forward to working with you on this upcoming project.
Thanks again,
Dennis Knudson
(214) 589-8761
2525 STEMMONS FREEWAY • DALLAS, TX •75207 • P.O. BOX 568887 • DALLAS, TX 75356.8887
214-631-4420 • Fax 214-589-8939
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221:8775
970,221.6707
fCgov, comJpurch Basin j
ADDENDUM No.1
SPECIFICATION&AND CONTRACT DOCUMENTS
Description of'RFP 7156: Traffic Signal Poles
OPENING DATE: 3:00 P.M. (Our Clock) July 27,=2016
To all.prospective bidders under the specifications'and contract -documents described
above, the following clarifications are hereby made.
QUESTIONS AND ANSWERS/CLARIFICATIONS:
Q; Do you have any.drawings'of the Ft. Collins Traffic Signal Pole Standards along
with any written' specifications?
A We .are using both of the Colorado Department of Transportation standards (S
614-40 and S-614-40A) which are 'available, on the following 'website
http://www.coloradddbt.i nfo/library/traffic/traffic-s=standa rd-plans.
Q: It looks as if these are simply CODOT standard poles is that correct? If.;so do
they have a. luminaire arm with .the luminaire arm' pole extension, or are they just
the pole with the mast arm?
A: We do require a 15': foof luminaire. with a 40 foot mounting height om the; poles,
per specifications:
0: What'is the estimated minimum quantity`that'the City will order? I know this is a
blanket order so the quantities will vary some;. but I do `not''ant .to',assume (4)
poles will be ordered, and`that drives the unit price up.,to cover 4he freight cost,
versus- assuming a full truckload of material :to be:,ordered,. which :would`_drive
down the unit price=
A We would order 4 poles immediately and at least 7 more by the. end of the year
sizes to be determined. There is also a possibility of ordering additional poles in
early 2011.1
Clarification: Powder coating must be done over galvanizing...
Clarification:. Appropriate anchor bolts and bolt patterns must. be included with each
pole.,
Please contact John D. Stephen, CPPO; LEED AIP;,Senior'Buyerat (970) 221-6777
with any questions regardingthis addendum.
RECEIPT OF THIS ADDENDUM MUST 'BE ACKNOWLEDGED BY A WRITTEN
.STATEMENT ENCLOSED WITH THE BIDIQUOTE,STATING`THAT 'THIS:ADDENDUM
HAS BEEN RECEIVED.
where, renew I i;� a way cif life
Cityof
Financial Services
Collins
Purchasing. Division
:215 N. Mason St. i2n°Floor
PO Box 580
.F6rt
fart Collins, CO 80522
Nft�k�
P u rch a s lng
970.221.6775
970,221,6707
i'cgov. com; purchasing
INVITATION TO BID
7156`Traffic-,Signal Poles
BID OPENING: 3:00 P.M. (our clock), July.27, 2010
The City of Fort Collins is requesting bids to'furnish to the City'Traffic Signal Poles per the attached
specifications. Vendor must comply with attached'Federal; Requirements
Sealed bids will be received and publicly openedat the office of the Director of Purchasing and .Risk.
Management, PO Box 580; 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, .at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are lobe sent
to 215 North Mason Street; 2" Floor, Fort Collins; Colorado 80524. If mailed, the address is P.O.
Box,580, Fort'Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. our clock); July27,`12010..
A copy of the Bid may be,obtained'as follows:
Download the Bid `from'thePurchasing'Webpage,,Current Bids page, at:
http://fc iov.com/eprocurement
2. Come by Purchasing at 215 North Mason St.,'2nd floor, Fort 'Collins, and request a.
copy of the. Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal'
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by City and closing has occurred; failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from1he City of
Fort Collins' bidders list for a period of twelve"months from'the date of the opening. The City may
also pursue any remedies available at law or in equity.: Bid prices must be held firm for a,period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms,,conditions and specifications,conlained
in the City's specifications initially provided to, the, bidder. Any proposed, modification. mustbe
accepted in writing by. the City prior to award of the bid.
Only bids properly received by the Purchasing Office' will be accepted. All bids should be clearly
identified.by the bid number and bid name contained in'the-bid proposal.
No proposal Will be accepted from, or ;any purchase order awarded, to any person, firm or
corporation in default. on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable..
Bidders must be properly licensed and secure necessary p p y permits wherever applicable:
Bidders not; responding t6thisbid will be removed from. our, automated vendor listing for the subject
commodities:
The City may elect where applicable, to'award'bids on an individual item/group basis or`on a total
bid basis, whichever is most beneficial 'to the City. The City reserves the right to accept or reject any
And all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest: in the sale to the City of any real or personal 'property, equipment,. material,;
supplies or services where: such.officer or employee exercises directly or indirectly any rlecis'ion=
makingauthority concerning such sale or anysupervisory authority over the services to be rendered.
This rule also applies to subcontracts. with the`City. Soliciting or accepting Any.gift, gratuity,'favor,
entertainment, kickback or any items of monetary value from any person who hasor is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B: Destination, Freight Prepaid. All freigh'f
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for promptpayment, etc:, must be reflected in bid figures and not
entered as separate pricing an the proposal form.
