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HomeMy WebLinkAboutRFP - 7142 ACQUISITION AND RELOCATION SERVICES NORTH COLLEGE AVENUE IMPROVEMENTSCity Financial Services of Purchasing Division 215 N. Mason St. 2nd Floor 6rt Collins PO Box 580 Fort Collins, CO 80522 ;0pourchasinj�-- 970.221.6775 970.221.6707 fcgov. com/purchasing REQUEST FOR PROPOSAL 7142 Acquisition and Relocation Services, North College Avenue Improvement Project The City of Fort Collins is soliciting proposals from qualified firms and/or individual(s) to provide professional services related to the acquisition of necessary property interests, including fee simple and easements, needed for the construction of the North College Avenue Improvement Project, Phase II Project "Project"). Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), June 2, 2010. Proposal No. 7142. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Helen Matson, Real Estate Services Manager, Project Manager, (970) 221-6276 or hmatson@fcgov.com. Questions regarding bid submittal or process should be directed to James B. O'Neill, II, CPPO, FNIGP, (970)221-6779 or joneill@fcgov.com. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fc_qov.com/er)rocurement 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to 10 the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: City of Fort Collins City of Fort Collins, Purchasing Attn: PO Box 580 PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Resoonsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $ 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's 11 billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 11 In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final 12 payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a 13 material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the 14 "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. . C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 15 18. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. 16 THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary 17 (Corporate Seal) INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 18 [Optional] EXHIBIT " " CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Contractor has agreed to perform, the Contractor hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Contractor agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City , or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) . The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Contractor shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Contractor ceases to perform services for the City, or the City so requests for any reason, the Contractor shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Contractor understands and agrees that the City's remedies at law for a breach of the Contractor's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. 19 Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 2 7142 North College Avenue Improvement Project Acquisition and Relocation Services L Purpose The City of Fort Collins is soliciting proposals from qualified firms and/or individual(s) to provide professional services related to the acquisition of necessary property interests, including fee simple and easements, needed for the construction of the North College Avenue Improvement Project, Phase II Project "Project"). This project is partially funded through State and Federal funds; therefore, all acquisition and relocations services must conform to the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 as Amended (Public Law 91-646). The selected firm and/or individual will work directly with the City of Fort Collins Real Estate Services Office ("RES") and will become part of the project team for the Project. IL Scope of Services The services will generally consist of providing professional services related to the acquisition of required property interests and/or performance of relocation services, if required, for the Project. A. Requirements: Meetings and General Coordination The Consultant shall regularly attend project team meetings with the project team. In addition to meetings with affected property owners, the Consultant shall also attend public meetings and open houses as requested by the project team. Documentation Preparation All forms, including, but not limited to, letters, notices, agreements, easement agreement, etc., used for the Project must be as approved by the City of Fort Collins Attorney's Office ("CAO"). Appraisals The firm of Bonnie Roerig and Associates has been selected as the appraiser for the Project. Once the properties have been appraised by Bonnie Roerig and Associates, the appraisals will be reviewed by Colorado Department of Transportation, who will also determine the Fair Market Value ("FMV") for property interests. The Consultant will use this FMV in their negotiations. Title Documents/Legal Descriptions The City of Fort Collins has obtained title commitments on all potentially affected properties. These commitments will be provided to the Consultant. It will be the responsibility of the Consultant to update title commitments during the acquisition phase. Legal descriptions are being prepared by Farnsworth Group. These legal descriptions will be provided to the Consultant along with project plans. Negotiations/Acquisitions Once the Consultant has entered into an Agreement with the City of Fort Collins, the Consultant shall immediately begin acquisition services for the Project. All negotiations must conform to the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 as Amended (Public Law 91- 646). In addition any change to agreements will be approved by the City's Attorney's Office. Any counteroffers will be cleared through RES and the Project Manager. Relocation Services If the Appraiser determines that Relocation is required on any of the property acquisitions for the Project, the Consultant shall administer the relocation process as determined by the Uniform Act. Close Acquisitions All executed Agreements will be presented to RES. RES will then route the Agreements through the City for the appropriate signatures. Consultant shall assist RES and the title company to obtain clear title. If requested, the Consultant shall assist the title company with acquisitions that are being closed by the title company. Eminent Domain Proceedings Consultant shall represent the City in all eminent domain proceedings, including court trials, depositions and testimony. Bill Boards The City does not expect any Bill board acquisition on this project. B. Project Schedule The project schedule calls for the selected