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HomeMy WebLinkAboutRFP - 7146 POUDRE RIVER LIBRARY DISTRICT MAIN LIBRARY REMODEL AND EXPANSIONCity Financial Services of Purchasing Division 215 N. Mason St. 2"' Floor FFort 6rt Collins Box 580 Fort Collins, CO 80522 �Purchasiwngfcgov. 970.221.6775 �., 1.6707 om/Pu fcgov.com/Purchasing REQUEST FOR PROPOSAL 7146 Poudre River Public Library District Main Library Remodel and Expansion On behalf of the Poudre River Public Library District, the City of Fort Collins is seeking qualifications and the best possible combination of architectural design and engineering services for the design of the Main Library Remodel and Expansion located at 201 Peterson Street. Additions to the building will be approximately 5,625 square feet, and remodel of approximately 34,000 square feet. Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), June 14, 2010. Proposal No. 7146 Poudre River Public Library District Main Library Remodel and Expansion. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager, Steve Seefeld, at (970)221-6227 or sseefeld@fcgov.com. Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO, Senior Buyer, (970)221-6777 or jstephen@fcgov.com. A pre -proposal meeting will be held June 1, 2010, 10:00 a.m. at the Main Library located at 201 Peterson Street. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fc-gov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or . service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer or employee of the City or District, or member of City Council or District Board of Trustees, shall have a financial interest in the sale to the City or District of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City or the District. Soliciting or accepting any gift, gratuity favor, CHAPTER 5 — REVIEW AND ASSESSMENT 1. PROCUREMENT PROCESS The procurement process will require evaluation of the written proposal from which we will select a minimum three (3) finalists to move on to interviews. With the written proposal the design professional will have an opportunity to submit written information detailing their specific qualifications to complete the requisite design scope of work for the District project as they understand it. WRITTEN PROPOSALS The selection committee will evaluate the submitting teams' qualifications and costs only, not specific architectural proposals. The output of this step is to select three design teams to move on to the interviews. 10 Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Design Team Does the design team have the capability to Capability design a project of this scope? Does the And Experience proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 3.0 Cost Does the proposed cost compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 1.0 Sustainable Design Is the team committed to sustainable design? Has the team completed LEED certified projects? 11 5. REFERENCE EVALUATION (TOP RANKED TEAM) The District designated Project Manager/Representative will check references of the top ranked firms using the following criteria. The evaluation will be labeled Satisfactory/Unsatisfactory. Qualification Standard Overall Performance Would you hire this designer or builder again? Did they have the skills required by the project? Timetable Was the original scope of work completed within the specified time? Were interim deadlines met in a timely manner? Professionalism Was the professional responsive to client needs? Did the professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original scope of work completed within the project budget? Quality Was the project functional upon completion and did it operate properly? Did the project meet or exceed the client objectives and needs? 12 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" on behalf of THE POUDRE RIVER PUBLIC LIBRARY DISTRICT and [insert either a corporation, a partnership or an individual,doing business as , hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence 200 and shall continue in full force and effect until 200 unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of 13 termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: Poudre River Public Library City of Fort Collins, Purchasing District PO Box 580 Attn: Jeff Barnes Fort Collins, CO 80522 PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and 14 costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor ClauseFinal payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 15 8. Project Drawings. [Optional]U,pon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 16 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 17 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential 18 damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. 19 entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins or the Poudre River Public Library District is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill 11, CPPO, FNIGP Director of Purchasing & Risk Management where renewal is a way of life THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary ►o (Corporate Seal) INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 21 [Optional] EXHIBIT " " CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. 22 Main Library Space Requirements Poudre River Public Library District Group3 Planners, LLC Main Library INTRODUCTION.............................................................................................................................................................2 Purposeof the Study....................................................................................................................................................2 Methodology...................................................................................................................................................................3 Conceptfor the Library ...............................................................................................................................................4 Focus........................................................................................................................................................................4 SpaceDescriptions.................................................................................................................................................4 Adjacencies.............................................................................................................................................................8 SPACENEEDS....................................................................................................................................................................9 CollectionProjections..................................................................................................................................................9 Shelvingthe Collection........................................................................................................................................ 14 SpaceDistribution...................................................................................................................................................... 17 SpaceProjections................................................................................................................................................ 17 Space Requirements Floor-Assigned.................................................................................................................. 31 APPENDIX........................................................................................................................................................................ 32 Reading the Space and Collections Reports........................................................................................................ 32 REPORT PREPARED BY: Group3 Planners LLC 8235 W. 71 st Avenue, Arvada, Colorado 80004 1303.456.4824 1 www.group3planners.com Space Requirements for the Main Library ®� May 17, 2010 �y Main Library INTRODUCTION =� The Main Library of the Poudre River Public Library is located in downtown Fort Collins at 201 Peterson Street. The library opened in 1976, is 34,000 square feet in size, and accommodates a collection of approximately 230,000 books, CDs, DVDs and other items. The library is located in Library Park, adjacent to the original 1904 Carnegie Library, now a City of Fort Collins facility. Originally named Lincoln Park, Library Park was established in 1899 as one of the first city parks in Fort Collins. The Main Library, the original Carnegie building, and Library Park are part of a 100-year history of providing library services to Fort Collins and the surrounding region. In 2006, voters in Fort Collins and the surrounding area approved a ballot measure establishing and funding the new Poudre River Public Library District (at the time named the Fort Collins Regional Library District.) Following District formation, responsibility for providing public library services to Fort Collins transferred from the City of Fort Collins to the District, as did ownership of the Main Library, its assets, and much of the surrounding Library Park. In June 2009 the District adopted a new Facilities Master Plan. The plan contains eight major recommendations. One finding is that the District should undertake a modest expansion and full remodel of the Main Library building while preserving and enhancing Library Park. The plan recommends building down the nine existing overhangs on the second floor. This modification would add approximately 5,600 square feet and have little or no effect on Library Park. Another plan recommendation is that the District establish an of'site service center to centralize administration, management, technical, programming, and acquisitions staff and services. Establishing a service center will vacate significant areas of the Main Library now occupied by staff offices. The subsequent spaces will be available for public use in a renovated and expanded library. In April, 1975, concurrent with design and planning of the Main library, a citizen's initiative was approved by voters that placed a restriction on building in the Park. As a result, no more than 5% of the park's area devoted to open space park purpose can be used as the site for additional buildings or parking facilities. This available 5% was used for the building of the Main Library in 1976 as measured by the first floor footprint. In order for the District to pursue the recommendation of building down the overhangs of the current Main Library, Fort Collins residents will need to approve a citizen's initiative to repeal the 1975 initiative. This determination of space requirements is intended to increase the library's focus on the community served, to maximize its use of space and the existing facility and to consider library trends and emerging practices and design. The Main Library's space requirements will promote three areas: • Create exciting browsing collections in prime real estate areas • Provide user-friendly technology throughout the library. • Create spaces that are social and comfortable for different age groups Space Requirements for the Main Library May 17, 2010 i Main Library wit 2 Visioning workshops with the library administration and staff preceded the development of Space Requirements for the Main Library. Data including the demographics of the Main Library's service area and the performance of its collections guided a re -focus of the library's offerings and attendant services. 