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SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid 7119: Waste Stream Management Services
OPENING DATE: 3:00 P.M. (Our Clock) April 30, 2010
Financial Services
Purchasing Division
215 N. Mason St. 2"d Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov. com/purchasing
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
QUESTIONS/ANSWERS:
Q. Anita Comer did not see that a low bid award would give an incentive to offer more
services like tracking trash and doing waste audits in addition to picking up trash.
The bid sheet asks for a price for picking up trash and recycling. She is trying to
understand the City's mechanism to reach its goals when the format is a bid and not
an RFP.
A. Ed Bonnette stated the City's list of collection sites is meant to provide a
snapshot of what we have now, generating reports and developing a report card
for City locations. This bid will be an annual agreement renewable for up to 5
years. The intent is to have less trash and get more recycling. Under the current
setup there is no incentive for haulers to downsize trash, but if the same firm is
doing both trash and recycling, they will keep all rebates. Markets should begin
to come around and recycling values should be rising. This is a bid not an RFP
because the starting point for reducing the waste stream is to get a cost of what
it is now and during the 5-year contract partnership with a hauler the City's
waste should be reduced and recycling increased.
Rosemarie Russo stated the City is struggling how to incentivize recycling
behavior and needs the vendor to help. The City is already downsizing its trash
but needs to work with a vendor that can help adjust the size of our trash and
recycling.
Q. Bridget Johnson stated that currently, the City has a good single -stream recycling
program inside its buildings. Now the City wants the recycling picked up outside.
She thinks that is an increased cost of approximately 40%; someone has to take the
recycling outside and put it in the correct container. The City's recycling rates for
the first years will go down because it is easier to throw something away than to pay
someone to take it outside. They currently also recycle non -single stream items like
Officials (MAPO) and/or the Colorado Educational Purchasing Council (CEPC)
cooperative purchasing groups, and other public agencies that may have a desire to
participate in any resulting awards as a potential cooperative user include:
Poudre School District
Larimer County
Climate Wise Partners
Front Range Community College
Fort Collins Housing Authority
III. BID SUBMITTAL REQUIREMENTS:
Bidders must submit all required submissions on Bid Sheets for Trash (Exhibit A) and Recycling
(Exhibit B), respond to additional information that is specifically requested in question 1-8 below,
and attach proposed reporting forms as specifically requested.
Submit your Bid for Trash Services by filling in the "Monthly Cost' and "Annual Cost'
cells for each Service Location on Exhibit A, Bid Sheet, Trash Services. Note that
current container sizes, quantities, and pick-up frequencies are listed for each location.
Accounts are arranged by Months/Year of Service (including 12-month accounts, and
seasonal accounts). Bidders must calculate and list the Monthly Cost and the
Annual Cost for each location on the Bid Sheet; fill in the Trash Service Total for
all locations combined; and, list the Cost Per Pull for on -call 20-yd and 30-yd Roll -
Off Containers.
Submit your Bid for Recycling Services by filling in the "Monthly Cost' and "Annual Cost'
cells for each Service Location on Exhibit B, Bid Sheet, Recycling Services. Note that
current container sizes, quantities, and pick-up frequencies are listed for each location.
Accounts are arranged by Months/Year of Service (including 12-month accounts and
seasonal accounts). Bidders must: circle the appropriate description for the
proposed collection system (dual- , single- , or alternative/hybrid-stream) at the
top of each Page: calculate and list the Monthly Cost and the Annual Cost for
each location on the Bid Sheet; fill in the Recycling Service Total for all locations
combined; and, list the Per Pound Cost for providing Secured Document
Shredding.
• Submit a separate document formatted to address the following questions, in order, and,
attach any requested supporting information (report samples, references, etc.):
Clearly explain whether your company will be providing all requested services, or if you
are submitting a Joint Bid with another entity or entities. If bidding jointly, explain the
relationship and who will be the single point of contact within your organization to
coordinate any subcontracted services.
2. Include a specific description and a sample formatted report (see Exhibit C, where we
have provided a sample) to indicate how you propose to collect information on monthly
trash and recycling volumes. Include how you will collect information on recycling of
shredded confidential material; and if you have the capability to capture volume and/or
weight information off roll -off pulls.
3. Include a copy of the reporting form (see Exhibit C, where we have provided a sample)
that will be used for monthly reports on recyclable commodity payments. All rebates are
M
to be paid in full to vendor; however, the City desires to track how much value each
commodity represents and.where the commodities are sent for processing/marketing.
4: Completely describe all security measures that will be taken for shredding confidential
material.
5. Describe any capability you have for the following:
a. Additional materials you propose to include for recycling, beyond the list of
commodities required to be collected.
b. Any other system, methodology, or value-added services your company proposes to
use to decrease trash and increase recycling volumes.
6. Submit at least three (3) current references (governmental entities are preferred) who
can attest to your success with this type of project; including name and title, address,
telephone number, and email address.
7. Submit the completed Vendor Statement and Contact Information, signed by an
authorized officer from your company. If you are submitting a Joint Bid with one or more
firms, please provide signed Vendor Statement for each firm.
Vendor's Statement:
I have read and understand the specifications and requirements for this bid and I agree to comply
with such specifications and requirements. I further agree that the method of award is acceptable to
my company. I also agree to complete a signed contract (per the sample attached for review) and
provide the required insurance certificate within 30 days of notice of award.
