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HomeMy WebLinkAboutBID - 7165 TELECOMMUNICATIONS HANDHOLE SECURITY LOCK SYSTEMCity of Financial Services Purchasing Division F6rt Collinsth 215 N. Mason St. 2"' Floor PO Box 580 Fort Collins, CO 80522 P u �ncgi 970.221.6775 970.221.6707 fcgov.com/Purchasing INVITATION TO BID 7165 Telecommunications Handhole Security Lock System BID OPENING: 2:00 P.M. (our clock), August 27, 2010 The City of Fort Collins is requesting bids to furnish to the City security lock devices to be used for locking telecommunications handholes (vaults) per the attached specifications. Vendor must comply with attached Federal Requirements in Exhibit "A". Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), August 27, 2010. For technical questions, please contact Eric Dahlgren, Telecommunications Systems Administrator at 970-221-6712 or edahlgren _fcgov.com. For purchasing questions, please call Opal Dick, CPPO, Senior Buyer at 970-221-6778 or odick(a)-fcgov.com. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must beheld firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management CITY OF FORT COLLINS BID PROPOSAL 7165 Telecommunications Handhole (vault) Security Lock System BID OPENING: August 27, 2010 2:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR A Telecommunications Handhole (vault) Security Lock System PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids to furnish to the City a Telecommunications Handhole (vault) Security Lock System per the attached specifications. Vendors responding to this bid must comply with the federal requirements in Exhibit "A". All bids shall be F.O.B. City of Fort Collins Utilities Department. For technical questions, please contact Eric Dahlgren, Telecommunications Systems Administrator at 970-221-6712 or edahlgren(cDfcgov.com. For purchasing questions, please call Opal Dick, CPPO, Senior Buyer at 970-221-6778 or odick(cD_fcgov.com. Locking Device Specifications/Requirements 7165 Telecommunications Handhole (vault) Security Lock System The City of Fort Collins has approximately 350 telecommunications handholes installed throughout the City. The vast majority of the handholes are made by Armorcast Products Company and are 30" x 48" x 18" deep with open bottoms (for reference, see http://www.armorcastprod.com/products_boxes.htm). The handhole body and cover are constructed of "RPM" Polymer Concrete. Lids are 20K with bolt holes on two of the four corners (opposite corners). Handholes in use by the City that are not made by Armorcast are of similar construction but sizes may vary slightly. All have bolt -down lids and the penta head bolts are'/2" x 3-1/2" with thread measurement of /13 (13 threads per Y2"). The security locking system supplied by the vendor must be easily adaptable to all City of Fort Collins telecommunications handholes (vaults) that use bolts to secure the lids. Modifications to the handhole body or the original bolt hole threads will ,not be allowed, but minimal modifications to the handhole lid (such as enlarging the bolt holes) will be allowed. If modifications are required, installation kits such as drill guides must be provided to facilitate ease of modification to the lids. The security lock system must be designed to resist tampering and the effects of weather and the environment such as dirt, dust, debris, moisture, ice, and corrosion. All parts must be constructed of stainless steel and completely sealed from the elements. The security lock system must not present a trip hazard for pedestrians. It must not stick up above the handhole lid or the top edge of the handhole body or require holes to be dug next to the body of the handhole. It must be constructed so as to allow re-entry into the vault with minimal extra effort. The security lock system supplied by the vendor must be a proven product in field use at other locations for at least three years. Vendor will supply references from at least three customers including a contact name, phone number, and e-mail address. Customer reference 1 Customer reference 2 Customer reference 3 If the locking system consists of keyed cylinders, the vendor agrees to work with the City to set up the key system. Vendor also agrees to maintain the master keys and supply additional keys as needed. Bid Schedule 7165 Telecommunications Handhole (vault) Security Lock System Complete lock system sufficient for up to 350 handholes (vaults) with two installation kits. Include shipping. Please note any price breaks for quantity orders — Quantity Item Description Unit Price Total Total Cost The City may elect to purchase the locks from this bid in varying quantities over the next several years, and may purchase additional locks as more handholes are added to the City's inventory. The vendor will bill the City for locks and installation kits as they are delivered to the City. The price stated by the vendor in this bid document will be good for orders placed within a period of one year from the date of award of the bid. Price changes beyond the first year will be negotiated by and agreed to by both parties and may use the Denver -Boulder CPI as published by the Colorado State Planning and Budget Office as a guide. Proposed shipping schedule: Name of Firm Signature Phone/fax E-mail address Title EXHIBIT "A" FEDERAL REQUIREMENTS ARRA TITLE XV—ACCOUNTABILITY AND TRANSPARENCY BUYAMERICAN SEC. 1605. USE OF AMERICAN IRON, STEEL, AND MANUFACTURED GOODS. (a) None of the funds appropriated or otherwise made available by this Act may be used for a project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States. (b) Subsection (a) shall not apply in any case or category of cases in which the head of the Federal department or agency involved finds that— (1) applying subsection (a) would be inconsistent with the public interest; (2) iron, steel, and the relevant manufactured goods are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (3) inclusion of iron, steel, and manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent. (c) If the head of a Federal department or agency determines that it is necessary to waive the application of subsection (a) based on a finding under subsection (b), the head of the department or agency shall publish in the Federal Register a detailed written justification as to why the provision is being waived. (d) This section shall be applied in a manner consistent with United States obligations under international agreements. ECONOMIC STABILIZATION CONTRACTING SEC. 1611. HIRING AMERICAN WORKERS IN COMPANIES RECEIVING TARP FUNDING. (a) SHORT TITLE. —This section may be cited as the "Employ American Workers Act". (b) PROHIBITION.— (1) IN GENERAL. —Notwithstanding any other provision of law, it shall be unlawful for any recipient of funding under title I of the Emergency Economic Stabilization Act of 2008 (Public Law 110-343) or section 13 of the Federal Reserve Act (12 U.S.C. 342 et seq.) to hire any nonimmigrant described in section 101 (a)(1 5)(h)(i)(b) of the Immigration and Nationality Act (8 U.S.C. 1101(a)(15)(h)(i)(b)) unless the recipient is in compliance with the requirements for an H-1 B dependent employer (as defined in section 212(n)(3) of such Act (8 U.S.C. 1182(n)(3))), except that the second sentence of section 212(n)(1)(E)(ii) of such Act shall not apply. (2) DEFINED TERM. —In this subsection, the term "hire" means to permit a new employee to commence a period of employment.