1.20 1.00 0.80 0.60 0.40 0.20 0.00 Jan, 2010 Feb, 2010 Mar. 2010 ® 0-9 © 10-19 0 20-34 o 35-54 ® 55-74 0 75+ US Bureau of Census, 2000 Census, ESRI forecasts for 2009 e Main 13 Harmony o Council Tree This chart indicates that the largest age group in a 2-mile radius of the Main Library is from 20 to 34. The next largest group is 10-19 years; the third is 35-54 years. Children comprise a relatively small proportion of the community served. Turnover rate is a calculation of the number of items checked -out compared to the size of the collection. The Main Library's turnover rate is the lowest. Space requirements have been developed from the customer -centric Space Descriptions proffered in the Management and Staff Visioning Workshops. This process included: 1. Information from PRPLD a. Collection detail, current and projected b. Staffing projections at the Main Library or Numbers of Workplace Types (office, cubicle) c. Technology strategy (numbers of PCs, OPACs, print stations) d. Any parameters that may impact the space requirements 2. Space Needs Development a. Collection review and analysis of size, statistics and contents, resulting in a projected collection size and allocation to support strategic priorities. b. Draft of space requirements with review by PRPLD of each existing space with revisions by G3P. c. Response by PRPLD to proposed Adjacency diagram of key areas. 3. Issue of Space Requirements Report for inclusion in RFP. Space Requirements for the Main Library May 17, 2010LTy u 9l Ran ,LLC Main Library Focus These focus points will govern space requirements, services and the design of the remodel/expansion of the Main Library with customer needs foremost. • Create exciting browsing collections in prime real estate areas • Provide user-friendly technology throughout the library • Create spaces that are social and comfortable for different age groups Space Descriptions These descriptions are derived from both the Management and Staff Workshops and are tempered by the focus of this library. LIBRARY ENTRY • Physical transition from the outside into the library building: weather transition, people -moving space, access to the community room and restrooms. • No books or other materials to impede flow of traffic; minimal seating to allow customers to prepare for entry/exit • Open and welcoming • Exterior book return • Greeter station — small, well -marked and visible, at least 8' inside the most inner set of doors. This station will be staffed to provide informational assistance to customers. • Availability of baskets or shopping carts here and at service points on both levels BROWSING, • Active area with displays of new/featured materials in a browsing area. • Powerwall (featured subjects or new materials; face -out display; preferably with multiple copies) with division by topic signage and lighting to add sparkle • Flat -panel screen to announce library and community happenings in the area, visible to other areas nearby • Flexible impromptu performance area/gallery space CUSTOMER SERVICES • Service Point for customer services (card, fines, holds, assistance), self or assisted check-out; multi -level "minimal" desk, well identified and visible • Quick in -out capability • Self -check-out • Automated materials handler located conveniently for inside and outside materials return (future) Space Requirements for the Main Library May 17, 2010 i Main Library MULTI -MEDIA -O! • Media (DVDs, VHS, music CDs) located close to high -activity areas due to popularity of these items and increased noise • DVDs displayed in a retail manner, many face -out on zig-zag shelf inserts to ease selection • All multi -media for all ages (including children's DVDs and music) located in same area. • All media shelved by category and face -out; all groups CHILDREN'S LIBRARY • Entry identification of the children's area, preferably accomplished through architectural design elements which signal a change to children's • Early -learning computers for children. • Interactive learning devices; free-standing, wall or end -panel mounted • Seating area to accommodate adults reading to children, socializing between parents while watching their children, informal story times (a parent or librarian reading to 3-4 children), do-it- yourself activities (coloring, folding paper, etc.) • Stroller parking • Special areas for children to read: small in scale, with or without a parent/caregiver, imaginative and inviting • Accomplish separation and reduction of noise in non -permanent ways: position in the facility, use of higher shelving, acoustical treatments, non-doored architectural solutions • Shelving in pre-school should not exceed 45"H, while JUV shelving may approach 66"H. • Collections in close proximity to select adult collections • Avoid straight runs and long aisles to access materials • Provide interactive, sensory toys for pre-school children • Consider the Poudre River "rock bed" as a feature special to this Children's Library • A connection to outdoor space for summer reading programs and other special program opportunities for children TEENS • Separate by its layout and distinctive furniture that will identify it as a "young" area • Check-out laptops available • Wii may be located in the Teen area, but since it is on casters, it may also be moved to Children's or to the Community Room where others may enjoy its offerings. • Designed with booths for either computing or socializing, group study or collaboration • Microsoft Surface interactive computing table • YA collection in Teens area Space Requirements for the Main Library S� May 17, 2010 3ganias. LLC Main Library QUIETER SPACES • Reading opportunities that focus on the surrounding park: window seats, varied height seating and tables, lounge chairs with tablet arms for laptops or newspapers, small tables with two chairs for laptops • Not a completely quiet area, but rather a quieter social area with spill -over activity from other area and conversations • Study alcoves for individual, 2-person or laptop studies;. group study rooms for collaborative needs in Children's, Teens and Adults' areas. • A connection to outdoor space may offer opportunities for additional weather -permitting events or individual reading and small group conversations FICTION Limited lounge seating tucked away "in the stacks" for quiet reading or seating during selection This collection may be located near Children's to provide opportunities for adults to browse for their selections. • Keep shelf heights no more than 72" high, with retail -like displays throughout. NON-FICTION • Laptop/study tables amongst the stacks and away from noisier areas to offer the quietest spaces in the library for concentrated work • Some lounge chairs with tablet arms for either laptops or reading materials • Subject signage while retaining Dewey • Shelving height may vary up to 78". bisplays of special subjects should be strategically placed to encourage wandering into the stacks and exploring. PERIODICALS AND NEWSPAPERS • A vending -served cafe (and possibly Friends' book sale/recycle) as a place to meet friends and family and to enjoy selected materials • Current magazines (preferably multiples of the current copy and just a few back copies) and select newspapers are available • Small tables with chairs • Express e-mail or quick -check computers for walk-up use at a kiosk Space Requirements for the Main Library May 17, 2010y Grd:pJ Planrers.LLG Poudre River Public Library District Main Library Remodel and Expansion CHAPTER 1 — General Information GENERAL On behalf of the Poudre River Public Library District, the City of Fort Collins is seeking qualifications and the best possible combination of architectural design and engineering services for the design of the Main Library Remodel and Expansion. Additions to the building will be approximately 5,625 square feet, and remodel of approximately 34,000 square feet. A phased response is requested. Phase One, conceptual and schematic design must be completed by October 1, 2010. Phase Two and Phase Three, from design development through construction administration, are detailed below. Implementation of Phases Two and Three are contingent both on the consent of the District's governing board, and a successful repeal of the City of Fort Collins ordinance restricting the Main Library to its current extent. 2. INTRODUCTION The Main Library of the Poudre River Public Library District (henceforth "the District") is located in downtown Fort Collins at 201 Peterson Street. The library opened in 1976, is 34,000 square feet in size, and accommodates a collection of approximately 230,000 books, CDs, DVDs and other items. The library is located in Library Park, adjacent to the original 1904 Carnegie Library, now a City of Fort Collins facility. Originally named Lincoln Park, Library Park was established in 1899 as one of the first city parks in Fort Collins. The Main Library and Library Park are part of a 100-year history of providing library services to Fort Collins and the surrounding region. In 2006, voters in Fort Collins and the surrounding area approved a ballot measure establishing and funding the new Poudre River Public Library District (at the time named the Fort Collins Regional Library District.) Following District formation, responsibility for providing public library services to Fort Collins transferred from the City of Fort Collins to the District, as did ownership of the Main Library, its assets, and much of the surrounding Library Park. In June 2009 the District adopted a new Facilities Master Plan. The plan contains eight major recommendations. One finding is that the District should undertake a modest expansion and full remodel of the Main Library. building while preserving and enhancing Library Park. The plan recommends building down the nine existing overhangs on the second floor to increase floor space in the Library. This modification would add approximately 5,600 square feet and have little or no effect on the physical character of Library Park. The building would only increase the existing building footprint by no more than the area directly beneath the second floor. Another plan recommendation is that the District establishes an offsite service center to centralize administration, management, technical, programming, and acquisitions staff and services. Establishing a service center will vacate significant areas of the Main Main Library COMPUTING • OPACs available near service points for customer use; these may be end -panel -mounted • A limited number of computers may be found in Children's and Teens (each with extra seating via benches, room for personal belongings), with the majority of computers centralized for easy staff assistance (some larger work surfaces when reference materials are use; others minimal for online exploration). A print station and reservation computer will be located with the centralized computers. • Game -enabled computers, if desired • Laptop check-out within the library (future) may occur at a service point on either floor • A computer bar will be located in the most active