Acquisitions Contractor to send out Notice of Interest Letters in July as soon as they have been issued a Notice to Proceed. Acquisition of all property interests needs to be completed by March of 2011, so the project can be bid. W. General Proiect Description The North College Avenue Improvement Project, Phase II is a road improvement project located in the northern area of Fort Collins. The project corridor extends from Vine Drive on the south to the intersection of Conifer Street on the north. The purpose of the project is to construct interim improvements in accordance with the City of Fort Collins North College Corridor Plan and the US 287/SH 14 Access Management Report. The Project will be located within a combination of property owned by the Union Pacific Railroad, City of Fort Collins, and private land owners. The purpose of the Project is to improve the safety, operations and aesthetics between Vine Drive and the Hickory/Conifer intersection. The project includes curb, gutter and minor street patching; redefinition and consolidation of driveways; bike lanes and sidewalks, new streetscape and other necessary improvements. The Project includes the following improvements: • New curb, gutter, and minor street patching • Redefinition and consolidation of driveways • Construction of bike lanes and sidewalks • New streetscape including landscaped parkways • Installation of pedestrian bridges • Construction of enhanced crosswalks 4 In 2005, Fort Collins voters approved a 1/4 cent sales tax to fund capital projects — Building on Basics (BOB). One of the transportation projects funded through this package is "North College Avenue Improvements Phase 2 — Vine Drive to Conifer." This project is the next phase of the improvements that were initially funded through the Building Community Choices (BCC) capital plan, which expired in 2005. The BCC program funded improvements from Jefferson to Vine Drive. Funding Sources: • City Funds/BOB • Residual funds from Northern Colorado Truck Route Relocation Project • State/Federal funds • Urban Renewal Authority (URA) fund The area of the acquisitions needed for this project runs from the intersection of Conifer Street and College Avenue south to Vine Drive. The property interests required by this project include fee -simple, permanent, and temporary easements. City staff has identified 38 project parcels requiring acquisition. Detail showing the affected parcels and other project information is available on the project website: http://www.fcgov.com/engineering/ncoIlege/php. The schedule for this Project calls for the Notice of Interest Letters being sent in July. The Project schedule calls for a very aggressive acquisition schedule. M. Proiect Requirements The selected consultant or consultant team must have a minimum of 5 years of successful acquisition experience and relocation experience in conformance with the Uniform Act and/or acquiring property under the requirements of the Colorado Department of Transportation. The selected consultant must be approved by the Colorado Department of Transportation and be listed on the list of Qualified Individuals for Acquisition and/or Relocation Work. 3. The selected consultant or the consultant team must have experience with road acquisition projects based on local, state, and federal practices and policies. 4. The selected consultant must have experience with the Colorado Department of Transportation/Federal Highway Administration projects. 5. It is highly desirable for the consultant or consultant team to have established relationships working with the City of Fort Collins and/or Colorado Department of Transportation. V. Instructions to Consultants A. Submittal Requirements Qualified consultants interested in performing the work described in this request for proposal should submit the following information to the City. 5 A brief summary of the proposal. 2. A statement of understanding, showing familiarity with the Scope of Services. Briefly describe the firm, including the principal area of expertise. Provide examples of work for which the firm is submitting its qualifications including a specific description of the company responsibilities. Cite scope of work, timeliness and costs involved. 4. Qualifications of staff or team proposed to perform the work on this project. This should include resumes of key staff members who may commit more than 25% of their time to a project and any recommendation/commendation letters received for past projects. 5. Provide a profile listing of similar projects completed in the past 5 years. Highlight project management roles/responsibilities and personnel assigned to the Project. 6. Describe how your firm would assist the City with this project and what unique traits your team brings to the project. 7. Provide hourly rates for services your firm would perform, including hourly rates for each staff member who will work on the project. Also, provide your policy and fees on reimbursable expenses and travel time. 8. References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this Project. 9. Limit the total length of your proposal to a maximum of 30 pages (excluding covers and dividers). The Director of Purchasing and Risk Management may reject proposals received that are longer than 30 pages in length. 10. Submit a total of five 5 copies of your proposal. B. Contacts Questions related to procurement procedures should be directed to: James B. O'Neill, CPPO, FNIGP Director of Purchasing and Risk Management City of Fort Collins 215 North Mason Street- 2"d Floor Fort Collins, CO 80524 (970)221-6775 joneill(abfcgov.com 0 Questions related to the scope of work should be directed to: Lindsay Kuntz Real Estate Specialist 300 LaPorte Avenue, Building "B" P.O. Box 580 Fort Collins, CO 80522 (970) 221-6275 Ikuntz fcgov.com VI. Selection Criteria and Method The City of Fort Collins' Capital Project Management Control System Manual prescribes the consultant selection criteria and method. This document is available for review at the Purchasing and Risk Management Office. Firms will be notified if they are to be interviewed on Monday June 7. City Interviews will be held to select the acquisition consultant for the Proiect on Friday June 11. Vll. Terms and Conditions The payment for services, as described under the Scope of Services, shall be based upon hourly rates as outlined in the submitted cost schedule/estimate. The submitted cost estimate shall establish a "not to exceed" amount for the contract. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. 7 Vlll. Review And Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively?