HomeMy WebLinkAboutRFP - 7134 BUNKER GEAR FOR PFA•
City of
Fort Collins
�Purc�ha9-
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
REQUEST FOR PROPOSAL
7134 Bunker Gear for Poudre Fire Authority
The City of Fort Collins (City) on behalf of the Poudre Fire Authority (PFA) is soliciting proposals
from qualified contractors for Bunker Gear.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p.m. (our clock), July 16, 2010. Proposal No. 7134. If delivered, they are to be sent to 215
North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box
580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Bob
Poncelow, (970) 416-2871.
Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB,
C.P.M., Buyer, (970)416-2247.
A copy of the Proposal may be obtained as follows:
Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
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1) MOISTURE BARRIER/THERMAL LINER CONSTRUCTION: Cut and design to be
identical with the outer shell so that the liner does not buckle, pull, or otherwise restrict
body motion. The left and right fronts of the moisture barrier/thermal liner shall be
attached to the facings at the front closure of the outer shell. The neck of the moisture
barrier/thermal liner shall be secured to the neck of the outer shell collar such that when
donning the coat an arm may not accidentally get caught between the outer shell and its
inner linings along the neck between the armholes. Hanging FR loop, utilized to hang
the jacket shall be 3/4" wide, sewn on extension to tuck into pleat in outer shell collar.
An inspection port shall be provided for inspection of Thermal liner and moisture barrier.
The garment is to have an inspection port a minimum of 20" in the center of the bottom
of the coat for NFPA 1851 most current edition inspections. The inspection port shall
utilize one strip of 5/8 fire rated hook and loop closure systems to secure the moisture
barrier to the thermal liner. The liner is to have one 6" by 6" pocket, constructed of outer
shell material and lined with moisture barrier material, affixed to the inside of the jacket
thermal liner on the left side by means of a lock stitch. Indicate YES or NO whether or
not your proposed Manufacturer's Model Name and Model Number complies. If
NO, explain your variation.
2) QUILT THERMAL LINER CONSTRUCTION: The moisture barrier is to be
completely sewn to the thermal liner at its perimeter with the breathable membrane
oriented inward toward the user and away from the outer shell. All moisture barrier
seams are to be sealed as required by most current NFPA 1971 standard or most
current edition. The moisture barrier/thermal liner is to finish no more than 1" from the
cuffs and 3" from the hem. There shall be an inspection port access to the moisture
barrier. Indicate YES or NO whether or not your proposed Manufacturer's Model
Name and Model Number complies. If NO, explain your variation.
3) MOISTURE BARRIERITHERMAL LINER ATTACHMENT: Completely Removable:
The moisture barrier/thermal liners to be completely detachable from the outer shell for
ease of cleaning by the use of hook and loop, zippers, and snaps. There is to be either
a brass zipper down each front facing or snaps, hook and loop or snaps along the neck
to interface with collar and (1) snap at each sleeve end. Indicate YES or NO whether
or not your proposed Manufacturer's Model Name and Model Number complies. If
NO, explain your variation.
4) COLLAR: The collar is to be of 4-layer configuration such that when the collar is
raised it shall remain standing while providing continuous thermal and moisture
protection around the neck and face. To ensure this protection, the inside of the collar is
to be fully lined with (1) CROSSTECH® Type 2C 2-layer moisture barrier and (1) layer of
thermal liner quilted to the innermost outer shell fabric layer for additional comfort. The
collar shall provide proper interface with liner to insure no moisture penetration through
the collar seam to inside of coat. The outer most layer of the collar shall be outer shell
material. The one (1) layer of moisture barrier and two (2) layers of 1.5 oz. apertured
E89 thermal barrier or approved equal are to be the composite inner layer. The inner
most layer facing the wearer's body shall be outer shell fabric. Horizontal stitching will
attach the inner layer of outer shell to the thermal barrier material for added stability and
comfort. The collar is to be snug fitting and shall completely cover the neck and throat
area when in the raised position. Raised height shall be approximately three inches,
with a contoured overlap at the front of the coat. Contoured overlap to be provided with a
section consisting of a 2-ply knit of 48% Nomex/48% Kevlar and 4% Spandex where the
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closure would contact the chin. Collar closure shall be NFPA most current edition
compliant, with hook portion sewn on right side of collar, and loop portion sewn on left,
set horizontal. Collar shall be of such design so as not to interfere with SCBA face
masks, or helmet. Alternate collar designs are acceptable if they provide equal
protection to the throat and neck and meet NFPA standards and tests. Indicate YES or
NO whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
5) ELBOW: The sleeve is to be cut so that it provides for minimal bunching on the
inside of elbow. It shall also bend in a way that continues to offer protection for the
wrists having minimal rise when the elbow is flexed. A gusset, bellowed, or other
ergonomic design is acceptable. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
6) SLEEVE WELLIWRISTLET MOUNTING: To be a combination treated facecloth
with a layer of moisture barrier (must be same as specified in ensemble thermal liner
layer), sewn no more than 1" back from the combination liner sleeve end to form a
sleeve well. The moisture barrier layer shall be secured to the outer shell.