areas. This raised counter will provide a space for customer laptops to be powered and used. COMMUNITY ROOM • Encloseable space, flexible within as to set-up • Smart Board, projection capabilities • Access to small service kitchen • Increased size with flexibility of access and sub -division STAFF • Staff work areas that promote cross -training and back-up. • Team environment with minimum of offices (and then only for those who supervise others) • Team meeting room (not for the whole team, but to allow 4-6 staff members to work together) • Acoustical controls to allow zones of quiet and of activity in close proximity • Automated sorting (future) OTHER • Outside arena/performance area for programs, perhaps in partnership with the City/DDA • Access to roof for roof -top patio (option to be researched). • Seamless connection between the Library building and the Library Park Space Requirements for the Main LibraryITT May 17, 2010 L C✓u.'03Panna+f.LL Main Library Adjacencies .'Staff Staff Services Lounge Corif Large Rm Print AAdult Non -Fiction Reference SP PGs Computing Open to Outside Community Roomy ��� ";° Children's R.m SP -_ Gallery :`Sde`Bar= Media G SF �puY Browsing Adult Fiction Cust SPA Services SP Space Requirements for the Main Library May 17, 2010 Second Floor Teens First Floor Service Point/Greeter Computers OGathering Spaces OPublic Areas OStaff Areas Not to Scale Main Library SPACE NEEDS Sizing the Collection k6d One of the three focus points identified as a governing factor in determining the space requirements and service in the remodel/expansion of the Main Library is to make the collections "browsable". The current collection heights and narrow aisles, some of which are currently not ADA accessible, are creating more of a "warehousing" atmosphere than an inviting, exciting collection and surrounding space. To make the collections more browsable, the heights of shelves need to be lowered and the aisles widened. Space throughout the library for displays of collections that attract attention with face -out displays will enhance the excitement of finding books of interest. Providing more casual, relaxed seating will encourage people to spend time in the collections and interact with the items on the shelves. In comparing the use of the collections at the Main Library with the collection use at the two other libraries in the PRPLD, the Main Library collections show significantly less use per item. Turnover rates at this library are currently much lower than at the other two libraries. One of the best ways of improving collection use in collections with low turnover rates is by weeding, or deselecting, items that are not circulating regularly. Though collection sizes are targeted for significant reduction in the number of book volumes and periodical subscriptions, patrons can expect to find the materials they want and need due to the following factors: • Shared (Floating) collections will allow items to move from library to library creating a constant refreshing of the collections. • Demographics for this library have changed over the years and with the addition of two other branches. This library can more specifically focus its collections on the primary users in its service area. • Centralized collection development will provide the desired items for all the residents of the district. The specialized business and genealogy collections are recognized as an asset to the entire district and will remain at the current collection size at the Main Library. • With the existence of Colorado State University's library,the Harmony Library's combined public/community college library and the wealth of electronic information available on the Internet, the Main Library's collection no longer needs to focus as a research -based collection. That need will be met by these libraries in addition to the many special libraries in the Fort Collins area. More focus on the "public" library needs of college students in the local area will also appeal to the young singles living and working in the downtown area. Space Requirements for the Main Library May 17, 2010 L VZ1_ �—.« Main Library IA This report projects a collection reduction of approximately 47,800 volumes or 24% of the total book collection to improve the browsability and use of the collection as well as to open space for enhancement of age -appropriate programming and increased social and study spaces. Turnover rates during the last year for each collection code were examined to determine the amounts of each collection to be decreased or increased in total number of volumes. Percentages of items in circulation are expected to rise by an average of 5% in these collections once the less -used volumes are removed. Many of these volumes, especially in the fiction collections, are multiple copies of the same title. With shared collections and intralibrary loan capabilities, additional volumes will still be available as needed. The total adult/teen book collection has been reduced by approximately 27,200 volumes with an approximate reduction of 9,700 from adult fiction, 2,600 from adult biographies, and 9,900 from adult non-fiction. In reality, the fiction collection is not expected to be reduced significantly more than the non-fiction collection in unique.titles because of the number of multiple fiction copies in hardbound and/or paperback formats. The teen collection will decrease minimally overall, and the graphic novels will increase slightly. The reference collection has been decreased by 2,700 volumes, while the business and genealogy collections have been maintained at the current level. A greater use of electronic databases is expected to provide access to current reference information. The total children's book collection has been reduced by approximately 20,600 volumes with about 6,400 from young children's picture books and easy readers, 700 from children's reference, 4,500 from juvenile fiction, 600 from biography and 7,400 from non-fiction. The numbers of new titles will remain at the same levels. The declining number of families and young children in the Main Library's service area require less numbers of volumes than once were needed. CATEGORY Projected Volumes/ Subcategory Percent of Projected Percent in Volumes Linear Volume Type Collection Total Circulation on Shelf Foot Adult/Young Adult 61.13% 91650 22.04% 73,008 9.91 Browsing New Books Fiction Classics Fiction Mysteries Paperbacks Science Fiction & Fantasy Large Print Fiction Larqe Print Non -Fiction Large Print 1.96% 3,000 40.00% 1,800 8 0.33% 500 20.00% 400 8 11.75% 18,000 25.00% 13,500 8 3.92% 6,000 20.00% 4,800 8 3.26% 5,000 30.00% 3,500 10 1.63% 2,500 15.00% 2,125 8 1.63% 2,500 15.00% 2,125 8 0.33% 500 15.00% 425 8 Space Requirements for the Main Library May 17, 2010 ��n, Main Library CATEGORY Projected Volumes/ Subcategory Percent of Projected Percent in Volumes Linear Volume Type Collection Total Circulation on Shelf Foot Literacy Literacy 0.65% 1,000 10.00% 900 24 Non -Fiction Biography 1.63% 2,500 10.00% 2,250 8 Non -Fiction 22.85% 35,000 25.00% 26,250 8 Oversize 2.28% 3,500 15.00% 2,975 8 Reference Business Reference 0.13% 200 0.00% 200 8 Genealogy 0.65% 1,000 0.00% 1,000 12 Reference 1.96% 3,000 0.00% 3,000 6 Spanish Language Spanish Language Fiction 0.65% 1,000 5.00% 950 17 Spanish Language Non -Fiction 0.52% 800 5.00% 760 8 Spanish Language Reference 0.03% 50 0.00% 50 7 Teen Books Graphic Novels 0.78% 1,200 40.00% 720 15 Young Adult Biography 0.16°% 250 10.00% 225 8 Young Adult Fiction 1.96% 3,000 25.00% 2,250 13 Young Adult Non -Fiction 1.63% 2,500 10.00°% 2,250 10 Young Adult Paperbacks 0.42% 650 15.00% 553 10 Children/Juvenile Children's Easy Readers Children's Easy Readers Children's New Books Children's New Books Children's Paperbacks Children's Paperbacks Children's Picture Books Children's Picture Books Children's Picture Books In Mobile Bins Children's Reference Children's Reference Juvenile Fiction Juvenile Fiction Juvenile New Books Juvenile Paperbacks Juvenile Languages Juvenile International Languages Juvenile Spanish Language Juvenile Non -Fiction Juvenile Non -Fiction Juvenile Other Collections Juvenile Biography Juvenile Special Collections Parenting Collection Parent7ieacher Books 38.87% 59,550 21.84% 46,544 14.7 1.96°% 3,000 15.00% 2,550 20 0.33% 500 30.00% 350 8 0.85% 1,300 65.00% 455 16 6.53% 10,000 35.00°% 6,500 20 0.98% 1,500 40.00% 900 20 0.46% 700 0.00% 700 8 9.79°% 15,000 20.00% 12,000 13 0.59°% 900 60,00% 360 8 0.20% 300 10.00% 270 16 0.29% 450 10.00% 405 20 1.37°% 2,100 20.00% 1,680 20 13.05°% 20,000 15.00% 17,000 13 0.98°% 1,500 15.00°% 1,275 16 0.78°% 1,200 3.00% 1,164 6 0.72°% 1,100 15.00°% 935 6 Totals: 100.00% 153,200 21.96% 119,552 11.8 Space Requirements for the Main Library ®A May 17, 2010 �y GmuDl Plan,k+s,lLC Main Library EE The audio-visual, or media, collection is planned to remain at about the same levels except in the adult video collections. Circulation and turnaround rates are high especially in entertainment video, non- fiction video and audio books collections. With improvements in technology over the last few years, the capability of downloading music and audio books is becoming a reality with faster downloading speeds. Since the speed for downloading videos is still a deterrent for most video users, the projection is to increase adult/teen videos by 1,700 while maintaining the same size children's video collection. The high circulation rate will keep these materials moving off the shelves and keep the storage space controlled. CATEGORY Projected Volumes/ Subcategory Percent of Projected Percentin Volumes Linear Volume Type Collection Total Circulation on Shelf Foot Adult/Young Adult 68.44% 16,050 51.10% 7,848 16.3 Adult - Audio Book CD Audiobook 17.06% 4,000 45.00% 2,200 8 Adult - DVD DVD 29.85% 7,000 60.00% 2,800 30 Adult - Music CD Music CD 20.04% 4,700 45.00% 2,585 20 Young Adult Audio Books Younq Adult Audio Books 1.49% 350 25.00% 263 7 Children/Juvenile 31.56% 7,400 49.73% 3,720 12.5 Children's Audio Books Children's Audio Books 5.97% 1,400 35.00% 910 8 Children's DVDs Children's DVDs 20.04% 4,700 60.00% 1,880 12 Children's Media Kits Children's Media Kits (Audio CD With Book) 1.71% 400 25.00% 300 8 Children's Music CDs Music CO, Children 3.84% 900 30.00% 630 20 Totals: 100.00% 23,450 50.67% 11,668 14.4 Space Requirements for the Main Library®� May 17, 2010y G_N q.... .0 Main Library Newspapers, journals and magazines in printed formats are expected to be less available for purchase in the near future. The periodical publishing industry is undergoing a significant trend away from print and toward electronic publication. The most recent Colorado Public Library Standards Revision draft has reduced the numbers of periodicals recommended for public libraries. The recommendation for a public library serving a population of 40,000 at the 50th percentile is for 220 periodicals rather than the 247 periodicals recommended in the current 2005 standards. Currently the library maintains a -total of 350 periodicals for children, teens and adults. The projected collections include a total of 300 periodicals. To accommodate 300 titles, the library will use more compact rather than traditional shelving, which will allow more subscriptions in a smaller space. Because the annual circulation of periodicals