HomeMy WebLinkAboutCORRESPONDENCE - RFP - P1151 RESIDENTIAL REFRIGERATOR FREEZER RECYCLING SERVICES (4)City of
F6rt Collins
NOV - 2 2010
October 13, 2010
RECEIVED
Jaco Environmental
Attn: Mr. Michael Dunham
PO Box 14307
Mill Creek, WA 98082
RE: Renewal, P1151 Residential Refrigerator, Freezer Recycling Services
Dear Mr. Dunham:
Financial Services
Purchasing Division
215 North Mason Street
2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707 - fax
fcgo v. com/purchasing
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following:
1) Red Flags. Service Provider must implement reasonable policies and
procedures to detect, prevent and mitigate the risk of identity theft in compliance with the
Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681.
Further, Se ' Provider must take appropriate steps to mitigate identity theft if it occurs
with Qa)W of the City's covered acco nts
/P v
Initial Date
2) Confidentiality. IN CONNECTION WITH SERVICES provided to the City of Fort
Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby
acknowledges that it has been informed that the City has established policies and
procedures with regard to the handling of confidential information and other sensitive
materials.
In consideration of access to certain information, data and material (hereinafter
individually and collectively, regardless of nature, referred to as "information") that are
the property of and/or relate to the City or its employees, customers or suppliers, which
access is related to the performance of services that the Contractor has agreed to
perform, the Contractor hereby acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection
with the performance of services for the City may be confidential and/or proprietary. The
Contractor agrees to treat as confidential (a) all information that is owned by the City, or
that relates to the business of the City , or that is used by the City in carrying on
business, and (b) all information that is proprietary to a third party (including but not
limited to customers and suppliers of the City) . The Contractor shall not disclose any
such information to any person not having a legitimate need -to -know for purposes
authorized by the City. Further, the Contractor shall not use such information to obtain
any economic or other benefit for itself, or any third party, except as specifically
authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall
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have no obligation under this Agreement with respect to information and material that (a)
becomes generally known to the public by publication or some means other than a
breach of duty of this Agreement, or (b) is required by law, regulation or court order to be
disclosed, provided that the request for such disclosure is proper and the disclosure
does not exceed that which is required. In the event of any disclosure under (b) above,
the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to
make such disclosure and shall promptly advise the City in writing of each such
disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so
requests for any reason, the Contractor shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries
(handwritten or mechanically produced) thereof, in its possession or control or as to
which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of
the Contractor's obligations under this Confidentiality Agreement may be inadequate and
that the City shall, in the event of any such breach, be entitled to seek equitable relief
(including wi itation preliminary and permanent injunctive relief and specific
an ) in addi ion to all other remedies provided hereunder or available at law.
)
Date
The term will be extended for one (1) additional year, January 1, 2011 through December 31,
2011.
If the renewal is acceptable to your firm, please sign this letter in the space provided include a
current copy of insurance naming the City as an additional insured and return all
documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
Please contact Opal F. Dick, CPPO, Senior Buyer at (970) 221-6778 if you have any questions
regarding this matter.
Sincerely, R , �
J�mJB.e II, C�Q���
of P F?n ayy(( isk anagement
Signature
/m /d
Date
(Please indicate your desire to renew PI151 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
JBO:jkb
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