The combination liner sleeve ends are to be inserted into the outer shell sleeve ends by
means of lining up the snaps or attaching the FIR loop fastener of the combination liner
sleeve end with either the FR hook fastener or snaps of the outer shell cuff. This
method of combination liner attachment shall prevent any gaps from occurring between
the combination liner and sleeve well during a full range of motion. The combination
liner is to extend to within 1" of the sleeve end. Indicate YES or NO whether or not
your proposed Manufacturer's Model Name and Model Number complies. If NO,
explain your variation.
7) WRISTLETS: Coats will be provided with Gauntlet style wristlets. The internal
wristlet is to consist of a 2-ply knit of 48% Nomex/48% Kevlar and 4% Spandex for
superior recovery, with durable Teflon@ water resistant alloy or approved equal not less
than 8" extending completely over the palm with a thumb lope preventing the wristlet
from sliding back. Wristlets to be double stitched and bound to the moisture
barrier/thermal liner providing extended thermal and slash protection. Indicate YES or
NO whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
8) CUFFS: For added safety, one (1) female snap fastener shall be set in the hook
fastener to assist in attaching outer shell to moisture barrier/thermal liner. Cuffs will also
be provided with a wrap around reinforcement of the shell material or other approved
fabric. Indicate YES or NO whether or not your proposed Manufacturer's Model
Name and Model Number complies. If NO, explain your variation.
9) THERMAL FRONT PANEL CONSTRUCTION: To provide a continuous thermal and
moisture protection around the entire torso including the storm flap. To ensure this
protection, as well as reduce potential for wicking moisture to inside of liner, both right
and left inside front facings of the coat outer shell shall incorporate outer shell fabric and
CROSSTECHO" Type 2C 2-layer moisture barrier, extending from collar to hem.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain your variation.
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10) COAT FRONT CLOSURE DESIGN: The complete outer shell coat front closure
design is to consist of a FRONT CLOSURE SYSTEM completely protected by an
OUTSIDE STORM FLAP which shall have its own, independent STORM FLAP
CLOSURE SYSTEM. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
11) STORM FLAP: A storm flap measuring not less than 5" wide, nor less than 22" in
length shall be set on the outside of the RIGHT side of the coat opening for maximum
thermal protection and clear drainage. The inner lining of the storm flap is to be
CROSSTECH®" Type 2C 2-layer moisture meeting all requirements for moisture
barriers sandwiched between two (2) layers of outer shell fabric. Indicate YES or NO
whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
12) ZIPPER/ HOOK & LOOP ATTACHMENTS: The front closure is to consist of a
heavy duty zipper. The storm flap closure shall consist of 2" wide loop on the inner side
of the storm flap and 2" wide hook attachments on the left coat front. The hook and loop
closure are to extend the full length of the outer storm flap eliminating all exposed frontal
hardware. Indicate YES or NO whether or not your proposed Manufacturer's Model
Name and Model Number complies. If NO, explain your variation.
13) TAKE UP STRAPS: Two straps are to be sewn and bar tacked 2 Yz" on either of
side of the coat front, behind the pockets and above the reflective strip. One strap
installed on the right side and one on the left side constructed out of one piece of shell
material folded to two layers and sewn to form a 1" wide strap. Each strap to be a
minimum of eight (8) inches in length and have a 1-1/4" nickel plated postman style slide
buckle attached to the buckle and shell by a piece of shell material 6" in length folded to
form two layers. The strap is sewn to form an attachment strap approximately 3" in
length designed for quick take up adjustment. The strap of shell material is to be as wide
as possible and slide through the buckle. These take up straps are to be installed so
that when they are threaded through the slide buckle, the member wearing the turnout
coats pulls on the strap toward the back area of the coats for the take up adjustment.
They are not to interfere with the coat pockets. Indicate YES or NO whether or not
your proposed Manufacturer's Model Name and Model Number complies. If NO,
explain your variation.