FIRM NAME:
ADDRESS:
EMAIL ADDRESS:
BIDDER'S NAME:
SIGNATURE:
SERVICE ISSUES CONTACT:
TELEPHONE:
EMAIL:
CELL #:
BACKUP:
BILLING ISSUES CONTACT:
PHONE:
FAX:
EMERGENCY:
TELEPHONE: FAX:
EMAIL:
CELL #:
BACKUP:
EMERGENCY:
PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E-PROCUREMENT
SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE
COMMODITY CODES!
COMMODITY CODE USED FOR THIS BID IS:
910-27GARBAGE/TRASH REMOVAL, DISPOSAL AND/OR TREATMENT
926-77 RECYCLING SERVICES
W]
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
-
..Trash Collection Location
Address
Container.
Site
Birr
Qty'
Frequency of
Service
(weekly)
WeekslYear or
Seasonal.
Monthly Cost
.Annual Cost
Archery Range
2825 Frontage Rd SW
2cyd
1
on call (est
1X/month)
52
Avery House
108 N Meldrum
96 gal cart
1
on call lest
IX/month)
52
Beattie Park
500 Nighthawk Dr
2cyd
1
1
28 (April - Oct)
BMX Track @ EPIC
1801 Riverside Ave
2cyd
1
1
28 (April - Oct)
City Hall Complex
300 Laporte Ave (west complex)
4cyd
3
1
52
City Park - Parks Maintenance
Admin
411 Bryan St
30cyd (Roll -off)
1
on call (est
1X/month)
52
City Park Ballfield
211 S Bryan
3cyd
1
2
28 (April - Oct)
City Park Nine
411 S Bryan
3cyd
1
3
24 (April - Sept)
3 cyd
1
3
24 (April - Sept)
City Park Picnic
Bryan & Oak
6cyd
1
1
28 (April - Oct)
City Park Pottery
1541 W Oak
3cyd
1
every other week
52
Civic Center Parking
120 N Mason
1.5cyd
1
every other week
52
2cyd
1
every other week
52
Club Tico/Pool
1599 City Park Dr
4cyd
1
on call (est
1 X/month)
32 (Oct - April)
4cyd
1
2
20 (May - Sept)
Collindale Golf
1441 E Horsetooth
2cyd
2
3
24 (April - Sept)
1441 E Horsetooth
2cyd
1
2
28 (Oct - Mar)
Crushing Facility
1380 Hoffman Mill Rd
2cyd
1
on call (est
1X/month)
52
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
Trash Collection Location
Address
Container
Size-
Bin
City
Frequency of
Service
(weekly)
Weeks/Year or.
Seasonal
Monthly Cost
Annual Cost
Customer Service (Utilities)
117 N Mason
3cyd
1
1
52
Downtown Restrooms
123 E Oak St
2cyd
1
every other week
52
Edora Park
1420 E Stuart St
6cyd
1
on call (est
1 X/month)
24 (Sept - March)
6cyd
1
3
28 (April - Oct)
EPIC
1801 Riverside Ave
6cyd
1
2
52
Equipment (Fleet Shop)
835 Wood St
4cyd
1
1
48
6cyd
1
1
4
30cyd (Roll -off)
1
on call (est
1 X/month)
52
Fleet
906 W Vine
2cyd
1
every other week
52
Fossil Creek Park
South Lemay Ave & Southridge
Greens Blvd
30cyd (Roll -oft)
1
on call (est 4X/yr)
52
40cyd
compactor
1
on call lest 4X/yr)
52
Gardens on Spring Creek
2145 S Centre Ave
2cyd
1
every other week
52
Gateway Natural Areas
5216 Poudre Canyon Hwy
3cyd
1
1
52
Greenbriar Park
730 Willox Lane
3cyd
2
on call (est
1X/month)
52
i
Library Tech Annex
256 Mountain
2cyd
1
every other week
52
Lincoln Center
417 W Magnolia St
4cyd
2
2
52
Marksmen Range
2554 Midpoint Dr
26yd
1
once a month
52
Martinez Farm
600 N Sherwood
6cyd
1
1
32 (Ma -Sept)
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
.Trash CollectionLocation
Address
Container
Size
Bin
Qty:
Frequency of
Service
(weekly) _ :
WeeksNear or
Seasonal
:Monthly Cost
Annual Cost
4cyd
1
on call (est
1 X/month)
20 (Oct - April)
Museum
200 Mathews St
3cyd
1
on call (est
1X/month)
52
Nix Farmhouse
1745 Hoffman Mill Rd
30cyd (Roll -off)
1
on call (est
1X/month)
52
Northside Aztlan Community
Center
112 E Willow
6cyd
1
1
52
Office Bldg (City Bldg)
215 N Mason
4cyd
2
1
52
Operation Services
300 Laporte Ave (east complex)
4cyd
1
1
52
Parking Garage
102 Remington
2cyd
1
1
52
Parks Shop
413 Bryan
30cyd (Roll -off)
1
on call (est
1X/month)
52
40cyd
compactor
1
on call (est
7X/year)
52
Park Shop (@ Fossil Creek
Park)
5833 S Lemay
3cyd
1
1
52
Park Shop (@ Natural Area)
3156 Overland Trail
3cyd
1
1
52
PFA Administration
102 Remington
96 gal cart
1
1
52
PFA Station 1
505 Peterson St
3cyd
1
every other week
52
PFA Station 2
415 S Bryan St
6cyd
1
1
52
PFA Station #3
2000 Mathews St
2cyd
1
3
28 (April - Sept)
2cyd
1
1
24 (Oct - March)
PFA Station 4 11945
W Drake Rd
96 gal cart
1
every other week
52
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
Trash Collection Location
Address
Container
Size
Bin
Qty
Frequency, of
Service
(weekly)
WeeksNear or
Seasonal
Monthly Cost
Annual Cost
