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Home My WebLink AboutCORRESPONDENCE - BID - 7161 COLLEGE AVENUE AND HARMONY ROAD LANDSCAPE AND URBAN DESIGN (3)College & Harmony Landscape and Urban Design Improvement Project Bid No. 7167 PRE -BID CONFERENCE July 27, 2010 9:00 A.M. 281 N. College Ave. Conference Room A City of Fort Collins Engineering Dept. Capital Improvements Program a "•Tw--nr fs INTRODUCTIONS • Engineering: Capital Projects Program: o Rick Richter- Program Manager 221-6798 o Dean Klingner — Project Manager 218-4962 o Mark Laken - Project Engineer 222-3546 o Craig Farver - Construction Inspector 222-0854 • Purchasing: — John Stephen -Purchasing Agent 221-6777 • Traffic — Syl Mireles Traffic Eng. Tech 221-6815 • Consultant Engineers: — Mike Oberlander w/ Interwest Consulting 970-674-3300 — Jeff Kroeger w/ BHA Design 970-223-7577 ADDENDUM ITEMS • Several sections of the Specifications were not included in the original contract. Those omitted sections are available in Addendum #1 which was published on Monday, July 26, 2010. FZ� 7��xcw�x Highlights from Specifications � t 5 Submittal Procedure • Submittals reviewed by City and BHA • . Processing Time: 10 Days per"submittal • Samples — 2 Samples (rock, paint finish,, colored concrete, etc.) • Shop Drawings — 4 copies (metal features) • Material & Product Certificates — 4 copies (plantings, irrigation, electrical) z General Requirements • Mobilization • Construction Control Devices • Flagging • Traffic Control Management • Specialty Signs • Portable Message Boards Y S Northwest Corner Northeast Corner Southeast Corner 1 _ 1.i.�-. _ _ Fi'.�. h'<'� ' � . ir'7�i.'!'1.S�ni d�'�..d� n�."._txu.�e+Y�k� ..iSaT•.._._a e+r_.�...,_ Yam' I HIS Utilities 12' Pedestrian Pole and Fixture (3 per corner) • Pedestrian Pole Assembly and installation • Ornamental Column Lighting and Installation • Power Cabling and Conduits • Junction boxes — 2 per corner (1 pullbox, 1 J-box) • Service Cabinet • Installation 9 �� 2� Y Site Furnishings — Metal Work • Ornamental Panel (median) • Ornamental Panels 6' and 8' lengths • Installation of bollards (provided by City) • Median Plinths • Lighted Ornamental Columns • Signal pole Ornamental brackets Now— �' a Site Furnishings — Concrete Work • Standard Grey Concrete Cassion • Colored Concrete Footing • Self Leveling Colored Concrete for Planted Pot Bases • Self Leveling Colored Concrete Median Plinth • Self Leveling Colored Concrete and Std Grey Concrete Footing for Lighted Ornamental Column • Self Leveling Colored Concrete Bases for Pedestrian Light Pole • Concrete Planter Pots Complete 31 �}f m r Plant Material • Inspected by City of Fort Collins Forestry • Includes Common Canopy Trees, Ornamental Trees, Deciduous Shrubs, Evergreen Shrubs, Ornamental Grasses, and Perennials • Warranty for 2 years • Maintenance thru final completion date. • Mowing, pruning weeding and all other maintenance operations will be taken over by City or adjacent property owner at Final Acceptance 7m, � x Demolition, Edger, Mulch, Sod and Misc. • Landscape Demolition — there are no tree removals, only shrubs, and minor planting materials • Stacked Boulder Retaining Wall (SE corner) — includes furnishing materials and placing in accordance with plans — equal proportions of various specified boulder stones will be used • Soil Amendment — 3 CY/1000SF = throughout project • Fine Grading / Shaping — covers all necessary grading that is necessary to existing conditions that are furnished by City from the roadway project ti iF ''v!_ s,E•p��"'s- �� t.--- ✓ �, .MF :ear .€'"`t k� vw 4+ { p F Demolition, Edger, Mulch, Sod and Misc. • Fescue Sod • Steel Edger • Re -set exisitng Buff Sandstone at SE corner • 12" deep Planters Mix at 4 corners • Type 1 washed Cobble mulch — Y-6" Tan • Type 2 Washed Cobble mulch — 6"-12" Tan • Type 3 Cobble Mulch 6"-12" —'pink-white-black • Type 1 3" deep Shredded Mulch — City's recycled material — transport and install cost only • Type 2 3" deep Shredded mulch — Cedar • Weed Barrier Fabric y 5 . 