14) FRONT LOWER POCKET: There shall be two (2) Front Pockets with the
dimensions of 9" wide x 6" high with a 1.5" bellow / semi bellowed bottom with two
Grommets to allow for drainage. The pocket is to be entirely reinforced with Kevlar twill
on all sides. Each pocket will be placed on each side of the coat. The pocket flap is to
measure 4.5" x 9.". And be reinforced at each top corner with bar tacks. Pocket flaps
shall close to the pocket using 2 pieces of 2" x 3" loop on pocket placed horizontally and
two (2) pieces of 2"x 3" hook on underside of flap placed vertically. Indicate YES or NO
whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
15) RADIO POCKET: Each jacket shall have a pocket designed for the storage of a
portable radio. This pocket shall be of box type construction, double stitched to the coat,
and shall have one drainage eyelet in the bottom of the pocket. The pocket flap shall be
constructed of two layers of outer shell material measuring approximately 5" deep and
W wider than the pocket. The pocket flap shall be closed by means of flame resistant
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hook and loop fastener tape. A 1 %2" by 3" piece of FR hook fastener tape shall be
installed vertically on the inside of the pocket flap beginning at the center of the bottom
of the flap. A 1 '/2" by 3" piece of FR loop fastener tape shall be installed horizontally on
the outside of the pocket near the top center and positioned to engage the hook fastener
tape. In addition, flap shall be reinforced at each top corner with bar tacks. Flap to be
notched 1 " at each rear corner to accommodate radio antenna. The entire inside of the
pocket shall be lined with moisture barrier material to ensure that the radio is protected
from the elements. The radio pocket shall measure approximately 2" deep by 3'/z" wide
by 7" high and shall be installed on the left chest. Located inside the pocket and near the
top, there shall be a "button hole" opening large enough to accept a 3mm stereo plug
from an ear piece that will connect to the radio. Indicate YES or NO whether or not
your proposed Manufacturer's Model Name and Model Number complies. If NO,
explain your variation.
16) FLASHLIGHT HOLDER TAB AND STRAP: A flashlight holder shall be placed
approximately 6.5" below the midline top shoulder on the right chest so as not to
interfere with SCBA straps. It shall be constructed with a double layered strip of shell
fabric 1.5" wide and double stitched on each end to create a 3" long tab/loop that will
accommodate a 1.5" round flashlight barrel. The shell fabric tab/loop is to be secured on
each end with bar tacks. Approximately 3" below the loop, a 1" x 9" double ply shell
fabric strap will be secured with an X stitch in the center. The lower strap is to have 1 "x
2.5" Velcro on either end. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
17) MIC TABS: Mic tabs are to be placed 4" above radio pocket on the left side of the
jacket, constructed of the same material as the shell and 0.5" by 2.5". Indicate YES or
NO whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
B.3 TURNOUT PANT BODY CONSTRUCTION:
The pant shall have a traditional waist design that rides at members' natural waist line and
does not have a high waist or built in lumbar. The body of the shell shall be constructed of
four separate body panels consisting of two front panels and two back panels. The body
panels shall be shaped so as to provide a tailored fit, there by enhancing body movement
and minimizing rise. The panels shall be joined together by double stitching with Nomex®
thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a
broad range of sizes.
1) MOISTURE BARRIER/THERMAL LINER CONSTRUCTION: To be identical with
the outer shell so that the liner does not buckle, pull, or otherwise restrict body motion.
The waist of the moisture barrier/thermal liner is to be secured to the waist of the outer
shell such that when donning the pant a leg may not be accidentally caught between the
outer shell and its inner linings along the waist and between the legs of the pant.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain your variation.
2) QUILT THERMAL LINER CONSTRUCTION: The moisture barrier is to be
completely sewn to the thermal liner which shall be constructed of the same material as
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the jacket at its perimeter with the breathable membrane oriented inward toward the user
and away from the outer shell. The moisture barrier/thermal liner is to finish no more
than 3" from the cuffs. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
3) MOISTURE BARRIERITHERMAL LINER ATTACHMENT: Completely Removable:
The moisture barrier/thermal liner is to be completely detachable from the outer shell for
ease of cleaning by a snap system. Eight (8) evenly spaced snaps shall secure the liner
to the integral waistband, with two.(2) snaps set in leather leg tabs at each leg end.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain your variation.
4) STORM FLY/CLOSURE: The outer shell is to have an overlapping fly front running
the full length of the fly on the left side. The bottom of the fly to be reinforced with a
bartack. The storm fly is to be held closed along its length by means of a heavy duty
zipper and hook and loop fastener closure, 2" minimum width, along the leading edge for
a distance of not less than 6" from the bottom of the fly closure to the waist area for
proper alignment and secure closure. The storm fly to be of outer shell material, lined
with a 3.5" strip of CROSSTECHV Type 2C 2-layer moisture barrier material, or, to
prevent wicking. And the same facecloth as the rest of the ensemble to prevent
premature wear. Indicate YES or NO whether or not your proposed Manufacturer's
Model Name and Model Number complies. If NO, explain your variation.
5) LINER ACCESS OPENING (TROUSER): The thermal liner and moisture barrier
layers of the trouser liner system shall be constructed in such a way as to allow the
layers to separate for complete interior inspection, service and replacement. Indicate
YES or NO whether or not your proposed Manufacturer's Model Name and Model
Number complies. If NO, explain your variation.