is approximately 40,000, there is a high interest in using magazines for current information and leisure reading. Due to electronic indexing and full -text capability of periodicals, Princeton files and stacks of back issues will be limited mainly to the genealogy and business collections. CATEGORY Projected Volumes/ Subcategory Percent of Projected Percent In Volumes Linear Volume Type Collection Total Circulation on Shelf Foot Adult/Young Adult 93.33% 280 0.00% 280 3 Current Magazines . Current Magazines 69.00% 207 0.00% 207 3 Current Magazines, Business Current Magazines, Business 7.33% 22 0.00% 22 1 Current Magazines, Genealogy Current Magazines, Genealogy 4.00% 12 0.00% 12 1 Current Magazines, Spanish Current Spanish Language Magazines 3.00% 9 0.00% 9 1 Current Magazines, Young Adul Current Magazines, Young Adult 3.33% 10 0.00% 10 1 Current Newspapers Current Newspapers 6.67% 20 0.00% 20 1 Children/Juvenile Children's Current Magazines Children's Current Magazines 6.67% 20 0.00% 20 1 6.67% 20 0.00% 20 Totals: 100.00% 300 0.00% 300 3 Space Requirements for the Main Library May 17, 2010 moo, �y Main Library Shelving the Collection There are three collections in this report: Book, Multimedia and Periodicals. Within each of these categories is a subcategory of Adult/Young Adult and Children/Juvenile. • The existing collection was included initially, without re -focusing, to determine the extent the resulting area might exceed the available library space when build -downs are included. • Circulation was increased conservatively, though it is expected that once the collection is refocused that circulation will begin to emulate the success of the Council Tree Library. TYPE CATEGORY Projected Volumes/ SHELVING Volume Type Volumes Linear UNIT SgFt/ TOTAL Shelving Type on Shelf Foot QTY UNIT SgFt Book ADULTIYOUNG ADULT 73,008 9.91 __ __ U25 Biography 42" Aisle OF 78"H Steel Shelving WI 12 Shelves 2,250 8 8 20 160 Business Reference 4Y Aisle DF 66"H Steel Shelving WI 8 Shelves 200 8 2 20 40 Classics 42" Aisle OF 78"H Steel Shelving WI 12 Shelves 400 8 2 20 40 Fiction 42" Aisle DF 78"H Steel Shelving WI 12 Shelves 13,500 8 47 20 940 Fiction Large Print 42" Aisle OF 78"H Steel Shelving WI 12 Shelves 2,125 8 8 20 160 Genealogy 42" Aisle DF 66"H Steel Shelving WI 8 Shelves 1,000 12 4 20 80 Graphic Novels 42" Aisle DF 66"H Steel Shelving WI 10 Shelves 720 15 2 20 40 Literacy 42' Aisle OF 78"H Steel Shelving W/ 10 Shelves 900 24 2 20 40 Mysteries 42" Aisle DF 78"H Steel Shelving W/ 12 Shelves 4,800 8 17 20 340 New Books 42" Aisle SF 58"H Bookstore Display Shelving 1,800 8 15 23 345 Non -Fiction 42" Aisle DF 78"H Steel Shelving WI 10 Shelves 26,250 8 110 20 2,200 Non -Fiction Large Print 42' Aisle OF 78"H Steel Shelving WI 10 Shelves 425 8 2 20 40 Oversize 4Y Aisle OF 78"H Steel Shelving WI 10 Shelves 2,975 8 13 20 260 Paperbacks Paperback Rotor Tower OF 66" Shelving Unit 3,500 10 10 18 180 Reference 42" Aisle DF 66"H Steel Shelving W18 Shelves 3,000 6 21 20 420 Science Fiction & Fantasy 42" Aisle DF 78"H Steel Shelving WI 12 Shelves 2,125 8 8 20 160 Spanish Language Fiction 42" Aisle OF 78"H Steel Shelving W/ 12 Shelves 950 17 2 20 40 Spanish Language Non -Fiction 42" Aisle DF 78"H Steel Shelving WI 10 Shelves 760 8 4 20 80 Spanish Language Reference 42" Aisle OF 45"H Steel Shelving WI 6 Shelves 50 7 1 20 20 Space Requirements for the Main Library O May 17, 2010 �y Main Library TYPE CATEGORY Projected Volumes/ SHELVING Volume Type Volumes Linear UNIT Sci t/ TOTAL Shelving Type on Shelf Foot CITY UNIT SgFt Book ADULTNOUNG ADULT 73,008 9.91 __ __ 6,025 Young Adult Biography 42" Aisle OF 66"H Steel Shelving W/ 10 Shelves 225 8 1 20 20 Young Adult Fiction 42" Aisle OF 66"H Steel Shelving WI 10 Shelves 2,250 13 6 20 120 Young Adult Non -Fiction 42" Aisle OF 66"H Steel Shelving WI 8 Shelves 2,250 10 10 20 200 Young Adult Paperbacks Paperback "Spinner" WI 4 Rotor Towers 553 10 2 50 100 CHILDREN/JUVENILE 46,544 14.7 __ __ 3,110 Children's Easy Readers 48" Aisle OF 45"H Steel Shelving W/ 6 Shelves 2,550 20 8 22 176 Children's New Books 4W Aisle SF 58"H Bookstore Display Shelving 350 8 3 25 75 Children's Paperbacks Mobile Book Bin 455 16 3 15 45 Children's Picture Books 48" Aisle OF 45"H Steel Shelving WI6 Shelves 6,500 20 19 22 418 Children's Picture Books In Mobile Bins Mobile Book Bin 900 20 3 36 108 Children's Reference 48' Aisle OF 45"H Steel Shelving WI 6 Shelves 700 8 5 22 110 Juvenile Biography 42" Aisle OF 60"H Steel Shelving WI 10 Shelves 1,275 16 3 20 60 Juvenile Fiction 42" Aisle OF 60"H Steel Shelving W/ 10 Shelves 12,000 13 31 20 620 Juvenile International Languages 42" Aisle OF 60"H Steel Shelving W/ 10 Shelves 405 20 1 20 20 Juvenile New Books 42" Aisle OF 45"H Steel Shelving WI 6 Shelves 360 8 3 20 60 Juvenile Non -Fiction 42" Aisle OF 60"H Steel Shelving W/ 8 Shelves 17,000 13 55 20 1,100 Juvenile Paperbacks Paperback Rotor Tower OF 66" Shelving Unit 270 16 1 18 18 Juvenile Spanish Language 42" Aisle OF 60"H Steel Shelving W110 Shelves 1,680 20 3 20 60 Juvenile Special Collections 4Y Aisle OF 60"H Steel Shelving WI 8 Shelves 1,164 8 7 20 140 Parent/Teacher Books 42" Aisle OF 60"H Steel Shelving W/ 8 Shelves 935 8 5 20 100 Totals for Book: 119,552 11.79 __ __ 9.135 Space Requirements for the Main Library T May 17, 2010 G_wqy 1 l Main Library TYPE CATEGORY Projected Volumes/ SHELVING Volume Type Volumes Linear UNIT SgFV TOTAL Shelving Type on Shelf Foot CITY UNIT SgFt Multimedia ADULTIYOUNG ADULT 7,848 16.3 ._ __ 390 Audiobook Audio CD SF 66" Shelving WI 4 Sliding Browser Boxes 2,200 8 22 10 220 DVD DVD Display Shelving With Zigzag Insert 2,800 30 3 20 60 Music CD Audio Cassette SF Shelving WI 4 Sliding Browser Boxes 2,585 20 7 10 70 Young Adult Audio Books Audio Book SF 66" Shelving Unit W14 Divider Shelves 263 7 4 10 40 CHILDREN/JUVENILE 3,720 12.5 __ __ 404 Children's Audio Books 42" Aisle DF 45"H Steel Shelving WI 6 Shelves 910 8 7 20 140 Children's DVDs DVD Zigzag Insert On Standard Shelving Unit 1,880 12 7 22 154 Children's Media Kits (Audio CD With Book) 4r Aisle DF 45"H Steel Shelving WI 4 Shelves 300 8 4 20 80 Music CD, Children Audio CD SF 66" Shelving W14 Sliding Browser Boxes 630 20 3 10 30 Totals for Multimedia: 11,568 14.38 __ .. 794 TYPE CATEGORY Projected Volumes/ SHELVING Volume Type Volumes Linear UNIT SgFV TOTAL Shelving Type on Shelf Foot QTY UNIT SgFt Periodical _ ADULT/YOUNG ADULT 280 3 __ __ 302 Current Magazines Magazine Diagonal Display Shelving 207 3 6 25 150 Current Magazines, Business 44" Aisle DF 66'H Magazine Display Shelving W16 Shelves 22 1 2 22 44 Current Magazines, Genealogy 44' Aisle SF 66'H Magazine Display Shelving W/3 Shelves 12 1 2 12 24 Current Magazines, Young Adult 44" Aisle SF 66'H Magazine Display Shelving W13 Shelves 10 1 2 12 24 Current Newspapers 44" Aisle SF 45"H Newspaper Display Shelving W12 Shelve 20 1 4 12 48 Current Spanish Language Magazines 44" Aisle SF 66"H Magazine Display Shelving W/3 Shelves 9 1 1 12 12 CHILDREN/JUVENILE 20 1 __ __ 36 Children's Current Magazines 44" Aisle SF 66"H Magazine Display Shelving W13 Shelves 20 1 3 12 36 Totals for Periodical: 300 3 __ __ 338 Space Requirements for the Main Library ®� May 17, 2010 w G.P3 Ranne %- Library now occupied by staff offices. The subsequent spaces will be available for public use in a renovated and expanded library. In April, 1975 a restriction on building in the Park was passed by the voters. As a result, no more than 5% of the park's area devoted to open space park purpose can be used as the site for additional buildings or parking facilities. This available 5% was used for the building of the Main Library in 1976. If the District wants to pursue the recommendation of building down the overhangs of the current Main Library, Fort Collins residents would need to approve an amendment to or a repeal of this restriction. 3. GENERAL On behalf of the Poudre River Public library District, the City of Fort Collins is seeking qualifications and the best possible combination of architectural design and engineering services for the design of the Main Library Remodel and Expansion. Additions to the building will be approximately 5,625 square feet, and remodel of approximately 34,000 square feet. A phased response is requested. Phase One, conceptual and schematic design, and Phases Two and Three, from design development through construction administration and project close out are detailed below. Implementation of Phases Two and Three are contingent both on the consent of the District's governing board, and a successful repeal of the City of Fort Collins ordinance restricting the Main Library to its current extent. 4. REQUIREMENTS The successful team will be responsible for ALL disciplines required for the design, engineering, cost estimating, planning and official review services necessary for completion of the project from design development through final design, construction documents, construction administration and project close-out. The team design professional will be responsible for ushering the design through the development review process. The successful team will be responsible for meeting all state and local licensing requirements in the design of the facility. The standards referenced and included in this RFP are intended to establish the expectations the City has for this project regarding quality and performance. 5. Any questions received after seven (7) days prior to the proposal opening date will not be answered. 6. Cost of Proposal Preparation. No reimbursement will be made by the City of Fort Collins for any costs incurred prior to a formal Notice to Proceed. 7. Proposals to be in Effect. Each proposal shall state it is valid for a period of not less than ninety (90) days from the date of receipt. 8. The City of Fort Collins has developed a Building Design Standards Manual. Design will follow these standards unless exempted by the City and/or the District. This manual is available on line and can be viewed at: http://www.fcgov.com/opserv/design-standards.php 9. The District is exempt from all state taxation including state sales and use taxes. 4 Main Library Space Projections The following reports describe space needs as a summary at the Division level, then at the Space level and finally detailing the items which build the size of each space. The Division report illustrates the organization of the report detail to be found in "Library Space Sq. Ft. Summary" and "Library Space Sq. Ft. Summary with Furniture and Equipment". DIVISION Percent LIBRARY DIVISION SQ. FT. of Total 01-Entry Experience 1,567 5% 02-Customer Services "1 1% 03-Gathering Spaces 2,015 7% 04-Children's Library 4,848 16% 05-Teens 1,688 5% 06-Periodicals Collection 800 3% 07-Fiction Collection 3,325 11% 08-Non-Fiction Collection 5,442 18% 09-Reference Collection & Services 1,641 5% 10-Languages 314 1%. 