3% T •i `'36 r: Fort ATTENDANCE . Please be sure to register • BID OPENING — When: August 10, 2010 @ 3:00 P.M. (Our Clock) — Where: 215 North Mason Street (2nd Floor) CHIP RASE MAP firm all ADDENDUM #1 • An Addendum for the project was posted online on Monday, July 26, 2010 to add additional specifications. Thanks For Attending! • Any Questions or concerns can be addressed to: — Dean Klingner • Office: (970) 221-6511 • Cell: (970) 218-4962 • Email: dklingner@fcgov.com — Mark Laken • Office: (970) 221-6605 • Cell: (970) 222-3546 • Email: mlaken(Jcgov.com IMPORTANT CONTRACT DATES: • AWARD CONTRACT o Bid Opening August 10, 2010 at 3:00 PM • PRE -CONSTRUCTION MEETING o Mandatory Meeting Prior to Start of Construction o Date to be determined after contract is awarded • CONSTRUCTION START DATE o Approximately September 1, 2010 o Calendar Day Contract • SUBTANTIAL COMPLETION - 75 Calendar days • FINAL COMPLETION -14 Days after Substantial Completion CONTRACT DOCUMENTS FOR BID # 7127: • PLAN SHEETS - Prepared by BHA Design, Hines Irrigation, ESC Engineering and Interwest Consulting Group - Sheets 1 thru 28 • SPECIFICATION BOOK - Prepared by BHA and City of Fort Collins Purchasing • ADDEDNDUM #1 - Several Additional Specifications that were omitted from original contract v---i Harmony and Golloge. Comer Features, ,—, t- I SUMMARY OF WORK College Harmony Landscape and Urban Design Improvements: • Install Landscape Materials • Install Irrigation Systems • Install Columns, Plinths, Fence Panels, Planters, Lights Install Stacked Boulder Wall • Install Electrical System �x � Bidder's Qualifications SECTION 00520 STATEMENT 03 BIDDER'S QUALI�ICATLONS All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may sab...et any additional _..^.fo nat'_Gn he deaires. f v x �.,. LT SUMMARY OF WORK • Survey — Provided by City of Fort Collins — Engineering Department Survey Staff — 48 hour written request for survey • Testing — Provided by City of Fort Collins — Thru contract with CTL Thompson — Contractor will setup testing as required Traffic Control • Traffic Control — Responsibility of Contractor — Single lane closures in each direction of traffic — Review upcoming lane closure needs at each Weekly Progress Meeting Coordinate with CDOT with College Ave lane closures requires advanced City notification — Traffic control plans submitted to City 10 days before closure HIGHLIGHTS FROM GENERAL CONDITIONS AND GENERAL REQ'S: SUPERINTENDENTS: o The General Contractor SHALL employ a full time Superintendent whose sole responsibility is to monitor anff coordinate all facets of the work LIQUIDATED DAMAGES: o SUBSTANIAL COMPLETION: o The contractor will need to meet substantial completion requirements within 75 days of construction start date. Substantial completion shall be defined as the completion of all earthwork, rock work, concrete work, metal work, landscape planting material, Irrigation and electrical systems as required for this project. If the Contractor goes past the 75 calendar days for substantial completion, damages In the amount of One Thousand Eighty Six Dollars ($1,066.00) for each calendar day will be assessed. o FINAL ACCEPTANCE: Final acceptance will be met within 14 calendar days after substantial completion. Final completion is defined as all punchlist items and work that is defined in the contract. Liquidated Is in the amount of Five Hundred Dollars ($500.00) per calendar day will be charged if this schedule has not been met. Y HIGHLIGHTS FROM GENERAL CONDITIONS AND GENERAL REQ'S: • CONSTRUCTION HOURS: o Restricted Hours of Operation • 9:00 A.M. thru 3:30 P.M. - Monday thru Friday. ■ Given the scope of the proposed improvements, the City will permit extended working hours on a case by case basis — Extended Hours requests must be made in writing HIGHLIGHTS FROM GENERAL CONDITIONS AND GENERAL REQ'S: • PROJECT MEETINGS: o Onsite meeting in the field, time to be determined. o Schedules shall be updated weekly. The Contractor may be required to submit additional schedules depending on the progress of the project. • HAUL ROUTES: o Arterial and Collector streets only. Contractor will not be allowed to use residential streets to access the site with trucks hauling materials. HIGHLIGHTS FROM GENERAL CONDITIONS AND GENERAL REQ'S: • SITE CLEAN-UP: o The construction work shall be kept and accomplished in a neat, clean and orderly fashion. o Street sweeping may be required in order to minimize tracking and meet EPA storm water quality requirements. o Dust control will be required as necessary. Erosion Control - SWMP • Contractor will transfer the existing SWMP from Lafarge — NA for the portions of the worksite that are covered in the existing SWMP through the Colorado Dept of Public Health and Environment (CDPHE) • Erosion Control Devices are currently installed by Lafarge per the approved SWMP. • It will be the responsibility of the awarded contractor to maintain and repair the existing erosion control devices. • It will be the responsibility of the awarded contractor to do weekly SWMP inspections and turn original signature copies of the SWMP Inspection Report to the City. • This work is incidental to the cost of the project. b