Purchasing:restrictions: your authorized. signatureof this bid assures your firm's complianceWith
the.City's purchasing restrictions. A:copy:of the resolutions is available for review in the Purchasing
Office or the City Clerk's.Office: Request Resolution 91-121 for demo ntrestrictions.
Collusive or sham bids: any bid deemed to be collusive or'a sham bid will be rejected and reported
to authorities as such. Your. authorized signature of this bid assures that such bid is genuine and is.
not a collusive or sham' bid.
Bid results: for information regarding results for individual bids sender self-addressed, self -stamped'
envelope and a bid tally will be mailed to you. Bid results will be posted in our office:7 days after the
bid opening.
James B. O'Neill II, CPPO,.FNIGP
Director of Purchasing and Risk Management
CITY OF FORT COLLINS.
BID PROPOSAL
7156 TRAFFIC SIGNAL POLES
BID OPENING: -July 27-, 2010 3:Wp.nn. (our, clock)
WE'.HEREBY ENTER. OUR'BID FOR THE CITY OF FORT COLLINS'REOU11REMENTS FOR
TRAFFIC SIGNAL POLES PER THE' BID' INVITATION AND ANY REFERENCED'
SPECIFICATIONS:
The City of Fort Collins is requesting bids to furnish to the City'Traffic I Signal Poles per the attached
specifications. Vendors responding to; this bid must comply with 6e federal requirements in
Attachment # , 1. Vendors must complete and submit certification for BuyAmerica and Lobbying. All
bids shall be F.O.B. City of Fort Collins Traffic, Department.
For technical questions, please contact Britney Sorensen, Traffic Systems Engirieer/Supervisdr,at
970-416-2268 or bsorensenOfcnov.com.
For purchasing questions, plbase4cWl John Stepheh, C.PPO, LEED AP, Senior Buyer at 070-22t-
6777 or istephen@fcgov.com.
This is A one year agreement but, at the option of the City, the Agreement maybe extended',for
additional oneyear periods not to exceed four (4) additional one year periods. Pricing changes shall
be negotiated by and agreed to by both,parties' and may use the Denver - Boulder CPI-U as
published bytheColbrado State Planning.and BudgetOffice as dguide.,,Wri ' Written notice of renewal
shall be provided to the Service Provider'and mailed no later than,90 days prior to contract end.
Awarded contractor must sign the attached Service Agreement and provide insurance, per Exhibit
"B".
3,
SA rev03/1 0
EXHIBIT "B"
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the yp�e;
amount, class of operations covered, 'effective dates and date- of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (1.0) days written notice has.been received by the City of. Fort Collins."
In case of the;breach of any provision of. the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider; sucKinsurance as the City may deem,
proper and may deduct the cost`of such insurance from any monies which may be due or'became,:
due the Service Provider uriderthis.Agreement. The City, its officers, agents and employees shall
be named as additional insureds on the Service Provider's, general liability and automobile liability
insurance policies for ,any claims. arising out of work performed under this Agreement
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's: Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
1.- Workers' Compensation insurance; with :statutory limits as required by
Colorado law.
2. Employer'sLiability insurance with limits of $100,000 per accident, $500,000
disease' aggregate, and $100,000 disease each employee.
B. Commercial General &.Vehicle Liability. The Service. Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide. coverage for damage claims of personal injury, including.accidental death, as
well as for claims for property damage, which may arise directly or indirectly irom.the.
performance of work under this Agreement. Coverage.for property damage shall be on a
"broad fort" basis. The amount of insurance -for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits.for bodily injuryand property
damage.
In the event any work is performed by a subcontractor,, the` Service Provider shall be
responsible for any liability directly or indirectly..arising out _of -the work performed under this
Agreement by a subcontractor, .which liability is not covered 'by :the subcontractor's
insurance.
SA rev03/10
FEDERAL TRANSIT ADMINISTRATION
TABLE OF CONTENTS
A.1 - Federally Required and ether Model Contract Clauses
I. Buy America ........................... _3
2. ENERGY CONSERVATION "REQUIREMENTS.................................................................... 4
3. CLEAN WATER REQUIREMENTS........................................................... ................... 4
4 LOBBYING...........................:.......................:..............:................:...........................a............. 4
5. FEDERAL CHANGES............................. ............ I ............... ......I. .............. ........................ :.. 6
6. CLEAN AIR ................ ........: ...:..... :..............................................:................................. 6
7. RECYCLED PRODUCTS....................................................................................................... 6
8. NO GOVERNMENT OBLIGATIONJO THIRD PARTIES.......................................6........... &
9. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND'RELATED'
ACTS .... ....... .......
::.............................................................................. ........... .................. 6
10. TERMINATION................................................................................................................... 7:
11. GOVERNMENT -WIDE DEBARMENT AND 1. SUSPENSION.(NONPR000REMENT)...... 8
12. CIVIL RIGHTS REQUIREMENTS................................................................................. 9..
13. DISADVANTAGED BUSINESS ENTERPRISE (DBE) ......... ............... ....:.................... .:..10
14. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS `........... 11
SA rev03/10
2