The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - BID - 6113 SNOW AND ICE REMOVAL (4)Financial Services City of Purchasing Division 215 North Mason Street F6rtCollins 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 - fax fcgov.com/Purchasing July 13, 2010 Hageman Earth Cycle Attn: Roger Hageman 3501 East Prospect Road Fort Collins, CO 80525 A'JG 12 ?D1p RE: Renewal, 6113 Snow and Ice Removal RECE'/ VF D Dear Mr. Hageman: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: Due to the current economic climate, the City of Fort Collins will not be accepting any increase in price; current contract pricing will be utilized for the year. Any person (contractor) who operates a commercial motor vehicle, as defined in §382.107, in intrastate or interstate commerce and is subject to the commercial driver's license requirement of 49 CFR part 383 must be included in an alcohol and controlled substances testing program under the Federal Highway Administration's rule. Documentation of proof must be submitted with this renewal prior to performing work for the City of Fort Collins. The term will be extended for one (1) additional year, September 16, 2010 through September 15, 2011. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, LB.O'NeillII, CPPO, FNIGP rasin and Risk Management Signature Date (Please indicate your desire to renew 6113 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:kt Rev 01 /08 National Diagnostics Incorporated Occupational Health Services August 4, 2010 Hageman Earth Cycle Inc Attn: Karen Horner 3501 E Prospect Road Fort Collins, CO 80525 Dear Karen, This letter is to verify that Hageman Earth Cycle Inc is a member of ne Nationai Diagnostics 2010 DOT Consortium. The consortium selection lists are generated on ;i quarterly basis. The percentage pulled is based on FMCSA random testing requirements of 50% UDS and 10% BAT annually. Random selections are computer generated and are selected on a "pu ely random'' basis. All employees have an equal chance of being selected for random testii:g: and could be selected more than once during the year. The Department of Transportation requires that your company ccrn;il_y with all procedural requirements established by the consortium so we can insure con,')lirtti' e with all applicable federal drug and alcohol testing regulations for all members. Each memhej'%, cooperation is crucial to insure their random iesting program is in compliance with DOT guidelin_..-.. If you have any questions please feel free to contact the random del:;;;rtment: at (704) 364-7550. Sincerely, National Diagnostics, Inc. 6407 IDLEWILD ROAD, SUITE 211 • CHARLOTTE, NC 28212 • (7;c4) 364-7550 • FAX (704) 364-2418 Client#: 24703 HAGEA ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDNYYY) 10/01 /2010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Flood & Peterson Ins., Inc. PHONE 970 356-0123 FAX 9705066836 A/C No Ext : A/C No : Corporate Mailing Address: ADDRESS: Kelly. Beauvais@fpinsurance.com P. 0. Box 578 eKUUUUtK Greeley, CO 80632 CUSTOMER ID If, INSURER(S) AFFORDING COVERAGE NAIC If INSURED INSURER A: Continental Western Group Hageman Earth Cycle, Inc. INSURER B : Pinnacol Assurance 3501 E. Prospect Road Fort Collins, CO 80525 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR NSR OF INSURANCE L ADDTYPE U R POLICY NUMBER MfN/DD/YVVY MM/DD/YYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE Fx� OCCUR X PD Ded:500 CWP234489328 12/01/2009 12/01/2010 EACH OCCURRENCE $1 000 000 DAMAGE ( RENTED PREMISESS Ea occurrence) $100,000 MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOCI PRODUCTS - COMP/OP AGG $2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS CWP234489328 12/01/2009 12/01/201 a COMBINED SINGLE LIMIT (Ea accident) $1,000.000 X BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ X X $ A UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE CU236140828 12/01/2009 12/01/2010 EACH OCCURRENCE $1 000 000 AGGREGATE $1 000 000 DEDUCTIBLE RETENTION 10000 $ X $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE -7 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below WA 4036218 10/01/2010 10/01/2011 X WC STAIMISTU- TH- DRY FR E.L. EACH ACCIDENT $100,000 E.L. DISEASE - EA EMPLOYEE $100,000 E.L. DISEASE - POLICY LIMIT $500OOO J - DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Snow Removal L,l I IrRiA I C nULUMIY GANGtLLA I IUN :SU uavS Tor Non-F'avmenT City of Fort Collins Purchasing Department 256 W. Mountain Ave. Fort Collins, CO 80521 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) 1 of 1 The ACORD name and logo are registered marks of ACORD #S565953/M565947 KLB 09/24/2010 09:18 9702217163 HAGEMAN EARTH CYCLE PAGE 02 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- DD*OLICY EFFE