6) WAISTBAND: The waist of the pants is to be reinforced on the inside with two- (2)
ply of outer shell fabric material not less than 1.5" in width. The pant waist is to be
turned under to provide double material strength with the independent waistband, which
shall then be double stitched to the outer shell. The waistband shall remain flat and not
roll up. Eight (8) suspender buttons shall be appropriately spaced around the waistband
to accommodate the use of suspenders. Each pant shall contain an extra set of
suspender buttons that can be easily attached in the field. 7 belt loops will be spaced
around the waist. Belt loops will be constructed of the same material as the shell and
will be at least %" wide and accommodate at least a 2 '/2' belt. A 2" Kevlar belt with
quick release buckle will be provided in a size appropriate for the pants. Indicate YES or
NO whether or not your proposed Manufacturer's Model Name and Model Number
complies. If NO, explain your variation.
7) RADIAL INSEAM BAND: The pant inseam is to incorporate a comfort/mobility
design in all layers, to eliminate crotch seams, providing for a more comfortable fit while
decreasing bunching of materials. Mobility is to be gained through this design by
increasing leg circumference. This design will reduce restriction of leg movement.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain your variation.
8) KNEE: The knee area of the pant legs shall be constructed in such a way as to
provide ergonomic design to maximize movement and mobility. This construction shall
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• 0
be evident in all layers of the trousers. The knee will be installed proportionate to the
trouser inseam, in such a manner that it falls in an anatomically correct knee location. In
addition to the outer shell and moisture barrier/thermal liner, the knee shall have a
thermally enhanced knee reinforcement to provide extra padding and thermal protection
for the knees. The thermally enhanced knee reinforcement shall ensure proper coverage
and padding when bending, kneeling and crawling. The thermally enhanced knee
reinforcement shall measure approximately 9" wide by 12" high and shall be double
stitched to the outside of the outer shell in the knee area for greater strength and
abrasion resistance. Thermal and physical protection shall be provided by multiple layers
of padding cut in such a way to avoid bunching or limiting knee movement while walking,
crawling, kneeling or squatting. The outside knee reinforcement layer shall be reinforced
with a hybrid fabric which will provide long lasting durability and decontaminatibility for all
potential applications, including ARFF when necessary. Indicate YES or NO whether
or not your proposed Manufacturer's Model Name and Model Number complies. If
NO, explain your variation.
9) CUFFS: A design shall be incorporated in the rear of the pant at the cuff to allow the
bottom of the cuff not to drag on the ground. This design will be a boot cut. Cuffs will
also be provided with a wrap around reinforcement of the shell material or other
approved fabric. Indicate YES or NO whether or not your proposed Manufacturer's
Model Name and Model Number complies. If NO, explain your variation.
10) FULL BELLOWS POCKETS: A pocket will be provided on each side of the bunker
pant. Full bellow pockets shall be 9" wide x 9" deep and are to expand by means of side
and bottom gussets to a thickness of 1.5" in front and back. Pockets are to be fully lined
with a material designed to provide durable resistance to wear, such as Kevlar or
approved acceptable equal. The twill material shall have no unfinished seams showing.
Pockets are to be set with the top and bottom pocket corners reinforced with bar tacks
for additional strength. Drainage of moisture in pockets is to be provided by two (2)
grommets. Pocket flaps shall be 11 " x 5" and shall be reinforced at each top corner with
bar tacks. A hook and loop fastener closure system shall be set with 1.5" x 10" loop
fastener on the pocket and two (2) pieces of 1.5" x 2.75" hook fastener on the underside
of the flap. Semi -bellowed designs may be considered at the discretion of Poudre Fire
Authority. Indicate YES or NO whether or not your proposed Manufacturer's Model
Name and Model Number complies. If NO, explain your variation.
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B.4 REFERENCE LISTING:
Vendors shall furnish the names, addresses and telephone numbers of a minimum of
three (3) firms or government organizations for which the vendor has provided similar
products. Return this Page with your Proposal.
Company Name
Address
Reference
Telephone Number
Project Name
Value $
Company Name
Address
Reference
Telephone Number
Project Name
Value $
Company Name
Address
Reference
Telephone Number
Project Name
Value
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13.5 REVIEW AND ASSESSMENT:
Proposers will be evaluated on the following criteria. These criteria will be the basis for review
of the written proposals and any optional interview sessions.
A. PRICING:
Max. Points I Evaluation Criteria and
Possible Location in proposal
275 1. PRICING: Lowest Price = Highest Score. Others pro -rated
down from the Highest Score by percentage. PFA reserves
the right to disqualify any Proposal due to inadequate
Measuring Plan, Subsequent Purchases Plan, or Warranty
Plan.