PFA Station 5
615 Hogan Dr
2cyd
1
every other week
52
PFA Station 6
2511 Donella Ct
4cyd
1
every other week
52
PFA Station 7
2817 N Overland Trail
96 gal cart
1
once a month
52
PFA Station 8
4104 Main St, Timnath
96 gal cart
1
1
52
PFA Training
3400 W Vine
2cyd
1
1
52
PFA Station 10
2067 Vermont Drive
96 gal cart
1
every other week
52
PFA Station 12
321 E Country Club Rd
96 gal cart
1
every other week
52
PFA Station 13
3400 W Vine
96 gal cart
1
every other week
52
PFA Station 14
2109 Westchase Rd
96 gal cart
1
every other week
52
Plans/Parks/Eng
281 N College
3cyd
2
3
52
96 gal cart
2
2
52
Police Services
2221 S Timberline Rd
6cyd
1
1
52
Primrose Studio
4300 W County Rd 50 (Michaud
Lane)
30cyd (Roll -off)
1
on call (est 1 X/yr)
52
Public Library
201 Peterson St
3cyd
1
1
52
ReSource
1501 N College
20 cyd (Roll -off)
1 1
on call (est 3X/yr)
52
Restorative Justice
112 Howes
96 gal cart
1
every other week
52
Rolland Moore Park
2201 S Shields
6cyd
2
3
28 (April - Oct)
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
-."
Trash Col"lection Location
Address
Container
Size -
Bin,"
tC
Frequency of
Service
(weekly)
Weeks/Year or
Seasonal
'
Monthly Cost
Annual Cost
6cyd
2
on call (est
1X/month)
24 (Nov- March)
Senior Center - south area
1200 Raintree Dr
3cyd
2
1
52
Senior Center - north area
1200 Raintree Dr
3cyd
1
on call (est
1 X/month)
52
Southridge Golf Maintenance
5750 S Lemay
6cyd
1
1
28 (April - Sept)
6cyd
1
1
24 (Oct - March)
Spring Park
E Stuart & Busch Ct
6cyd
1
2
28 (April - Oct)
Spring Canyon Park
2626 W Horsetooth Rd
30cyd (Roll -off)
1
on call (est
2X/month)
28 (April - Oct)
Streets
625 9th Street
20 cyd (Roll -off)
1
on call (est
1 X/month)
52
3cyd
2
2
52
Traffic Operations
626 Linden St
3cyd
1
1
52
626 Linden St
96 gal cart
1
1
52
Trailer, Construction
1809 Longworth Rd
3cyd
1
1
52
Transfort
6570 Portner Rd
6cyd
1
1
52
Udall Natural Area
Willow & E Lincoln
20 cyd (Roll -off)
1
on call (est 3X/yr)
52
Utilities Water Crew Bld A
700 Wood St
6cyd
1
1
52
Utilities -Bld C Light & Power
700 Wood St
30cyd
1
on call (est
1 X/month)
52
Utilities - Water Meter Bid D
700 Wood St
4cyd
2
2
52
Vehicle Storage
701 Wood Street
4c d
1 1
1
52
City of Fort Collins, Colorado
Exhibit A
Bid Sheet, Trash Services
Trash Collection.Cocation
Address
Container
Size
Bin
Qty.,,
Frequency of
Service
(weekly)
WeeksNear or
Seasonal
Monthly Cost
,Annual Cost
Vehicle - Dewatering Boxes
701 Wood Street
20 cyd (Roll -off)
1
on call (est 9X/yr)
52
Warehouse
518 N Loomis Ave
4cyd
1
1
52
Warren Park
1101 E Horsetooth
6cyd
1
on call (est
IX/month)
24 (Nov- March)
6 cyd
1
2
28 (April - Oct)
Wastewater Plant #2
3036 Environmental Dr
4cyd
2
7
52
30cyd
1
on call (est
1 X/month)
52
Wastewater Treatment Lab
3036 Environmental Dr
1 cyd
1
1
52
Water Treatment Lab
4316 W Laporte
3cyd
1
1
52
2cyd
2
1
52
Youth Activity Center
415 Monroe Dr
3cyd
1
1
52
Trash Service Total, All Sites
"On Call" Roll
20-cubic yard roll -off
-Off Pricing
20 cyd
Cost Per Pull
30-cubic yard roll -off
30 cyd
City of Fort Collins, Colorado
Exhibit B
Bid Sheet, Recycling Services
Dual -Stream / Single -Stream / Alternative -Hybrid
Recycling Collection Location
Address
Container
Size
Bin
Qty
Frequency
(weekly)
Monthly Cost
Annual Cost
Archery Range
2825 Frontage Rd SW
96 gal cart
1
everyother week
Avery House
108 N Meldrum
96 gal cart
1
every other week
City Hall Complex
300 Laporte Ave (west complex)
96 gal cart
3
1 1
Shredding
on call (est
1X/month)
City Park - Parks Maintenance Admin
411 Bryan St
4cyd
1
1
City Park Pottery
1541 W Oak
96 gal cart
1
1
Crushing Facility
1380 Hoffman Mill Rd
96 gal cart
1
on call (est
1X/month)
Customer Service (Utilities)
117 N Mason
96 gal cart
5
1
Shredding
on call (est
1X/month)
EPIC
1801 Riverside Ave
96 gal cart
2
1
60 gal cart
4
1
Equipment (Fleet Shop)
835 Wood St
96 gal cart
2
1
Fleet Annex
906 W Vine
6cyd Cardboard
Bin
1
every other week
96 gal cart,
Aerosol cans
2
every other week
Gardens on Spring Creek
2145 S Centre Ave
96 gal cart
3
once a month
Grandview Cemetary
1900 W Grandview
96 gal cart
1
once a month
Incubator Office - 1
200 W Mountain
96 gal cart
2
1
combine with i rary Tech Annex?