VE POLICY EXPIRATION R TYPE OF INSURANCe POLICY NUMBER A GENERAL LIABILITY CWP234489328 12101/09 12/01/10 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE 11 OCCUR X PD Ded:500 GEN•L AWREGATE LIMIT APPLIES PER A AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED AUTOS 3CHE0ULED AUTOS x HIRED AUTOS X NOWOWNED AUTOS GARAGE LIABILITY ANY AUTO A EXCESSNIMBRELLA LIABILITY CU236140828 X1 OCCUR CLAIMS MADE DEDUCTIBLE X RETENTION 110,000 WORKERS COMPENSATION AND EMPLOYRRS' LIABILITY ANY PROPFtIETORwPARTNERrEXECUTNE OFFICERIMEMBER EXCLUDED7 IFygg desarft under SPEC R VISION OTHER 12/01/09 1121Q1110 12101109 112101110 pRSCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Re: Snow Removal City of Fart Collins Purchasing Department 256 W. Mountain Ave. Fort Collins, CO 8OS21 ACORD 2S (2001108)1 Of 2 #54025731M492588 PERIOD INDICATED. NOTWITHSTANDING 5 CERTIFICATE MAY BE ISSUED OR KCLUSIONS AND CONDITIONS OF SUCH LIMITS EACH OCCURRENCE S1 00Q 000 DAMAGE TO RENTED ME13 EXP Any one ereon $100 000 $5 000 PERSONAL 8 ADV INJURY $1 000 000 GPNERALAGGREGATE 32.000.000 PRODUOTS • COMPIOPAGG $2 OQQ OOO COMBINED SINGLE LIMB (En accldent) $1 rOQQrQQd BODILY INJURY (per person) $ BODILY INJURY (Pereoddent) g PROPERTY DAMAGE (ParewIdonl) AUTO ONLY - EAACCIDE.NT S $ OTHER THAN EA ACC AUTO ONLY: AGG EACH OCCURRENCE $ $ $1 00Q 000 AGGREGATE $1 000 000 Q $ WC STATU- OTH- E.L. EACH ACCIDENT S F,L DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES EE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL __III_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMP09E No OBLIGATIQN OR LIABILITY OF ANY KING UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORI&D REPRESENTATIVE SLS 9 ACORD CORPORATION 1SU 09/24/2010 09:18 9702217163 HAGEMAN EARTH CYCLE PAGE 03 IMPORTANT If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS _WAIVED, subject to the terms and conditions of the policy, certaln policies may require an endorsement. A statement on this certificate does not confer rights to the certtFlcate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies Ilsted thereon. ACORD 25•S (2001100) 2 of 2 #$4925731M492568 09/24/2010 09:18 9702217163 HAGEMAN EARTH CYCLE PAGE 04 1 ACORD. CERTIFICATE OF LIABILITY' INSURANCE DATE (MMID "YYY) PRODUCER Flood & Peterson Insurance Inc 4821 Wheaton Drive Box 270370 Irdrt Collins, CO 80527 THIS ONL HOL ALT ICERTIFICATE IS ISSUED AS A MATTER OF INFORMATION AND CONFERS NO RIGHTS UPON THE CERTIFICATE ER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR R THE COVERAGE AFFORDED BY THE POLICIES BELOW, INSUR RS AFFORDING COVERAGE NAIC # INSURED Hageman Earth Cycle, Inc. Hageman Enterprises, LLC 3501 F. Prospect Road Fort Collins, CO 80525 INSURE A; Continental Western Group INSURE B: INSURE C INSUR D! INSURE E; COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WIT MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJ POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ABOVE KOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR CT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH LT R TYPE OF INSURANCE POLICY NUMBER POLICY EFF CTIVE POLICY EXPIRATION TIE LIMITS A 0ENERAL LIABILITY COMMERCIAL GENERAL LIABILITYDAMAGE CLAIMS MADE a OCCUR CWP234489328 12101109 12/01110 EACH OCCURRENCE $1 000 000 TO RENTED g100 000 MED EXP (Any oneperson) $$ 000 PERSONAL & AOV INJURY 11,000,000 X PO Ded:500 GENERAL AGGREGATE. $2000000 GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS - COMProP AGO s2.000 000 POLICY E PRO' LOC A AUTOMOBILE X LIABILITY ANY AUTO CWP234489323 12/01/09 12/01110 COMBINED SINGLE LIMIT $1,000,000 BODILY INJURY (Per p0mon) L ALL OWNED AUTOS SCHEDULED AUTO$ X BODILY INJURY (Pe lttltlent} HIRED AUTOS NOWOWNEDAUTO$ ie PROPERTY DAMAGE (Per aeddenl) g 1.GARAGE LIABILITY AUTO ONLY -EA ACCIDENT $ OTHER THAN EA ACC S ANY AUTO A exCEssruM8RELLA LIABILITY CU236140828 )( OCCUR 17 CLAIMS MAPS DEDUCTIBLE X RETENTION $10 000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXC411I0E07 If yes, deechbv antler SRECIAL PR N below OTHER AUTO ONLY' 12/01109 12101110 EACH OCCUR DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPEOIAL PROVISIONS City of Fort Collins Risk Management Dept Attu: DarlerIa PA. Box 530 Ft Collins , CO $0522 ACORD 25 (2001108)1 of 2 #S4926181M492568 E.L. ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION '.EREoF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ,_34_ DAYS WRTrtEN rO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO Do $D SHALL No OBLIGATION OR LIABILJTY OF ANY K1Nb UPON THE INSURER, ITS AGENTS OR ENTATIVES. tlZED REPRESENTATIVE SLS 0 ACORD CORPORATION 1988 09/24/2010 09:18 9702217163 HAGEMAN EARTH CYCLE PAGE 05 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (2001108) 2 of 2 #S4926181M492568