B. TECHNICAL SPECIFICATIONS:
Max. Points
Possible
Evaluation Criteria and
Location in proposal
13.1 Turnout Ensemble General Specifications
5
1.
Limited Lifetime Warranty (B.1.7)
25
2.
Composite Performance (B.1.8)
25
3.
Outer Shell Material (B.1.9)
25
4.
Moisture Barrier Material (B.1.10)
25
5.
Thermal Liner Material (B.1.11)
10
6.
Stress Points (B.1.12)
5
7.
Reflective Trim (B.1.13)
5
8.
Drag Rescue Device (B.1.14)
125
Turnout Ensemble Max. Points Possible
13.2 Turnout Coat Construction
25
1.
Moisture Barrier/Thermal Liner Construction (B.2.1)
25
2.
Quilt Thermal Liner Construction (B.2.2)
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0
0
25
3.
Moisture Barrier/Thermal Liner Attachment (B.2.3)
5
4.
Collar (B.2.4)
5
5.
Elbow (B.2.5)
5
6.
Sleeve Well/Wristlet Mounting (B.2.6)
5
7.
Wristlets (B.2.7)
5
8.
Cuffs (B.2.8)
25
9.
Thermal Front Panel Construction (B.2.9)
5
10.
Coat Front Closure Design (B.2.10)
5
11.
Storm Flap (B.2.11)
5
12.
Zipper/Hook & Loop Attachments (B.2.12)
5
13.
Take Up Straps (B.2.13)
5
14.
Front Lower Pocket (B.2.14)
5
15.
Radio Pocket (B.2.15)
5
16.
Flashlight Holder Tab and Strap (B.2.16)
5
17.
Mic Tabs
165
Turnout Coat Construction Max. Points Possible
B.3 Turnout Pant Body Construction
25
1.
Moisture Barrier/Thermal Liner Construction (B.3.1)
25
2.
Quilt Thermal Liner Construction (B.3.2)
25
3.
Moisture Barrier/Thermal Liner Attachment (B.3.3)
5
4.
Storm Fly/Closure (B.3.4)
5
5.
Liner Access Opening (Trouser) (B.3.5)
5
6.
Waistband (B.3.6)
5
7.
Radial Inseam Band (B.3.7)
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0
•
5
8. Knee (B.3.8)
5
9. Cuffs (B.3.9)
5
10. Full Bellows Pockets (B.3.10)
110
Turnout Pant Body Construction Max. Points Possible
400
Technical Specification Total Max. Number of Points.
A "Yes" will be scored the maximum number of points for that
line. A "No" will be scored a zero. Evaluators will score a
proposed Alternative from zero up to the maximum number of
points for that line, based on their judgment. PFA reserves the
right to disqualify any Proposal due to inadequate Technical
Specifications.
CERTIFICATION
I HEREBY CERTIFY THAT THE INFORMATION I HAVE PROVIDED IN THE PROPOSAL IS
ACCURATE TO THE BEST OF MY KNOWLEDGE, AND THAT I AM DULY
AUTHORIZED/EMPOWERED TO SIGN CONTRACTS ON BEHALF OF THIS COMPANY.
FIRM NAME:
ADDRESS:
EMAIL ADDRESS: PHONE:
BIDDER'S NAME:
SIGNATURE:
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L1
0
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
where renewal is a way of life
0
PLEASE GO TO www.fclzov.com/purchasing TO REGISTER IN OUR &PROCUREMENT
SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE
COMMODITY CODES.
COMMODITY CODE USED FOR THIS RFP IS:
340-34 FIRE PROTECTION CLOTHING (TURNOUT COATS, BUNKER PANTS, HOODS,
GLOVES, ETC.)
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• 0
Request for Proposals
7134 Bunker Gear for Poudre Fire Authority
INTRODUCTION:
The Poudre Fire Authority (PFA) requires the purchase of Bunker Gear for their firefighters. The
initial purchase will be funded by a grant received from FEMA. PFA at their option may elect to
extend the relationship for purchases beyond the initial quantity specified.
The Poudre Fire Authority consists of approximately 235 square miles in and around the City of
Fort Collins, CO. In general, the district is bounded on the west by a line equal to Redstone
Canyon, on the east by a line approximately four miles into Weld County, on the north by
approximately Larimer County Road 60E, and on the south by Larimer County Road 30. The
map below demonstrates the boundaries of the district.
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COOPERATIVE PURCHASING:
The City of Fort Collins encourages and participates in cooperative purchasing endeavors
undertaken by or on behalf of other governmental jurisdictions. To the extent other
governmental jurisdictions are legally able to participate in cooperative purchasing endeavors,
3
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the City supports such cooperative activities. Further, it is a specific requirement of this
Request for Proposal that pricing offered herein to the City and Poudre Fire Authority
may be offered by the awarded Service Provider to any other governmental jurisdiction
purchasing the same products in the Northern Colorado Fire Consortium and Colorado
Multiple Assembly of Procurement Officials (MAPO).