Incubator - 2
321 Maple
96 gal cart
2
1
Incubator - 3
214 W Mountain 1
96 gal cart
1
1
Page 1 of 4
electronics. She also wanted to know if the City will hire another company to recycle
those things.
A. Susie Gordon stated the custodians will take the recycling outside. She stated
the bid is also asking vendors to tell the City what other materials they are able to
handle such as hard to recycle materials.
Q. Anita Comer asked if the City will weigh one bid over another if one company does
more (value-added services).
A. Ed Bonnette stated the low responsible and responsive bid still wins.
Q. Patty Kennedy asked how the City proposes they weigh the waste since the landfill
does not have scales, or is the City providing scales?
A. Susie Gordon stated this is a transition period and the City is changing how it has
traditionally done business with trash haulers. The landfill has taken delivery of
three scales, and they should be installed sometime this year. In the meantime,
haulers might use scales at a feed store or at Department of Transportation.
She said it is important to have weights of waste and recycling and the City is
looking for a collaborative relationship with a vendor. Ed Bonnette said the City
has good data on recycling but not on trash. We are trying to get there and
trying to create a baseline. We can't get better if we don't start measuring.
Rosemarie Russo stated the City is currently using the EPA WARM model and
needs at least quarterly weights.
Q. Anita Comer asked if they gave a gross weight to the City if the City could figure out
how much per building they have collected.
A. Rosemarie Russo stated the driver should have an idea of how much weight they
are putting in the trucks per location, i.e., paper vs. cement. A ground survey of
what is being dumped would help. Rosemarie has done some photograph
surveys but the driver is in a better position to evaluate loads.
Q. Patty Kennedy asks, our company doesn't have 6- and 4-yards containers. Can we
do 2- and 4-yard containers?
A. Rosemarie Russo stated that some areas have space constraints that would
make it difficult to place multiple bins in the trash enclosures.
Please contact Ed C. Bonnette, CPPB, Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT, OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
where renewal is a way of life
City of Fort Collins, Colorado
Exhibit B
Bid Sheet, Recycling Services
Dual -Stream / Single -Stream / Alternative -Hybrid
Recycling Collection Location
Address
Container
Size
Bin
Qty
Frequency
(weekly)
Monthly Cost
Annual Cost
combine with Library Tech Annex?
Library Tech Annex
256 Mountain
2cyd Cardboard
Bin
2
1
96 gal cart
2
1
Lincoln Center (may suspend during
renovations 2010-11)
417 W Magnolia St
96 gal cart
6
1
Martinez Farm
600 N Sherwood
96 gal cart
2
1
Museum
200 Mathews St
96 gal cart
1
on call (est
1X/month)
Nix Farmhouse
1745 Hoffman Mill Rd
96 gal cart
2
1
Northside Aztlan Community Center
112 E Willow
96 gal cart
3
1 1
suggest to add
cardboard bin
1
1
Office Bldg (City Bldg)
215 N Mason
96 gal cart
7
2
Shredding
on call (est
IX/month)
Operation Services
300 Laporte Ave (east complex)
2cyd Cardboard
Bin
1
every other week
96 gal cart
3
every other week
Parks Shop
413 Bryan
96 gal cart
2
every other week
6cyd Cardboard
Bin
1
every other week
Park Shop (@ Fossil Creek Park)
5833 S Lemay
96 gal cart
4
1
Park Shop (@ Natural Area)
3156 Overland Trail
96 gal cart
1
once a month
PFA Administration
102 Remington
96 gal cart
1
1
PFA Station 1
505 Peterson St
64 gal cart
1
once a month
PFA Station 2
415 S Bryan St
1 96 gal can
1 1
1 once a month
Page 2 of 4
City of Fort Collins, Colorado
Exhibit B
Bid Sheet, Recycling Services
Dual -Stream / Single -Stream / Alternative -Hybrid
Recycling Collection Location
Address
Container
Size
Bin
Qty
Frequency
(weekly)
Monthly Cost
Annual Cost
PFA Station 3
2000 Mathews St
96 gal cart
1
once a month
PFA Station 4
1945 W Drake Rd
96 gal cart
1
once a month
PFA Station 5
615 Hogan Dr
96 gal cart
3
once a month
PFA Station 6
2511 Donella Ct
96 gal cart
1
once a month
PFA Station 7
2817 N Overland Trail
96 gal cart
1
once a month
PFA Training
3400 W Vine
3cyd Cardboard
Bin
1
once a month
PFA 10
2067 Vermont Drive
96 gal cart
1
once a month
PFA Station 12
321 E Country Club Rd
96 gal cart
1
once a month
PFA Station 13
3400 W Vine
96 gal cart
1
once a month
PFA Station 14
2109 Westchase Rd
96 gal cart
1
once a month
Plans/Parks/Eng
281 N College
96 gal cart
5
2
Police Services
2221 S Timberline Rd
95 gal cart
4
1
Shredding
on call (est
1X/month)
Public Library
201 Peterson St
96 gal cart
5
1
2cyd Cardboard
Bin
1 .
