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Home My WebLink AboutRESPONSE - RFP - P1020 DOWNTOWN CONCESSIONAIRE,Proposahform Downtown- C-oncess ionai res TO BE INCLUDED WITH PROPOSAL Page 1 of 4 The City of Fort Collins (City) is requesting proposals to provide concessionaire services for the following outdoor vending sites in the downtown area: Site #8, NE Corner of College and Oak, south of Advanced Eye Care. For day use only. Site #10 - Public Right of Way (ROW), SE corner of Oak & College intersection For day use only. Type of vending authorized for both sites: Food, Beverage, Retail, & Service. Written proposals will be received at the City of Fort Collins Purchasing Division, 215 North Mason St. 2nd floor, Fort Collins, Colorado 80524. If proposals are mailed, the address is: P.O. Box 580, Fort Collins, Colorado 80522-0580. If available sites do not receive acceptable proposals, those sites will remain open until an acceptable proposal is received. Proposals must be received at Purchasing Division before 2:00 p.m. (our clock) on'Wednesday June 30, 2010. Questions concerning fees, licenses, and taxes should be directed to Linda Samuelson, at (970) 221-6246; or email at Iamuelson@fcgov.com Questions regarding proposal submittal or process should be directed to David Carey, CPPB, Buyer, at (970).416-2191; or email address: dcarey@fcgov.com. Concessionaire name and if applicable, business name: Name: ALI & R�h� Title: Business Name: a`�n. �-_1c L C, Address: 3OS l,J . %'��qn� IAA t r 2- co SD S ..\ , Phone: 22,c) - 2-110 •-:s LA(iA cek1 Email:�C, Indicate vending site preference as follows: ➢ Refer to the locations by site number found on attached Site Map. ➢ List first and second choices (if desired) for vending sites. ➢ To be considered for alternative sites, if not selected for first choice, second choice must be specified. ➢ Enter proposed minimum days per week and hours of operation per day. ➢ Concessionaires wishing to conduct vending at more than one location must,, submit a separate proposal for each site. Eur6dib Gas Crepe Griddles - Crepe Machine World - Commercial rest... http://www.crepemachineworld.com/eurodib-gascrepegriddle.html � �1OQ96� ONLINE ORDERSARE 100% SECURE r'YU1Pex'+VVE Equipex 400ED Equipex 350FE Equipex CK-! Eurodib Crepe Machines Crepe Recipes Purchase Products in Shopping Cart Track Your Order About Us Equipment Sites Contact Us J 2413 Forsyth Road - Orlando, FL 32807 - sales@REWonline.com (800) 821-9153 Toll -Free - (407) 679-9004 International This site is operated by Restaurant Equipment World — Click here for more Restaurant Equipment Sites -C1 ' Krampouz Gas Crepe Griddle (Single, Round) Luxury Range '. Cast iron griddle. 15-1/2" Round stainless steel frame. 8 spike shaped burner with security thermostat. Model Description # Price Price CGBIP4 Single Round Gas Crepe Griddle - 8"H x 15'/z"W x F$1,13__F 0 606.81 15' ,"D, 24,000 BTU ( Equivalent to 7 KW), 31 lbs. Krampouz Gas Crepe Square Griddle Single gas crepe griddle. 15-1/2". Square stainless steel frame. 8 spike shaped burner with security thermostat. Model Description List Four # Price Price CGCID4 8"H x 15 1/2"W x 15 1/2"D, 24,000 BTU ( Equivalent $1,525.00 FL�6_52 to 7 KW), 47 lbs. 1 of 3 11 /8/2010 7:49 AM Sundanzer Solar -Powered Refrigerator — 8 Cubic Ft., 30in.L x 50in.W ... ht(p://www.northerntool.com/shop/tools/product_200390336_200390336 My Account Order Status Wish List Help 0 items $0.00 i. CHECKOUT Keywords) or Item # SEARCH Categories Alternative + Renewable Energy DC -Powered Refrigerators + Freezers Item# 121105 Print Sundanzer Solar -Powered Refrigerator — 8 Cubic Ft., 30in.L x 50in.W x 37in.H { Item# 121105 Factory Shipped — Only $1,249.99 Delivery Time: Business Days 1• /rk7; r s, Guaranteed Lowest Prices CALCULATE SHIPPING.] � , Oty F Ships Truck (Ship Weight 145.0 Ibs) a a This item has special unloading a 1 ( I requirements. Manufacturer Warranty: • - "".: tY� 12 months parts / 12 months labor C EMended Warranty Repair Plan — 1 Year $99.99 OE.1AttS Add to Wish List sBe the first to write a review Email a Friend �zoom ........... .. ............. ............... ....-_......:-__.-- --._.._..