The vendor(s) must deal directly with any governmental agency concerning the placement of
purchase orders, freight charges for destinations outside of the Poudre Fire Authority area,
contractual disputes, invoicing, and payment. Poudre Fire Authority and the City shall not be
liable for any costs, damages incurred by any other entity.
PROPOSAL STRUCTURE:
Due to the fact that firefighting is a life threatening activity, proposals will be evaluated based
40% on Pricing, and 60% on Technical Specifications. The goal of this Request for Proposals is
to optimize the closest fit to Poudre Fire Authority's Technical Specifications at the Best Overall
Value. PFA and the City reserve the right to award directly as a result of the written proposals.
PFA and the City may or may not opt to require fitted sample PPE ensembles from the top -rated
proposers for Final Technical Evaluation.
A. PRICING:
MFR' S NAME
EXTENDED
LEAD
DISCOUNT
TY
DESCRIPTION
& MODEL #
UNIT PRICE
PRICE
TIME
OFF LIST
86
Bunker Coat
86
Bunker Pants
EXTENDED PRICE TOTAL
$
Proposer is to fill in the Manufacturer's Model Name and Model Number, the Unit Price
for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price.
Total the Extended Price for all items in the space provided. Return this Page with your
Proposal.
All models proposed must include freight F.O.B. Destination, Freight Prepaid. All freight charges
must be included in prices submitted on proposal.
Lead Time (after Receipt of Order) must be included for each item.
Please include the % Discount Off Manufacturer's Retail List Price for each model you are
proposing.
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Poudre Fire Authority has listed the following Preferred Brands for this RFP:
• Morning Pride/Honeywell First Responder
• Globe
• Lion
However, Proposers may elect to offer an "or equivalent" brand as an option (see under
Technical Specifications). Poudre Fire Authority will be the final judge as to whether the items
submitted meet the stated specifications.
To standardize the format of all Pricing section submittals, vendors are required to
respond to all questions in the order given and to list the item number and restate the
question (the part in the bold type) prior to giving their answer.
1) Measuring: Poudre Fire Authority requires that the Awarded Vendor must provide a
minimum of four (4) on -site "Measuring Days" for measuring firefighters for correct pant and
coat sizes prior to order placement. Include your plan for doing this as part of your
Proposal, to include the following. Also include details on the training you require
your technical experts to have to ensure proper turnout ensemble sizing:
A) Alterations: Successful vendor shall provide necessary alterations to ensure
proper fit at vendor cost within 60 days of acceptance. When necessary, if
alterations cannot provide proper fit, exchange privileges must also be offered on all
items to ensure proper fit, within 60 days of acceptance.
B) Support Mechanism: The successful vendor shall provide a means for local
Support, defined as within 2 hours of road travel to PFA boundaries. The PFA
prefers a vendor who can provide the "one -stop" shopping mechanism and the local
support through means of a mobile front or similar style. Realize that PFA operates on
a three (3) shift schedule and all shifts must be accommodated.
2) Subsequent Purchases: Poudre Fire Authority may have a need to purchase additional
sets of Bunker Gear at a later date. Indicate whether or not Proposer agrees to:
A) Hold their Propose Price for a minimum of 180 days from the Proposal Due
Date, should future orders be needed. YES or NO; if NO, explain why.
B) Provide along with their Proposed Pricing a copy of the Manufacturer's most
current published Retail Price List. YES or NO; if NO, explain why.
C) After publication of a new Manufacturer's Retail Price List, the Proposer agrees to
give PFA at least 30 days written notice of any change in price which must be
based on the same discount from retail quoted from Proposal Due Date. YES or NO;
if NO, explain why.
3) Warranty Work: Vendor shall be fully responsible for any and all warranty work, regardless
of whether or not manufacturers of equipment, and/or its component parts, provide the
actual warranty coverage. In addition, vendor shall have or establish a single, local source
that will accomplish or coordinate any necessary warranty work. Vendor shall respond to
requests for warranty assistance within twenty-four (24) hours.
A) Specify the vendor or dealership where warranty work will be done:
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Vendor:
Address:
City, State and Zip Code:
B. TECHNICAL SPECIFICATIONS:
This PPE will be manufactured in the United States. All fire fighting PPE sold in the United
States must meet standards set by the National Fire Protection Association. The NFPA
standard is very comprehensive; however, it is not the only way to measure a protective
ensemble's ability to provide protection. The ensemble supplied to PFA will meet current
NFPA 1971 standards as of 2010. This PPE shall also comply with NFPA 1851 Standards.