1
Roselawn Cemetary
2718 E Mulberry
96 gal cart
1
once a month
Senior Center
1200 Raintree Dr
96 gal cart
4
1
2cyd Cardboard
Bin
1
1
Streets
625 9th Street
8cyd 1
1
2
Page 3 of 4
City of Fort Collins, Colorado
Exhibit B
Bid Sheet, Recycling Services
Dual -Stream / Single -Stream / Alternative -Hybrid
Recycling Collection Location
Address
Container
Size
Bin
Qty
Frequency
(weekly)
Monthly Cost
Annual Cost
Traffic Operations
626 Linden St
3cyd Cardboard
Bin
1
every other week
96 gal cart
1
every other week
Trailer, Construction
1809 Longworth Rd
96 gal cart
3
every other week
Transfort
6570 Portner Rd
96 gal cart
2
every other week
60 gal cart,
Aerosol cans
1
once a month
Transit Center
250 N Mason (uses 281 N. College
trash enclosure)
96 gal cart
1
1
Utilities Water Crew Bid A
700 Wood St
96 gal cart
8
1
Utilities -Bid C Light & Power
700 Wood St
20cyd
Cardboard Bin
1
on call (est
1X/month)
Utilities - Water Meter Bld D
700 Wood St
96 gal cart
1
1
60 gal cart,
Aerosol cans
2
1
Vehicle Storage
701 Wood Street
96 gal cart
1
1
Warehouse
518 N Loomis Ave
96 gal cart
2
1
Water Treatment Lab
4316 W Laporte
96 gal cart
4
leveryotherweek
WWr#2 (Wastewater Plant)
3036 Environmental Dr
96 gal cart
3
once a month
WWr Lab
3036 Environmental Or
1cyd
1
1 once a month
Youth Activity Center
415 Monroe Dr
96 gal cart
1
on call (est
1X/month)
Recycling Service Total, All Sites
Document Destruction/Shredding
Prices
Per Pound
Either On -site or Off -Site
Page 4 of 4
City of Fort Collins
Exhibit C
Recvclinq Report Payment Sheet (Sample)
2009 Summary of Scrap Metal Contract Reports
Material
Dept
Net Wt (lbs)
Price/lb
Total Pd
Steel
Fleet
8440
0.0518
$436.81
Electric Motors
Golf
2300
$0.08
$138.00
Ins Alum
Light & Power
3600
$0.10
$360.00
Ins Alum
Light & Power
2780
$0.10
$278.00
Copper wire #1 (ins)
Light & Power
449
$0.74
$332.26
Copper #2
Light & Power
317
( $0.92
$291.64
Steel
Light & Power
3980
0.0518
$205.98
Alum Signs
Traffic Ops
5580
$0.24
$1,339.20
Total January checks
274461
$3,381.89
Fleet
$436.81
Golf
$138.00
Light & Power
$1,467.88
Traffic Ops
$1,339.20
$3,381.89
Steel
Streets
13080
0.0518
$676.95
Ins Alum
Light & Power
3940
$0.10
$394.00
Brass
Water Dept
809
$0.64
$517.76
CU/Brass Mix
Water Dept
193
$0.60
$115.80
Total February checks
180221
$1,704.51
Streets
$676.95
Light & Power
$394.00
Water Dept
$633.56
$1,704.51
Steel
FC Bike Library
2560
0.0481
$123.04
Steel
Fleet
5900
0.0481
$283.58
Steel
Fleet
2400
0.0481
$115.35
Ins Alum
Light & Power
5900
$0.10
$436.00
Ins Alum
Light & Power
3320
$0.10
$332.00
Steel
Facilities
5380
0.0413
$222.08
Steel
Light & Power
4640
0.0413
$191.53
Ins Alum
Light & Power
4020
$0.10
$402.00
Ins Alum
Light & Power
9340
$0.10
$934.00
Ins Alum
Light & Power
5220
$0.10
$522.00
Steel
Fleet
2120
0.0408
$86.42
Scrap Aluminum
Facilities
160
$0.20
$32.00
Total March checks
509601
$3,680.00
FC Bike Library
$123.04
Fleet
$485.35
Facilities
$254.08
Light &Power
$2,817.53
$3,680.00
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations -herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of pages and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 2] This Agreement shall commence , 20 , and
shall continue in full force and effect until ; 20 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed ( ) additional one year periods. Renewals and pricing
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changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU
published by the Colorado State Planning and Budget Office will be used as a guide. Written
notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days
prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early
Termination clause here as an option
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting
of pages, and incorporated herein by this reference.