------ ®.Repgmmend 0 c:: ;Tweet Own this product? Submit an image DESCRIPTION TOP ACCESSORIES WARRANTY OVERVIEW KEY SPECS This ultra -efficient Sundanzer solar refrigerator provides exceptionally low energy Solar Powered Refridgerator for off -grid solar homes or consumption, requiring less a)pensive power systems and providing lower operating Application applications where grid electricity is not readily available, costs. Can run on a solar panel, battery and 15 Amp charge controller (not included) in such as cabins, hunting camps, farms, boats and more most areas. U.S.A. / Style Chest FEATURES + BENEFITS Requires a 80 Watt solar panel, 110 Ah battery and 15 ------------.---.�__-----------_—_-- Works With Amp charge controller Includes baskets for food organization — -- — - --- -- - -- Storage Volume (cu. 8 ft.) WHAT'S INCLUDED - -- -- - ---- --- - Dimensions L x W x H 30x50x37 (1) Refrigerator (in.) See Available Accessories Cooling Uses environmentally -friendly CFC-free refrigerant Manufacturer Warranty 12 months parts / 12 months labor CONTENT LINKS Ship Weight 145.0lbs Biodiesel Buyer's Guide Item# 121105 -1__-�11 Power Inverters Buyer's Guide Li seine,. Solar Power Equipment Buyer's Guide amoc:-` Wind Power Buyer's Guide RECENTLY VIEWED ► —J BRAND Shop for SunDanzer Srin�nzer' ® Made in the U.S.A. � flIC1t I of 2 11 /8/2010 7:44 AM VA Pay Station Sink Steam tables for' -- I r 11 1 1 4 Foot By 8 Foot Cart Customer side of cart 2 Frige Freezer, Pull out units. 4 Drop in Crepe Griddles gas burners Working side of cart No Text Working Side of cart Customer Side of cart Proposal Form Downtown Concessionaires TO BE INCLUDED WITH PROPOSAL Page 2 of 4 CHOICE SITE NUMBER DAYS & HOURS OF OPERATION 1St iO� "J� Ip Z Conditions Include: All mandatory conditions must be agreed to by the concessionaire. Any objections to these conditions may result in rejection of the proposal. The City of Fort Collins reserves the right to reject any and all proposals, to waive any irregularities or informalities, and interview each concessionaire -.who has submitted a complete proposal. Also, the City reserves the right to deny,granting a concession agreement to any concessionaire who has had past breaches in concession agreements and/or documented sales tax issues with the City. A Concession Agreement, sample per Attached, must be executed between the awarded concessionaire and the City of Fort Collins before, concession service can begin. This document will constitute the entire agreement between the City and concessionaire concerning the concession and the use of the concession space. If concessionaire does not execute an agreement within ten (10) days of offer by the City, the City may give notice to the concessionaire that the location will be offered to the next highest ranked concessionaire for that location, call for new proposals,. or leave the site(s) vacant. To be considered for future site openings, concessionaire must be registered. City will use Purchasing's online vendor database to notify registered vendors if and when proposals are requested for ayailahle downtown concession sites. Only vendors selecting �Commodity and Services Code 96 -1551will be notified via email. Vendor must maintain accurate information in Y e a ase usiness. ccurate email address is critical. City is not responsible if notification is not received. Concessionaire should go to fcgov.com/eprocurement/ to download instructions for registering as a vendor and complete registration. . Proposal Form Downtown Concessionaires TO BE INCLUDED WITH PROPOSAL Page 3 of 4 Proposals: Concessionaire proposal must include the following. 1. Number of years experience outdoor vending in Fort Collins or another city. Number of years: C'P 4A:Se' see, If experience, is not in the City of Fort Collins, include proof of vending elsewhere and list a contact name or phone number to verify. An example of documentation would'be copies of sales tax returns for individual years in another city. 2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. Number of years: 3. Quality and Suitability of Product: Include description and/or pictures of the products to be sold with estimated prices. Quality comparisons, statements, pictures and/or broc ures are requested to review the quality and suitability of the products. Sew , 4. Quality/Appearance of- Equipment: JJJ Concessionaires are required to have a mobile cart. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. Degree to which City specifications and requirements are met. Include pictures, schematics, or other data that will support and show the quality/appearance of equipment, including cart. The City reserves the right to inspect all equipment to make a determination. 