11-Media 879 3% 12-Computing 1,315 4% 13-General Building Services 3,355 11% 14a-Staff Services 2,402 8% 14b-Staff Services, Circulation 820 3% Net Assignable Square Footage: 30,852 100% Non -Assignable Square Footage (@ 23%of Gross): 9,216 Gross Square Footage: 40,068 Space Requirements for the Main Library May 17, 2010 �y GrwOl Rannm.LLC Main Library I Tam Library Space Sq. Ft. Summary with Furniture and Equipment identifies the items of furniture and equipment that contribute to the size of the space. Space planning will use this listing to guide the interior layout in detail. Items are placeholders for furniture and equipment to be specified upon the completion of space planning. LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY S0, FT. SO. FT. SQ. FT. SO. FT. 01-ENTRY EXPERIENCE 1.567 ART GALLERY 280 Bench (2 Person) 3 20 60 Special Use Space 1 200 200 BROWSING 477 Bench (3 Person) 2 25 50 Chair, Lounge 2 35 70 LCD Screen 1 0 0 Table, End 1 12 12 42" Aisle SF 58"H Bookstore Display Shelving 15 23 345 1.800 New Books CYBER SIDE BAR 485 Chair, Cafe 12 0 0 Chair, Counter Height 6 0 0 Computer, Express E-Mail 2 20 40 Counter For Computers/Laptops 6 15 90 Table, Cafe 3 55 165 Table, Mobile Display 2 75 150 Vending Machine 2 20 40 GREETER 80 Computer, Staff Desktop 1 0 0 Directory 1 10 10 Service Point 1 60 60 Shopping Baskets, Carts Or Bags 1 10 10 PUBLIC ENTRANCE S LOBBY 265 Bench (3 Person) 2 25 50 Book Return, Interior 1 15 15 Passage Space 1 200 200 02-CUSTOMER SERVICES 441 CUSTOMER ASSISTANCE --- 200 -------------------- Computer, Staff Desktop 2-- 0 p --`-- Service Point 2 100 200 Space Requirements for the Main Library May 17, 2010 ��y G.ovoJ Ranrers.LLC Main Library _# LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY SQ. FT. SQ. FT, SO. FT. SQ. FT. HOLDS 120 Shelving, 42" Aisle, DF 66"H WI10 Shelves 6 20 120 SELF-SERVICE CHECKOUT 121 Pay Station 1 10 10 Queuing Space (Per Person) 6 6 36 Self Check -Out Machine & Kiosk 3 25 75 03-GATHERING SPACES 2,015 COLLABORATION ROOM 213 Chair, Conference Room 8 0 0 Flip Chart With Stand 1 18 18 Projector, Ceiling Mounted 1 0 0 Smart Board 1 0 0 Table, Conference 1 195 195 COMMUNITY MEETING ROOM 1,381 Cabinets, Above Counter (Lockable) 9 0 0 Cabinets, Below Counter (Lockable) 9 5 45 Chair, Meeting Room - Stacking 100 12 1,200 Flip Chart With Stand 2 18 36 Lectern (wl Space For A Portable Computer) 2 50 100 Projection Screen, Wall Mounted 2 0 0 Projector, Ceiling Mounted 2 0 0 Smart Board 1 0 0 Table, Meeting Room 20 0 0 White Board 2 0 0 COMMUNITY ROOM STORAGE 300 AV/Technology Equipment Cart, Large 2 15 30 Cabinet, AV Equipment 2 15 30 Dolly, Chair 12 12 144 Dolly, Table 8 12 96 SERVICE KITCHEN 121 Cabinets, Above Counter (Lockable) 6 0 0 Cabinets, Below Counter (Lockable) 6 5 30 Cart, Food Service 2 10 20 Microwave Oven 1 0 0 Recycling Bin 1 10 10 Refrigerator 1 20 20 Sink 1 16 16 Stove Top & Oven, Electric 1 15 15 Trash Compactor 1 10 10 Space Requirements for the Main Library May 17, 2010 L� :i.A:"Aanre;LlL Main Library LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment CITY SO. FT, I So. FT. SO. FT. SQ. FT. 04-CHILDREN'S LIBRARY 4,848 CHILDREN'S COLLECTION & SEATING 1,444 Chair, Child's 8 0 0 Chair, Lounge 2 35 70 Children's Interactive Play Area 1 50 50 Children's Reading Alcove 2 15 30 Sofa (2 Seat) 1 50 50 Table, Children's 2 80 160 Table, Display In Children's 2 50 100 Table, End 1 12 12 Table, Mobile Display 2 75 150 48" Aisle OF 45"H Steel Shelving W/ 6 Shelves 8 22 176 2,550 Children's Easy Readers 48" Aisle OF 45"H Steel Shelving W/ 6 Shelves 19 22 418 6,500 Childen's Picture Books 48" Aisle SF 58'H Bookstore Display Shelving 3 25 75 350 Children's New Books Mobile Book Bin 3 36 108 900 Children's Picture Books In Mobile Bins Mobile Book Bin 3 15 45 455 Children's Paperbacks CHILDREN'S ENTRANCE (INTERIOR) `! 125 LCD Screen 1 0 0 Passage Space 1 100 100 Sign, Announcement 1 0 0 Stroller Parking 5 5 25 CHILDREN'S SERVICES 573 Book Truck 2 10 20 Computer, Children's Early Learning 2 40 80 Computer, OPAC 2 10 20 Computer, Public Desktop 2 0 0 Computer, Reservations/Print Release 1 0 0 Computer, Staff Desktop 1 0 0 Printer, Laser (B81M) 1 0 0 Queuing Space (Per Person) 2 6 12 Restroom, ADA, Unisex 1 56 56 Self Check -Out Machine & Kiosk 1 25 25 Service Point 1 60 60 Stool 2 0 0 Stool, Child's 6 0 0 Technology Carrel 4 40 160 Space Requirements for the Main Library /\�n May 17, 2010 �y �ra:p3 %anr,ns.LLC .hi3O.05-4 Main Library LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment CITY SQ. FT. SQ. FT, SQ. FT. SO. FT. _ CHILDREN'S SERVICES 573 Technology Equipment Counter 1 30 30 48" Aisle DF 45"H Steel Shelving W/ 6 Shelves 5 22 110 700 Child'en's Reference CHILDREN'S STORY TIME 220 Chair, Rocking 1 20 20 Cushion, Floor 20 8 160 Puppet Theater 1 40 40 CHILDREN'S STUDY ROOM 120 Chair, Reader's 4 0 0 Table, Group Study 1 120 120 White Board 1 0 0 JUVENILE COLLECTION & SEATING 2,266 Chair, Juvenile 8 0 0 Chair, Juvenile Lounge 2 25 50 Table, End 1 12 12 Table, Juvenile 2 85 170 42" Aisle DF 45"H Steel Shelving WI 6 Shelves 3 20 60 360 Juvenile New Books 42" Aisle DF 60"H Steel Shelving W/ 10 Shelves 31 20 620 12.000 Juvenile Fiction 42" Aisle DF 60"H Steel Shelving W/ 10 Shelves 3 20 60 1,275 Juvenile Biography 42" Aisle DF 60"H Steel Shelving WI 8 Shelves 55 20 1,100 17,000 Juvenile Nan -Fiction 42" Aisle DF 60"H Steel Shelving WI 8 Shelves 7 20 140 1,164 Juvenile Special Collections 44" Aisle SF 66"H Magazine Display Shelving W/3 Shelves 3 12 36 20 Chiidren's Current Magazines Paperback Rotor Tower DF 66" Shelving Unit 1 18 18 270 Juvenile Paperbacks PARENTING COLLECTION 42" Aisle DF 60"H Steel Shelving W18 Shelves 5 20 100 935 ParentlTeacher Books OS -TEENS CONTENT CREATION STATION Chair, Technology Workstation Computer, Public Desktop Technology Carrel Video Recording System 2 0 0 1 0 0 1 60 60 1 75 75 100 1,688 135 Space Requirements for the Main Library May 17, 2010 1L� G-3 P[.- %LLC Main Library LIBRARY DIVISION LIBRARY SPACE NAME Furniture and Equipment UNIT UNIT EXTENDED SPACE DIVISION QTY SQ. FT. SQ. FT. SQ. FT. SO. FT. GROUP STUDY ROOM A 175 Chair, Group Study 6 0 0 Table, Group Study 1 175 175 White Board 1 0 0 GROUP STUDY ROOM B 135 Chair, Group Study 4 0 0 Table, Group Study 1 135 135 White Board 1 0 0 TEEN COLLECTION & SEATING 988 Booth, 4-person 2 80 160 Chair With Tablet Arm/Table For Laptop 4 35 140 Chair, Lounge 4 35 140 Table, End 2 12 24 42" Aisle OF 66"H Steel Shelving W110 Shelves 6 20 120 2.250 Young Adult Fiction 42" Aisle OF 66"H Steel Shelving W/ 10 Shelves 1 20 20 225 Young Adult Biography 42" Aisle OF 66"H Steel Shelving WI 10 Shelves 2 20 40 720 Graphic Novels 42" Aisle OF 66"H Steel Shelving W/ 8 Shelves 10 20 200 2,250 Young Adult Non -Fiction 44" Aisle SF 66"H Magazine Display Shelving W/3 Shelves 2 12 24 10 Current Magazines, Young Adult Paperback "Spinner" W14 Rotor Towers 2 50 100 553 Young Adult Paperbacks TEEN GAMING & COMPUTING 275 Chair, Lounge 4 35 140 Chair, Reader's 4 0 0 Computer, Public Desktop 3 0 0 Counter For Computers/Laptops 3 15 45 Microsoft Surface, Interactive Computing Table 1 40 40 Stool 6 0 0 Wii-like Gaming System 1 50 50 06-PERIODICALS COLLECTION ADULT MAGAZINE & NEWSPAPER DISPLAY & SEATING 800 Chair, Lounge 10 35 350 Chair, Reader's 8 0 0 Table, End 5 12 60 Table, Laptop 4 60 240 Magazine Diagonal Display Shelving 6 M 150 207 Current Maoazines Space Requirements for the Main Library May 17, 2010 800 Main Library LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY SQ. FT. SO. FT. SQ. FT. SO. FT. 07-FICTION COLLECTION 3,325 ADULT FICTION COLLECTION & SEATING 3,325 Chair, Lounge 12 35 420 Chair, Reader's 6 0 0 Chair, Technology Workstation 1 0 0 Computer, OPAC 2 10 20 Computer, OPAC Desktop 1 0 0 Self Check -Out Machine & Kiosk 1 25 25 Service Point 1 60 60 Table, Coffee 3 30 90 Table, Mobile Display 6 75 450 Table, Study (2 Person) 3 120 360 Technology Carrel 1 40 40 42' Aisle OF 78"H Steel Shelving W/ 10 Shelves 2 20 40 425 Non -Fiction Large Print 42" Aisle OF 78"H Steel Shelving W/ 12 Shelves 17 20 340 4,800 Mysteries 42" Aisle OF 78"H Steel Shelving W/ 12 Shelves 47 20 940 13,500 Fiction 42" Aisle OF 78"H Steel Shelving W/ 12 Shelves 2 20 40 400 Classics 42" Aisle OF 78"H Steel Shelving W/ 12 Shelves 8 20 160 2,125 Science Fiction 8 Fantasy 42' Aisle OF 78"H Steel Shelving W/ 12 Shelves 8 20 160 2,125 Fiction Large Print Paperback Rotor Tower OF 66" Shelving Unit 10 18 180 3,500 Paperbacks 08-NON-FICTION COLLECTION 5.442 ADULT NON-FICTION COLLECTION & SEATING 4,424 Chair With Tablet Arm/Table For Laptop 8 35 280 Chair, Lounge 4 35 140 Chair, Reader's 24 0 0 Chair, Technology Workstation 1 0 0 Computer, OPAC 2 10 20 Computer, OPAC Desktop 1 0 0 Computer, Staff Desktop 1 0 0 Self Check -Out Machine & Kiosk 2 25 50 Service Point 1 100 100 Table In Alcove 4 60 240 Table, Display 2 80 160 Table, End 2 12 24 Space Requirements for the Main Library May 17, 2010 �y Main Library LIBRARY DIVISION LIBRARY SPACE NAME Furniture and Equipment UNIT UNIT EXTENDED SPACE DIVISION QTY SQ. FT. SQ. FT. SQ. FT. SQ. FT. ADULT NON-FICTION COLLECTION & SEATING 4,424 Table, Laptop 4 60 240 Table, Study (2 Person) 4 120 480 Technology Carrel 1 30 30 Technology Cartel 1 40 40 42' Aisle DF 78"H Steel Shelving W/ 10 Shelves 13 20 260 2,975 Oversize 42" Aisle DF 78"H Steel Shelving W/ 10 Shelves 110 20 2,200 26.250 Non -Fiction 42" Aisle DF 78"H Steel Shelving WI 12 Shelves 8 20 160 2,250 Biography QUIET READING AREA 478 Chair, Lounge 8 35 280 Sofa (3 Seat) 2 60 120 Table, Coffee 1 30 30 Table, End 4 12 48 STUDY/TUTORING ROOM (4) 540 Chair, Reader's 16 0 0 Table, Group Study 4 135 540 09-REFERENCE COLLECTION & SERVICES 1,641 CALL CENTER ---------- 160 --------------------- Chair, Task 4 0 — 0 — Computer, Video Creation Station 4 0 0 Workstation, Call Center 4 40 160 COPY CENTER 140 Cabinets, Above Counter 6 0 0 Cabinets, Below Counter 6 5 30 Copier, Color Freestanding 1 50 50 FAX Machine, Desktop 1 0 0 Scanner, Flat 2 0 0 Technology Equipment Counter 2 30 60 MICROFORMS CENTER 210 Chair, Task 2 0 0 Microfiche Cabinet, Lateral (S Drawer) 5 26 130 Microfilm Reader/Printer 2 40 80 REFERENCE COLLECTION & SEATING 1,001 Atlas Case 1 35 35 Chair, Reader's 8 0 0 Computer, OPAC 1 10 10 Space Requirements for the Main Library May 17, 2010 i '� Main Library 6�ZQ LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY SQ. FT. SQ. FT. SO. FT. SQ. FT. REFERENCE COLLECTION & SEATING 1,001 Computer, Staff Desktop 1 0 0 Dictionary Stand 1 10 10 Service Point 1 60 60 Table, Reader's 2 80 160 Technology Carrel 1 30 30 42" Aisle OF 66"H Steel Shelving WI8 Shelves 2 20 40 200 Business Reference 42" Aisle OF 66"H Steel Shelving WI 8 Shelves 4 20 80 1,000 Genealogy 42" Aisle OF 66"H Steel Shelving WI 8 Shelves 21 20 420 3,000 Reference 42" Aisle OF 78"H Steel Shelving WI 10 Shelves 2 20 40 900 Literacy 44" Aisle OF 66"H Magazine Display Shelving WI6 Shelves 2 22 44 22 Current Magazines, Business 44" Aisle SF 45"H Newspaper Display Shelving W12 Shelvs 4 12 48 20 Current Newspapers 44" Aisle SF 66"H Magazine Display Shelving W13 Shelves 2 12 24 12 Current Magazines, Genealogy REFERENCE COMPUTERS 130 Chair, Technology Workstation 2 0 0 Computer, OPAC 2 10 20 Computer, Public Desktop 2 0 0 Print Release Station 1 0 0 Printer, Laser (8&" 1 0 0 Technology Carrel 2 40 80 Technology Equipment Counter 1 30 30 10-LANGUAGES 314 LANGUAGE COLLECTION & SEATING 314 Chair, Lounge 2 35 70 Table, End 1 12 12 42" Aisle OF 45"H Steel Shelving WI6 Shelves 1 20 20 50 Spanish Language Reference 42" Aisle OF 60"H Steel Shelving WI 10 Shelves 3 20 60 1.680 Juvenile Spanish Language 42" Aisle OF 60"H Steel Shelving WI 10 Shelves 1 20 20 405 Juvenile International Languages 42" Aisle OF 78"H Steel Shelving WI 10 Shelves 4 20 80 760 Spanish Language Non -Fiction 42" Aisle OF 78"H Steel Shelving WI 12 Shelves 2 20 40 950 Spanish Language Fiction Space Requirements for the Main Library May 17, 2010 �y J Namgrs.LLC Main Library LIBRARY DIVISION LIBRARY SPACE NAME Furniture and Equipment UNIT QTY UNIT SQ. FT. EXTENDED SQ. FT. SPACE DIVISION SQ. FT. SQ. FT. LANGUAGE COLLECTION & SEATING 314 44" Aisle SF 66"H Magazine Display Shelving W/3 Shelves 1 12 12 9 Current Spanish Language Magazines 11-MEDIA 879 MEDIA COLLECTION & SEATING 879 Bench (3 Person) �-- —.