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8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. - Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted standards
for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
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defects and nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (.12) months from and after final acceptance
under the Agreement, regardless whether the same were furnished or performed by Service
Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any
such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Service Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
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any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1)
page, attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress,
as amended, administered by the United States Department of Homeland Security (the "e-Verify
Program") or the Department Program (the "Department Program"), an employment verification
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program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this Agreement
is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential damages
to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
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City �f
Financial Services
Purchasing Division
215 N. Mason St. 2"' Floor
F6rt
Collins
PO Box 580
Fort Collins, CO 80522
970.221.6775
Purchasing
970.221.6707
fcgov. corn/purchasing
INVITATION TO BID
7119 Waste Stream Management Services
BID OPENING: 3:00 P.M. (our clock), April 30, 2010
The City of Fort Collins (City) is seeking bids from a qualified Service Provider to help implement a
new waste management program for City offices, workplaces, and facilities that places a high
emphasis on diverting more material away from landfill disposal towards recycling, as well as
systematic reduction of the overall waste stream, in order to meet a goal of ultimately reducing the
organization's waste stream by 80%.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), April 30, 2010.
A prebid conference will be held at 3:00 p.m, on April 19, 2010 at 215 North Mason,
Community Room, Fort Collins, CO 80524.
Questions regarding bid submittal or process should be directed (preferably in writing) to
Ed Bonnette, CPPB, C.P.M., Buyer at ebonnette(cDfcgov.com, (970)416-2247.
Any questions regarding technical specifications should be directed (preferably in writing) to Susan
Gordon in Natural Resources at sqordon _fcgov.com, (970-221-6265).
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
( ) pages, attached hereto and incorporated herein by this reference.
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ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director. of Purchasing and Risk Management
Date:
By:
USTRI ►_u
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
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EXHIBIT "B"
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for.damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
EXHIBT " "
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this
Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that
the City has established policies and procedures with regard to the handling of confidential
information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance of
services that the Contractor has agreed to perform, the Contractor hereby acknowledges and
agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Contractor agrees
to treat as confidential (a) all information that is owned by the City, or that relates to the business of
the City , or that is used by the City in carrying on business, and (b) all information that is
proprietary to a third party (including but not limited to customers and suppliers of the City) . The
Contractor shall not disclose any such information to any person not having a legitimate need -to -
know for purposes authorized by the City. Further, the Contractor shall not use such information to
obtain any economic or other benefit for itself, or any third party, except as specifically authorized
by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes generally
known to the public by publication or some means other than a breach of duty of this Agreement, or
(b) is required by law, regulation or court order to be disclosed, provided that the request for such
disclosure is proper and the disclosure does not exceed that which is required. In the event of any
disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to
whom it is required to make such disclosure and shall promptly advise the City in writing of each
such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests for
any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced)
thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City's remedies at law for a breach of .the
Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City
shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
where renewal is a way of life
CITY OF FORT COLLINS
BID PROPOSAL
BID #7119 Waste Stream Management Services
BID OPENING: April 30, 2010, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR
WASTE STREAM MANAGEMENT SERVICES, PER THE BID INVITATION AND ANY
REFERENCED SPECIFICATIONS.
GENERAL INFORMATION:
The City of Fort Collins (City) is seeking bids from a qualified Service Providerto help implement a
new waste management program for City offices, workplaces, and facilities that places a high
emphasis on diverting more material away from landfill disposal towards recycling, as well as
systematic reduction of the overall waste stream, in order to meet a goal of ultimately reducing the
organization's waste stream by 80%.
In the past, the City has entered into separate contracts with a Service Provider to haul trash for
disposal and a Service Provider to haul recyclables for processing. Now, the City seeks to partner
with a single entity that will coordinate trash removal and recycling service, in order to optimize
collection efficiencies and track progress toward waste reduction goals.
All bids must include both trash and recycling services. Failure to provide a bid for both
services will disqualify the bid from consideration by the City. Joint bid proposals between
multiple Service Providers may be submitted as long as there is a single point of contact provided to
the City.
The City's current information about the exact amounts of waste coming from municipal buildings
and properties is incomplete. Also, we do not consider the full potential for recycling to have been
realized yet. The City is seeking to work closely with a Service Provider who is able to draw upon a
range of skills and capabilities, including: recycling technical expertise; familiarity with industry Best
Management Practices; and, introduction of new waste reduction technologies and approaches.
The Service Provider is requested to assist the City in developing and implementing a more
integrated, comprehensive process of managing its waste stream which is characterized by
accurate measurement, reporting, cost efficiencies, and innovation.
Currently, recyclable materials are collected in a "dual stream" that separates paper/fiber
commodities from commingled bottles/cans. However, bidders may offer a proposal to initiate a
different system, such as a "single stream" collection program, or one that separates specific
materials in order to increase market values of commodities. The City intends to allow the Service
Provider to retain payments for all recyclable commodities included in the contract.
Any questions regarding this Bid process should be submitted (preferably in writing) to Ed Bonnette
in Purchasing at ebonnette(cDfcgov.com (970-416-2247). Any questions regarding technical
specifications should be directed to Susan Gordon in Natural Resources at sgordon(@fcgov.com
(970-221-6265).
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II. WORK REQUIREMENTS:
General Requirements:
• The Service Provider shall provide all labor, equipment, apparatus, appliances, tools,
transportation and permits as required for refuse hauling and recycling services from
outdoor collection sites and based on the schedule agreed upon (see Exhibits A and B), as
contracted by this procurement, and to meet future needs.