5. Payments to the City: The minimum that will be paid to the City, regardless of numbers of months operated, is the $120 annual fee. In addition, food and beverage .concessionaires shall pay between approximately $85 and $240 per month for power washing of their assigned vending site. Concessionaires at sites which are split between day and night operations with another food and beverage concessionaire shall pay a portion of the power washing fee. - Enter proposed payment by marking the appropriate amount. $120 annual fee only 12-0 c rn` f- $120 annual fee plus 1% of gross receipts $120 annual fee plus 2% of gross receipts $120 annual'fee plus 3% of gross receipts Proposal Form Downtown Concessionaires TO BE INCLUDED WITH PROPOSAL Page 4 of 4 Evaluation Criteria: The following table shows the criteria and points to be used in the evaluation of proposals. The highest score for each location will be awarded that location for vending purposes. Criteria Points 1. Number of years experience outdoor 0 points for less than 1 year. vending in Fort Collins or another city. 3 points for 1 year to less than 3 years. 7 points for 3 years to less than 5 years. 10 points for 5 years and over. 2. Number of years experience outdoor 0 points for less than 1 year. vending in the Fort Collins Downtown Plan 1.5 points for 1 year to less than 3 years. Area on public or private property. 3.5 points for 3 years to less than 5 years. 5 points for 5 years and over. 3. Quality of Product and Suitability. 0 points for unacceptable 5 points for marginally acceptable 10 points for acceptable 4. Quality/Appearance of Equipment. 0 points for unacceptable 3 points for marginally acceptable 5 points for acceptable 5. Payments to the City. 0 points for $120 annual fee only. 3-points for $120 plus 1% of gross receipts 4 points for $120 plus 2% of gross receipts 5 points for $120 plus 3% of gross receipts I hereby acknowledge that I will comply with all mandatory conditions -as stated and explained in this document, and the Terms and Conditions of the attached Downtown Concessionaire Agreement sample. Date Print Name Primal Echo, LLC Proposal to the City of Fort Collins for Downtown Concessions Vendor Proposal Form, Downtown Concessionaries 1. Number of years experience outdoor vending in Fort Collins or another city. While Primal Echo doesn't have outdoor vending experience in Fort Collins yet, about 15 years ago, I was co-owner of an eco t-shirt company whose design concepts I co -developed in Maryland. I sold these eco t-shirts at,festivals, special events and fairs. Currently, Primal Echo offers chocolate squares with organic certified and Rainforest Alliance certified cocoa via our online store and at the Fort Collins Food Co-op. Our goal with Primal Echo Crepes is to offer our customers delicious gourmet crepes with ingredients that are locally sustainablea.nd globally fair. This means procuring as many organic and fairly traded ingredients as possible from both Colorado farmers and other food producers who embrace sustainable farming and compensating folks fairly. The eggs, dairy, butter and as many vegetables and fruits as possible will be organic and natural; the meats and fowl will be free of chemicals, pesticides and growth hormones. The recipes for our cart are being developed by an executive chef who has cooked in high -end restaurants for many auspicious guests, including Presidents Jimmy Carter, Ronald Reagan, a Pope and scores of actors and musicians (including Elizabeth Taylor, Rod Stewart, The Who and many more). Our small, part-time team includes a director of sales who has been in the food brokering business for more than 20 years; an executive chef who is designing our menu of sweet and savory crepes, as well as a line of 9 chocolate truffles; an operations manager who used to be co-owner of Mile High Coffee in Denver; an ice cream maker in Denver who is developing our requested recipes for two frozen desserts that will be pre -packed; a sous chef who will be helping us in all crepe food preparations and pre-packaging of ice cream and sorbet in Fort Collins at the commissary kitchen (Rocky Mountain Salsa Company); and a founder with roots in coffee, sugar cane and family chefs who believes this gourmet crepe and food concept be bring to Fort Collins will delight tastebuds and support local and global farmers and growers. 