This PPE shall be assembled according to the specifications outlined here in order to be
considered in this Request for Proposal for purchase. PFA reserves the right to determine
compliance and will be the final deciding factor in accepting the technical proposal. The PFA
has determined the only acceptable choice of materials. Any substitution of materials shall
be grounds for immediate disqualification of proposal without further consideration.
To standardize the format of all Technical Specifications section submittals, vendors
are required to respond to all questions in the order given and to list the item number
and restate the question (the part in the bold type) prior to giving their answer.
B.1 TURNOUT ENSEMBLE GENERAL SPECIFICATIONS:
1) SAMPLES: To be eligible for Award, up to the top three combined scores for Pricing
and Technical Specifications that are deemed to be Responsible and Responsive may
be asked at PFA's option to measure a Poudre Fire Authority (PFA) firefighter in order
to supply him with one coat and one pant of their proposed PPE ensemble in the
specification requested by PFA. This PPE will be used by PFA for the purpose of
evaluation, firefighting, and wear testing; which will constitute the Final Round of the
Technical Evaluation. Equipment will be returned after use at owner's request. Indicate
YES or NO whether vendor is willing to provide measuring and sample ensemble
if selected for Final Round evaluation. If YES, include your plan and timetable to
do the onsite measuring and to provide the sample ensemble.
2) STANDARDS, THIRD PARTY TESTING AND LISTING: All components used in the
construction of these garments shall be tested for compliance to NFPA Standard #1971
2007 revision or most current edition, by Underwriters Laboratories (UL). Underwriters
Laboratories and shall certify and list compliance to that standard. Such Certification
shall be denoted by the Underwriters Laboratories certification label. Detail the process
in which the manufacturer ensures compliance/certification with NFPA Standard
#1971 2007 edition and Underwriters Laboratories. Provide proof of certification
for each standard.
3) LABELS: Appropriate warning label(s) shall be permanently affixed to each
garment. Additionally, the label(s) shall include the following information: Compliance to
NFPA Standard #1971 - 2007 edition or most current edition Underwriters Laboratories
classified mark:
o Manufacturer's name
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o Manufacturer's address
o Manufacturer's garment identification number
o Date of manufacture
o Size
o Fiber contents
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain why.
4) TRACKING LABEL SYSTEM, Part 1: There shall be a PDF417 or approved equal,
two dimensional bar code label permanently affixed to each garment for tracking
purposes. The bar code shall contain a minimum of the following information:
a. unique serial number
b. item description (brand, model, material color)
C. lot information (date of mfg., size, etc.)
d. material description
e. the standards to which the garment is compliant
The bar code shall be able to withstand customary wash and wear cycles. The PDF417
bar code must incorporate a minimum of a 30% "error correction" capability.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain why.
5) TRACKING LABEL SYSTEM, Part 2: The awarded vendor is to provide to the PFA
at no extra cost a tracking system that can be used on a PFA PC to track the distribution
to individual firefighters. Such a system is to have the capability of tracking as per the
above specifications. Each vendor shall submit with their Proposal response
details on how they intend to provide this requirement. If NO, explain why.
6) ISO CERTIFICATION / REGISTRATION: The protective clothing manufacturer shall
be certified and registered to ISO Standard 9001 to assure a satisfactory level of quality.
Submit with your Proposal any information on manufacturer's ISO 9001 (or higher)
certification. If NO, explain why.
7) LIMITED LIFETIME WARRANTY: Each garment shall have a limited lifetime
warranty against defects in material and workmanship which is detailed on a card
attached to each garment. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain why.
8) COMPOSITE PERFORMANCE: The garment composite, consisting of the outer
shell, moisture barrier and thermal liner, shall provide a Thermal Protective Performance
(TPP) of between 38-44 when tested in accordance with most current NFPA 1971
standard before wash. After wash, the TPP shall be between 47-51. The total garment
composite, consisting of the outer shell, moisture barrier and thermal liner, shall provide
a Total Heat Loss (THL) of at least 270 when tested in accordance with most current
NFPA 1971 standard. The Heat Transfer Index rating for the composite's performance
shall be not less than 13 % seconds for the shoulder when measured at 2 psi (pounds
per square inch) and 13'Y2 seconds for the knee when measured at 8 psi. The Garment
must attain a Conductive Compression Heat Resistance (CCHR) of not less than 32 wet
and 40 dry. This is the ability to resist heat transfer when compressed to the body by the
SCBA straps and bending of joints. Additionally, CCHR in the Knee area of not less
than 100 wet and 100 dry. This high a number is needed because firefighters crawl into
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burning buildings, receiving tremendous amounts of thermal stress to the knee area.
Additional thermal protection, such as dead air spacing, will be placed in the shoulders,
across the upper back of the coat and full length of the arms minus bend point of elbow.