—�� 3 25 75 Computer, OPAC 1 10 10 42" Aisle DF 45"H Steel Shelving WI 4 Shelves 4 20 60 300 Children's Media Kits (Audio CD With Book) 42" Aisle DF 45"H Steel Shelving WI 6 Shelves 7 20 140 910 ChildrWs Audio Books Audio Book SF 66" Shelving Unit WI 4 Divider Shelves 4 10 40 263 Young Adult Audio Books Audio Cassette SF Shelving WI 4 Sliding Browser Boxes 7 10 70 2,585 Music CD Audio CD SF 66" Shelving W/ 4 Sliding Browser Boxes 3 10 30 630 Music CD, Children Audio CD SF 66" Shelving W/ 4 Sliding Browser Boxes 22 10 220 2,200 Audicbook DVD Display Shelving With Zigzag Insert 3 20 60 2,800 DVD DVD Zig-zag Insert On Standard Shelving Unit 7 22 154 1,880 Children's DVDs 12-COMPUTING 1,315 COMPUTING, ADULT 1,315 Chair, Technology Workstation 30 0 0 Computer, Public Desktop 30 0 0 Computer, Reservations/Print Release 1 0 0 Laptop Checkout Storage 1 25 25 Print Release Station 1 0 0 Service Point 1 60 60 Technology Carrel 30 40 1,400 Technology Equipment Counter 1 30 30 13-GENERAL BUILDING SERVICES 3,355 COMPUTER7TELECOMMUNICATIONS ROOM 300 Special Use Space 1 _ 300 300 GENERAL LIBRARY STORAGE ROOM 572 Box, Cardboard 30 4 120 Shelving, Industrial 20 15 300 Space Requirements for the Main Library May 17, 2010 10. One principal participant of the project team must be a LEED Accredited Professional. 11. One principal participant must be familiar with Library Design. 12. Total project budget range is $4 million including design, landscaping and construction. CHAPTER 2 — OBJECTIVES The proposed project is the design and construction of an approximate 5,625 square foot addition, and a remodel/renovation of existing areas of the Main Library. The Main Library is over 30 years old and in need of significant remodeling and additional space to serve as a model for a 21s` century public library. Primary Objectives • Remodel of existing library spaces per attached Main Library Space Requirements dated May 17, 2010 document (34,000 square feet) • Expansion of first floor under existing overhangs per Downtown Library Space Requirements document (approximately 5,625 square feet) • Landscaping design to enhance library location in Library Park, preserve the Park's natural and historical assets, and maximize water conservation • Design to the budget available for the project Significant design elements shall include: • Facility and furnishings designed for high volume visitation, use and circulation • Emphasis on self -directed services and ease of use • Visually appealing and intuitive layout. Clear way finding elements throughout the library. Distinct library areas demarcated visually with appealing features such as fabric end panel inserts, flooring, furnishings and signage to allow for easy navigation. • Maximizing use of natural light, varied task and ambient lighting • Adequate space for public art (allowance of 1 % of total project costs). • All spaces planned to avoid potential tight spots and uncomfortable crowding for patrons at busy times or in popular areas, such as bottlenecks on first or 2nd floor while waiting for elevators, browsing new materials and checking out in circulation areas, and areas near meeting room and storytime room entrances • Flexible generational arrangement (adult, youth, teen areas) with strategic adjacencies and interfiling of adult, teen and children's materials as appropriate • Open floor plan with a few strategic enclosed public spaces (meeting and study rooms, storytime room) • ...Active merchandising approach throughout, with emphasis on face out displays, multiple copies of popular items in displayed for comfortable, easy browsing • Emphasis on low and medium height shelving (42-60" in children's areas. 72-78" in adult areas) to maintain open feel, allow for shelftop displays, and facilitate easy visual scan and navigation of library. Some taller shelves incorporated in lower traffic areas and adult areas and on walls as needed • Sound containment and dampening features throughout • Ease of reconfigurability of entire library space to accommodate changing space allocation needs in the future. Minimal attached fixtures. • Adequate staff space, including storage space, in order to: o Facilitate high volume flow of materials into and out of library 5 Main Library LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY SQ. FT. SQ. FT. SQ. FT. SQ. FT. GENERAL LIBRARY STORAGE ROOM 572 Shelving, SF 90"h Steel W/ 7 Shelves 8 10 80 Supply Cabinet 4 18 72 JANITOR'S CLOSETS (2) 200 Special Use Space 2 100 200 LIGHT WELL -EXISTING 250 Special Use Space 1 250 250 MECHANICAL EQUIPMENT ROOM N/A RECEIVING 103 Box, Cardboard 5 4 20 Hand Truck 1 4 4 Ladders & Tools 1 30 30 Mail Bin 1 9 9 Recycling Bin 1 10 10 Shelving, Industrial 2 15 30 RESTROOMS, PUBLIC 640 Restroom Stalls 8 80 640 VERTICAL TRANSPORTATION 1,290 Elevator 2 120 240 Stairway, Main 2 325 650 Stairways 4 100 400 14A-STAFF SERVICES 2.402 CONFERENCE ROOM 275 Chair, Conference Room 8 10 80 Table, Conference 1 195 195 STAFF ENTRANCE & LOBBY ------------ 50 -------------------------------------------- Bulletin Board 1 0 0 Passage Space 1 50 50 White Board 1 0 0 STAFF LOCKERS 60 Locker 16 5 80 STAFF LOUNGE 333 Cabinets, Above Counter 10 0 0 Cabinets, Below Counter 5 5 25 Chair, Cafe 8 0 0 Dishwasher 1 12 12 Mail Boxes, Staff 2 30 60 Space Requirements for the Main Library May 17, 2010 Main Library. LIBRARY DIVISION LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION Furniture and Equipment QTY SQ. FT. SQ. FT. SQ. FT. SO. FT. STAFF LOUNGE 333 Microwave Oven 1 0 0 Recycling Bin 2 10 20 Refrigerator 1 20 20 Sink 1 16 16 Sofa (3 Seat) 1 60 60 Table, Cafe 2 60 120 STAFF REST ROOMS 112 Restroom, ADA, Unisex 2 56 112 STAFF SERVICES WORKROOM 1,340 Book Truck 6 10 60 Cabinets, Above Counter 9 0 0 Cabinets, Below Counter 6 15 90 Chair, Task 9 0 0 Computer, Staff Desktop 9 0 0 Copier, Color Freestanding 1 50 50 FAX Machine, Desktop 1 0 0 File Cabinet, Vertical (Four Drawer) 4 14 56 Flat File 1 36 36 Office, 10' X IT 3 150 450 Scanner, Flat 1 0 0 Shelving, SF 90'h Steel WI7 Shelves 6 10 60 Sink 1 16 16 Storage Cabinet 4 18 72 Table, Work 1 120 120 Workstation, Librarian 6 55 330 STORAGE/SUPPLY ROOM 212 Box, Cardboard 20 4 80 Shelving, Industrial 4 15 60 Storage Cabinet 4 18 72 14B-STAFF SERVICES, CIRCULATION 820 CIRCULATION PROCESSING 820 Book Truck 10 10 100 Chair, Task 5 0 0 Computer, Staff Desktop 3 0 0 Copier, Color Freestanding 1 50 50 Courier Bin Stack 6 10 60 Office, l0' X 15' 1 150 150 Recycling Bin 2 10 20 Sorter, Mechanical (5-position) 1 250 250 Workstation, Circulation Check -In Counter 2 40 80 Workstation, Circulation Check -In Office System 2 55 110 Net Assignable Square Footage: 30,852 Non -Assignable Square Footage (@ 23%of Gross): 9,216 Gross Square Footage: 40,068 Space Requirements for the Main Library May 17, 2010 y G-P3 q­LLC Main Library Technology Distribution a Technology items are listed with any support furniture. Customarily, an. item will have no square footage assigned to it, while the support furniture will assume the necessary square footage. ITEM ITEM TOTAL Type of Item QTY SQ. FT. SO. FT. AVITechnology Equipment Cart, Large 2 15 30 32"w x 24'd x 44"h Cabinet, AV Equipment 2 15 30 36"w x 26'd x 60"h, lockable Chair, Technology Workstation 36 0 0 21"wx21"d Computer, Children's Early Learning 2 40 80 Non -Internet computer learning station with counter Computer, Express E-Mail 2 20 40 Stand-up station Computer, OPAC 10 10 100 Flat screen end panel mounted with shelf Computer, OPAC Desktop 2 0 0 CPU, wl monitor, keyboard & mouse Computer, Public Desktop 38 0 0 CPU, w119' flat panel monitor, keyboard & mouse Computer, Reservations/Print Release 2 0 0 Computer, Staff Desktop 18 0 0 CPU, WIT flat panel monitor, keyboard & mouse Computer, Video Creation Station 4 0 0 CPU, 19' monitor, keyboard & mouse; special software and aux. Copier, Color Freestanding 3 50 150 Floor unit w/ collator & enlarger 60'w x 30"d x 40'h Counter For Computers/Laptops 3 15 45 Against wall, 24'D x 3W increments FAX Machine, Desktop 2 0 0 30'w x 17'd x 21'h LCD Screen 2 0 0 Promote events, wall or ceiling mounted, size TBD Microfilm ReaderiPrinter 2 40 80 48"w x 43"d x 53'h with stand Microsoft Surface, Interactive Computing Table 1 40 40 43"w x 27'd x 21'h Print Release Station 2 0 0 PC workstation with 15' touch screen monitor and high speed laser printer Printer, Laser (B&W) 2 0 0 Space Requirements for the Main Library May 17, 2010 ZT"I/ Gr 3.--.c Main Library ITEM ITEM TOTAL Type of Item CITY SQ. FT. SQ. FT. Projection Screen, Wall Mounted 2 0 0 Front projection Projector, Ceiling Mounted 3 0 0 17"w x 16'd x Th - AV & computer, LCD to DLP Scanner, Flat 3 0 0 Self Check -Out Machine & Kiosk 7 25 175 36"w x 24"d x 48'h - Built into freestanding kiosk Smart Board 2 0 0 Sorter, Mechanical (Sposition) 1 250 250 Stool 8 0 0 Stool, Child's 6 0 0 15"w x 15"d Technology Carrel 38 40 1520 41'w x 30'd (1 Person) sit-down w/ power & data management Technology Carrel 2 30 60 36'w x 30"d (1 Person) stand-up wl power & data management Technology Carrel 1 60 60 71'w x 30'd (2 Person) sit-down wl power & data management Technology Equipment Counter 5 30 150 Sw x 30"d with lockable storage underneath Video Recording System 1 75 75 Equipment TBD Wii-like Gaming System 1 50 50 Includes participation area Net Assignable Square Footage: 2,935 Non -Assignable Square Footage (@ 23%of Gross): 877 Gross Square Footage: 3,812 Space Requirements for the Main Library May 17, 2010®U P Main Library Space Requirements Floor -Assigned Each space's square footage has been increased by its proportionate non -assignable square footage for this exercise in allocating spaces between floors. BLOG PUBLIC STAFF TOTALS Floor l 1s o00 13-General Building Services General Library Storage Room 743 Janitor's Closet 130 Mechanical Equipment Room Receiving 134 Restrooms, Public 831 Vertical Transportation 838 01-Entry Experience 2,035 02-Customer Services 573 03-Gathering Spaces 2,618 04-Children's Library 4.867 06-Periodicals Collection 1.039 07-Fiction Collection 4,318 11-Media 1,142 14b-Staff Services, Circulation 1,065 2,676 16,592 1,065 20,333 Floor 1 Status -333 ,Floor`2 20000 13-General Building Services ComputedTelecommunications Room 390 Janitors Closets 130 Light Well -Existing 325 Vertical Transportation 838 Electrical Closet 04-Children's Library Juvenile Collection & Seating 1,429 05-Teens 2,191 08-Non-Fiction Collection 7,067 09-Reference Collection & Services 2,132 10-Languages 408 12-Computing 1,708 14a-Staff Services 3.118 1.683 14.935 3,118 19,736 Floor 2 Status 265 ] :BuiliJing,:Summary:4 - Grand Totals 4,358 31,527 4,193 40,068 Building Total Programmed 4.358 31,527 4,183 40,068 Building Total Available 40,000 Status -68 Space Requirements for the Main Library \� May 17, 2010 // o]Nanren,LLC Main Library APPENDIX 1 tj'P ASF Assignable Square Feet, or Net Square Feet, is space that is usable for a specific function. Total assignable square feet does not include lobby areas, elevators, walls shafts, ducts, stairways, corridors, and areas that accommodate building maintenance functions. The actual footprint for an Inventory Item including the space around an object which makes it usable; i.e., space for drawers to open, area for chairs around a table, space to stand, walk around, or aisles between stack sections, depending on what is appropriate for the item. Chairs, which sit at a table and equipment that sits on a counter, do not have assignable square feet because it is included in the workstation or table space allowance. 