2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. , None yet. 3. Quality and Suitability of Product: The main food that we will be looking to sell at the cart upon approval from the Larimer County Department of Health will be a line of approximately 5 savory crepes, 5 dessert crepes and 5 'a la carte' crepes. Average estimated price of crepes will be $7 a piece. (See "Primal Echo Gourmet Crepes" for a weekly.net revenue estimate based on site #10). Once we have established the crepe business, we'd like to include selling a line of 9 chocolate truffles, a chocolate sorbet and a chocolate ice cream. We would also like to offer coffee, hot cocoa and filtered water for sale as we'become more established at this spot. Examples of savory crepes under consideration: 1. fresh baby spinach, basil, tomatoes and feta cheese with sauteed onions, red peppers, extra virgin olive oil and balsamic vinegar 2. sauteed chicken with asparagus, mushrooms and garlic topped with an organic white wine cream sauce V 3. green chili with pork, cooked with tomatoes, cilantro and garlic 4. melted brie, turkey with sauteed lemon basil and spinach 5. black bean with feta and plantains sauteed in a tomato, onion, cilantro marinade Examples of sweet crepes being considered: 1. orange chocolate with vanilla bean ice cream 2. butter, sugar, a freshly squeezed lemon with Chantilly cream 3. goat cheese with raspberry preserves 4. milk chocolate with bananas, cashews, toasted coconut and light cream 5. fresh apple wedges with caramel, cinnamon & raisins Line of 9-truffles: 1. dark chocolate raspberry 2. chocolate cardamom 3. dark chocolate orange 4. milk chocolate cherries 5. dark chocolate espresso 6. chocolate bourbon pecan 7. chocolate peanut butter 8. white chocolate ginger 9. white chocolate coconut Frozen, pre -packaged desserts: -dark chocolate sorbet -milk chocolate cardamom ice cream 4. Quality/Appearance of Equipment: Our mobile cart is being designed for best practical application and safety for operators and public, while also maximizing energy efficiency. Our unit will comply with City dimension guidelines. It's being designed by Food Carts of Colorado in Greeley, working in close collaboration with the cart makers to ensure all City of Fort Collins and Larimer County Health codes are observed. (See diagram of cart attached). The card will contain approximately the following: 4 Krampouz Cast Iron Gas Crepe Girdles, 8-spike shaped burners with security thermostat (see sample photo), with a 2-burner stove, 1 Fridge and 1 cold plate Combo Propane / 110volt Electric Fridge units, 2 each cold ice bays that will each hold 5 1/6 size pans. Cart maker will provide the 10 1/6 pans. The trailer will be a 4wide X8 long trailer, with umbrella, 3 propane tanks on the outside. It will include a 1 15x15 sink, .12 volt water pump with battery and charger, and instant hot water heater. We are looking at the possibility of incorporating a solar and 12-volt battery freezer, like the one whose description is attached. We're also looking at the possibility of having the cart company make a permanent awning with 3, 60-watt solar panels and 12-volt battery inside (deep cycle in storage area). We are meeting with the cart maker on 11/9/2010 to finalize the design, which will then share with the City of Fort Collins and Larimer County Health Department. Primal Echo Gourmet Crepes assumptions = 6 work days, 8 hours per day, 2 employees, 12 crepes per hour street sales and and additonal 12 per hour delivery assumptions = Mon -Sat at high -traffic location in Fort Collins at College & Oak; festivals, events& farmers' markets costs and revenues forthcoming Weekly gross revenue 192 @ $7.00 sell price X 6 days Daily Sales Costs $ 8,064.00 food cost 50% of sales 2 employees @ $10.00 per hour $ 4,032.00 - cleaning and rent per week $ 960.00 propane per week $ 42.00 waste and packaging 15% of sales $ 240.00 $ 1,209.60 Net sales profits before prep costs Weekly Prep Costs Kitchen rent 10 hours per week @$15.00 per hour $ 150.00 2 employees 10 hours each @$10.00 per hour $ 200.00 Tranportation of cart and goods @ 3 hours per day and $10.00 per hour $ 180.00 Weekly net revenue Iq 1,580.40 1,050.40 Additonal costs to be considered = payments to share holders and or loan, benefits to full time employees, higher wages and benefits for cart mans er depreciation, insurance, increased cost of organic products. g all delivery charges are over and above retail sales Additional future sales = sorbet, ice cream, truffles, cofee, hot chocolate, filtered water Dual Propane Frig U n n L.-A Sink 6 Inch By 5 Foot Cut o.ut for pans Storage AW T V I %j tj 1 1 1 t.. l C [a qzC % J I I L. U ulz; J 4 Foot By 8 Foot Cart burner