Documentation of TPP, THL and CCHR in the areas with Additional thermal protection
will be supplied. All participants in this bid will supply UL laboratory testing
documentation stating that PPE meets or exceeds TPP, THL and CCHR requirements
stated. Indicate YES or NO whether or not your proposed Manufacturer's Model
Name and Model Number complies.
9) OUTER SHELL MATERIAL: Outer shell material from Difco Manufacturing will not
be accepted and documentation will be provided to prove outer shell manufacturer.
The shell shall be black and consist of a PBI MATRIX +/- 7.5 oz./sq. yd. 40% PBI/60%
Kevlar highly constructed rip -stop weave with extremely durable FPE water resistant
Teflon® F-PPE alloy reinforced with a matrix of 400 denier filament Kevlar® cables rip
stop weave, or approved equal.
Alternate Shell Material:
The PFA will also accept bids for ensembles that have an outer shell material consisting
of a 7.5 ounce, 60% Kevlar, 20% Nomex, 20% PBO with Rip Stop Weave or approved
equal. This fabric should be priced separately and in addition to the above fabric, or
approved equal.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies, and details on which material your proposed
offering contains.
10) MOISTURE BARRIER MATERIAL: The "CROSSTECH®" Type 2C 2-layer
moisture barrier material shall be a 5.0 oz. per square yard two -layer laminate comprised
of a bi-component membrane and a 3.2 oz. per square yard Nomex® IIIA woven pajama
check substrate. The bi-component membrane shall be an expanded PTFE
(polytetrafluoroethylene, for example Teflon) matrix having a continuous hydrophilic (i.e.
water loving) and oleophobic (i.e. oil hating) coating that is impregnated into the matrix.
The moisture barrier material shall meet all moisture barrier requirements of NFPA 1971-
2007 edition or most current edition, which includes water penetration resistance, viral
penetration resistance, and common chemical penetration resistance. The moisture
barrier shall be bound along the edges with Bias -Cut Neoprene -coated cotton/polyester
binding. Further mention of "Specified Moisture Barrier" herein shall refer to this section.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies, and details on which material your proposed
offering contains.
11) THERMAL LINER MATERIAL: Calendared 3.2 ounce Nomex face cloth, quilted
using 2-inch Diamond pattern to one layer of 1.5 ounce + one layer of 2.3 ounce
DuPont E-89 with full circumferential protection or approved equal.
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies, and details on which material your proposed
offering contains.
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12) STRESS POINTS: All outer shell stress points, including top and bottom pocket
corners, pocket flap corners, top and bottom of storm flap/fly shall be reinforced using a
42 stitch or 3/" minimum bar tack. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
13) REFLECTIVE TRIM: All trim shall be sewn with four (4) rows lockstitch: 2 on the
bottom and 2 on the top, of each strip of trim throughout ensemble. All trim is to be no
less than 3" Scotchlite TM II (triple trim) of lime/yellow color and to be New York Style.
Coat trim shall be applied as follows:
• 3" strip to be set in a full circumference at the bottom of the outer shell
• 3" strip shall be set around each sleeve approximately 4" above the cuff
• 3" strip shall be set full circumference at the chest
• 3" strip vertically down each side of the back, located to be visible if a SCBA is being
worn
• 2" strip at the bottom of the tail on the coat located below the location of the name
plate
Pant trim to be as follows: (1) strip set full circumference around the cuff 2"to 3" from the
bottom hem.
An American Flag will be positioned on the right shoulder of the outer shell facing the
proper direction as protocol dictates.
Provide name plates to be with each coat as follows:
• Captains and Chief Officers: 3" letters in florescent orange Scotchlite II
• Firefighters: 3" letters in lime/yellow Scotchlite II
Indicate YES or NO whether or not your proposed Manufacturer's Model Name
and Model Number complies. If NO, explain your variation.
14) DRAG RESCUE DEVICE: Each coat shall have a Drag Rescue Device that meets
NFPA 1971 Standard, most current edition. The DRD Rescue strap will be fully
articulating, with suit case handle and orange reflective on deployment strap that is
stitched closed or has no opening, secured by a flap with Velcro, not allowing for
accidental deployment. Indicate YES or NO whether or not your proposed
Manufacturer's Model Name and Model Number complies. If NO, explain your
variation.
B.2 TURNOUT COAT CONSTRUCTION:
The coat shell to be of 3-panel construction in all layers where back front and back body
panel pieces meet. The coat shell and thermal liner are to be constructed in a manner to
assure proper chest fit and insure maximum mobility without restriction of the arms and
shoulders and minimize the amount of rise (not to exceed 4" with the arms raised above
the head). Whatever cuts or design features offered in outer shell MUST BE consistent
through all layers of ensemble. When measured at the center of the back from the collar
seam to the hem bottom, the coat shall measure 28 - 32" or 35" in length. The sleeves
are to be of full length, defined as approximately'/2" — 1" beyond wrist.
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