10, - ---- - - - - ---- - - - - -- ' Q ;;. 10, t---------- Table for Four (100 ASF) 48"d x 72"w 3' behind each side of table 2' at each end of table (4+3+3) x (6+2+2)= 100 Space Requirements for the Main Library May 17, 2010y G.P3 Rannn,LLC Main Library „k!�-1-119 Canopy Top A finish detail (accessory) for steel shelving units frequently used for all units, but most typically for units below 72" high, or below eye level. Canopy Tops are available in a variety of materials including laminated particleboard, wood veneer, solid wood, and plain finished metal. Shelving Units with End Panels and Canopy Tops Chair, Conference A chair that will be used to sit at a conference or meeting table. This chair Room will not have assignable square footage if it is assumed to be at the table. If it is "extra" or overflow seating and will occupy the perimeter of the room, it will have square footage. Chair, Lounge A comfortable chair that is upholstered, frequently called "soft seating." Chair with Tablet Chair with integrated flip -up or pivoting small table -surface for a laptop or Arm/Table for Laptop reading material. Sometimes these chairs are fixed with electrical and data connections integrated into the framework. Sometimes they are mobile and assume that a laptop user will plug into a nearby outlet and use wife. Chair, Task An ergonomic clerical chair, with or without arms, that adjusts to the user's body via mechanisms ranging from simple seat height to a multitude of other adjustments. Casters are attached to the base, which facilitate easy movement. Chair, Task Space Requirements for the Main Library May 17, 2010 zIT",/ G-3 Nanren. LLC Main Library Witt Chair, Technology A task chair, that may or may not have arms, (see above) that is located at Workstation Task a technology workstation, either in the public area or at a staff workstation. This chair does not have assignable square footage. Chair, Visitor A side chair or guest chair. This chair may or may not have square footage depending on whether or not it is positioned at a table. Circulation The (average) percentage of a volume type that is checked out at any given time. When applied to the total number of items for that volume type, the number of items to be housed in shelving is determined. Circulation directly affects the number of shelving units and the resulting square footage required to accommodate collections. Collections All forms of media held by a library that are considered part of the library's collections. These include Books, Periodicals, Multimedia and all other special formats. Collection Category Each of the three Collection Types is broken down into categories. The three Collection Categories are: AdultNoung Adult, Children/Juvenile and Combined (Adults & Children). Collection Categories within each collection type are further broken down into Subcategory subcategories based on standard nomenclature that librarians and booksellers use to break down Collection Types. For instance, adult books will break down into subcategories of Fiction and Non-fiction. Collection Type Collection Types are the highest -level breakdowns of collections commonly found in public libraries including Books, Periodicals, and Multimedia. The type multimedia includes all collections that are not books or periodicals including audio-visual, special format, toys, etc. Collection Volume Collection Volumes are subsets of the Collection Subcategories. These detailed collection names allow fiction to be broken down into various genres such as Mysteries, Science Fiction, Romance, or Westerns. Some volume names are duplicates of subcategory names; e.g., Fiction. Division The highest -level breakdown of areas in the library used in this program statement is the Division. Each Division is made up of one or more Spaces, representing an administrative department, such as Reference Services, a common functional activity such as Public Meeting Rooms, or Spaces that are co -located such as Library Entrance. Space Requirements for the Main Library May 17, 2010y Grpup3 Planna.;LLC Main Library DF / Double Face A standard shelving unit type that allows access to shelving on two sides usually 36" wide. Double Face shelving unit End Panel A finish detail (accessory) for steel shelving units, which is typically used for all units in public areas, and ideally for all others as well. End Panels are available in a variety of materials including laminated particleboard, wood veneer, solid wood, and plain finished metal. Double Face Shelving Unit with End Panels and Canopy Tops F & E Includes all furniture and equipment, whether fixed or moveable, included (Furniture & in the building, with the exception of Shelving, which is identified and Equipment) quantified separately in This program statement. See Inventory Item. Holdings The total projected or planned volume capacity for all categories (adult/young adult and children's) for the planned library. Holdings for books (volumes), multimedia (units), and periodicals (volumes and issues) are for the collections after future growth has been calculated. Inventory Item An Inventory Item is one of the basic "building blocks" that determine the square footage of Spaces in a library; the other is the shelving unit. A library's overall assignable square footage is calculated by totaling the square footage assigned to each Inventory Item. Space Requirements for the Main Library ®� May 17, 2010 �y Main Library Linear Foot A unit of measure, involving a singular dimension, which can be (LF) represented by a single line. The Linear Foot is used to specify the length of countertops, cabinets, and shelving units. Main Aisles Main aisles are those aisles, which are the principle accessible routes, and must be a minimum of 44" wide. Meeting Rooms Tables, chairs, and lecterns which are located in conference or meeting rooms, study rooms, homework centers, program areas, or auditoriums. Net Square Footage See Assignable Square Feet Non —Assignable Non -assignable space is the utility area of a building required for the Space (NA) function of the building. Non -assignable spaces include stairways, elevators, dedicated corridors and walkways, public lobbies, duct shafts, mechanical rooms, electrical closets, interior and exterior wall thickness, and exterior spaces which are part of the building but not enclosed, such as patios, canopies, porches, covered walkways, or loading docks. The percentage can range between 20% and 35% on library building projects. Queuing Space An Inventory Item which allows assignable square footage to be added to a Space for patrons standing in line, waiting to enter an area, or attending a program. Queuing space uses the "person" as the unit quantity. Reader Seats Furniture and Equipment Inventory Items including tables, chairs, benches, carrels, study counters, and lounge chairs in the public area are included. Service Point A single small area for staff and customers to interact. The service point will include either a stand-up or sit-down worksurface/desk, space for the staff person to pull up a book truck or a personal mobile work cart. Staff will have use of a computer. SF (Single Face) A standard shelving unit type with access to shelving on one side, which is usually bolted to a wall surface. The space allocation for a single faced shelving unit includes one-half the aisle in front of it, which is shared with the adjacent shelving unit, and a small allocation for the end aisles. Shelving All shelving and media storage units that are assigned to specific collections; that is, which house identifiable volume types are included. Other shelving units, located in offices or storerooms, and which do not hold a specific volume type (listed on the collection allocation report) are not included with collection shelving. Space Requirements for the Main Library May 17, 2010 LT/11'� G—W Hamer, LLC o Maximize branch staff efficiency and self sufficiency o Minimize off -site storage and shuttling of needed materials for branch programming and displays o Avoid storing items in public space due to a lack of storage o Provide a level of staff privacy for confidential communications o Flexible staff work space to allow for team work and training • Large, flexible, enclosable spaces to serve as both enclosed meeting rooms and as multipurpose room for seating, study, display and informal gathering, and smaller open or enclosable space in children's area to allow for simultaneous story times for different ages • Minimal service desks (service points or jump stations rather than large or fixed desks) with emphasis on direct service on the floor. No traditional circulation or reference desks. • Cost containment for ongoing facility maintenance (e.g., easy to replace, low cost, long life light bulbs, durable furnishings, finishes and fabrics throughout) • The project will be required to be designed and constructed to meet the requirements to obtain a LEED "Gold" Certification under the new NC — New Construction and Major Renovation category, and, will need to be designed with a goal of creating a "net zero energy impact" to the building. The most current version of LEEDTm at the time of project design shall be used. At least 6 points should come from Credit 1 — Optimize Energy Performance in the Energy and Atmosphere category. CHAPTER 3 - SCOPE OF WORK The following is an outline of a general scope of work. The consultant firm/team should expand each of the tasks listed below. Additional tasks that the consultant firm/team determines necessary to assure a good deliverable design product and ultimately a high quality construction project should be added to this list. Phase 1 - Schematic, Design Development, and Preliminary Design 1. Present the building alternatives to District Project Team, screen alternatives and develop recommendations on meeting the objectives described in Chapter 2. The preferred alternative to move forward to preliminary design. 2. Develop preliminary occupancy strategy plan to maximize the ability for the library to remain open to the public during the construction process 3. Prepare preliminary building plans including preliminary floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details for cost estimating purposes. 