• Service Provider shall procure all licenses, pay all charges and fees, and give all notices
necessary and incidental to the lawful fulfillment of the services to be provided.
• Service Provider shall provide all scales equipment and/or pay costs for measuring and
reporting material by weight as required by the City.
• All services performed under this contract will be to the highest industry standards for
services of this type, done by those normally engaged in this type of business, and shall
also be in compliance with all applicable codes and regulations.
• Service Provider shall comply with all City, State and Federal health, environmental safety
and fire ordinances while performing the prescribed work.
• Service Provider will be held liable for damage resulting from negligence. Multiple incidents
of damage or safety violations may be cause for termination of this contract and restrictions
from future Contracts.
2. Hours of Work:
Service Provider shall work with facility managers to determine mutually agreeable
collection times for all refuse and recycling containers. Service Provider may not collect
waste or recyclables between the hours of 7:00 p.m. and 7:00 a.m. if the facility is in, or
adjacent to, a residential neighborhood or multi -family housing complex.
3. Pick -Up Requirements:
• `Pick-up" includes emptying trash and recycling containers.
• Pick-up service must be regularly scheduled at the appropriate frequencies to prevent
containers from overflowing.
• Service Provider shall clean up from the grounds any trash or recyclables spilled during the
transfer process or such material in the immediate vicinity.
• Service Provider shall provide on -call or emergency pick-up service for any materials
requested by the City within 24 hours.
• The City shall have the right to visit and inspect any disposal or recycling sites owned,
operated or used by the Service Provider. Service Provider's improper dumping of materials
designated on the City's list of recyclables may be cause for immediate contract
cancellation, and possible prosecution.
• Service Provider shall perform in a manner that eliminates undue noise, safety hazards or
damage, and does not create unsanitary or unsightly conditions at the pick-up sites or City
facilities at large.
4. Security Clearance and Worker Identification Requirements for City Facilities:
• Prior to beginning work under this Contract, any Service Provider employees who will work
on this Contract must obtain a background clearance using Colorado Data Base
Investigations and/or Colorado Bureau of Investigations -Crime Information Center. Security
clearance requirement applies in particular to: personnel that handle secure documents
destruction services; and, personnel entering secured areas such as police services, the
water treatment facility, and wastewater treatment facilities. It maybe extended at the City's
discretion to any personnel who enter City premises in the course of duties.
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Service Provider must have valid documents for all workers through Homeland Security,
Immigration and Custom Enforcement (ICE).
An appointment must be made with Operations Services, City of Fort Collins for a City
picture ID; Service Provider personnel must bring a copy of the CBI report for City records.
The City may deny clearance to any person who has:
• an active criminal arrest warrant, felony arrest or conviction
• a drug -related misdemeanor or drug -related petty offensive conviction
• a non -drug -related misdemeanor or a petty offensive conviction within the past three
(3) years
• been a suspect in an active criminal investigation
• been previously terminated from employment by the City of Fort Collins
• been determined to be a threat to the safety of persons or property, or to the
confidentiality of City information.
5. Items to be Provided by Service Provider:
• Trash Containers: Service Provider shall at minimum furnish fixed -hinge, covered trash
containers, e.g., Dumpsters, in good condition, with appropriate locking devices as
needed, of the size and quantity required for the cubic yard or gallon quantity listed in
Exhibit A, Bid Sheet, Trash Services.
• Other equipment such as poly -cart containers or compacting bins may be
designated for trash collection in some instances. All containers must be approved
by the City prior to placement.
• Service Provider shall maintain trash containers in clean, sanitary and serviceable
condition at all times, and shall wash and sanitize containers as needed and upon
request.
• Service Provider shall immediately replace any malodorous, vandalized or damaged
containers.
• Roll -Offs: Periodically, "on call' roll -off bin deliveries may be requested by authorized
City personnel for trash removal in excess of normal subscription levels of trash service.
Service Provider shall furnish roll -off bins (e.g., 20- or 30-yd) in clean, serviceable
condition and which feature weather -resistant covers, for waste collection. Roll -off bin
pricing shall be included in Exhibit A, Bid Sheet, Trash Services.
• Recycling Containers: Service Provider shall at minimum furnish outdoor recycling
containers of the size and quantity listed in Exhibit B, Bid Sheet, Recycling Services.
• If a switch is proposed from dual -stream recycling system, Service Provider
should also use Exhibit B to indicate the re -calculated number of collection
bins and frequencies of collection that would be applied for providing services
to implement a new system.
• Additionally, Service Provider shall furnish appropriately sized containers upon
request as new or expanded recycling opportunities develop, material collection
strategies change, or changes in service levels are needed. This may include but is
not limited to: "Dumpsters", cardboard cages, poly -carts or compacting recycling
bins as approved by the City.
• The City intends to use all outdoor collection sites; however, in the event that an
indoor location is necessary to use as a collection site for the Service Provider when
emptying recycling bins, the City will furnish indoor recycling containers.
• At City locations where confidential documents are routinely collected for shredding,
the Service Provider will provide appropriate security, such as locking cabinets.
• When `on call' shredding services are requested, Service Provider shall
furnish all equipment and containers necessary to ensure security measures and
procedures are followed.
• Signage: Service Provider shall furnish signage for trash and recycling containers as
provided for use in outdoor collection sites, in both English and Spanish. At a minimum,
signage should clearly identify items accepted (for recycling bins), labeling for trash bins
which clearly differentiates them from recycling bins, and contain contact information for
the Service Provider.
6. Trash Service:
• Service Provider shall pick up refuse from municipal bin locations shown on Exhibit A,
Bid Sheet, Trash Services for disposal at Larimer County Landfill.
• In the event there is an alternate landfill in closer proximity or, if Larimer County Landfill
is not available, Service Provider must deposit an offsetting volume of trash equal to or
greater than the municipally generated waste into the Larimer County Landfill in order to
compensate for the "volume loss" to Larimer County Landfill.
• Types of waste that will not be collected under this bid include: hazardous wastes, light
bulbs, batteries, surplus scrap metals, and electronic waste (computers & electronic
equipment).
• Service Provider shall report to the City on a monthly basis on trash volumes picked up
at each City location.
7. Recycling Service:
• Service Provider shall pick up recycling from municipal bin locations shown on Exhibit B,
Bid Sheet, Recycling Services for either a dual- or single -stream of materials accepted
at local Material Recovery Facilities (MRF).
• At the top of Exhibit B, Bid Sheet, Recycling Services, circle the appropriate
description at the top of each Page to indicate whether you propose to collect
recyclables in a dual -stream, single -stream, or alternative/hybrid stream of
recyclables.
• The Designated List of recyclables that will be collected includes: clear and colored
glass bottles and jars, tin and aluminum cans, plastic containers #1-7 as accepted at
Larimer County MRF, mixed paper, paperboard, and corrugated cardboard (this is the
same list defined for curbside collection on the City's website at
www.fcgov.com/recyclinq ).
• Additionally, the City desires to recycle packaging materials such as shrink-wrap plastic
and plastic strapping.
• The City requires the Service Provider to collect confidential documents for destruction
and recycling.
• As they become available, Service Provider shall advise the City of opportunities for
additional materials to be recycled, or enhanced recycling services (e.g., food waste and
soiled paper composting; wax -board cartons; Styrofoam packaging; zero -waste
management for special events, etc.)
• Service Provider will keep all recycling payments, and shall report to the City on a
monthly basis: amounts of payments received for each recyclable commodity, and,
processing plants or brokerage agencies from which payments are received (see
enclosed sample report currently used for Scrap Metal Recycling, Exhibit C).
8. Resource Management Services:
• Service Provider will work collaboratively with the City to identify opportunities to reach
its recycling and waste reduction goals, and to render cost efficiencies/savings to the
City, for example, to down -size trash at specific locations when a smaller size will
provide sufficient capacity, or to reduce the frequency of collection. Service Provider will
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at minimum review existing municipal practices and make recommendations for
improvement on an annual basis.
• Service Provider shall identify any sorting and contamination issues and provide prompt
feedback to the City on reported contamination issues, by department and/or location.
• Service Provider shall designate a single point of contact with whom the City will work to
handle all matters related to the contract. The contact person must hold a position that
allows the person to take appropriate action for immediate problem resolution. The City
shall designate a Project Manager that will fulfill the same function for the City.
• When Service Provider representative is not available (vacation/illness, out of office,
etc.), an alternate point of contact name and phone number(s) shall be provided to the
City.
• Service Provider shall give the City written notification of any change in account
representation within two (2) calendar days of the change.
• Service Provider shall instruct its drivers to monitor container utilization levels for trash
and recycling so that the City receives maximum use and services of each container.
9. Reporting and Billing Requirements:
• The City requires accurate measurements of trash (landfill) material and recyclable
material collected from municipal locations to be taken, and reported, on a monthly
basis. The City requires that sample weights be provided at least quarterly for a
representative number of trash collection locations, in order to establish an accurate
conversion factor that enables the City to receive weight -based reporting. The City
requires that all material collected for recycling must be reported in weights; the weights
of each designated material must be reported individually.
• The Volumes Report must be submitted in a mutually agreed upon electronic form, such
as Excel, no later than the fifteenth (15th) of the month (for the preceding month's data)
to the City's designated Contract Manager.
• Service Provider must provide a monthly Exceptions Report to the City's designated
Contract Manager that lists, by department and location, any extra service requests for
trash removal and/or recycling beyond the normal service level to which that department
or location subscribes.
• Service Provider shall provide a single monthly billing statement to the City's Accounts
Payable Department that itemizes service fees for each collection location's normal
"subscription" service level, listed by the appropriate location and account number.
• In addition, Service Provider will provide a separate, itemized bill to Accounts Payable
for any extra services rendered, by department and location.
• The City reserves the right to make payments with a City credit card (currently Visa) at
no additional charge.
10. Additional Information:
The City will award a one-year renewable annual contract, with annual option to renew
for up to four optional renewal years (maximum length five years total). All prices are to
be firm fixed prices, inclusive of all applicable taxes, fees, surcharges, etc. NO
additional charges orfees (administrative, environmental, late charges, fuel surcharges,
etc.) will be allowed.
Any economic adjustments for contract Year Two and subsequent years beyond will be
guided by the Denver -Boulder -Greeley CPI-U index and the U.S. Energy Information
Administration.
In addition, the City of Fort Collins allows other Public Agencies the opportunity to
purchase off the Award for this Bid, at the option of the Awarded Vendor(s). Other
public agencies that are members of the Colorado Multiple Assembly of Procurement