4. Building assessment including electrical, plumbing and HVAC. 5. Code review including parking considerations and provide (TIS) Traffic Impact Study if required by Authorities Having Jurisdiction. on Main Library Shelving Square Net square footage for shelving is the amount of space that is necessary Footage to house the shelving unit plus space in front of the unit for a person to stand. The net square footage for shelving units in this program statement includes regular (side) aisle space, which is shared with the adjacent shelving unit and an allotment of space for main and end aisles. --------------; 5' i 1' 4 3.6' —► Assumptions: The space allocation for shelving units assumes more than a single unit in the calculation. The 36" aisle is shared with the adjacent shelving section, and the calculation for major cross aisles is based on shelving ranges that are several sections long. Each shelving unit receives 1.5' of space on each side to total a 3'. aisle when shared with the adjacent unit. Shelving Unit A shelving unit is a standard piece of equipment, which houses any and all collection types. The features of a shelving unit are its height, width of the shelves, numbers of shelves per unit, and whether it is single or double-faced. Space A Space is an area of the library building that has a common usage or purpose. A Space derives its square footage from the Inventory Items and/or shelving units within it. These Inventory Items and shelving units are usually dedicated .to a common activity, like Fiction Collection & Seating. There can be multiple Spaces in each Division. Stack Aisles Stack aisles are pedestrian paths located in stack areas. Stack aisles include Main Aisles, Side Aisles, Range Aisles, and End Aisles. In This program statement, the stack aisle, which is used to select the specific shelving type, is commonly known as the Side Aisle. Cross aisles that run parallel to the stack aisles, which are intended to break up the side aisles into increments, are also known as range aisles. These are also required to be 36" wide to meet accessibility requirements. End aisles run perpendicular to side aisles and may have books on one side. These must also be a minimum of 36" wide; 44" is required in some cases. Main aisles are those aisles, which are the principle accessible routes, and must be a minimum of 44" wide. Space Requirements for the Main Library May 17, 2010 Main Library End Aisle 44" io v Z. Side Aisle 36- a — o U W � m Stack Aisle Minimum Requirements 01'1810? Total Holdings On the Collections Subcategory Screen, the Total Holdings are the number of volumes owned (or planned volumes) for a particular Subcategory. The Volumes on Shelf count is the number of volumes that can comfortably be housed (volume capacity) after the number of items in circulation is deleted from the Total Holdings. Vols/LF The number of volumes (units) for a specific volume type that can fit on a linear foot of shelving that will leave approximately 25 % of the shelf unoccupied. Workstation, --- A single surface staff or technology worksurface, which sits against a wall. Counter Counters are specified by the linear foot. The assignable square footage will allow at least three feet clear on the staff side. Workstation, Office Office System workstations are an Inventory Item representing a type of System staff workstation, also known as Panel Furniture, Systems Furniture, or Landscape Furniture. Units are available with varying numbers, lengths and depths of worksurfaces; worksurfaces which are mounted to a panel, to a wall or are supported by pedestal units; panels of varying heights and materials; pedestal units which either support the worksurface or are suspended from the worksurfaces; and accessories such as storage shelves, lockable cabinets, tasks lights, keyboard carriers, and other hanging storage devices. When more than one worksurface is included they can be joined at either a 90° angle or by a corner unit which may include a 45° angle to receive a keyboard carrier. Workstation, Office Office system U-Shaped workstations are an Inventory Item consisting of System U-Shaped three worksurfaces and panels available in a variety of heights and lengths, with pedestal units, shelves, lockable storage units, task lights, and various other accessory items. Space Requirements for the Main Library May 17, 2010 Grouol Aanren LLC Main Library Space Requirements for the Main Library May 17, 2010 G �y 6. Attendance and presentation at up to 6 (six) public meetings including Board of Trustee meetings and public input/awareness meetings to present the recommended design alternatives and to solicit comment and input from the public, adjacent property owners and local agencies. Include an hourly fee if additional meetings are requested. 7. Virtual tour capability priced separately (e.g. AutoCAD Revit.) 8. Geotechnical Engineering — Conduct geotechnical field investigations including foundation borings for building and borings for roadway and parking lot pavement design. Prepare geotechnical report including recommendations for building foundation and roadway pavements. 9. Utility Coordination — Develop preliminary utility service requirements for recommended building alternative including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing utilities within the project limits and proposed utilities to serve the project. Coordinate utility services and relocations with City and other outside utility owners. 10. Landscaping/Urban Design — Develop preliminary landscape plans for the site taking into consideration the historical significance of some of the current plantings. 11. Storm Drainage — Prepare a drainage and erosion control report in accordance with City Stormwater Utility Department requirements. Identify locations for storm water detention and water quality features. Prepare preliminary grading and drainage plans. 12. Prepare preliminary plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross - sections and preliminary cost estimate. 13. Submit preliminary plan package and attend or conduct preliminary plan review meetings with City staff and other referral agencies. The design professional will usher the project through the City development review process at all levels and to any extent as may be necessary to complete the project for each Phase. 14. Document plan revisions, revise preliminary plans, and resubmit record set of the preliminary plan package. Phase 2 - Final Design, and Construction Documents Phases 2 and 3 are contingent on Board of Trustee approval and successful repeal of the current site restrictions, and the written notice to proceed from the District and/or the District Project Manager/Representative.. It is anticipated that the ballot issue to repeal the site restrictions will occur in April 2011. Phase 2 should start shortly after that election so that construction (Phase 3) can begin in late 2011. 111 1. Prepare final plans for library building expansion and remodel including floor plans, elevations structural, architectural details and finishes, mechanical, electrical and fire protection. 2. Utility Coordination — Develop final utility service requirements for library building including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing and proposed utilities. 3. Landscaping/Urban Design — Prepare final landscape plans including final planting and irrigation plans and details, locations of street furniture and other appurtenances associated with the transit center. 4. Storm Drainage — Prepare final grading, drainage and erosion control plans including plan and profile of storm drainage systems, drainage and erosion control details, detention pond and water quality design. 5. Prepare final plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross -sections, special provisions and final cost estimate. 6. Submit final plan package and conduct final plan review meeting with City staff and other referral agencies. 7. Document plan revisions, revise and resubmit record set of final plan package. Phase 3 Construction Contract Administration and Design Support Provide all customary design support and contract administration services from construction bidding phase through project close-out, such as, but not limited to, submittal and product review, change order and application for payment review & certification, issue ASI's, respond to RFI's, address any other construction design criteria and coordinate construction close-out with the owner. If there are any questions about this scope, please contact the City representative (project manager) for clarification. CHAPTER 4 — QUALIFICATION AND SUBMISSION REQUIREMENTS Only teams that have the requisite experience and qualifications are encouraged to submit proposals. Firms shall submit the following information: 1. Company history and experience in professional architectural/engineering services for governmental and library facilities, as described in this RFP. 2. State the team's commitment to, and experience with, integrated, high-performance buildings and sustainable design. List projects completed within the past 5 years that feature workable, cost-effective, sustainable design strategies. Include: • Description of the targets set forth by project owners, or developed by the design team in conjunction with the owner. • Description of the sustainable design features of each project. • Description of the energy analysis technique(s) used. M. • Description of the cost/benefit analysis used for systems and materials selections. • Design team organization and personnel. 3. Describe the team's experience with the US Green Building Council's LEEDTm Green Building Rating System. List the projects completed within the last (5) five years that the team has submitted to the US Green Building Council for LEEDTM certification and the certification level achieved. 4. References from three or more organizations or library systems, which have used your firm for "similar services" within the past five years. Provide the following information: • Name and address of referenced user or client. • Name, title and telephone number of contact person for referenced user or client. • A description of services provided for the referenced user or client. • Dates/time-frame in which services were provided for the referenced user or client. A written description of the proposed services for the Main Library project including a description of your team's approach to the project and your key team members. 6. Describe any unique capabilities/experience the proposed key staff will bring to this project. How will their experience benefit this project? 7. Provide your team's not to exceed estimate for design work for each phase of the project. Include all design fees for each firm plus any anticipated direct cost and/or reimbursable expenses. Separate not to exceed estimates should be submitted for both building construction/remodel and landscape, Please submit a detailed, NTE cost breakdown, per major design discipline, with their written proposals for their estimated fees for the project design work, and show a grand total for all fees, direct costs and/or reimbursable expenses anticipated. Please include hourly cost for all design consultants. 8. Provide limits of liability for: (a) General Liability and (b) Errors and Omissions insurance coverage. 9. SCHEDULES Written Proposals: RFP to Proposers Receive Proposals Select Three Design Teams Interviews with Three Design Teams Interviews: Library District approval of Final Design Team Notice to Proceed Design Team Phase 1 Completion 0 DATE May 24, 2010 June 14, 2010 Week of June 14, 2010 July 1, 2010 July 12, 2010 Week of July 19, 2010 October 1, 2010